org structure document_v2.0
DESCRIPTION
ORGTRANSCRIPT
Project Management
ORGA IZATIO STRUCTURE
:
EXZA P CEUTICALSLIMITED
BANGLADESH
Version 1.0
ApriL 2015
Exzatech Solutions Limited Page 1 of 39 Project Number: SAP-2015-001
Project Management
Customer : Exza Pharmaceuticals Limited
Project : SAP Implementation ECC 6.0
Document details:
Name Version No. Description
Exza 1.0 Organization Structure in SAP ECC6.0 Document for ExzaPharmaceuticals Limited , Bangladesh
PharmaceuticalsLimited
NAME SIGNATURE DATE
Prepared by :(Project Manager- Exza)
Checked and Approved by: (Asst Manager Finance )
Checked and Approved by: (Asst Manager Finance)
Checked and Approved by: (Assistant Manager,Production)
Checked and Approved by :( Manager Sales )
Checked and Approved by :(Manager Distribution )
Checked and Approved by: (Sr. Manager, Validation)Checked and Approved by: (Sr. Manager, PD )
Checked and Approved by: (Sr. Manager, QM )
Checked and Approved by: (Sr. Manager, SCM)
Checked and Approved by: (Sr. Manager, Financeand Accounts)
Approved By
(Project Manager- Exza )
Authorized By(Director Technical Operationsand Project Sponsor Exza)
Project Management
Contents1 FINANCIAL ACCOUNTING................................................................................................ 5
1.1 Company 51.2 Company Code 51.3 Profit Centre Group Accounting 61.4 Credit Controlling Area 61.5 Fiscal Year 71.6 Posting Period Variant 81.7 Chart of Accounts 81.8 Chart of Depreciation and Depreciation Areas 9
2.CONTROLLING ................................................................................................................ 10
2.1 Controlling Area 102.2. Profit Center Accounting 112.3 Cost Center Accounting 122.4 Pictorial Depiction of FICO Organization Structure 13
3. MATERIALS MANAGEMENT...................................................................................................................................... 14
3.1 Manufacturing Plants 143.2 Head Office Plants 143.3 Loan Licensee Plants 143.4 Depots Plants 153.5 Storage Locations 183.6 Purchase Organizations 303.7 Purchase Groups 303.8 Pictorial Depiction of MM Organization Structure 31
4.SALES & DISTRIBUTION ............................................................................................................................................32
4.1 Sales Organisation 324.2 Distribution Channels 324.3 Division 334.4 Sales Area 334.5 Shipping Point 344.6. Sales Office 354.7. Sales Groups 364.8 Pictorial Depiction of SD Organization Structure 37
5. ADDITIONAL INFORMATION 38
Project Management
ORGANIZATION STRUCTURE
PICTORIAL DIAGRAM OF TEMPLETE OF ORGANIZATION STRUCTURE
Client
ControllingArea
PurchaseOrganization
CompanyCode
SalesOrganization
PurchaseGroups
Plant ProfitCentres
DistributionChannel
StorageLocations
Cost CentresDivisions
Project Management
1 Financial AccountingThis chapter covers the requirements and the customisation details of the FinancialAccounting Enterprise Structure. This includes configuration for setting up theenterprise structure and assigning organizational units to the structure defined.
1.1 Company
A company is an organizational unit in Accounting which represents a businessorganization according to the requirements of commercial law in a particularcountryIn Company level, consolidated financial statements are generated.
SLNo
1.2 Company Code
Company Code is the Organizational Unit of Financial Accounting for which acomplete self-contained set of accounts can be drawn up for purposes of externalreporting.
This includes recording of all relevant transactions and generating all supportingdocuments required for financial statements.
At each Company Code level Balance Sheet and Profit and Loss Account and allfinancial statements(Cash Flow Statement, Statement of changes in Equity,Statement of Financial Position, Related notes to the Financial Statement )can begenerated. Statements Required for Legal Reporting can be generated / balanced atCompany Code level.
At each country level, Financial Reports need to be generated, when definingcompany codes, Country specific Company Codes need to be generated.
Company Description
1 100000 Exza Group of Companies
]SL NoCompany Code
ID Company Code Name Description
1 P100 Exza Pharma Ltd Exza Pharmaceuticals Ltd
2 P200 LtdExza Vaccine Exza Vaccine Limited
3 P300 Exza Animal Health Ltd Exza Animal Health Ltd
Project Management
1.3 Profit Centre Group Accounting
External reporting as well as internal reporting is possible through Profit centerGroup Accounting It is used for Balance sheet and Profit and Loss statement forinternal reporting and external reporting
PC Groups can be classified as below
11000000
12000000
23000000
34000000
1.4 Credit Controlling Area
Credit Controlling Area is a Financial Accounting organizational unit to monitor theCredit Limit to Customers. This organizational unit is either a single company codeor, if credit control is performed across several company codes, multiple companycodes. Credit information can be made available per customer within a creditcontrol area.
SLNo Profit Center Group Description
1 General Division
2 Hormone Division
3 Vaccine Division
4 Animal Health Division
Credit Controlling Area DescriptionSL NoCredit ControllingArea
1 P100 Exza Pharma Ltd
2 P100 Exza Vaccine Ltd
3 P100 Exza Animal Health Ltd
Project Management
1.5 Fiscal Year
Fiscal year is represented to maintain the Accounting period as per the FinancialYear of Organization. The financial period usually 12 months, for which thecompany produces financial statements and takes inventory, profit and loss, etc.
