pbl - academic advising and support
TRANSCRIPT
Taibah University College of Medicine
“Advising Scheme in the New MBBS Program” Workshop: The New MBBS Program (Adapted Manchester PBL Curriculum):
Structure and Delivery December 2, 2014
Dr. Muhammad Ausama Mohyuddin Senior Academic Advisor
Overview
- The nature of the Taibah MBBS Program and the need for Academic Advising - Implementation of Academic Advising Program and Advising Scheme - Question & Answer
The New Taibah MBBS Program
In our new MBBS program- learning medicine, clinical skills, and professional development are all linked together.
student-centered, self-directed learning
PBL
OUR OBJECTIVES
To train our medical students with the International Standards of Good Medical Practice to develop the best
ATTITUDE, KNOWLEDGE, & SKILLS
To make them the top physicians and scientists in our time...
With Allah's Permission!
The need for an advising scheme
Starting medical studies can be very exciting, challenging, and stressful all at the same time.
All members of the academic and administrative team are keen that this phase
is as smooth as possible.
The need for an advising scheme
- Getting adjusted to PBL Curriculum is a lot to learn. - Getting adjusted to the load of medical studies and the demands of professional behaviors. - Making the most of available resources - Career and Professional Development
We aim to make available the best resources to our students to make the most of their valuable time and efforts here at Taibah University.
HOW?
• We can make a difference in the quality of students' education by placing them with specially trained advisors who can guide them throughout their career.
• An advisor is a caring heart, a watchful eye,
and a coach, to help students achieve their goals and become the best medical professionals.
• It is also a must to monitor the development
of the students- in academics, in professionalism, and in their own wellness.
Implementation of Advising Program; How can we help our students?
Advising Scheme: Three areas of support needed by students-
1) ACADEMIC
2) PROFESSIONAL
3) WELLNESS
ACADEMIC
ACADEMIC ADVISING PBL TUTOR
Hold regular meetings (two times per Course-
meaning four times per semester) with individual students to give feedback on academic progress and role in group, recorded on provided forms.
Assess the progress of the group and of the
individuals in the group
Be the first port of call for academic problems
PBL TUTOR/ADVISOR ROLE
Check progress on PBL- Learning Ask student to consider the following: How have you been settling in? What do you think of PBL so far? What has gone well? What, perhaps, has gone less well? Have you got any particular problems that you think your tutor, or the School, should be aware of? Other issues to probe: study skills, professional skills, group skills, development of learning, etc.
FEEDBACK AND ACTION PLAN- to address issues raised and ask or help the student to define potential strategies and solutions to remedy problems identified.
Student Self- Assesment Form
Each student fills in a form which asks simple but thorough questions about their academic performance, their habits, their skills, etc.
This form must be filled in before meeting with
the PBL Advisor/ Tutor
Student Self- Assessment form: Taibah University
College of Medicine
Academic Year 1435-1436 (Phase 1) MBBS Program PBL Academic Progress Review Guidelines for Advisors and Students
KEY POINTS:
* The student and his/her PBL Advisor have the opportunity to meet four times per semester: Semester 1, Course 1, Meeting 1 ___________________ Semester 1, Course 1, Meeting 2____________________ Semester 1, Course 2, Meeting 1 ___________________ Semester 1, Course 2, Meeting 2____________________ * The purpose of the meeting is to review academic progress and to consider how effectively the student is working within the PBL group. * The student must prepare for each meeting and complete his/her section of the meeting form in advance of the meeting (see ahead). * The student must attend all meetings with the tutor – to miss a meeting without good reason and without informing the tutor is unprofessional. * The format of each meeting, and the record of the meeting, is similar but as each meeting is held at a different time in the Phase each is likely to emphasize different points. * The tutor will give feedback based on the student's own reflections and on his/her observations. * A copy of advisor's and student's assessment forms shall be in the PBL Advisor's file, as well as giving a copy of both to the student to keep in their Portfolio. Original copy will be submitted to the Academic Advising Office.
