org structure document_v2.0

46
Project Management ORGA IZATIO STRUCTURE : EXZA P CEUTICALS LI MITED BANGLADESH Version 1.0 ApriL 201 5 Exzatech Solutions Limited Page 1 of 39 Project Number: SAP-2015-001

Upload: masumidb

Post on 05-Dec-2015

23 views

Category:

Documents


3 download

DESCRIPTION

ORG

TRANSCRIPT

Page 1: Org Structure Document_V2.0

Project Management

ORGA IZATIO STRUCTURE

:

EXZA P CEUTICALSLIMITED

BANGLADESH

Version 1.0

ApriL 2015

Exzatech Solutions Limited Page 1 of 39 Project Number: SAP-2015-001

Page 2: Org Structure Document_V2.0

Project Management

Customer : Exza Pharmaceuticals Limited

Project : SAP Implementation ECC 6.0

Document details:

Name Version No. Description

Exza 1.0 Organization Structure in SAP ECC6.0 Document for ExzaPharmaceuticals Limited , Bangladesh

PharmaceuticalsLimited

NAME SIGNATURE DATE

Prepared by :(Project Manager- Exza)

Checked and Approved by: (Asst Manager Finance )

Checked and Approved by: (Asst Manager Finance)

Checked and Approved by: (Assistant Manager,Production)

Checked and Approved by :( Manager Sales )

Checked and Approved by :(Manager Distribution )

Checked and Approved by: (Sr. Manager, Validation)Checked and Approved by: (Sr. Manager, PD )

Checked and Approved by: (Sr. Manager, QM )

Checked and Approved by: (Sr. Manager, SCM)

Checked and Approved by: (Sr. Manager, Financeand Accounts)

Approved By

(Project Manager- Exza )

Authorized By(Director Technical Operationsand Project Sponsor Exza)

Page 3: Org Structure Document_V2.0

Project Management

Contents1 FINANCIAL ACCOUNTING................................................................................................ 5

1.1 Company 51.2 Company Code 51.3 Profit Centre Group Accounting 61.4 Credit Controlling Area 61.5 Fiscal Year 71.6 Posting Period Variant 81.7 Chart of Accounts 81.8 Chart of Depreciation and Depreciation Areas 9

2.CONTROLLING ................................................................................................................ 10

2.1 Controlling Area 102.2. Profit Center Accounting 112.3 Cost Center Accounting 122.4 Pictorial Depiction of FICO Organization Structure 13

3. MATERIALS MANAGEMENT...................................................................................................................................... 14

3.1 Manufacturing Plants 143.2 Head Office Plants 143.3 Loan Licensee Plants 143.4 Depots Plants 153.5 Storage Locations 183.6 Purchase Organizations 303.7 Purchase Groups 303.8 Pictorial Depiction of MM Organization Structure 31

4.SALES & DISTRIBUTION ............................................................................................................................................32

4.1 Sales Organisation 324.2 Distribution Channels 324.3 Division 334.4 Sales Area 334.5 Shipping Point 344.6. Sales Office 354.7. Sales Groups 364.8 Pictorial Depiction of SD Organization Structure 37

5. ADDITIONAL INFORMATION 38

Page 4: Org Structure Document_V2.0

Project Management

ORGANIZATION STRUCTURE

PICTORIAL DIAGRAM OF TEMPLETE OF ORGANIZATION STRUCTURE

Client

ControllingArea

PurchaseOrganization

CompanyCode

SalesOrganization

PurchaseGroups

Plant ProfitCentres

DistributionChannel

StorageLocations

Cost CentresDivisions

Page 5: Org Structure Document_V2.0

Project Management

1 Financial AccountingThis chapter covers the requirements and the customisation details of the FinancialAccounting Enterprise Structure. This includes configuration for setting up theenterprise structure and assigning organizational units to the structure defined.

1.1 Company

A company is an organizational unit in Accounting which represents a businessorganization according to the requirements of commercial law in a particularcountryIn Company level, consolidated financial statements are generated.

SLNo

1.2 Company Code

Company Code is the Organizational Unit of Financial Accounting for which acomplete self-contained set of accounts can be drawn up for purposes of externalreporting.

This includes recording of all relevant transactions and generating all supportingdocuments required for financial statements.

At each Company Code level Balance Sheet and Profit and Loss Account and allfinancial statements(Cash Flow Statement, Statement of changes in Equity,Statement of Financial Position, Related notes to the Financial Statement )can begenerated. Statements Required for Legal Reporting can be generated / balanced atCompany Code level.

At each country level, Financial Reports need to be generated, when definingcompany codes, Country specific Company Codes need to be generated.

Company Description

1 100000 Exza Group of Companies

]SL NoCompany Code

ID Company Code Name Description

1 P100 Exza Pharma Ltd Exza Pharmaceuticals Ltd

2 P200 LtdExza Vaccine Exza Vaccine Limited

3 P300 Exza Animal Health Ltd Exza Animal Health Ltd

Page 6: Org Structure Document_V2.0

Project Management

1.3 Profit Centre Group Accounting

External reporting as well as internal reporting is possible through Profit centerGroup Accounting It is used for Balance sheet and Profit and Loss statement forinternal reporting and external reporting

PC Groups can be classified as below

11000000

12000000

23000000

34000000

1.4 Credit Controlling Area

Credit Controlling Area is a Financial Accounting organizational unit to monitor theCredit Limit to Customers. This organizational unit is either a single company codeor, if credit control is performed across several company codes, multiple companycodes. Credit information can be made available per customer within a creditcontrol area.