A fiscal year need not correspond to the calendar year. SAP supports the FiscalYear Calendar Year dependent or other than Calendar year also.
In addition to the normal 12 Calendar months, SAP support additional 4 months tosupport and post the Book Closure, Audit and Year end entries. Fiscal Year Variant“K4 – Fiscal Year, 4 Special Period” can be used
lNo Company
Code
Fiscal Year
Variant
(Main Ledger)
Fiscal Year
Variant
(Additional Ledger)
Remarks
1 P100K4
Jan to Dec
K4
Jan to Dec
V8
Ledger and
Legal Requirement can bemet with the Additional
2 P200Sep to Aug
Depreciation posting willbe based on Main Ledgeri.e. Fiscal Year Variant K4
3 P300K4
Jan to Dec
Note –By maintaining one Fiscal Year Variant i.e. K4- Jan to Dec with 4 SpecialPeriods, system will facilitate Consolidated Reporting at Company Level
To facilitate Legal requirement specific to Company codes i.e. IVL which has adifferent fiscal year i.e. Sep to Aug, an additional Ledger can be maintained. All P&Land Balance Sheets can be derived with this additional ledger as required legally.
Depreciation posting will be based on the Main Ledger (Fiscal Year Jan to Dec) andnot based on the additional ledger. In the Depreciation Method of WDV, there willbe difference in opening balances .Asset reports are generated based on K4 Fiscalyear only (Jan –Dec).
Pl refer additional information (Page No 38)
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1.6 Posting Period Variant
The Financial Year of the organization is being spitted into different posting periodsbased on the Fiscal Year Variant. The transactions are being accumulated forreporting purposes each period wise. The transactions postings are controlledthrough Posting Period Variant. The Posting Period Variant maintained to allowthe users, which period they can post the transaction and to which accounts. Thefollowing Posting Period Variants are required to control the posting period. TheClosing of previous period will be at the discretion of Management
1.7 Chart of Accounts
Chart of Account contains list of General Ledger Accounts. A classification schemeconsisting of a group of general ledger (G/L) accounts. A chart of accounts providesa framework for the recording of values to ensure an orderly rendering ofaccounting data. The G/L accounts it contains are used by one or more companycodes. For each G/L account, the chart of accounts contains the account number,the account name, and technical information.
A chart of accounts must be assigned to each company code. This chart ofaccounts is the operative chart of accounts and is used in both financial accountingand cost accounting.
Chart of Account “P100 –Chart of Account” is to be defined to meet theRequirements of Incepta
Sno Posting Period Variant
1 P100 Posting Period Variant -1000
2 P200 Posting Period Variant -2000
3 P300Posting Period Variant -3000
SLNo Chart of Accounts Description
CompanyCode
1 EXZA Exza Group of Companies
Project Management
1.8 Chart of Depreciation and Depreciation Areas
A Chart of depreciation contains the various data needed to manage theDepreciation and valuation of Assets. All valuation parameters and values necessaryfor this are maintained in an area called the Depreciation area i.e. depreciationchart for company purpose, depreciation chart for Income tax purpose &depreciation chart for IAS (International Accounting Standard) & IFRS (InternationalFinancial Reporting Framework) purpose.
The system allows the maintenance of multiple depreciation area. Depreciationareas are grouped together into a Chart of Depreciation.Chart of Depreciation:
ofChart
Depreciation
Exza Group of Companies
Depreciation Areas:
SLNo
Chart ofDepreciation
DescriptionDepreciationArea
1 EXZABook Depreciation(As per
Company Act)01
2 EXZATax Depreciation (as per
Income Tax Rules)02
3 EXZA Depreciation as per IAS/IFRS 03
SLNo Description
1 EXZA
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2.Controlling
2.1 Controlling Area
Controlling Areas is an organizational unit within an Organization. Controlling Areasis being used to represent a closed system for cost accounting purposes.
Controlling Areas is used for internal reporting purposes. Multiple Company Codescan be used same Controlling Area, to have a uniform Costing Systems in place.
All the company codes in the controlling area must use one Chart of Accounts andFiscal Year Variant.
Controlling Area “P100- ExzaaCompany Codes
- Standard Hierarchy” are to be used for all
P200 Exza Vaccine Limited
Exza Animal Health Ltd
SLNo
ControllingArea
Companycode
Company Code
Name Company Code Description
1 P100 P100Exza Pharma
LtdExza Pharmaceuticals Ltd
2 P100Exza Vaccine
Ltd
3 P100 P300Exza Animal
Health Ltd
Project Management
2.2. Profit Center Accounting
In profit center accounting, a standard hierarchy is defined to contain all the profitcentres belonging to one controlling area. Profit Center Accounting determines theprofit / loss by profit center. The profit center differs from a cost center in that thecost centres merely represent units within profit centres in which costs arise. Profitcentres are entities responsible for balance of revenues and costs. Profit centeraccounting is a statistical accounting component. It takes transaction data postedin other components and represents it from the profit center point of view.