Semester 1, Meeting 1: Meeting Guidelines Student's Point of View: * Please fill out and hand in the student self- assessment forms to your tutor prior to your first meeting. * Please briefly share your intial impressions about your PBL experiences, giving attention to the areas highlighted in the form. Tutor's Point of View: * Please review the student's assessment forms during the meeting with the student. * Give student appropriate feedback (according to Feedback guidelines outlined in Tutor's Guide) and offer advice and support as necessary. * Please help the student formulate an action plan with you to address any issues that may have arisen during intial stages of PBL Learning. Semester 1, Meeting 2,3, and 4: Meeting Guidelines Student's Point of View: * Please fill out and hand in the student assessment forms to your tutor prior to your next meeting. Please briefly share your impressions about your performance within PBL tutorials, giving attention to the areas highlighted in the form. * Be ready to formulate an action plan to address issues. * Please keep in mind your Semester 1 Quiz results as you assess your levels of achievements. Based on the result of the examination, it is an opportunity for you to discuss your academic progress and for your tutor to give you feedback on how you are performing in PBL. * You should be thinking about what approaches to your studies are working and to seek advice for those areas about which you have concern Tutor's Point of View: * Please review the student's assessment forms with the student during the meeting. * Please offer feedback, advice, and strategies for optimal performance. * Record observations and help student to formulate an action plan to address any issues bought up and to enhance the PBL experience.
continued...
Date: Taibah University
College of Medicine
STUDENT SELF ASSESSMENT FOR ACADEMIC PROGRESS REVIEW Meeting ___: Semester ___
(To be completed by the student) Student Name:_______________________________________________________________ Student ID: __________________________ Course: _____________________________ PBL Tutor Name/ Group Number:________________________________________________ Self assessment Guidelines- Please review coversheet (attached) before filling out form: In preparation for the meeting, you should identify what has gone well, or not so well, since your PBL lessons have started and why. For each of the following areas you should identify what your strengths and weaknesses are. * Study skills (suggested areas to evaluate) Note taking: Time management: Resources: Private study: Revision: Other:
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* Professionalism (suggested areas to evaluate) Attendance: Preparation: Working with others: Other: * Group Skills (suggested areas to evaluate) Effectiveness of chairing/scribing: Active and appropriate participation in discussion: Other: * Development of learning (suggested areas to evaluate) Active involvement in developing and addressing PBL learning agenda: Demonstrate ability to analyse, evaluate, synthesise, reflect, etc. Other: Assessments/ Examinations- Performance and Room for Improvement (if any): This completes part one. After you have filled in this form (using additional sheets if necessary) summarising your response to all the areas, please submit the form to your PBL tutor. Part two will be completed by your Advisor during your first meeting Signature(student)____________________________________________________ One copy to student, one copy to PBL Advisor, Original form to be submitted to Academic Advising Office.
continued...
Advisor Assessment Form
We have an Academic Progress Review form that the PBL Tutor/ Advisor fills out at the time of
his or her appointment with the student.
Please have a look at this form:
Advisor Assesment Form
Date: Taibah University
College of Medicine
PBL ACADEMIC PROGRESS REVIEW Meeting ___: Semester ___
(To be completed by the Tutor during meeting) Student Name:_______________________________________________________________ Student ID: _________________________ Course: ______________________________ PBL Tutor Name/ Group Number:________________________________________________ Date/Time/Place of meeting:________________/_________________/________________ Did the student accept your invitation to a meeting? * If yes, did the student attend? * If no, did the student give good reason? If the student did not complete the self assessment in time for the meeting then please indicate that here and state reason given by student:
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Please review the student’s self assessment and discuss these with the student. Please include your own observations and reflections on the student's impressions of and performance within the PBL tutorial including their professionalism and their group working skills. How have they adapted to the system? Summary of discussion (highlighting strengths and weakness, key areas for improvement, causes for concern): * Study skills (suggested areas to evaluate) Note taking: Time management: Resources: Private study: Revision: Other: * Professionalism (suggested areas to evaluate) Attendance: Preparation: Working with others: Other:
continued...
* Group Skills (suggested areas to evaluate) Effectiveness of chairing/scribing: Active and appropriate participation in discussion: Other: * Development of learning (suggested areas to evaluate) Active involvement in developing and addressing PBL learning agenda: Demonstrate ability to analyse, evaluate, synthesise, reflect: Other: Action plan- (Please help student formulate an action plan with accountability, to address any issues- if any were raised in the meeting. Make sure to list point -by -point each issue and its potential remedy. Similarly, If there was a previous action plan, please evaluate its' effectiveness.) Are there any issues for concern (pastoral, academic or professional) that require referral for further support or action by the school? Signature (Tutor)____________________________________________________ Signature (Student) __________________________________________________ One copy to student, one copy to PBL Advisor, Original form to be submitted to Academic Advising Office.
