Paragraph FormattingLesson 4

Step by Step Exercises

Step-by-Step: Set Indents – Review Skills 4-11. Connect your USB flash drive to one of the USB

ports on your computer.2. Click the File tab, then click Open. The Open

dialog box appears.3. Use the vertical scroll bar to scroll down and

locate the data files for this lesson on your USB flash drive. Double-click the data files folder for this lesson to open it.

4. Locate and OPEN the file named acknowledgement.

5. Click the View tab. Then, in the Show group, click the check box that displays the Ruler.

6. Click to place the insertion point at the beginning of the first paragraph.

Step-by-Step: Set Indents7. On the Home tab, in the Paragraph group, click

the drop-down arrow to display the Paragraph dialog box. The Indents and Spacing tabis the active tab.

8. In the Indentation sectionof this tab, change the Special selection by clicking the drop-down arrow and selecting First line. The By box lists 0.5 inches by default, as shown here. Click OK.

Step-by-Step: Set Indents9. The figure below displays the paragraph with the

first-line indent you just set.

10.Click to place the insertion point in the second paragraph.

11.On the horizontal ruler, press and hold the left mouse button and drag the hanging indent marker to 0.5 inches.

Step-by-Step: Set Indents• Your screen should look like the figure below.

12.Place the insertion point in the third paragraph.13.On the Page Layout tab, in the Paragraph

group, click the up arrow next to Indent Left 10 times to indent the left side of the paragraph to 1 inch on the ruler.

Step-by-Step: Set Indents14.Click the up arrow next to Indent Right 10

times to indent the right side of the paragraph to 1 inch on the ruler (see figure). Notice the paragraph has movedin 1 inch from both theleft and the right marginand the paragraph isindented on both sides.

15.Place the insertion point in the last paragraph.

Step-by-Step: Set Indents16.On the ruler, press and hold the left mouse

button and drag the left indent marker into the left margin at –0.5 inches, as shown in this figure.

Step-by-Step: Set Indents• Your document should look similar to the one

shown here.

17.SAVE the document as handbook_acknowledgement in the lesson folder on your USB flash drive, then CLOSE it.NOTE: Changing paragraph indents can be

completed using the Ruler or the Paragraph dialog box on the Home or Page Layout tabs.

Step-by-Step: Change Alignment – Review Skills 4-2• OPEN introduction from the data files from this

lesson.1. Click to place the insertion point in the first

paragraph.2. On the Home tab, in the Paragraph group, click

the Justify button. The paragraph is justified between the left and right margins.

3. Place the insertion point in the second paragraph.

4. On the Home tab, in the Paragraph group, click the drop-down arrow to launch the Paragraph dialog box. The Indents and Spacing tab should be selected.

5. In the Alignment list under General, click the drop-down arrow, then click Centered. Click OK. The paragraph is centered between the left and right margins.

Step-by-Step: Change Alignment6. Place the insertion point in the third paragraph.7. Press Ctrl+R to align the text on the right. The

right side of the paragraph is now even, while the left is uneven.

8. On the Page Layout tab, in the Page Setup group, click the drop-down arrow to open the Page Setup dialog box. Then, click the Layout tab.

9. In the Vertical alignment list under Page, click the drop-down arrow and select Center.

Step-by-Step: Change Alignment10.In the Apply To list under Preview, Whole

document is selected, as shown inthis figure.

11.Click OK.

Step-by-Step: Change Alignment• The text is centered between the top and bottom

margins, as shown in this figure.

12.SAVE the document as handbook_introduction in the lesson folder on your USB flash drive, then CLOSE the file.

Step-by-Step: Shade a Paragraph – Review Skills 4-3• OPEN the diversity file from the data files for

this lesson.1. Place the insertion point in the first paragraph.2. On the Home tab, in the Paragraph group, click

the drop-down arrow nextto the Shading button to display the menu shown in this figure.

3. In the Theme Colorspalette, click the color in the third row of the last column (Orange, Accent 6, Lighter 40%), as shown in the figure on the next slide.

Step-by-Step: Shade a Paragraph• Choosing the Orange, Accent 6, Lighter 40%

color:

4. SAVE the document as handbook_diversity in the lesson folder on your USB flash drive.

Step-by-Step: Place a BorderAround a Paragraph – Review Skills 4-4• USE the document that is open from the previous

exercise.1. Place the insertion point in the second

paragraph.2. On the Home tab, in

the Paragraph group,click the drop-down arrow next to the Border button to display the menushown in this figure.

3. Click Outside Borders on the menu.

Step-by-Step: Clear Paragraph Formats- Review Skills 4-5• USE the document that is open from the previous

exercise.1. Select the first two paragraphs.2. On the Home tab, in the Font group, click the

Clear Formatting button.3. SAVE the document as handbook_eeo in the

lesson folder on your USB flash drive, then CLOSE the file.

Step-by-Step: Set Line Spacing in a Paragraph- Review Skills 4-6• OPEN the handbook_introduction document

you completed earlier in this lesson.1. Place the insertion point in the first paragraph.2. On the Home tab, in

the Paragraph group,click the Line and Paragraph Spacing button to display the Line Spacing menu, as shown in this figure.

3. Select 2.0 to double-space the selected text.

Step-by-Step: Set Line Spacing in a Paragraph4. Place the insertion point in the second

paragraph.5. On the Home tab, in the Paragraph group, click

the drop-down arrow next to the Line and Paragraph Spacing button to display the menu.

6. To set more precise spacing measurements, click Line Spacing Options to display the Indents and Spacing tab of the Paragraph dialog box.

7. In the Line Spacing section, click the drop-down arrow and select Exactly in the Line Spacing list. In the At list, click the up arrow until it reads 14 pt. The line spacing is increased.

Step-by-Step: Set Line Spacing in a Paragraph8. Click OK.9. SAVE the document as

handbook_introduction_1 in the lesson folder on your USB flash drive.

Step-by-Step: Set Spacing Around a Paragraph – Review Skills 4-7• USE the document that is open from the previous

exercise.1. Place the insertion point in the third paragraph.2. On the Home tab, in the Paragraph group, click

the drop-down arrow to display the Paragraph dialog box. The Indents and Spacing tab is the active tab.

3. In the Spacing section, click the up arrow next to Before until it reads 24 pt.

4. Click the up arrow next to After until it reads 24 pt.

5. Click OK. Notice the spacing between the paragraphs.

Step-by-Step: Set Spacing Around a Paragraph6. With the insertion point still in the third

paragraph, click the drop-down arrow next to the Line and Paragraph Spacing button in the Paragraph group to display the Line Spacing menu.

7. Click Remove Space Before Paragraph.8. SAVE the document as

handbook_introduction_2 in the lesson folder on your USB flash drive, then CLOSE the file.ANOTHER WAY: You also can use the

Paragraph command group on the Page Layout tab to change paragraph spacing..