Sl.No. Plant Profit Center DescriptionCompanyCode
ProfitCenter
01 P100 1000 100000 EPL HO Com Division
02 P100 1000 100010 EPL HO Gen Division
03 P100 1000 100020 EPL HO Hor Division
04 P100 1100 110010 EPL PL1 Gen Division
05 P100 1200 120010 EPL PL2 Gen Division
06 P100 1300 130020 EPL PL3 Hor Division
07 P100 7100-7150 710010 EPL DPTGen Division
08 P100 7100-7150 710020 EPL DPTHor Division
09 P200 2000 200000 EVL HO Com Division
10 P200 2000 200030 EVL HO Vac Division
11 P200 2100 210030 EVL PL1 Vac Division
12 P200 7200-7250 720030 EVL DPT Vac Division
13 P300 3000 300000 EAL HO Com Division
14 P300 3000 300040 EAL HO Anm Division
15 P300 3100 310040 EAL PL1 Anm Division
16 P300 7300-7350 730040 EAL DPT Anm Division
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2.3 Cost Center Accounting
Cost Element Accounting is a component in controlling that collects and summarizesposting that arise within CO. Similar cost elements can be combined into costelement groups. Cost element groups can be combined to form other cost elementgroups so as to build cost element hierarchy. Cost Elements are classified intoprimary cost elements or secondary cost elements.
Primary cost element must have a corresponding GL account in financial accounting.
Secondary cost element is used only in cost accounting and may not be created infinancial accounting.
Examples:
Cost Centre Coding Logic –
Cost Centre can be coded as follows -
1st, 2nd. 3rd 4th Digit will be of the Plant Code
5th and 6th Digit will be of the Division - For Example, 10 –General Pharma
20 –Hormones, 30- Vaccine Etc
7th and 8th Digit will be the Dept -Production, 03- Purchase Etc
For Example, 01 – Accounts .02 –
9th and 10th Digit01.02, 03 Etc
will be the Serial no of that particular Cost Centre E.g. –
Note: Centres will be codified as per the above logic and will be incorporated
in the next version in the document
Sno Profit Center Cost CenterControlling
Area
Company
Code
01 P100 P100 100000 1000000101
02 P100 P100 100010 1000100901
03 P100 P100 100020 1000200201
04 P100 P100 110010 1100100101
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2.4 Pictorial Depiction of FICO Organization Structure
1000000
Exza
V
Controlling Area P100Exza
v
V V
Company Code P100
EPL
Company Code P200
EVL
Company Code P300
EAL
v .........lik• • • • v •............v
•• v #,0PC 100000
HOCMNEPL
PC 100010
HO GENEPL
PC 200000
HO CommonEVL
PC 200030
HO VaccineEVL
PC 300000
HO CommonEAL
PC 300040
HO AnimalHealth EAL
0W
PC 110010
Plant1 GENEPL
PC 7200030
Depot EVL
PC 730040
DepotEAL
PC 100020
EPL* HO HOR
PC 120010
Plant 2 GENEPL
PC 210030Plant Vaccine
EVL
PC 310040Plant Animal
Hlth EAL
PC 130020Plant 3 HOR
EPL
PC 710010Depot GEN
EPL
PC 710020Depot HOR
EPL
Cost Centres Cost Centres4 4
Profit Centre Grouping•
11000000 General Division
12000000 Hormone Division
23000000
34000000 Animal Health Division
Vaccine Division
Project Management
3. Materials Management
3.1 Manufacturing Plants
Plant is an operational unit within a company code. Plant is an organizational unitthat structures the enterprise from the production, procurement, distribution andStock Storage AreaExample: Production facility, Trading Office where material movements are trackedand inventory valuations are monitored.
3.2 Head Office Plants
3.3 Loan Licensee Plants
Description Plant Location
Description Plant Location
Description Plant Location
S noCompany
Code
Plant
01 P100 1100 Exza Pharma Ltd(Gen Div-1) Savar
02 P100 1200 Exza Pharma Ltd (Gen Div-2) Savar
03 P100 1300 Exza Pharma Ltd (Hor Div) Dhamrai
04 P200 2100 Exza Vaccine Ltd Savar
05 P300 3100 Exza Animal Health Ltd Dhamrai
S noCompany
CodePlant
01 P100 1000 HO,Exza Pharma Ltd Dhaka
02 P200 2000 HO,Exza Vaccine Ltd Dhaka
03 P300 3000 HO,Exza Animal Health Ltd Dhaka
S noCompany
CodePlant
01 P100 8100 LL Plant.TBL Chittagong
Project Management
3.4 Depots Plants
19 7150SaleInstitutional
P100Depot ,EPL Dhaka
Sno
Description Plant Location
01
02
03 7102 Comilla
04 7103
05 7104
06 7105
07 7106
08 7107
09 7108
10 7109 Bogra
11 7110
12 7111
13 7112
14 7113
15 7114
16 7115
17 7116
18 7117
