oracle interview answers

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Re: What are the matching Po options in AP Invoice Workbench and what is the different b\w them? there are 2 ways,3 ways and 4 ways matching for PO. In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers in 2- way i.e we will compare two documents PO and Invoice. 2-way matching verifies that Purchase order and invoice information match within your tolerances: Quantity billed <= Quantity Ordered Invoice price <= Purchase order price Eg:Suppose we Had given PO for 100 items ,for that we will receive invoice for 100 items. so that we will make payment for that 100 items. In 3-Way you will compare 3 documents i.e PO+reciept+Invoice. 3-way matching verifies that the receipt and invoice information match with the quantity tolerances defined: Quantity billed <= Quantity received. Eg:Suppose we have ordered 100 items in PO. But we had received only 75 items ,But we had received invoice for 100 items. so, we will make payment for only 75 items. In 4-Way you will compare 4 documents i.e PO+Receipt+Invoice+Inspection. 4-way matching verifies that acceptance documents and invoice information match within the quantity tolerances defined: Quantity billed <= Quantity accepted. Eg:Suppose we have 100 items in PO. Suppers send us 75 items We will do inspection on those items what ever we have received, If 15items got damaged. finally, we are going to make payment to the 60 items only. We have raised the requisition and PO, and also raised the Invoice and made the payment but did not match with PO. What we need to do with that pending PO ? 1)again mtach PO with invoice 2) Void the Payment, Cancel the Invoice, raise a new invoice and match it against the PO Can you split an Invoice? u can split an invoice.in the invoice workbench window select the invoice and click the split option. Basically You doesn't split the invoice . You split the shedule payment of the invoice . You will get this option when you click the tab of schedule payments of the invoice Re: What are the types of requitions? Purchase Requisition is used for making PO

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Oracle Interview Answers

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Page 1: Oracle Interview Answers

Re: What are the matching Po options in AP Invoice Workbench and what is the different b\w them?there are 2 ways,3 ways and 4 ways matching for PO.In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers in 2- way i.e we will compare two documents PO and Invoice.2-way matching verifies that Purchase order and invoice information match within your tolerances:Quantity billed <= Quantity OrderedInvoice price <= Purchase order priceEg:Suppose we Had given PO for 100 items ,for that we will receive invoice for 100 items. so that we will make payment for that 100 items.

In 3-Way you will compare 3 documents i.e PO+reciept+Invoice.3-way matching verifies that the receipt and invoice information match with the quantity tolerances defined:Quantity billed <= Quantity received.Eg:Suppose we have ordered 100 items in PO. But we had received only 75 items ,But we had received invoice for 100 items. so, we will make payment for only 75 items.

In 4-Way you will compare 4 documents i.e PO+Receipt+Invoice+Inspection.4-way matching verifies that acceptance documents and invoice information match within the quantity tolerances defined:Quantity billed <= Quantity accepted.Eg:Suppose we have 100 items in PO. Suppers send us 75 items We will do inspection on those items what ever we have received, If 15items got damaged. finally, we are going to make payment to the 60 items only.

We have raised the requisition and PO,and also raised the Invoice and made the payment but did notmatch with PO.What we need to do with that pending PO ?1)again mtach PO with invoice2) Void the Payment, Cancel the Invoice, raise a new invoice and match it against the PO

Can you split an Invoice?u can split an invoice.in the invoice workbench windowselect the invoice and click the split option.Basically You doesn't split the invoice . You split the shedule payment of the invoice . You will get this option when you click the tab of schedule payments of the invoice

Re: What are the types of requitions?Purchase Requisition is used for making PO

Page 2: Oracle Interview Answers

Internal requisition is used for Internal sale order

Re: What are the steps to define a Bank?there are 3 types of bank account1.internal2.customer3.supplier

if ur defining internal and customer bank accounts u need to define payament format.

steps-----setup>payment>format 1.payment format describes in which method u want to make payment to the supplier 2.how many invoices are to printed in a cheque. 3.how the cheque has to be printed after defing this save ur work.

step 2------setup>payment>bank

1. enter ur bank name & branch name.2. click on bank accounts3. select internal4. give gl accounts cash & cash clearning5. click on payables doucument6. define name of doc & attach ur payment format which we defined in step one.7. give the numbering from where to start. this are the mandatory setup's

Re: What are the types of Invoices , what is prepayment & steps to apply it to an Invoice ?Invoices can be of many types viz.standard , debit memo credit memo, prepayment , employess expense report, mixed invoices and so on...

Prepayment is liek an advance payment to supplier...in normal parlance prepayment means you have made payment for somethin even though you havent enjoyed the benefit of the same.