SLNo Profit Center Group Description

1 General Division

2 Hormone Division

3 Vaccine Division

4 Animal Health Division

Credit Controlling Area DescriptionSL NoCredit ControllingArea

1 P100 Exza Pharma Ltd

2 P100 Exza Vaccine Ltd

3 P100 Exza Animal Health Ltd

Page 7: Org Structure Document_V2.0

Project Management

1.5 Fiscal Year

Fiscal year is represented to maintain the Accounting period as per the FinancialYear of Organization. The financial period usually 12 months, for which thecompany produces financial statements and takes inventory, profit and loss, etc.

A fiscal year need not correspond to the calendar year. SAP supports the FiscalYear Calendar Year dependent or other than Calendar year also.

In addition to the normal 12 Calendar months, SAP support additional 4 months tosupport and post the Book Closure, Audit and Year end entries. Fiscal Year Variant“K4 – Fiscal Year, 4 Special Period” can be used

lNo Company

Code

Fiscal Year

Variant

(Main Ledger)

Fiscal Year

Variant

(Additional Ledger)

Remarks

1 P100K4

Jan to Dec

K4

Jan to Dec

V8

Ledger and

Legal Requirement can bemet with the Additional

2 P200Sep to Aug

Depreciation posting willbe based on Main Ledgeri.e. Fiscal Year Variant K4

3 P300K4

Jan to Dec

Note –By maintaining one Fiscal Year Variant i.e. K4- Jan to Dec with 4 SpecialPeriods, system will facilitate Consolidated Reporting at Company Level

To facilitate Legal requirement specific to Company codes i.e. IVL which has adifferent fiscal year i.e. Sep to Aug, an additional Ledger can be maintained. All P&Land Balance Sheets can be derived with this additional ledger as required legally.

Depreciation posting will be based on the Main Ledger (Fiscal Year Jan to Dec) andnot based on the additional ledger. In the Depreciation Method of WDV, there willbe difference in opening balances .Asset reports are generated based on K4 Fiscalyear only (Jan –Dec).

Pl refer additional information (Page No 38)

Page 8: Org Structure Document_V2.0
Page 9: Org Structure Document_V2.0

Project Management

1.6 Posting Period Variant

The Financial Year of the organization is being spitted into different posting periodsbased on the Fiscal Year Variant. The transactions are being accumulated forreporting purposes each period wise. The transactions postings are controlledthrough Posting Period Variant. The Posting Period Variant maintained to allowthe users, which period they can post the transaction and to which accounts. Thefollowing Posting Period Variants are required to control the posting period. TheClosing of previous period will be at the discretion of Management

1.7 Chart of Accounts

Chart of Account contains list of General Ledger Accounts. A classification schemeconsisting of a group of general ledger (G/L) accounts. A chart of accounts providesa framework for the recording of values to ensure an orderly rendering ofaccounting data. The G/L accounts it contains are used by one or more companycodes. For each G/L account, the chart of accounts contains the account number,the account name, and technical information.

A chart of accounts must be assigned to each company code. This chart ofaccounts is the operative chart of accounts and is used in both financial accountingand cost accounting.

Chart of Account “P100 –Chart of Account” is to be defined to meet theRequirements of Incepta

Sno Posting Period Variant

1 P100 Posting Period Variant -1000

2 P200 Posting Period Variant -2000

3 P300Posting Period Variant -3000

SLNo Chart of Accounts Description

CompanyCode

1 EXZA Exza Group of Companies

Page 10: Org Structure Document_V2.0

Project Management

1.8 Chart of Depreciation and Depreciation Areas

A Chart of depreciation contains the various data needed to manage theDepreciation and valuation of Assets. All valuation parameters and values necessaryfor this are maintained in an area called the Depreciation area i.e. depreciationchart for company purpose, depreciation chart for Income tax purpose &depreciation chart for IAS (International Accounting Standard) & IFRS (InternationalFinancial Reporting Framework) purpose.

The system allows the maintenance of multiple depreciation area. Depreciationareas are grouped together into a Chart of Depreciation.Chart of Depreciation:

ofChart

Depreciation

Exza Group of Companies

Depreciation Areas:

SLNo

Chart ofDepreciation

DescriptionDepreciationArea

1 EXZABook Depreciation(As per

Company Act)01

2 EXZATax Depreciation (as per

Income Tax Rules)02

3 EXZA Depreciation as per IAS/IFRS 03

SLNo Description

1 EXZA

Page 11: Org Structure Document_V2.0

Project Management

2.Controlling

2.1 Controlling Area

Controlling Areas is an organizational unit within an Organization. Controlling Areasis being used to represent a closed system for cost accounting purposes.

Controlling Areas is used for internal reporting purposes. Multiple Company Codescan be used same Controlling Area, to have a uniform Costing Systems in place.

All the company codes in the controlling area must use one Chart of Accounts andFiscal Year Variant.

Controlling Area “P100- ExzaaCompany Codes

- Standard Hierarchy” are to be used for all

P200 Exza Vaccine Limited

Exza Animal Health Ltd

SLNo

ControllingArea

Companycode

Company Code

Name Company Code Description

1 P100 P100Exza Pharma

LtdExza Pharmaceuticals Ltd

2 P100Exza Vaccine

Ltd

3 P100 P300Exza Animal

Health Ltd

Page 12: Org Structure Document_V2.0

Project Management

2.2. Profit Center Accounting

In profit center accounting, a standard hierarchy is defined to contain all the profitcentres belonging to one controlling area. Profit Center Accounting determines theprofit / loss by profit center. The profit center differs from a cost center in that thecost centres merely represent units within profit centres in which costs arise. Profitcentres are entities responsible for balance of revenues and costs. Profit centeraccounting is a statistical accounting component. It takes transaction data postedin other components and represents it from the profit center point of view.