CompanyCode
Plant
P100 7100 CWH ,EPLCentral Ware House Dhaka
P100 7101DhakaDepot,EPL Dhaka
P100ComillaDepot,EPL
P100ChittagongDepot,EPL Chittagong
P100SylhetDepot,EPL Sylhet
P100BarisalDepot,EPL Barisal
P100KhulnaDepot,EPL Khulna
P100RajshahiDepot,EPL Rajshahi
P100MaguraDepot,EPL Magura
P100BograDepot,EPL
P100RangpurDepot ,EPL Rangpur
P100MymensinghDepot ,EPL Mymensingh
P100NoakhaliDepot,EPL Noakhali
P100Cox’s BazarDepot ,EPL Cox’s Bazar
P100NarayangonjDepot ,EPL Narayangonj
P100TangailDepot,EPL Tangail
P100JessoreDepot,EPL Jessore
P100HobigonjDepot,EPL Hobigonj
Project Management
19 7250SaleInstitutional
P200Depot ,EVL Dhaka
Sno
Description Plant Location
01
02
03 7202 Comilla
04 7203
05 7204
06 7205
07 7206
08 7207
09 7208
10 7209 Bogra
11 7210
12 7211
13P200
7212
14 7213
15 7214
16 7215
17 7216
18 7217
CompanyCode
Plant
P200 7200 CWH ,EVLCentral Ware House Dhaka
P200 7201DhakaDepot,EVL Dhaka
P200ComillaDepots,EVL
P200ChittagongDepot,EVL Chittagong
P200SylhetDepot,EVL Sylhet
P200BarisalDepot,EVL Barisal
P200KhulnaDepot,EVL Khulna
P200RajshahiDepot,EVL Rajshahi
P200MaguraDepot,EVL Magura
P200BograDepot,EVL
P200RangpurDepot ,EVL Rangpur
P200MymensinghDepot ,EVL MymensinghNoakhaliDepot,EVL Noakhali
P200Cox’s BazarDepot ,EVL Cox’s Bazar
P200NarayangonjDepot ,EVL Narayangonj
P200TangailDepot,EVL Tangail
P200JessoreDepot,EVL Jessore
P200HobigonjDepot,EVL Hobigonj
Project Management
19
P300
7350SaleInstitutional
Depot .EAL Dhaka
Sno
Description Plant Location
01
02
03 7302 Comilla
04 7303
05 P300 7304
06 7305
07 7306
08 7307
09 7308
10 7309 Bogra
11 7310
12 7311
13 7312
14 7313
15 7314
16 7315
17 7316
18 7317
CompanyCode
Plant
P300 7300 CWH ,EALCentral Ware House Dhaka
P300 7301DhakaDepot,EAL Dhaka
P300ComillaDepot,EAL
P300ChittagongDepot,EAL ChittagongSylhet Depot,EAL Sylhet
P300BarisalDepot,EAL Barisal
P300KhulnaDepot,EAL Khulna
P300RajshahiDepot,EAL Rajshahi
P300MaguraDepot,EAL Magura
P300BograDepot,EAL
P300RangpurDepot ,EAL Rangpur
P300MymensinghDepot ,EAL Mymensingh
P300NoakhaliDepot,EAL Noakhali
P300Cox’s BazarDepot ,EAL Cox’s Bazar
P300NarayangonjDepot ,EAL Narayangonj
P300TangailDepot,EAL Tangail
P300JessoreDepot,EAL Jessore
P300HobigonjDepot,EAL Hobigonj
Project Management
3.5 Storage Locations
Storage Locations: To monitor the stock of the material it is necessary to be ableto store in the system location at which materials are kept. You can do this by usingstorage location.
As per material storage requirements the following storage locations are to becreated
Plant DescriptionStorageLocation ID
1000 GI01 General Items
1000 IT01
IT items
1000 ES01 Engg &Spares
1000 PMS1 PMS Mat(Dom)
1000 PMS2 PMS Mat(Exp)
1000 CS01 Construction Mat1000 EV01 Vehicle&VSprs
1000 REXP Expiry Goods
1000 RDMG Damaged Goods
2000 GI01 General Items
2000 IT01
IT items
2000 ES01 Engg &Spares
2000 PMS1 PMS Mat(Dom)
2000 PMS2 PMS Mat(Exp)
2000 CS01 Construction Mat
2000 REXP Expiry Goods
2000 RDMG Damaged Goods
3000 GI01 General Items
3000 IT01
IT items
3000 ES01 Engg &Spares
3000 PMS1 PMS Mat(Dom)
3000 PMS2 PMS Mat(Exp)
3000 CS01 Construction Mat
3000 REXP Expiry Goods
3000 RDMG Damaged Goods
Project Management
1100 QC01 QC Materials
Plant DescriptionStorageLocation ID
1100 FG01 FG Commercial
1100 FG02 FG Phy Sam(Dom)
1100 FG03 FG Phy Sam(EXP)
1100 FG04 FG Institutional
1100 FG05 FG Export
1100 TR01 Traded goods
1100 GI01 General Items
1100 RJ01
Rej mat Raw
1100 RJ02
Rej mat Packing
1100 RJ03
Rej mat Finished
1100 RT01 Returnable FG
1100 SC01 Scrap materials
1100 SF01 Gen Prod Area
1100 SF02
Cepha Prod Area
1100 SF03
Lyo Prod Area
1100 SF04
Liquid Prod Area
1100 RM01 Raw Materials
1100 PM01 Packing material
1100 JW01 Job Work
1100 CG01 Capital goods
1100 ES01 Engg &Spares
1100 IT01 IT Materials
1100 RD01 R&DF Materials
1100 MB01 Microbiology Mat
1100 REXP Expiry Goods
1100 RDMG Damaged Goods
Project Management
1200 QC01 QC Materials
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Plant DescriptionStorageLocation ID
1200 FG01 FG Commercial
1200 FG02 FG Phy Sam(Dom)1200 FG03 FG Phy Sam(EXP)
1200 FG04 FG Institutional
1200 FG05 FG Export1200 TR01 Traded goods