Frst you have to create a prepaymnet invoce and then make the payment for the saem.when you ll create an invoice for the same supplier a pop up will come which will provide you with the information that one prepayment can be apllied to this invoice.

Go to "actions" then "Apply or unapply prepayment"A form will open where in you will have to check the box in the applied section.You can apply the enitre amount in one invoice or multiple invoice.The amounts can be changed as per your requirement.

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in payables 11 types of Invoices are there

that is 1. Standard Invoice 2. Debit memo 3. Credit memo 4. Expencess report5. Mixed Invoice 6. Prepayment 7. PO defualt8. With holding tax9. Reccuring Invoice 10.Interest Invoice 11.Quick match

prepayment : advance payment you make to a suppliers or employee. If you enter Temporary for the Prepayment type field, then you can later apply prepayment to an invoice

two types of prepayments are there, namely, temporary and permanent. In case of earlier one. it is treated as advance to the supplier and will be adjusted againest any invoice on or after the settlement date but in case of later one, it is treated as deposit with the supplier.

Re: What are the Accounting Entries in P2P.in Oracle Financial terminology ?

he Accounting Entries in P2P cycle when we receive the goods.

A.Inventory Item:-----------------

1.When we receive the goods(for staging areas)

Receiving Inventory A/c Dr Inventory AP Accural A/c Cr

2.When we transfer the goods (to sub-inventory)

Inventory A/c Dr Receiving Inventory A/c Cr

3.When We create AP Invoice matched to Purchase Order

Inventory AP Accrual A/c Dr Liability A/c Cr

4.(a)When we make the payment and follows Reconciliation...

Liability A/c Dr Cash Clearing A/c Cr

(b)When payment is cleared....

Cash Clearing A/c Dr Cash A/c Cr

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OR

4. When we make the payment and we are not followingReconciliation.......

Liability A/c Dr Cash A/c Cr

And the Final When issued to Dept........

Expencse A/c Dr Invemtory A/c Cr=================================================

B.Expense Item:---------------1.When we receive the goods(for staging areas)

Receiving Inventory A/c Dr Inventory AP Accural A/c Cr

2.When we transfer the goods (to sub-inventory)

Expense A/c Dr Receiving Inventory A/c Cr

3.When We create AP Invoice matched to Purchase Order

Inventory AP Accrual A/c Dr Liability A/c Cr

4.(a)When we make the payment and follows Reconciliation...

Liability A/c Dr Cash Clearing A/c Cr

(b)When payment is cleared....

Cash Clearing A/c Dr Cash A/c Cr

OR

4. When we make the payment and we are not followingReconciliation.......

Liability A/c Dr Cash A/c Cr

Re: What is meant by RFQ?RFQ terms is widely used in Purchasing context,it means request for quotation . This is prepared to request supplier to send his quotation for mentioned items and quantities. Supplier send its quotation to buyer, which

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buyer enters into application.there are three types of rfq

standard rfq--- one time purchasebid rfq --- when the items are less & cost is more ex- diamondcatalog rfq --- when the items are more & cost is less ex- nuts ,bolts, ect

if we enable rfq at the site level we cant riase a qfq from that site.

Re: what is meant by accural report? it consist of ?hey are two Accrual methods1 Accrue on Recepit2 Accre at period end

Accre on receipt means that when a receipt is saved, accrual transactions are immeditely recorded and sent to gl interface. This is also known as "online" accruals.Accrue at periond end means that when a receipt is saved, the accrual transactions are not immediately recorded and sent to gl; instead the accounting entries are generated and sent at the end of the month by running the Receipt Accrual-Period End process

Re: How to make an Item as a Stock Item but not for Sale.Change the Item Attributes to Y for Inventory Item/Stockable (Inventory Tab) and N for Customer Ordered/Customer Orders Enabled (Order Management Tab)

Re: define the difference between cycle counting and physical inventory?Cycle Count : Periodic counting of inventory items atregular intervalsPhysical Inventory : Counting is done once / twice a year

Cycle Count : We can schedule the countPhysical Inventory : We cannot schedule this.

Cycle Count : We cannot have a snap shotPhysical Inventory : We can have a snap shot

Cycle Count : We can view the qty in the systemPhysical Inventory : We can not view the qty in system

Cycle Count : We cane select the items using ABC analysis.Physical Inventory : It is done for all the items.

Cycle Count : We need not to freeze inventory transactions.Physical Inventory : Need to freeze inventory transactions.

Cycle Count : Recount is possiblePhysical Inventory : Recount is not possible.

Cycle Count : We can maintain recount history.Physical Inventory : No recount, hence no history.

