Partnership Cooperation Agreement (PCA)

Transfer of Innovation Project

Restart PCA

The PCA outlines how the partners will work together over the next 2 years and includes:

Financial management, administration & reporting procedures

Conflict resolution Communication and Information Plan Terms of Reference for the Steering Group Logo, project materials, products and website

Financial Management

Transfer of Innovation Project

Rachel McAree

GINGERBREAD NI

Restart Overall BudgetTOTAL

STAFF COSTS 250,815 €

TRAVEL & SUBSISTANCE 59,690 €

SUBCONTRACTING 26,550 €

OTHER 45,899 €

EQUIPMENT 967 €

DIRECT COSTS 383,921 €  

INDIRECT COSTS 16,068 €

TOTAL 100% BUDGET 399,988 €  

TOTAL 75% BUDGET 296,574 €

PARTNERS OWN FUNDING 103,414 € 399,988 €

Staff Costs

Staff must be employed with permanent or fixed term contracts. - can include NIC/Social Security and Pension costs

Rates in application are maximum amounts – must take the real daily cost for each member of staff

Cannot exceed maximum amounts Must calculate = working days x daily rate for each member

of staff Cannot pay bonuses, incentive payments and profit sharing Can include salary increases, if appropriate Must not be related to subcontractor

Travel and Subsistence

Travel

Can only claim for staff named on application All costs from starting destination Cheapest means of transport

NB:if you rent a car (max. Cat.B) or take a taxi you must give the reason

Mileage rate – €0.22 per Km

Travel and Subsistence

Subsistence

Maximum rates per country for local transport, hotel, boarding

Must be real cost, proved with an invoice Whole day usually includes an overnight stay

Equipment

Must be necessary to the Project As agreed on application Depreciation rate Covered by Insurance

Subcontracting & Other Costs

Professionals, Freelancers etc

- must provide invoices Advertising Video products Translation Printing Travel costs for participants at final event

Indirect Costs

7% from direct costs Can be used to cover running costs associated

with the project

- Telephone

- Postage

- Heat No invoice required

Documentation Required

Salary Costs – Need to be sent to Gingerbread Timesheets

- Need to be sent to Gingerbread quarterly- Staff members name- Daily rate- Time worked (fractions of a day rather than hours)- Work number & brief description nature of work- Signed by staff member and organisations legal representative

Copies of contracts of Employment & CVs

Documentation Required

Salary Costs - Originals of these documents need to

be kept by all partners and must be available in the

event of an audit.

All original payslips or official accounting documentation

Contracts of Employment and CVs

Documentation Required

Travel and Subsistence

Must be claimed on claim form supplied by Gingerbread

Receipts must be submitted with claim forms as required (parking, hotel, food, etc)

Must be actual costs

Documentation Required

Equipment Invoice for actual costs from supplier Only equipment which has been agreed on

application

Subcontracting and other costs Invoice for actual costs from supplier or service

provider

Documentation Required

Indirect Costs Will be issued automatically at 7% No invoices or evidence required

PCA continued

Transfer of Innovation Project

Conflict resolution

Mutual respect and open communication Dealing with concerns as early as possible A4 method of conflict resolution: Acknowledge,

Assure and Agree and Advance. Chair/ Deputy Chair to resolve conflicts

Communication & Information Plan

Clear and open communication essential Use of IT based communication between

meetings (email, website, skype) All partners to take responsibility for

ensuring effective communication Need to keep documents confidential Keep originals for audit for 5 years.

Terms of Reference for Steering Group

One representative from each partner Chair and Deputy Chair Will oversee the project Will meet regularly Ensure good communication within the

project, own organisation departments and externally (eg Stakeholder Forum)

Logo, project materials, products and website

Need to agree project logo Website page for project has been created Research report on CD - NOVA Adaptation report (printed) – WSINF Translated training packs - NET Case studies film (DVD) - INDEX Project report (printed) – Possibilities Promotional materials – pens, bags, pop up banners –

Possibilities Newsletters and articles – CO.N.E.CT

Partnership Framework Agreement (PFA)

Transfer of Innovation Project

Partnership Framework Agreement (PFA)

FPA - strategies & plans for ensuring the effectiveness and high quality delivery of the project:

Valorisation and Dissemination Strategy Monitoring and Evaluation Strategy Commercialisation Strategy and IP Quality Management Plan

Valorisation and Dissemination Strategy

Results + exploitation = valorisation Dissemination = letting relevant people know about

what we are doing from the start of the project Dissemination led by CO.NE.C.T but responsibility

of all partners Methods – newsletter, website, project leaflet,

articles in your own countries, reports, final event in Brussels

Monitoring and Evaluation Strategy

Internal evaluation External evaluation Stakeholder involvement Beneficiary involvement – lone parents All aspects of project including partnership &

activities

Commercialisation Strategy and IP

TOI Projects are encouraged to prepare products for commercial use (sales)

Possibilities will prepare a commercialisation strategy

Intellectual Property Rights: Restart materials and products are copy right of Gingerbread/ Possibilities

Quality Management Plan

Quality Management Plan will be sent to partners in January 2011 and will cover :

– Management and coordination– Financial management– Delivery of work packages– Involvement of lone parent users– All project products and materials produced– Project monitoring and evaluation – Strategies and policies

Planning for Norway

Transfer of Innovation Project

NOVA: January – May 2011

Undertake research to assess, in each partner country context, how complex barriers can lead to poverty and social exclusion due to exclusion from the labour market.

Co-ordinate research with input from partner countries (Italy, Poland, Cyprus, NI)

Collation, analysis and presentation of the findings in report form to the partners.

INDEX, NET, WSNIF & NOVA

Establish Stakeholder Forum by March 2011 Involve policy / practice experts in working with lone

parents returning to the labour market, government bodies, VET providers, accreditation bodies, NGO’s, employers and lone parent representatives .

Organise meetings of Stakeholder Forums agreeing terms of reference, objectives, time scales, responsibilities and work plans

Meeting in Norway

Nova will host 2 day meeting NOVA to present research findings to partners Possibilities to discuss agenda with NOVA and circulate to

partners Partners make meet and make presentations to Stakeholder

Forum (invited to attend part of the meeting) Steering group meet to review progress against targets and plan

for work package 3 and meeting in Cyprus

Terms of Reference for Stakeholder Group

To input to research for their country To input into the development of the Restart

training model for their country– adaptation, accreditation, piloting, mainstreaming, evaluation

To help with recruitment of participants and identify employers to provide placements

To assist with dissemination and commercialisation of Restart

Terms of Reference for Stakeholder Group

Who? Training/ accreditation experts eg Colleges, awarding bodies Employers, business organisations Organisations working with lone parents – all sectors Government bodies – training, social welfare Policy experts – Universities, policy institutes Trade unions Lone parents