1200 GI01 General Items1200 RJ0
1Rej mat Raw
1200 RJ0 Rej mat Packing
1200 RJ0 Rej mat Finished
1200 RT01 Returnable FG1200 SC01 Scrap materials
1200 SF01 Gen Prod Area
1200 SF02
Cepha Prod Area1200 SF0
3Lyo Prod Area
1200 SF04
Liquid Prod Area
1200 RM01 Raw Materials
1200 PM01 Packing material
1200 JW01 Job Work
1200 CG01 Capital goods1200 ES01 Engg &Spares1200 IT01 IT Materials
1200 RD01 R&DF Materials
1200 MB01 Microbiology Mat1200 REXP Expiry Goods
1200 RDMG Damaged Goods
Project Management
1300 QC01 QC Materials
Plant DescriptionStorageLocation ID
1300 FG01 FG Commercial1300 FG02 FG Phy Sam(Dom)
1300 FG03 FG Phy Sam(EXP)
1300 FG04 FG Institutional
1300 FG05 FG Export1300 TR01 Traded goods
1300 GI01 General Items
1300 RJ01
Rej mat Raw1300 RJ0
2Rej mat Packing
1300 RJ0 Rej mat Finished
1300 RT01 Returnable FG1300 SC01 Scrap materials
1300 SF01 Gen Prod Area
1300 SF02
Cepha Prod Area1300 SF0
3Lyo Prod Area
1300 SF04
Liquid Prod Area
1300 RM01 Raw Materials1300 PM01 Packing material
1300 JW01 Job Work1300 CG01 Capital goods
1300 ES01 Engg &Spares
1300 IT01 IT Materials
1300 RD01 R&DF Materials1300 MB01 Microbiology Mat1300 REXP Expiry Goods
1300 RDMG Damaged Goods
Project Management
2100 QC01 QC Materials
Zensar Technologies Limited Page 22 of 39 Project Number: SAP-2010-246
Plant DescriptionStorageLocation ID
2100 FG01 FG Commercial2100 FG02 FG Phy Sam(Dom)
2100 FG03 FG Phy Sam(EXP)
2100 FG04 FG Institutional
2100 FG05 FG Export2100 TR01 Traded goods
2100 GI01 General Items
2100 RJ01
Rej mat Raw2100 RJ0
2Rej mat Packing
2100 RJ0 Rej mat Finished
2100 RT01 Returnable FG2100 SC01 Scrap materials
2100 SF01 Gen Prod Area
2100 SF02
Cepha Prod Area2100 SF0
3Lyo Prod Area
2100 SF04
Liquid Prod Area
2100 RM01 Raw Materials2100 PM01 Packing material
2100 JW01 Job Work2100 CG01 Capital goods
2100 ES01 Engg &Spares
2100 IT01 IT Materials
2100 RD01 R&DF Materials2100 MB01 Microbiology Mat2100 REXP Expiry Goods
2100 RDMG Damaged Goods
Project Management
3100 QC01 QC Materials
Plant DescriptionStorageLocation ID
3100 FG01 FG Commercial3100 FG02 FG Phy Sam(Dom)
3100 FG03 FG Phy Sam(EXP)
3100 FG04 FG Institutional
3100 FG05 FG Export3100 TR01 Traded goods
3100 GI01 General Items
3100 RJ01
Rej mat Raw3100 RJ0
2Rej mat Packing
3100 RJ0 Rej mat Finished
3100 RT01 Returnable FG3100 SC01 Scrap materials
3100 SF01 Gen Prod Area
3100 SF02
Cepha Prod Area3100 SF0
3Lyo Prod Area
3100 SF04
Liquid Prod Area
3100 RM01 Raw Materials3100 PM01 Packing material
3100 JW01 Job Work3100 CG01 Capital goods
3100 ES01 Engg &Spares
3100 IT01 IT Materials
3100 RD01 R&DF Materials3100 MB01 Microbiology Mat3100 REXP Expiry Goods
3100 RDMG Damaged Goods
Project Management
Plant DescriptionStorageLocation ID
7100 FG01 FG Commercial
7100 FG05 FG Export
7100 PMS1 PMS Mat(Dom)
7100 PMS2 PMS Mat(Exp)
7100 REXP Expiry Goods
7100 RDMG Damaged Goods
7101 FG01 FG Commercial
7101 REXP Expiry Goods
7101 RDMG Damaged Goods
7102 FG01 FG Commercial
7102 REXP Expiry Goods
7102 RDMG Damaged Goods
7103 FG01 FG Commercial
7103 REXP Expiry Goods
7103 RDMG Damaged Goods
7104 FG01 FG Commercial7104 REXP Expiry Goods
7104 RDMG Damaged Goods7105 FG01 FG Commercial
7105 REXP Expiry Goods
7105 RDMG Damaged Goods
7106 FG01 FG Commercial
7106 REXP Expiry Goods
7106 RDMG Damaged Goods
7107 FG01 FG Commercial
7107 REXP Expiry Goods
7107 RDMG Damaged Goods
7108 FG01 FG Commercial
7108 REXP Expiry Goods
7108 RDMG Damaged Goods
7109 FG01 FG Commercial
7109 REXP Expiry Goods
7109 RDMG Damaged Goods
7110 FG01 FG Commercial
7110 REXP Expiry Goods
7110 RDMG Damaged Goods
Project Management
Plant Description
FG01 FG Commercial
7111 REXP Expiry Goods
7111 RDMG Damaged Goods
FG01 FG Commercial
7112 REXP Expiry Goods
7112 RDMG Damaged Goods
FG01 FG Commercial
7114 REXP Expiry Goods
7114 RDMG Damaged Goods
FG01 FG Commercial
7115 REXP Expiry Goods
7115 RDMG Damaged Goods
FG01 FG Commercial
7116 REXP Expiry Goods
7116 RDMG Damaged Goods
FG01 FG Commercial
7117 REXP Expiry Goods
7117 RDMG Damaged Goods
7150 FG04 FG Institutional
7150 REXP Expiry Goods
7150 RDMG Damaged Goods
StorageLocation ID
