organize office spaces for the new world of work
DESCRIPTION
Tips on how to design or renovate your office to be a workplace for the future.You will learn how to:- Allow people to work from anywhere- Create a welcoming and inspiring working environment- Make people feel at home in the office- Stimulate collaboration between people- Enhance productivity- Attract young talented peopleTRANSCRIPT
Orbit One BVBARaas van Gaverestraat 83B-9000 GENT, BELGIUM Website www.orbitone.com
E-mail [email protected] Tel. +32 9 330 15 00VAT BE 456.457.353Bank 442-7059001-50 (KBC)
www.orbitone.com
Olivier Mangelschots Organize your office spaces for The New World of Work1 March, 2011
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Goal of this presentation
Are you about to design or renovate your office?This presentation gives you tips and examplesBe ready for the New World of Work!
Goals to accomplish:Create a welcoming and inspiring working environmentMake people feel at home in the officeStimulate collaboration between peopleEnhance productivityAttract young talented people
Yesterdays workplaceCubicle, individual, underutilized and dated
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Todays workplace for the futureEvolve to… a mobile workplace with activity based spaces for teamwork, concentration, chill out and brainstorm
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The New World of Work = 3 pillars:
People/management style: People are given space to develop themselves. A healthy balance between work and home. Move from “command and control” to self direction and own initiatives.
Technology: Using of the latest technology available so that colleagues always are in touch with the information and resources they need to work, collaborate and communicate.
Workspace: The office becomes a meeting place for innovation and collaboration. Spaces are re-organised to be more “task-oriented”.
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Results
Colleagues are more energetic, they have more control over workload, get more out of themselves, work in the way that best suits them.
Colleagues do more in less time. They can work from home, avoid traffic jams, use video conferencing with clients or colleagues.
Focus on results, not attendance. A cultural shift towards greater openness, commitment and trust.
Better employer for new talent. Because we give people space, and technology they like.
Organization is greener and (cost) efficient. Less travel, less office space, and digital processes instead of paper.
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Task-oriented spaces
Open office space: spacious desk with multiple monitors, your main workplace Drop in/Touchdown space: smaller temporary desk allowing you to quickly sit down
and work for a few hours Focus/quiet room: small quiet private office, allows you to work without
interruptions, make private calls Meeting room: quiet zone for small to large group meetings Café space: less format environment to chat, work and drink Breakout/Lounge area: informal space with lounge chairs for relaxation, reading and
relationship building
Focus RoomsPhone Booths Breakout AreasCafe SpacesTouchdown SpacesOpen Office Spaces
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Important concepts to make it work
Avoid private offices, replace by small meeting roomsNo need for a private office to show you are the boss
Replace office phones by VoIP software + headset (for example Microsoft Lync) Cut the strings, give people laptops
Wireless network everywhere (also for guests!)Large screen or projector in every meeting roomTake laptops to meetings, use Microsoft OneNote for note taking
Avoid paperScan your documents, store them on SharePoint
Give people the freedom to sit where they wantIdeally people who work together on projects sit together
Work from anywhereUse meeting & focus-roomsWork from home or remote locations
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Open space office
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Open space office
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Open office space: tips
Long tablesMake sure people can sit anywhere, avoid legs/drawers...Foresee 2 meter per person.
This allows someone to sit in between and quickly review somethingMake tables deep enough (90 cm or more)Easy access to power plugs (laptop/mobile phone)
Visual distractionAvoid facing people to zones with lots of movementAdd “wall” of 1,2m height to create space isolation
Acoustic distractionUse acoustic panels to cancel echo and noise (VERY IMPORTANT!!)Mask background noises with soft radio music
Keep it open and transparent (use glass)
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Focus/quiet room
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Focus/quiet room
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Focus/quiet room: tips
Keep them small: Quiet area for 1-2 or 3 people2,5 by 5 meter is perfectLong desk without legs (3-4 meter)
No disturbing elementsNobody should need to enter the room except to work thereDon’t put drawers or cabinets in these rooms. We don’t want to disturb people who are
working! Acoustic isolation
Use door and walls that makes the room really quietUse acoustic panels to cancel echo and noise
Visual distractionFace the people to a window or wall so they are not disturbed by movementUse a glass door so we can see if the room is free, and who is working there
Foresee4-6 power plugs with easy accessLaptop stand with large screen, keyboard, mouse and headset
5 April, 2010OneOffice Flexible Workspaces A new Office, A New World of Work15
6-people meeting room
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8-people meeting room
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Small meeting rooms
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Small meeting room: tips
Foresee many small rooms Meeting rooms of 3-6 people are use most oftenForesee at least 1 meeting room for every 8-10 employeesTransform private offices in meeting rooms
Room setupPlace one end of the table agains the wall (easy for LCD screen & connections)Avoid cabinets (who stores stuff in meeting rooms?)Keep it transparent (use glass)
EquipmentEasy access to power plugs (in the table)40-50 inch LCD monitor on the wall (avoid projectors for small rooms)Conference phone on the table (Lync compatible)Whiteboard
Airconditioning with in-room sensor + ventilation
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Large meeting room
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Large meeting room
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Large meeting room
1 March, 2011Organize office spaces for The New World of Work
Large meeting room
Powerful projectorAudio speakersWhiteboardFlexible tables (retractable)Lync compatible conference phone (+ mic extensions)Acoustic panels (echo)
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Large meeting room
Flexibele setupBoardroom U-shape Classroom Theathre
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Breakout/relax space
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Breakout/relax space
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Café space
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Touchdown space
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Communal table
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Terrace
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Example
20 peoplemeeting room
8 peoplemeeting room
Focus rooms
Lounge area
Server room
6-peo
ple
mee
ting ro
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people
mee
ting ro
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Terrasse
Open space
Open space
Kitchen Toilet &Shower
4 people meeting room
Café space
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Kitchen
Useful equipment
HP Display and Notebook Stand (AW662AA)
For quiet rooms and open-space
Polycom® CX3000 IP Conference Phonefor medium to large meeting rooms
Lync and Skype compatible
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Jabra SPEAK 410 Seriesfor mobile use or small meeting roomsLync and Skype compatible
5 April, 2010OneOffice Flexible Workspaces A new Office, A New World of Work
Useful equipment
Tables with patented folding mechanism
Kusch roll ‘n’ meet 9000 http://www.kusch.de
Ideal for larger meeting roomsTransform in different styles
• Boardroom• Classroom• Reception• ...
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5 April, 2010OneOffice Flexible Workspaces A new Office, A New World of Work
Useful equipment
Acoustic panels http://www.texaa.fr
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Looking for more inspiration?
Check out www.officesnapshots.com
Don’t forget to add fun, cozy & design elements!
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The New World of Work It’s not just about office architecture
But also about:Management styleCompany cultureFlexible ICT tools...
Check out PowerPointIngredients of the New World of Workhttp://www.slideshare.net/orbitone/ingredients-of-the-new-world-of-work
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www.orbitone.com
Organize office spaces for The New World of Work1 March, 2011