pai candidate's booklet

1 | PAI Job Description 2016 – 2017

AIESEC International 2016-2017

PAI Application Booklet


Being the President of AIESEC Intl.

If you are planning to run for , do not hesitate to contact President of AIESEC International

the current AIESEC International Team and the current at PAI, Ana M. [email protected]


For countries who have received requests for endorsement letters – granting a letter means you believe that the individual is a good candidate for the position.

It does not mean that you believe they would be the best for the position. Please DO NOT grant letters for individuals who you do not feel would be suitable.

Job Description

You can find the job description for the position of President of AIESEC International in a separate document with this package.

The application process

• Please read this document in detail. • Ensure you have obtained the relevant endorsements. • Ensure you have compiled the relevant visa information to submit (due to the fact

that the process of legalizing AI members takes approx. 4 months it is COMPULSORY to submit all necessary visa information together with your application! Also, you will necessarily need a passport valid for at least 2 years from the moment of submitting the application).

• Complete the appropriate application form for the position for President of AIESEC International.

• Submit your application, the endorsements and other requested material (Blank paper challenge, etc.) by to Ana 17:00 GMT Sunday, 24th of January 2016Saldarriaga at https://podio.com/webforms/14353010/962200

o Late applications - even by a few minutes - be accepted, and no WILL NOTexceptions will be given, including in the cases of email/computer dysfunction. Extensions will not be given. As such, we strongly recommend you do not wait until the last minute to submit your application, as you will be risking it not being accepted should unforeseen events occur.

• Should you have any questions about the application process, please contact Ana Saldarriaga at [email protected]. and the later to be announced AI 16/17 Election/Selection Manager.

The election process

Nomination Procedure:

• Each candidate must present their application, answering questions. The ALLapplication should be maximum:

o for the Executive Summary. 1 pageo for the Bio. 1 page

o for the CV. 1 pageo for the Questionnaire. 6 pages

o for the Blank Paper Challenge. 1 page• The . minimum font size is 10

• You must submit from 6 endorsement lettersmember committee with your application. In the case that the host member entity does not want to endorse the candidate from their entity they


will need to submit a report to AI stating the reasons for the same which shall then be released to the global plenary. Your application and endorsement letters will be distributed in the next AI mailing after the deadline.

o In case we receive more than 6 endorsements, you will be requested to choose 6 that you wish to be enclosed as official endorsements with your application. This limit aims to avoid mass redundant endorsements.

o The endorsement letters must be on behalf of the AIESEC Member Committees.

• The deadline for submitting your application and all the needed materials (blank paper challenge, etc.) is . You shall send 17:00 GMT Sunday, 24th of January 2015

your application and other materials via to: Ana Saldarriaga (PAI) e-mail attachmentat https://podio.com/webforms/14353010/962200

• You will receive confirmation of receipt of your application as soon as it has been received (only if reception of the applications happens during AIESEC International working hours).

o If reception of applications occurs out of working hours you will be notified of reception within a maximum of 24 hours.

• Any member considering to apply or re-apply for any role on the AIESEC International team should not be involved in any part of the formation of the application or selection process (including but not limited to the formation of general and role specific questions). This is with the exception of the formation of job descriptions.

• For more details on the AI Application Process, please look at the Supporting document L2 that outlines the AI application process.

Special notes:

• Remember to include the number of the question you are answering with your answers.

The election procedures

PRESIDENT

To stand for the position of PAI, you must participate in the election process at International Presidents Meeting. The process is as follows:

1. Each candidate will participate in the election process outlined below at IPM. The final specifications of the process must be finalized at least 10 days prior to the start of pre-meeting at IPM by AIESEC International. None of the PAI candidates may participate in the final discussions about the process details.

2. Each candidate will give a 10-minute opening speech to the plenary.

3. Each candidate will participate in one or several Questions & Answers sessions. The Q&As must be designed so that every MCP has the opportunity to participate in at least one Q&A session with each candidate.


4. Each candidate will participate in one or several panels/discussions. The panels/discussions must be designed so that every MCP has the opportunity to participate in at least one panel/discussion with each candidate. At least one part of the panels/discussions should be dedicated to issues external to AIESEC, which are relevant to AIESEC.