7111
7112
7113
7115
7116
7117
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Plant DescriptionStorageLocationID
7200 FG01
FG Commercial
7200 FG05
FG Export
7200 PMS1 PMS Mat(Dom)
7200 PMS2 PMS Mat(Exp)
7200 REXP Expiry Goods
7200 RDMG Damaged Goods
7201 FG01
FG Commercial
7201 REXP Expiry Goods
7201 RDMG Damaged Goods
7202 FG01
FG Commercial
7202 REXP Expiry Goods
7202 RDMG Damaged Goods
7203 FG01
FG Commercial
7203 REXP Expiry Goods
7203 RDMG Damaged Goods
7204 FG01
FG Commercial
7204 REXP Expiry Goods
7204 RDMG Damaged Goods
7205 FG01
FG Commercial
7205 REXP Expiry Goods
7205 RDMG Damaged Goods
7206 FG01
FG Commercial
7206 REXP Expiry Goods
7206 RDMG Damaged Goods
7207 FG01
FG Commercial
7207 REXP Expiry Goods
7207 RDMG Damaged Goods
7208 FG01
FG Commercial
7208 REXP Expiry Goods
7208 RDMG Damaged Goods
7209 FG01
FG Commercial
7209 REXP Expiry Goods
7209 RDMG Damaged Goods
7210 FG01
FG Commercial
7210 REXP Expiry Goods
7210 RDMG Damaged Goods
Project Management
StorageLocationID
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Plant Description
7211 FG01 FG Commercial
7211 REXP Expiry Goods
7211 RDMG Damaged Goods
7212 FG01 FG Commercial
7212 REXP Expiry Goods
7212 RDMG Damaged Goods
7213 FG01 FG Commercial
7214 REXP Expiry Goods
7214 RDMG Damaged Goods
7215 FG01 FG Commercial
7215 REXP Expiry Goods
7215 RDMG Damaged Goods
7216 FG01 FG Commercial
7216 REXP Expiry Goods
7216 RDMG Damaged Goods
7217 FG01 FG Commercial
7217 REXP Expiry Goods
7217 RDMG Damaged Goods
7250 FG04 FG Institutional
7250 REXP Expiry Goods
7250 RDMG Damaged Goods
Project Management
Zensar Technologies Limited Page 28 of 39 Project Number: SAP-2010-246
Plant DescriptionStorageLocationID
7300 FG01
FG Commercial
7300 FG05
FG Export
7300 PMS1 PMS Mat(Dom)
7300 PMS2 PMS Mat(Exp)
7300 REXP
Expiry Goods
7300 RDMG Damaged Goods
7301 FG01
FG Commercial
7301 REXP
Expiry Goods
7301 RDMG Damaged Goods
7302 FG01
FG Commercial
7302 REXP
Expiry Goods
7302 RDMG Damaged Goods
7303 FG01
FG Commercial
7303 REXP
Expiry Goods
7303 RDMG Damaged Goods
7304 FG01
FG Commercial
7304 REXP
Expiry Goods
7304 RDMG Damaged Goods
7305 FG01
FG Commercial
7305 REXP
Expiry Goods
7305 RDMG Damaged Goods
7306 FG01
FG Commercial
7306 REXP
Expiry Goods
7306 RDMG Damaged Goods
7307 FG01
FG Commercial
7307 REXP
Expiry Goods
7307 RDMG Damaged Goods
7308 FG01
FG Commercial
7308 REXP
Expiry Goods
7308 RDMG Damaged Goods
7309 FG01
FG Commercial
7309 REXP
Expiry Goods
7309 RDMG Damaged Goods
7310 FG01
FG Commercial
7310 REXP
Expiry Goods
7310 RDMG Damaged Goods
Project Management
StorageLocation ID
Plant Description
7311 FG01 FG Commercial
7311 REXP Expiry Goods
7311 RDMG Damaged Goods
7312 FG01 FG Commercial
7312 REXP Expiry Goods
7312 RDMG Damaged Goods
7313 FG01 FG Commercial
7314 REXP Expiry Goods
7314 RDMG Damaged Goods
7315 FG01 FG Commercial
7315 REXP Expiry Goods
7315 RDMG Damaged Goods
7316 FG01 FG Commercial
7316 REXP Expiry Goods
7316 RDMG Damaged Goods
7317 FG01 FG Commercial
7317 REXP Expiry Goods
7317 RDMG Damaged Goods
7350 FG04 FG Institutional
7350 REXP Expiry Goods
7350 RDMG Damaged Goods
1100 Savar Ph Pur Org G Ph 1
1200 Savar Ph Pur Org G Ph 2
1300 Dhamrai Hor Pur Org
2100 Savar Vac Pur Org
3100 Dhamrai Am HL Pur Org
PurchasingGroup
P01 Raw MaterialsP02 Pkg Materials
P03 Engg. Materials
P04 Capital Assets
P05 Services
P06 Third Party(P-P)
P07 Gen ConsumablesP08 Vehicles & Spares
P09 IT Consumables
P10 Lab Materials
P11 Civil Items
P12 Promotional items
P13 Const materials
P90 Stock Transfers
Project Management
3.6 Purchase Organizations
Purchasing organization: An organizational unit responsible for procuring materialsor services for one or more plants and for negotiating general conditions ofpurchase with vendors. The purchasing organization assumes legal responsibility forall external purchase transactional requirements
3.7 Purchase Groups
Purchasing group: The purchasing organization is further subdivided into purchasinggroups (buyer groups), which are responsible for day-to-day buyingactivities.A purchasing group can also act for several purchasing organizations.