Sl.No. Plant Profit Center DescriptionCompanyCode

ProfitCenter

01 P100 1000 100000 EPL HO Com Division

02 P100 1000 100010 EPL HO Gen Division

03 P100 1000 100020 EPL HO Hor Division

04 P100 1100 110010 EPL PL1 Gen Division

05 P100 1200 120010 EPL PL2 Gen Division

06 P100 1300 130020 EPL PL3 Hor Division

07 P100 7100-7150 710010 EPL DPTGen Division

08 P100 7100-7150 710020 EPL DPTHor Division

09 P200 2000 200000 EVL HO Com Division

10 P200 2000 200030 EVL HO Vac Division

11 P200 2100 210030 EVL PL1 Vac Division

12 P200 7200-7250 720030 EVL DPT Vac Division

13 P300 3000 300000 EAL HO Com Division

14 P300 3000 300040 EAL HO Anm Division

15 P300 3100 310040 EAL PL1 Anm Division

16 P300 7300-7350 730040 EAL DPT Anm Division

Page 13: Org Structure Document_V2.0

Project Management

2.3 Cost Center Accounting

Cost Element Accounting is a component in controlling that collects and summarizesposting that arise within CO. Similar cost elements can be combined into costelement groups. Cost element groups can be combined to form other cost elementgroups so as to build cost element hierarchy. Cost Elements are classified intoprimary cost elements or secondary cost elements.

Primary cost element must have a corresponding GL account in financial accounting.

Secondary cost element is used only in cost accounting and may not be created infinancial accounting.

Examples:

Cost Centre Coding Logic –

Cost Centre can be coded as follows -

1st, 2nd. 3rd 4th Digit will be of the Plant Code

5th and 6th Digit will be of the Division - For Example, 10 –General Pharma

20 –Hormones, 30- Vaccine Etc

7th and 8th Digit will be the Dept -Production, 03- Purchase Etc

For Example, 01 – Accounts .02 –

9th and 10th Digit01.02, 03 Etc

will be the Serial no of that particular Cost Centre E.g. –

Note: Centres will be codified as per the above logic and will be incorporated

in the next version in the document

Sno Profit Center Cost CenterControlling

Area

Company

Code

01 P100 P100 100000 1000000101

02 P100 P100 100010 1000100901

03 P100 P100 100020 1000200201

04 P100 P100 110010 1100100101

Page 14: Org Structure Document_V2.0

Project Management

2.4 Pictorial Depiction of FICO Organization Structure

1000000

Exza

V

Controlling Area P100Exza

v

V V

Company Code P100

EPL

Company Code P200

EVL

Company Code P300

EAL

v .........lik• • • • v •............v

•• v #,0PC 100000

HOCMNEPL

PC 100010

HO GENEPL

PC 200000

HO CommonEVL

PC 200030

HO VaccineEVL

PC 300000

HO CommonEAL

PC 300040

HO AnimalHealth EAL

0W

PC 110010

Plant1 GENEPL

PC 7200030

Depot EVL

PC 730040

DepotEAL

PC 100020

EPL* HO HOR

PC 120010

Plant 2 GENEPL

PC 210030Plant Vaccine

EVL

PC 310040Plant Animal

Hlth EAL

PC 130020Plant 3 HOR

EPL

PC 710010Depot GEN

EPL

PC 710020Depot HOR

EPL

Cost Centres Cost Centres4 4

Profit Centre Grouping•

11000000 General Division

12000000 Hormone Division

23000000

34000000 Animal Health Division

Vaccine Division

Page 15: Org Structure Document_V2.0

Project Management

3. Materials Management

3.1 Manufacturing Plants

Plant is an operational unit within a company code. Plant is an organizational unitthat structures the enterprise from the production, procurement, distribution andStock Storage AreaExample: Production facility, Trading Office where material movements are trackedand inventory valuations are monitored.