5. Each candidate will give a three-minute closing speech to the plenary. Immediately after all speeches are completed, there will be a member meeting, ballot papers distributed and voting conducted.

After the election procedures

Transition

Transition commences immediately after your election. Discussions and work will be done through the use of EXPA, e-mail etc.

• Transition will start immediately after elections. • Full time transition for the PAI 2015-2016 starts on April 1st 2015. • AI will pay salaries from these starting dates. • Your own transition (at national level, if you are on a Member Committee) has to be

completely finished by the time you come to Rotterdam. • It is vital that all candidates are committed to being in Rotterdam no later than the

above mentioned times.


Requirements for a working permit in the Netherlands

Together with application form you have to submit:

Nationals of EU/EEA countries (except EU state of Croatia):

• – the pages that contain your pictures and personal details. Copy of passport• Have your ready, because you will be asked to show it translated birth certificate

when registering in the municipality once you come to the Netherlands.

Nationals of all other countries

• – ALL pages including the blank ones. Copy of passport The passport should be valid

. at least 2 years after the start of the new AI term• . By "legalization" we Copy of legalized, translated and certified birth certificate

mean that the authorities in the country where the documents come from sign a statement saying that an official body issued the documents. This statement is usually provided by the Ministry of Foreign Affairs or Ministry of Justice in your country. Birth certificate of nationals from India, Nigeria, Ghana, Pakistan, and Dominican

must be verified and approved by the Dutch diplomatic representation Republic(embassy or consulate) in your country of origin. Verification might take a number of months! Please note that birth certificate should not be mistaken for certificate of birth registry - these are two separate documents, what we need is the birth certificate. (To find the contact information of Dutch embassy or consulate in your country for birth certificate legalization, please can refer to following link: http://www.mfa.nl/en).

• (if graduated) with (this is the paper that Copy of your diploma academic transcriptsyou get from your university's registrar that outlines all the courses that you have taken in the university and the corresponding marks for each course. The document should be translated into English or Dutch if it’s written in another language.) If you have not graduated yet you need to get latest academic transcripts from your

. university

• An AIESEC experience confirmation letter addressed to UWV that includes your

complete name and passport number in which it is stated your date of joining AIESEC

and all your relevant roles held within the organization signed by the MCP (elect is

applicable in case you are current MCP). • The where you will pick up your Dutch visa if you get name of the city and country

elected (you should pick up your visa in your home country unless you have an official residence of currently residing country that valid for at least 5 months after the new AI term). See the addresses of Dutch Consulates/Embassies here: http://www.mfa.nl/en.

• in country where you will pick up your Dutch Your home address (with a zip code)visa.


o The process of issuing the Dutch visa might take up to 6 months (!) Notice:• You may not have a criminal record.

ALL Documents should be translated into English, Dutch, French or German. Translation should be notarized. All the above-mentioned documents should be provided at the

applicant’s own expense.

Copies of ALL the above documents must be provided otherwise we NOTE! apply CANNOTfor work permit and working visa. Keep original documents with you, because the Embassy may request them again in your country. The above documents should be scanned in good quality (in resolution good enough to be able to print and read all numbers and letters) and attached together with your application for AIESEC International. If for any reason you were not able to obtain them on time, we at least need papers proving that you have initiated the procedures for obtaining all the above documents, in order to consider your applications

. complete

*Legal documents requirement might be changed during the process, we will immediately update this document and inform candidates throughout the process. Should you have any

questions or concerns, please don’t hesitate to reach out to Mónica Lombana [email protected].


Role of AIESEC International

Please read of the for more details regarding the: Part 8 International Compendium legal

of Stichting AIESEC International, as based in structure, obligations and responsibilitiesRotterdam, the Netherlands Please read Supporting Document “L2_AI Application Process”

(attached to the ) for more details regarding the International Compendium AIESEC . International election process

Upon reading all this, let me wish you luck and all the best in the process. The simple fact of deciding to stand for candidate of President of AIESEC International is already a brave action! I have the privilege of being part of an incredibly life-changing team experience, and one thing I can assure you is that every PAI experience is unique. I wish you to create yours as powerfully as your imagination can take you.