MBBS Program Advising- Schedules
PBL advisors one- to- one meetings and reports
Semester 1 Semester 2
Essential
Medical
Foundation
Skills
Life Cycle
Cardio-
Respiratory
Fitness
1st appointment
2nd appointment
1st appointment
2nd appointment
1st appointment
2nd appointment
Semester Week
2-3
Semester Week
4-5
Semester Week
10-11
Semester Week
14-15
Semester Week
5-6
Semester Week
11-13
PROFESSIONAL
PROFESSIONAL ADVISING
PPD ADVISOR:
Support personal and professional development in group sessions (each group has two sessions per semester). Accustom students to maintaining their portfolio record of academic, professional and personal development. Introduce students to reflective learning and recording critical thinking. Provide written feedback on portfolios and reflective writing; available for one-to-one support for students on portfolio matters. Review student portfolios twice per semester with individual students.
Meeting with PPD Advisor/ Tutor
• The PPD Advisor/ Tutor has forms similar to the ones used by the PBL Advisor except that it deals with Professional Progress
Review rather than just purely academic.
• The PPD Advisor has a form that he or she fills out during the appointment with the
student.
WELLNESS
WELLNESS ADVISING
HEALTH AND CONDUCT COMMITTEE:
To oversee:
Health- routine check- ups, vaccinations, etc. Follow up on problem situations for example attendence issues, behavioral, psychological,
personal, etc. Help students during illness/ sickness
COORDINATORS COURSE COORDINATORS: MALE/ FEMALE EMFS: Dr Yasser Bastawisy/ Dr Amal LC: Dr Yasir Elhasan/ Dr Amal PPD: Dr Moustafa Ezz/ Dr Sarah PEP: TBA SEMESTER COORDINATORS: M/ F Dr Yasir Elhasan/ Dr Tayseer SENIOR ACADEMIC ADVISOR: M/F Dr. Muhammad Mohyuddin/ Dr. Hala Soliman PROGRAM GENERAL COORDINATOR Dr. Ehab Saoud VICE DEAN FOR ACADEMIC AFFAIRS: M/F Dr. Moutasem Aboonq/ Dr. Zakeya Bukhary
SENIOR ACADEMIC ADVISOR
Coordinates with Vice Dean for Academic Affairs to oversee smooth operation of Advising Scheme
Help, counsel, and guide the students and faculty as
problems as arise
Report to Vice Dean of Academic Affairs about students and staff
Keep records of all Advising- related activities
VICE DEAN FOR ACADEMIC AFFAIRS
Is responsible for the overall content and co-ordination of the different activities of the MBBS program. The Vice Dean for Academic Affairs is the one that directs the program and oversees it. If the students do not know exactly who can help them, the Office of the Vice Dean for Academic Affairs is the place to ask direction from. The Vice Dean may help with the problem or can direct to the staff who will help.
SO, THE KEY PLAYERS ARE:
PBL ADVISORS PPD ADVISORS
COURSE COORDINATOR SEMESTER COORDINATOR PROGRAM COORDINATOR
HEALTH AND CONDUCT COMMITTEE SENIOR ACADEMIC ADVISOR
VICE DEAN FOR ACADEMIC AFFAIRS
Examples of Problems or Issues
• Group Issues
• Lectures
• Practicals
• Schedules
• Registration
• PBL Classes
• Reviewing
• Connecting with Field Experts,
• Etc.
• Personal Issues
• Difficulties in studying
• Time management
• Results in exam
• Problems in attendance
• Health or Social issues
• Special difficulties
• Etc.
Steps in Reporting issues
Level I
Level II
Level III
Level IV
Group Issues
Course Coordinator
Semester Coordinator
Program Coordinator
Personal issues
PBL Tutor (advisor)
PPD Tutor (advisor)
Senior advisor Vice Dean for Academic Affairs/ for Girls Section
Sequence of Reporting within Advising Scheme
SENIOR ACADEMIC ADVISOR
VICE DEAN FOR
ACADEMIC AFFAIRS
ADVISING SCHEME KEY PLAYERS
SEMESTER COORDINATOR
COURSE COORDINATOR
PBL ADVISOR
HEALTH AND CONDUCT
COMMITTEE
PROGRAM COORDINATOR
GROUP ISSUES
PPD ADVISOR
PERSONAL ISSUES
MBBS Program Advising- Schedules
PPD advisors one- to- one meetings and reports
Semester 1 Semester 2
1st appointment
2nd appointment
1st appointment
1st appointment
2nd appointment
Semester Week
4
Semester Week
8
Semester Week
15
Semester Week
TBC
Semester Week
TBC
More to come with Allah's Will as we grow:
Student Success Center Financial Support
etc.