3.2 Head Office Plants

3.3 Loan Licensee Plants

Description Plant Location

Description Plant Location

Description Plant Location

S noCompany

Code

Plant

01 P100 1100 Exza Pharma Ltd(Gen Div-1) Savar

02 P100 1200 Exza Pharma Ltd (Gen Div-2) Savar

03 P100 1300 Exza Pharma Ltd (Hor Div) Dhamrai

04 P200 2100 Exza Vaccine Ltd Savar

05 P300 3100 Exza Animal Health Ltd Dhamrai

S noCompany

CodePlant

01 P100 1000 HO,Exza Pharma Ltd Dhaka

02 P200 2000 HO,Exza Vaccine Ltd Dhaka

03 P300 3000 HO,Exza Animal Health Ltd Dhaka

S noCompany

CodePlant

01 P100 8100 LL Plant.TBL Chittagong

Page 16: Org Structure Document_V2.0

Project Management

3.4 Depots Plants

19 7150SaleInstitutional

P100Depot ,EPL Dhaka

Sno

Description Plant Location

01

02

03 7102 Comilla

04 7103

05 7104

06 7105

07 7106

08 7107

09 7108

10 7109 Bogra

11 7110

12 7111

13 7112

14 7113

15 7114

16 7115

17 7116

18 7117

CompanyCode

Plant

P100 7100 CWH ,EPLCentral Ware House Dhaka

P100 7101DhakaDepot,EPL Dhaka

P100ComillaDepot,EPL

P100ChittagongDepot,EPL Chittagong

P100SylhetDepot,EPL Sylhet

P100BarisalDepot,EPL Barisal

P100KhulnaDepot,EPL Khulna

P100RajshahiDepot,EPL Rajshahi

P100MaguraDepot,EPL Magura

P100BograDepot,EPL

P100RangpurDepot ,EPL Rangpur

P100MymensinghDepot ,EPL Mymensingh

P100NoakhaliDepot,EPL Noakhali

P100Cox’s BazarDepot ,EPL Cox’s Bazar

P100NarayangonjDepot ,EPL Narayangonj

P100TangailDepot,EPL Tangail

P100JessoreDepot,EPL Jessore

P100HobigonjDepot,EPL Hobigonj

Page 17: Org Structure Document_V2.0
Page 18: Org Structure Document_V2.0

Project Management

19 7250SaleInstitutional

P200Depot ,EVL Dhaka

Sno

Description Plant Location

01

02

03 7202 Comilla

04 7203

05 7204

06 7205

07 7206

08 7207

09 7208

10 7209 Bogra

11 7210

12 7211

13P200

7212

14 7213

15 7214

16 7215

17 7216

18 7217

CompanyCode

Plant

P200 7200 CWH ,EVLCentral Ware House Dhaka

P200 7201DhakaDepot,EVL Dhaka

P200ComillaDepots,EVL

P200ChittagongDepot,EVL Chittagong

P200SylhetDepot,EVL Sylhet

P200BarisalDepot,EVL Barisal

P200KhulnaDepot,EVL Khulna

P200RajshahiDepot,EVL Rajshahi

P200MaguraDepot,EVL Magura

P200BograDepot,EVL

P200RangpurDepot ,EVL Rangpur

P200MymensinghDepot ,EVL MymensinghNoakhaliDepot,EVL Noakhali

P200Cox’s BazarDepot ,EVL Cox’s Bazar

P200NarayangonjDepot ,EVL Narayangonj

P200TangailDepot,EVL Tangail

P200JessoreDepot,EVL Jessore

P200HobigonjDepot,EVL Hobigonj

Page 19: Org Structure Document_V2.0
Page 20: Org Structure Document_V2.0

Project Management

19

P300

7350SaleInstitutional

Depot .EAL Dhaka

Sno

Description Plant Location

01

02

03 7302 Comilla

04 7303

05 P300 7304

06 7305

07 7306

08 7307

09 7308

10 7309 Bogra

11 7310

12 7311

13 7312

14 7313

15 7314

16 7315

17 7316

18 7317

CompanyCode

Plant

P300 7300 CWH ,EALCentral Ware House Dhaka

P300 7301DhakaDepot,EAL Dhaka

P300ComillaDepot,EAL

P300ChittagongDepot,EAL ChittagongSylhet Depot,EAL Sylhet

P300BarisalDepot,EAL Barisal

P300KhulnaDepot,EAL Khulna

P300RajshahiDepot,EAL Rajshahi

P300MaguraDepot,EAL Magura

P300BograDepot,EAL

P300RangpurDepot ,EAL Rangpur

P300MymensinghDepot ,EAL Mymensingh

P300NoakhaliDepot,EAL Noakhali

P300Cox’s BazarDepot ,EAL Cox’s Bazar

P300NarayangonjDepot ,EAL Narayangonj

P300TangailDepot,EAL Tangail

P300JessoreDepot,EAL Jessore

P300HobigonjDepot,EAL Hobigonj

Page 21: Org Structure Document_V2.0
Page 22: Org Structure Document_V2.0

Project Management

3.5 Storage Locations

Storage Locations: To monitor the stock of the material it is necessary to be ableto store in the system location at which materials are kept. You can do this by usingstorage location.

As per material storage requirements the following storage locations are to becreated

