Outlook 2007 basics

Create an account

An e-mail account must be created before sending/receiving e-mail.

Follow these steps tocreate an e-mail account:Select Tools.Select Account Settings.Press the New button to

begin the new account process.

Check the box to manually configure server information.

Create an account

Creating an Internet account:Press the Internet E-mail

accountbutton and press Next.

Enter your nameand e-mail address then choose an account type.

Provide server and logon informationand press Next.

Press Next.Press Finish on the

Congratulations screen.

Create an e-mail message

Follow these steps to create an e-mail message:Ensure Mail is selected in the Navigation

Pane.Press New on the Standard toolbar.Enter recipient addresses; separate multiple

addresses with semicolons.Enter a subject line.Type the body of your e-mail.Press Send to send the message.

Formatting an e-mail message

Plain text is often the best format for sending e-mail

When bold text, italics, bullets, or other styles are required, use the Office ribbon’s Message tab (above) or the Format Text tab.

If the Formatting selectionsappear grayed out, change the message format on the Options tab.

Add an e-mail signature

Include contact information in each message.Use e-mail signatures to avoid repetitively

typing the same copy.Add a vCard to make it easy for a recipient to

add you as a contact.

Junk e-mail

Use Outlook 2007’s Junk E-mail filter to automatically reduce unwanted messages.

To enable Junk E-mail filters:Select Actions.Select Junk E-mail.Press Junk E-mail

Options.Select the appropriate

filtering option from the resulting menu.

Junk e-mailLow sends the most obvious

junk messages directly to the Junk E-mail folder.

High increases the chance that some valid messagesmay be sent to the Junk E-mailfolder.

Safe Lists Only offers the abilityto receive e-mail only from specified parties.

Additional checkboxes adjust Outlook 2007’s filters by automatically deleting suspected junk messages and deactivating active message links.

Junk e-mail

Spam may still arrive in the InboxRight-click such

e-mails, select Junk E-mail, and select Add Sender to Blocked Senders List.

Valid messages maybe marked spamRight-click such

e-mails, select Junk E-mail, and selectMark As Not Junk.

Automatic Download Settings

Outlook 2007’s Automatic Picture Download Settings specify how images appear in messages.

To adjust the default settings:Select Tools.Select Trust Center.Select Automatic Downloads

Automatic Download Settings

You can also specify settings directly from within an e-mail message.

Right-click the information box.

Specify whether Outlook 2007 should:Download PicturesChange Automatic Download

SettingsAdd Sender To Safe Senders ListAdd Sender’s Domain To

Safe Senders List

Safe Senders List

Displaying images makes many e-mail messages readable.

Adding valid senders and valid senders’ domains to the Safe Senders List helps ensure their messages arrive properly in your Inbox.

Safe Recipients

View and edit safe recipients the same waySelect Actions.Select Junk E-mail.Select Junk E-mail Options.Select the Safe Recipients tab.

Safe Recipients is typically used for discussion lists.

Rules and Alerts

Use Rules and Alerts to compose automatic responses.

Create standard response messages and save them as Outlook 2007 templates.

Leverage Rules and Alertsto further organize your e-mail.

Out Of Office Assistant

Outlook 2007’s Out Of Office Assistant alerts others that you’re away.

Enable Out of Office by:Selecting ToolsSelecting Out of

Office AssistantEntering your

messagePressing OK

Managing Contacts

Contacts is an electronic address book.

Add a new contact by selecting Contacts in the Navigation Pane and pressing New.

Using Contacts helps eliminate typing errors when addressing e-mailmessages.

Managing Calendars

Calendar is an electronic appointment book.

Create a newappointment byselecting Calendar inthe Navigation Paneand pressing New.

Managing Calendars

Appointments you create are automatically added to your Calendar.

You may accept appointments from others.

Alternatively, you may reject an appointment or tentatively accept it.

Managing TasksTasks provides an

electronic To Do list.

To create a new Task:Highlight Tasks in the

Navigation Pane.Select New from the

Standard toolbar.Provide the relevant

information.Sort Tasks by right-clicking

any column heading and selecting Arrange By and the appropriate options.