Organising Organising Files and FoldersFiles and Folders

Module 1Module 1

Task 1 – Folder StructureTask 1 – Folder Structure

Organising folders to store your Organising folders to store your work is a key factor to success.work is a key factor to success.

If we put all files in one place, as If we put all files in one place, as the number of files increase, it the number of files increase, it will be difficult to find what we will be difficult to find what we want quickly and efficiently.want quickly and efficiently.

We should organise files in We should organise files in some sort of structure – like you some sort of structure – like you may do in a filing cabinet.may do in a filing cabinet.

In addition to your hard drive, a computer has a number of different drives for storing files.

The main hard drive is inside the system case and provides the largest amount of data storage.

The floppy drive uses a floppy disk for storing small amounts of information, and there’s usually a drive

for CDs and DVDs.

Drives can also be removable, like some ‘zip’ drives, and plug into your PC. It is a good idea to

make regular backups to a removable drive to secure your work.

Your computer gives each drive a label. A hard drive is often labelled C, a floppy drive A, and a

CD/DVD drive D.

Most of the time, you save your work on the computer’s hard disk, often called the C: Drive.

The hard disk can hold vast amounts of data, so you need to keep it organised so you can find your

data easily.

On the C: drive is the folder ‘My Documents’, which is useful for storing all of your files and

folders.

All folders can contain other folders called subfolders. Here, My Music and My Letters are

subfolders of the My Documents folder.

And inside these subfolders are individual files. This organisational structure is called

a hierarchy.

A computer organises your files and folders pretty much in the same way a filing cabinet does. You

can put files into different folders so you know where you can find them quickly and easily.

In My Documents you can create a new folder going to the File menu, going down to New and then across

to Folder.

It is automatically given the name ‘New Folder’, but you can rename it by simply typing in a more

meaningful name into the highlighted box. Don’t worry if you click out of the folder before renaming it.

You can simply right click and go to rename at any time.

Once you have renamed your folder, double click to

open it.

Inside your main folder, you can create subfolders for the different modules you are going to

complete. This will ensure that the different modules do not get mixed up.

Inside your module folders, you can create more subfolders for the different tasks you are going to complete. This will ensure that all of your work is easy to find for future reference.

Ensure you take screen shots of your folder structure to PROVE you have given your folders

and files suitable names and saved them in suitable locations.