Plant DescriptionStorageLocation ID

1000 GI01 General Items

1000 IT01

IT items

1000 ES01 Engg &Spares

1000 PMS1 PMS Mat(Dom)

1000 PMS2 PMS Mat(Exp)

1000 CS01 Construction Mat1000 EV01 Vehicle&VSprs

1000 REXP Expiry Goods

1000 RDMG Damaged Goods

2000 GI01 General Items

2000 IT01

IT items

2000 ES01 Engg &Spares

2000 PMS1 PMS Mat(Dom)

2000 PMS2 PMS Mat(Exp)

2000 CS01 Construction Mat

2000 REXP Expiry Goods

2000 RDMG Damaged Goods

3000 GI01 General Items

3000 IT01

IT items

3000 ES01 Engg &Spares

3000 PMS1 PMS Mat(Dom)

3000 PMS2 PMS Mat(Exp)

3000 CS01 Construction Mat

3000 REXP Expiry Goods

3000 RDMG Damaged Goods

Page 23: Org Structure Document_V2.0

Project Management

1100 QC01 QC Materials

Plant DescriptionStorageLocation ID

1100 FG01 FG Commercial

1100 FG02 FG Phy Sam(Dom)

1100 FG03 FG Phy Sam(EXP)

1100 FG04 FG Institutional

1100 FG05 FG Export

1100 TR01 Traded goods

1100 GI01 General Items

1100 RJ01

Rej mat Raw

1100 RJ02

Rej mat Packing

1100 RJ03

Rej mat Finished

1100 RT01 Returnable FG

1100 SC01 Scrap materials

1100 SF01 Gen Prod Area

1100 SF02

Cepha Prod Area

1100 SF03

Lyo Prod Area

1100 SF04

Liquid Prod Area

1100 RM01 Raw Materials

1100 PM01 Packing material

1100 JW01 Job Work

1100 CG01 Capital goods

1100 ES01 Engg &Spares

1100 IT01 IT Materials

1100 RD01 R&DF Materials

1100 MB01 Microbiology Mat

1100 REXP Expiry Goods

1100 RDMG Damaged Goods

Page 24: Org Structure Document_V2.0

Project Management

1200 QC01 QC Materials

Zensar Technologies Limited Page 20 of 39 Project Number: SAP-2010-246

Plant DescriptionStorageLocation ID

1200 FG01 FG Commercial

1200 FG02 FG Phy Sam(Dom)1200 FG03 FG Phy Sam(EXP)

1200 FG04 FG Institutional

1200 FG05 FG Export1200 TR01 Traded goods

1200 GI01 General Items1200 RJ0

1Rej mat Raw

1200 RJ0 Rej mat Packing

1200 RJ0 Rej mat Finished

1200 RT01 Returnable FG1200 SC01 Scrap materials

1200 SF01 Gen Prod Area

1200 SF02

Cepha Prod Area1200 SF0

3Lyo Prod Area

1200 SF04

Liquid Prod Area

1200 RM01 Raw Materials

1200 PM01 Packing material

1200 JW01 Job Work

1200 CG01 Capital goods1200 ES01 Engg &Spares1200 IT01 IT Materials

1200 RD01 R&DF Materials

1200 MB01 Microbiology Mat1200 REXP Expiry Goods

1200 RDMG Damaged Goods

Page 25: Org Structure Document_V2.0

Project Management

1300 QC01 QC Materials

Plant DescriptionStorageLocation ID

1300 FG01 FG Commercial1300 FG02 FG Phy Sam(Dom)

1300 FG03 FG Phy Sam(EXP)

1300 FG04 FG Institutional

1300 FG05 FG Export1300 TR01 Traded goods

1300 GI01 General Items

1300 RJ01

Rej mat Raw1300 RJ0

2Rej mat Packing

1300 RJ0 Rej mat Finished

1300 RT01 Returnable FG1300 SC01 Scrap materials

1300 SF01 Gen Prod Area

1300 SF02

Cepha Prod Area1300 SF0

3Lyo Prod Area

1300 SF04

Liquid Prod Area

1300 RM01 Raw Materials1300 PM01 Packing material

1300 JW01 Job Work1300 CG01 Capital goods

1300 ES01 Engg &Spares

1300 IT01 IT Materials

1300 RD01 R&DF Materials1300 MB01 Microbiology Mat1300 REXP Expiry Goods

1300 RDMG Damaged Goods

Page 26: Org Structure Document_V2.0

Project Management

2100 QC01 QC Materials

Zensar Technologies Limited Page 22 of 39 Project Number: SAP-2010-246

Plant DescriptionStorageLocation ID

2100 FG01 FG Commercial2100 FG02 FG Phy Sam(Dom)

2100 FG03 FG Phy Sam(EXP)

2100 FG04 FG Institutional

2100 FG05 FG Export2100 TR01 Traded goods

2100 GI01 General Items

2100 RJ01

Rej mat Raw2100 RJ0

2Rej mat Packing

2100 RJ0 Rej mat Finished

2100 RT01 Returnable FG2100 SC01 Scrap materials

2100 SF01 Gen Prod Area

2100 SF02

Cepha Prod Area2100 SF0

3Lyo Prod Area

2100 SF04

Liquid Prod Area

2100 RM01 Raw Materials2100 PM01 Packing material

2100 JW01 Job Work2100 CG01 Capital goods

2100 ES01 Engg &Spares

2100 IT01 IT Materials

2100 RD01 R&DF Materials2100 MB01 Microbiology Mat2100 REXP Expiry Goods

2100 RDMG Damaged Goods

Page 27: Org Structure Document_V2.0

Project Management

3100 QC01 QC Materials

Plant DescriptionStorageLocation ID

3100 FG01 FG Commercial3100 FG02 FG Phy Sam(Dom)

3100 FG03 FG Phy Sam(EXP)

3100 FG04 FG Institutional

3100 FG05 FG Export3100 TR01 Traded goods

3100 GI01 General Items

3100 RJ01

Rej mat Raw3100 RJ0

2Rej mat Packing

3100 RJ0 Rej mat Finished

3100 RT01 Returnable FG3100 SC01 Scrap materials

3100 SF01 Gen Prod Area

3100 SF02

Cepha Prod Area3100 SF0

3Lyo Prod Area

3100 SF04

Liquid Prod Area

3100 RM01 Raw Materials3100 PM01 Packing material

3100 JW01 Job Work3100 CG01 Capital goods

3100 ES01 Engg &Spares

3100 IT01 IT Materials

3100 RD01 R&DF Materials3100 MB01 Microbiology Mat3100 REXP Expiry Goods

3100 RDMG Damaged Goods

Page 28: Org Structure Document_V2.0

Project Management

Plant DescriptionStorageLocation ID

7100 FG01 FG Commercial

7100 FG05 FG Export

7100 PMS1 PMS Mat(Dom)

7100 PMS2 PMS Mat(Exp)

7100 REXP Expiry Goods

7100 RDMG Damaged Goods

7101 FG01 FG Commercial

7101 REXP Expiry Goods

7101 RDMG Damaged Goods

7102 FG01 FG Commercial

7102 REXP Expiry Goods