Purchase Org. Description
1000 Central Pur Org G Ph
2000 Central Pur Org Vac
3000 Central Pur Org Am HL
Description
Project Management
3.8 Pictorial Depiction of MM Organization Structure
LoanLicensingPlants8100
Company Code 1000
EPL1
Company Code 2000
EVL
Company Code 3000
EAL
IV +CentralPurc
Org2000Central Purchase
Org 3000,
GS0SREUP
V V
Plant SpecificPurchase Org 1200
Plant SpecificPurchase Org 2100
Plant SpecificPurchase Org 3100
v
V
*
H1000
nt1100
HO Plant2000
Mngf Plant2100
HO Plant3000
Mngf Plant3100
gf Plan
00
Mngf Plant1300
Intuitional7250
Intuitional7350
++if ifCWH7100
Intuitional7150
CWH7200
CWH
7300
V
V V
Depot Plants7101, 7102, 7103 .71047105, 7106, 7107, 71087109, 7110. 7111. 7112.7113, 7114, 7115, 7116.7117
Depot Plants7201, 7202, 7203 .72047205, 7206, 7207, 72087209, 7210. 7211. 7212.7213, 7214, 7215, 7216.7217
Depot Plants
7309, 7310. 7311. 737313, 7314, 7315, 737317
2.6.
. v7301, 7302, 7303 .73047305, 7306, 7307, 7308
Plants Storage Locations
RM01, SF01, PM01, FG01.Etc
Plants Storage Locations
RM01, SF01, PM01, FG01.Etc
Plants Storage Locations
RM01, SF01, PM01, FG01.Etc
Depots Storage Locations
FG01, RJ01 Etc
Depots Storage Locations
FG01, RJ01 EtcX
Depots Storage Locations
FG01, RJ01 EtcX
Project Management
4.Sales & Distribution
4.1 Sales Organisation
The Sales Organization is an organizational unit within logistics that structures thecompany according to its sales requirements. A Sales Organisation is responsible forthe Sale and Distribution of Goods and Services. Each Business transaction isprocessed within a Sales Organisation .The Sales Organisation must be specified inall the SD Documents.
The Sales Organisations are:
4.2 Distribution Channels
The distribution channel represents the channel through which saleable materials orservices reach customers. Typical distribution channels include wholesale, retail anddirect sales. Within a sales organization a customer can be supplied through severaldistribution channels
The Distribution Channels are:
Note:
a. Same Distribution Channels will be extended for Company Code P200 & P300.
b. Distribution Channels 30 will handle Export sales (Regular Sales throughoverseas distributors), Agency sales (sales through overseas agent), Servicesales (Revenue from toll manufacturing for overseas customer), OverseasInstitution Sales (Direct sales to overseas institutions), & Technology transferrevenue from overseas.
Sales Organization Description
Distribution Channel Description
CompanyCode
SalesOrgCode
P100 1100 EPL Sales OrgnP200 2100 EVL Sales Orgn
P300 3100 EAL Sales Orgn
10 Depot Sales20 Institutional Sales
30 Export Sales40 PMS
50 Toll Manufacturing60 Other Sales
70 Services(Rental)90 Inter Company Sales99 Intra Company Sales
Project Management
4.3 Division
A division can be defined as a Product group that could be made up of a wide-ranging spectrum of products. This entity normally groups together saleablematerials and services for the purpose of responsibility and analysis.
4.4 Sales Area
A Sales Area can be defined as a combination of Sales Organization, DistributionChannel and Division for which each transaction is carried out
Division Description
10 General
20 Hormones
30 Vaccine
40 Animal Health
50 Medicare
60 Other Sales
S ODistributionChannel Description Division Description
1100 10 Depot Sales 10 General Pharma
1100 10 Depot Sales 20 Hormones1100 10 Depot Sales 30 Vaccine
1100 10 Depot Sales 40 Animal Health
1100 10 Depot Sales 50 Medicare
1100 10 Depot Sales 60 Other Sales
1100 20 Institutional Sales 10 General Pharma1100 20 Institutional Sales 20 Hormones
1100 20 Institutional Sales 30 Vaccine1100 20 Institutional Sales 40 Animal Health
1100 20 Institutional Sales 50 Medicare1100 30 Export Sales 10 General Pharma
1100 30 Export Sales 20 Hormones
1100 30 Export Sales 30 Vaccine1100 30 Export Sales 40 Animal Health1100 30 Export Sales 50 Medicare
1100 40 PMS 10 General Pharma
1100 40 PMS 20 Hormones1100 40 PMS 30 Vaccine
1100 40 PMS 40 Animal Health
1100 40 PMS 50 Medicare1100 50 Toll Manufacturing 60 Other Sales
1100 60 Other Sales 60 Other Sales1100 70 Services 60 Other Sales
1100 90 Inter Company Sales 10 General Pharma1100 90 Inter Company Sales 20 Hormones
1100 90 Inter Company Sales 30 Vaccine
Project Management
1100 90 Inter Company Sales 40 Animal Health
4.5 Shipping Point
A Shipping Point can be defined as a physical location (ex – a warehouse or acollection of loading ramps) from which the item is shipped for delivery. All SDdeliveries from the respective plants shall originate from the respective shippingpoints. In deliveries where SD functionality is used, the shipping point is determinedautomatically.