7102 RDMG Damaged Goods

7103 FG01 FG Commercial

7103 REXP Expiry Goods

7103 RDMG Damaged Goods

7104 FG01 FG Commercial7104 REXP Expiry Goods

7104 RDMG Damaged Goods7105 FG01 FG Commercial

7105 REXP Expiry Goods

7105 RDMG Damaged Goods

7106 FG01 FG Commercial

7106 REXP Expiry Goods

7106 RDMG Damaged Goods

7107 FG01 FG Commercial

7107 REXP Expiry Goods

7107 RDMG Damaged Goods

7108 FG01 FG Commercial

7108 REXP Expiry Goods

7108 RDMG Damaged Goods

7109 FG01 FG Commercial

7109 REXP Expiry Goods

7109 RDMG Damaged Goods

7110 FG01 FG Commercial

7110 REXP Expiry Goods

7110 RDMG Damaged Goods

Page 29: Org Structure Document_V2.0

Project Management

Plant Description

FG01 FG Commercial

7111 REXP Expiry Goods

7111 RDMG Damaged Goods

FG01 FG Commercial

7112 REXP Expiry Goods

7112 RDMG Damaged Goods

FG01 FG Commercial

7114 REXP Expiry Goods

7114 RDMG Damaged Goods

FG01 FG Commercial

7115 REXP Expiry Goods

7115 RDMG Damaged Goods

FG01 FG Commercial

7116 REXP Expiry Goods

7116 RDMG Damaged Goods

FG01 FG Commercial

7117 REXP Expiry Goods

7117 RDMG Damaged Goods

7150 FG04 FG Institutional

7150 REXP Expiry Goods

7150 RDMG Damaged Goods

StorageLocation ID

7111

7112

7113

7115

7116

7117

Page 30: Org Structure Document_V2.0
Page 31: Org Structure Document_V2.0

Project Management

Plant DescriptionStorageLocationID

7200 FG01

FG Commercial

7200 FG05

FG Export

7200 PMS1 PMS Mat(Dom)

7200 PMS2 PMS Mat(Exp)

7200 REXP Expiry Goods

7200 RDMG Damaged Goods

7201 FG01

FG Commercial

7201 REXP Expiry Goods

7201 RDMG Damaged Goods

7202 FG01

FG Commercial

7202 REXP Expiry Goods

7202 RDMG Damaged Goods

7203 FG01

FG Commercial

7203 REXP Expiry Goods

7203 RDMG Damaged Goods

7204 FG01

FG Commercial

7204 REXP Expiry Goods

7204 RDMG Damaged Goods

7205 FG01

FG Commercial

7205 REXP Expiry Goods

7205 RDMG Damaged Goods

7206 FG01

FG Commercial

7206 REXP Expiry Goods

7206 RDMG Damaged Goods

7207 FG01

FG Commercial

7207 REXP Expiry Goods

7207 RDMG Damaged Goods

7208 FG01

FG Commercial

7208 REXP Expiry Goods

7208 RDMG Damaged Goods

7209 FG01

FG Commercial

7209 REXP Expiry Goods

7209 RDMG Damaged Goods

7210 FG01

FG Commercial

7210 REXP Expiry Goods

7210 RDMG Damaged Goods

Page 32: Org Structure Document_V2.0

Project Management

StorageLocationID

Zensar Technologies Limited Page 27 of 39 Project Number: SAP-2010-246

Plant Description

7211 FG01 FG Commercial

7211 REXP Expiry Goods

7211 RDMG Damaged Goods

7212 FG01 FG Commercial

7212 REXP Expiry Goods

7212 RDMG Damaged Goods

7213 FG01 FG Commercial

7214 REXP Expiry Goods

7214 RDMG Damaged Goods

7215 FG01 FG Commercial

7215 REXP Expiry Goods

7215 RDMG Damaged Goods

7216 FG01 FG Commercial

7216 REXP Expiry Goods

7216 RDMG Damaged Goods

7217 FG01 FG Commercial

7217 REXP Expiry Goods

7217 RDMG Damaged Goods

7250 FG04 FG Institutional

7250 REXP Expiry Goods

7250 RDMG Damaged Goods

Page 33: Org Structure Document_V2.0
Page 34: Org Structure Document_V2.0

Project Management

Zensar Technologies Limited Page 28 of 39 Project Number: SAP-2010-246

Plant DescriptionStorageLocationID

7300 FG01

FG Commercial

7300 FG05

FG Export

7300 PMS1 PMS Mat(Dom)

7300 PMS2 PMS Mat(Exp)

7300 REXP

Expiry Goods

7300 RDMG Damaged Goods

7301 FG01

FG Commercial

7301 REXP

Expiry Goods

7301 RDMG Damaged Goods

7302 FG01

FG Commercial

7302 REXP

Expiry Goods

7302 RDMG Damaged Goods

7303 FG01

FG Commercial

7303 REXP

Expiry Goods

7303 RDMG Damaged Goods

7304 FG01

FG Commercial

7304 REXP

Expiry Goods

7304 RDMG Damaged Goods

7305 FG01

FG Commercial

7305 REXP

Expiry Goods

7305 RDMG Damaged Goods

7306 FG01

FG Commercial

7306 REXP

Expiry Goods

7306 RDMG Damaged Goods

7307 FG01

FG Commercial

7307 REXP

Expiry Goods

7307 RDMG Damaged Goods

7308 FG01

FG Commercial

7308 REXP

Expiry Goods

7308 RDMG Damaged Goods

7309 FG01

FG Commercial

7309 REXP

Expiry Goods

7309 RDMG Damaged Goods

7310 FG01

FG Commercial

7310 REXP

Expiry Goods

7310 RDMG Damaged Goods

Page 35: Org Structure Document_V2.0

Project Management

StorageLocation ID

Plant Description

7311 FG01 FG Commercial

7311 REXP Expiry Goods

7311 RDMG Damaged Goods

7312 FG01 FG Commercial

7312 REXP Expiry Goods

7312 RDMG Damaged Goods

7313 FG01 FG Commercial

7314 REXP Expiry Goods

7314 RDMG Damaged Goods

7315 FG01 FG Commercial

7315 REXP Expiry Goods

7315 RDMG Damaged Goods

7316 FG01 FG Commercial

7316 REXP Expiry Goods

7316 RDMG Damaged Goods

7317 FG01 FG Commercial

7317 REXP Expiry Goods

7317 RDMG Damaged Goods

7350 FG04 FG Institutional

7350 REXP Expiry Goods

7350 RDMG Damaged Goods

Page 36: Org Structure Document_V2.0
Page 37: Org Structure Document_V2.0

1100 Savar Ph Pur Org G Ph 1

1200 Savar Ph Pur Org G Ph 2

1300 Dhamrai Hor Pur Org

2100 Savar Vac Pur Org

3100 Dhamrai Am HL Pur Org

PurchasingGroup

P01 Raw MaterialsP02 Pkg Materials

P03 Engg. Materials

P04 Capital Assets

P05 Services

P06 Third Party(P-P)

P07 Gen ConsumablesP08 Vehicles & Spares

P09 IT Consumables

P10 Lab Materials

P11 Civil Items

P12 Promotional items

P13 Const materials

P90 Stock Transfers

Project Management

3.6 Purchase Organizations

Purchasing organization: An organizational unit responsible for procuring materialsor services for one or more plants and for negotiating general conditions ofpurchase with vendors. The purchasing organization assumes legal responsibility forall external purchase transactional requirements

3.7 Purchase Groups

Purchasing group: The purchasing organization is further subdivided into purchasinggroups (buyer groups), which are responsible for day-to-day buyingactivities.A purchasing group can also act for several purchasing organizations.

Purchase Org. Description

1000 Central Pur Org G Ph

2000 Central Pur Org Vac

3000 Central Pur Org Am HL

Description

Page 38: Org Structure Document_V2.0

Project Management

3.8 Pictorial Depiction of MM Organization Structure

LoanLicensingPlants8100

Company Code 1000

EPL1

Company Code 2000

EVL

Company Code 3000

EAL

IV +CentralPurc

Org2000Central Purchase

Org 3000,

GS0SREUP

V V

Plant SpecificPurchase Org 1200

Plant SpecificPurchase Org 2100

Plant SpecificPurchase Org 3100

v

V

*

H1000

nt1100

HO Plant2000

Mngf Plant2100

HO Plant3000

Mngf Plant3100

gf Plan

00

Mngf Plant1300

Intuitional7250

Intuitional7350

++if ifCWH7100

Intuitional7150

CWH7200

CWH

7300

V

V V

Depot Plants7101, 7102, 7103 .71047105, 7106, 7107, 71087109, 7110. 7111. 7112.7113, 7114, 7115, 7116.7117

Depot Plants7201, 7202, 7203 .72047205, 7206, 7207, 72087209, 7210. 7211. 7212.7213, 7214, 7215, 7216.7217

Depot Plants

7309, 7310. 7311. 737313, 7314, 7315, 737317

2.6.

. v7301, 7302, 7303 .73047305, 7306, 7307, 7308

Plants Storage Locations

RM01, SF01, PM01, FG01.Etc

Plants Storage Locations

RM01, SF01, PM01, FG01.Etc

Plants Storage Locations

RM01, SF01, PM01, FG01.Etc

Depots Storage Locations

FG01, RJ01 Etc

Depots Storage Locations

FG01, RJ01 EtcX

Depots Storage Locations

FG01, RJ01 EtcX

Page 39: Org Structure Document_V2.0

Project Management

4.Sales & Distribution

4.1 Sales Organisation

The Sales Organization is an organizational unit within logistics that structures thecompany according to its sales requirements. A Sales Organisation is responsible forthe Sale and Distribution of Goods and Services. Each Business transaction isprocessed within a Sales Organisation .The Sales Organisation must be specified inall the SD Documents.

The Sales Organisations are:

4.2 Distribution Channels

The distribution channel represents the channel through which saleable materials orservices reach customers. Typical distribution channels include wholesale, retail anddirect sales. Within a sales organization a customer can be supplied through severaldistribution channels

The Distribution Channels are:

Note:

a. Same Distribution Channels will be extended for Company Code P200 & P300.

b. Distribution Channels 30 will handle Export sales (Regular Sales throughoverseas distributors), Agency sales (sales through overseas agent), Servicesales (Revenue from toll manufacturing for overseas customer), OverseasInstitution Sales (Direct sales to overseas institutions), & Technology transferrevenue from overseas.

Sales Organization Description

Distribution Channel Description

CompanyCode

SalesOrgCode

P100 1100 EPL Sales OrgnP200 2100 EVL Sales Orgn

P300 3100 EAL Sales Orgn

10 Depot Sales20 Institutional Sales

30 Export Sales40 PMS

50 Toll Manufacturing60 Other Sales

70 Services(Rental)90 Inter Company Sales99 Intra Company Sales

Page 40: Org Structure Document_V2.0

Project Management

4.3 Division

A division can be defined as a Product group that could be made up of a wide-ranging spectrum of products. This entity normally groups together saleablematerials and services for the purpose of responsibility and analysis.

4.4 Sales Area

A Sales Area can be defined as a combination of Sales Organization, DistributionChannel and Division for which each transaction is carried out

Division Description

10 General

20 Hormones

30 Vaccine

40 Animal Health

50 Medicare

60 Other Sales

S ODistributionChannel Description Division Description

1100 10 Depot Sales 10 General Pharma

1100 10 Depot Sales 20 Hormones1100 10 Depot Sales 30 Vaccine

1100 10 Depot Sales 40 Animal Health

1100 10 Depot Sales 50 Medicare

1100 10 Depot Sales 60 Other Sales

1100 20 Institutional Sales 10 General Pharma1100 20 Institutional Sales 20 Hormones

1100 20 Institutional Sales 30 Vaccine1100 20 Institutional Sales 40 Animal Health

1100 20 Institutional Sales 50 Medicare1100 30 Export Sales 10 General Pharma

1100 30 Export Sales 20 Hormones

1100 30 Export Sales 30 Vaccine1100 30 Export Sales 40 Animal Health1100 30 Export Sales 50 Medicare