SLNo Plant Shipping Point
S ODistributionChannel Description Division Description
1100 90 Inter Company Sales 50 Medicare
1100 99 Intra Company Sales 10 General Pharma
1100 99 Intra Company Sales 20 Hormones
1100 99 Intra Company Sales 30 Vaccine1100 99 Intra Company Sales 40 Animal Health
1100 99 Intra Company Sales 50 Medicare
2100 10 Depot Sales 30 Vaccine
2100 20 Institutional Sales 30 Vaccine2100 40 PMS 30 Vaccine
2100 60 Other Sales 60 Other Sales2100 70 Services 60 Other Sales2100 90 Inter Company Sales 30 Vaccine
2100 99 Intra Company Sales 30 Vaccine
2100 30 Export Sales 30 Vaccine
3100 10 Depot Sales 40 Animal Health3100 20 Institutional Sales 40 Animal Health
3100 30 Exports 40 Animal Health3100 40 PMS 40 Animal Health3100 60 Other Sales 60 Other Sales
3100 70 Services 60 Other Sales
3100 90 Inter Company Sales 40 Animal Health
3100 99 Intra Company Sales 40 Animal Health
1 1000 1000
2 2000 2000
3 3000 3000
4 1100 1100
5 1200 1200
6 1300 1300
Project Management
4.6. Sales Office
Geographical aspects of the organizational structures in business development andsales are defined using sales offices. A sales office can be viewed as an actual officeor perhaps a territory or region. Sales offices are assigned to sales areas.
Note – Sales Offices requirements are yet to be finalized, henceforth the newrequirements regarding Sales Offices will be incorporated in the next version afterfinalization.
7 2100 2100
8 3100 3100
9 7100 7100
10 7101 7101
11 7102 7102
12 7103 7103
13 7104 7104
14 7105 7105
15 7106 7106
16 7107 7107
17 7108 7108
18 7109 7109
19 7110 7110
20 7111 7111
21 7112 7112
22 7113 7113
23 7114 7114
24 7115 7115
25 7116 7116
26 7117 7117
27 7150 7150
Sno Group Description
1 0001 Export Sales
2 0002 Institutional Sales
Project Management
4.7. Sales Groups
Note:
a. Other Sales groups are yet to define and will be finalized after determinationof the remaining Sales Offices and which will be incorporated in the nextversion.
b. Groups A01 & A02 are found in Distribution Channels- “Exports”. And,Groups A03 & A04 are found in Distribution Channels- “Institutional Sales”
Sno Group Description
1 A01 Exports Group1
2 A02 Exports Group 2
3 A03 Institution Sales 1
4 A04 Institution Sales 2
Project Management
4.8 Pictorial Depiction of SD Organization Structure
Controlling Area
• •Company Code 1000
EPLCompany Code 2000
EVLCompany Code 3000
EAL
.
Sales Org
1100
Sales Org
2100
Sales Org
3100
. . .
DistributionChannel 30
Exports
Distribution
Channel 60Others
DistributionChannel 10Intra Company
V
7Ir 7IrV &
Division 10GeneralPharma
Division
Hormones
Division
Vaccine
Division
AnimalHealth
Division
Medicare
Division
Other Sales
SalesOrg
1100
Distribution
Channel10
Depots Division
+ + = Sales Area
2 3 4 5 6
Project Management
5. Additional Information
Incepta Requirement:Consolidated Financial Statements for all companies are required as per
IFRSfor the period from January to December
Zensar Comments:One non-leading ledger with a calendar Jan -Dec for IFRS postings forIndividual company code can be provided.
Company consolidation needs Implementation of modules EC-CS or BPC.
Incepta Requirement:Separate financial statements are required for the following period for allCompanies:
1. IPL : January to December2. IVL : September to August3. IAL: January to December.Zensar Comments:
Another non-leading ledger is provided for calendar Sep to Aug to supportThe IVL Company code legal reporting.
Incepta Requirement:Depreciation of assets will be calculated from SAP system for the period:
1. IPL: January to December2. IVL: September to August3. IAL: January to December.
Zensar Comments:Asset Accounting supports only the Jan- Dec Depreciation calculation i.e. theCommon Fiscal YearAs the Company follows Diminishing value method of depreciation and withJan –Dec fiscal year, December 31st net book value will be the base value forcalculation of depreciation across all companies.
Amicable solution to be arrived to fill the gap of differences in thedepreciation for IVL during the URS and process mapping phases
Project Management
Date Revision Reason For Change
15.08.2010 1.0 New
2.0