1100 40 PMS 10 General Pharma

1100 40 PMS 20 Hormones1100 40 PMS 30 Vaccine

1100 40 PMS 40 Animal Health

1100 40 PMS 50 Medicare1100 50 Toll Manufacturing 60 Other Sales

1100 60 Other Sales 60 Other Sales1100 70 Services 60 Other Sales

1100 90 Inter Company Sales 10 General Pharma1100 90 Inter Company Sales 20 Hormones

1100 90 Inter Company Sales 30 Vaccine

Page 41: Org Structure Document_V2.0

Project Management

1100 90 Inter Company Sales 40 Animal Health

4.5 Shipping Point

A Shipping Point can be defined as a physical location (ex – a warehouse or acollection of loading ramps) from which the item is shipped for delivery. All SDdeliveries from the respective plants shall originate from the respective shippingpoints. In deliveries where SD functionality is used, the shipping point is determinedautomatically.

SLNo Plant Shipping Point

S ODistributionChannel Description Division Description

1100 90 Inter Company Sales 50 Medicare

1100 99 Intra Company Sales 10 General Pharma

1100 99 Intra Company Sales 20 Hormones

1100 99 Intra Company Sales 30 Vaccine1100 99 Intra Company Sales 40 Animal Health

1100 99 Intra Company Sales 50 Medicare

2100 10 Depot Sales 30 Vaccine

2100 20 Institutional Sales 30 Vaccine2100 40 PMS 30 Vaccine

2100 60 Other Sales 60 Other Sales2100 70 Services 60 Other Sales2100 90 Inter Company Sales 30 Vaccine

2100 99 Intra Company Sales 30 Vaccine

2100 30 Export Sales 30 Vaccine

3100 10 Depot Sales 40 Animal Health3100 20 Institutional Sales 40 Animal Health

3100 30 Exports 40 Animal Health3100 40 PMS 40 Animal Health3100 60 Other Sales 60 Other Sales

3100 70 Services 60 Other Sales

3100 90 Inter Company Sales 40 Animal Health

3100 99 Intra Company Sales 40 Animal Health

1 1000 1000

2 2000 2000

3 3000 3000

4 1100 1100

5 1200 1200

6 1300 1300

Page 42: Org Structure Document_V2.0

Project Management

4.6. Sales Office

Geographical aspects of the organizational structures in business development andsales are defined using sales offices. A sales office can be viewed as an actual officeor perhaps a territory or region. Sales offices are assigned to sales areas.

Note – Sales Offices requirements are yet to be finalized, henceforth the newrequirements regarding Sales Offices will be incorporated in the next version afterfinalization.

7 2100 2100

8 3100 3100

9 7100 7100

10 7101 7101

11 7102 7102

12 7103 7103

13 7104 7104

14 7105 7105

15 7106 7106

16 7107 7107

17 7108 7108

18 7109 7109

19 7110 7110

20 7111 7111

21 7112 7112

22 7113 7113

23 7114 7114

24 7115 7115

25 7116 7116

26 7117 7117

27 7150 7150

Sno Group Description

1 0001 Export Sales

2 0002 Institutional Sales

Page 43: Org Structure Document_V2.0

Project Management

4.7. Sales Groups

Note:

a. Other Sales groups are yet to define and will be finalized after determinationof the remaining Sales Offices and which will be incorporated in the nextversion.

b. Groups A01 & A02 are found in Distribution Channels- “Exports”. And,Groups A03 & A04 are found in Distribution Channels- “Institutional Sales”

Sno Group Description

1 A01 Exports Group1

2 A02 Exports Group 2

3 A03 Institution Sales 1

4 A04 Institution Sales 2

Page 44: Org Structure Document_V2.0

Project Management

4.8 Pictorial Depiction of SD Organization Structure

Controlling Area

• •Company Code 1000

EPLCompany Code 2000

EVLCompany Code 3000

EAL

.

Sales Org

1100

Sales Org

2100

Sales Org

3100

. . .

DistributionChannel 30

Exports

Distribution

Channel 60Others

DistributionChannel 10Intra Company

V

7Ir 7IrV &

Division 10GeneralPharma

Division

Hormones

Division

Vaccine

Division

AnimalHealth

Division

Medicare

Division

Other Sales

SalesOrg

1100

Distribution

Channel10

Depots Division

+ + = Sales Area

2 3 4 5 6

Page 45: Org Structure Document_V2.0

Project Management

5. Additional Information

Incepta Requirement:Consolidated Financial Statements for all companies are required as per

IFRSfor the period from January to December

Zensar Comments:One non-leading ledger with a calendar Jan -Dec for IFRS postings forIndividual company code can be provided.

Company consolidation needs Implementation of modules EC-CS or BPC.

Incepta Requirement:Separate financial statements are required for the following period for allCompanies:

1. IPL : January to December2. IVL : September to August3. IAL: January to December.Zensar Comments:

Another non-leading ledger is provided for calendar Sep to Aug to supportThe IVL Company code legal reporting.

Incepta Requirement:Depreciation of assets will be calculated from SAP system for the period:

1. IPL: January to December2. IVL: September to August3. IAL: January to December.

Zensar Comments:Asset Accounting supports only the Jan- Dec Depreciation calculation i.e. theCommon Fiscal YearAs the Company follows Diminishing value method of depreciation and withJan –Dec fiscal year, December 31st net book value will be the base value forcalculation of depreciation across all companies.

Amicable solution to be arrived to fill the gap of differences in thedepreciation for IVL during the URS and process mapping phases

Page 46: Org Structure Document_V2.0

Project Management

Date Revision Reason For Change

15.08.2010 1.0 New

2.0