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Cycle Count : Adjustments can be procesed on approval.Physical Inventory : Can be done using adjustment concurrentA physical inventory is done once a year to check and correct the accuracy of your inventory. Often used by banks to audit their investment into your company or to simply reset your stock levels so that inventory is correct and customer service is not impacted by wrong information.

A cycle counts purpose is to find systemic problems, it is NOT intended to ensure your inventory accuracy or fix your on hand quantities. Those are mere bi-products of a cycle count.

All inventories will have different classification of products called A,B,C,D classification. These classes are defined by the criticalness and movement of a product where an A item is high dollar / high mover, and a D item is something that is identified by the dust it has on the shelf.

A cycle count filters through your inventory over a course of a year. A company may choose to count all their A items 4 times a year, B items 3 times a year, C items twice, and D once.

The theory behind the Cycle Count is to monitor your systems (processes and proceedures). Are you pulling parts correctly, are they marked correctly, is paperwork being processed, is the receiving dept. counting items on the inbound, are product bar coded correctly, is a bill of material correct, theft, and a hundred other things that could possibly cause your inventory to go out of balance.

A cycle count finds those flaws and offers you a chance to correct them.

The reason an A item is counted more often than a D is not because of Value $$, yet because it is subjected to your processes a lot more. Assuming you have a very solid system/process, you constantly test it (via Cycle Counts), and you apply that same exact process to an A item as you do a D, there is a very high probablility that your inventory accuracy on the D item will be as accurate as your A, even though you only counted it once in a years span.

Lastly, a good cycle count has a Hit of Miss criteria. There are always going to be acceptable levels of tolerance. Simply put, do we really care if we are off by 1 or 2 pcs. of a $0.01 part that we stock THOUSANDS of? NO! So we identify those tolerances. If your counts fall with in those tolerances, you have a HIT (good thing). IF they fall outside of the tolerance you have a MISS (bad thing).

Misses are investigated. Problems researched and solutions

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secured. THEN as a final measure you would schedule the MISS for a future cycle count, say in a couple of weeks to ensure the fix worked, the process is functioning and the system is good.

Basic idea behind conducting Stock Count thru Cycle Count (CC)or Physical Inventory (PI) remains the same of streamlining your inventory. Now it is not mandatory to conduct the CC or PI yearly once or once in six months or 3 months so on and so forth, this is purely the decision of the business (client).

Conducting the stock count process remains same in CC or PI on a broader level.Both processes; 1.select the items for the count2.system snapshot3.printing report of system snapshot without item qty4.entering physical stock qty5.printing report for the qty variation between physical and system qty6.recounting the item quantities in case of variation above tolerance level (optional)7.approving the qty varaitions8.posting the adjustment with appropriate transaction type and transaction account

Differences in CC and PI:

CC - It is stock count method where you select item or list of items which have to be counted.Now you can select the items either by manually selecting for each CC or by creating item groups using ABC analysis. By performing ABC Analysis you group the items and perform the CC for each group or collectively.You execute the CC programs and take the system snapshot as on date. Later you either manually enter the physical qty or import the physical qty using interface program.

PI - It is stock count method where you select items in an inventory org or subinventory/subinventories. Then you execute the generate tags program to create unique tag no. for each item in the list and subsequently take system snapshot. Then you manually enter the physical qty against each item and find the variance and finally pass the adjustment on approval.

Re: what is the purpose of item master organisations? can we define more than one item master?In IMO we can define and Maintain items.The organization that contains your master list of items.

Yes,One IMO is Must,and We can define more than One (IMO)Item master OrgItem master orgnization is vertual organitions where no transaction will be carried out.Used only to define items.

Yes it is possible to have multiple IMOs but not recommended.It may lead to confusions.

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Re: Wanted to send the Notification to the Supplier by e-mail.At supplier site, mention the email id or on the PO when you click on 'Approve' Button, a form opens, enable the email check box and enter the Supplier mail id. Ensure that the length of the email id is less than 50 characters as per 11.5.9 version.In addition to above

You can send the PO after creation or approval by - Use the PO Summary>Tool>Communicate functionality to send the PO to any one by Email Address.

You can also have supplier role setup in iSupplier through which you can send the emails to supplier without any customization in Oracle Workflow

Re: What is the different between 11i and R12 in oracle ?•Multi-Org Access Control•Ledger and Ledger Sets•Subledger Accounting•Tax Engine•Intercompany•Bank Model

Re: How do i generate Taxes when i'm doing Return To Vendor Transaction?There is one option in the supplier for automatic credit memo when we reverse the grn

Re: What is meant by Position Hierarchy and Supervisor Hierarchy ????

* Position Hierarchy :

X can see the position below him in the hierarchy . He can also see the reporting positions.Y has a second assignment for a different position . Because assignment-level security is disabled, X can see this assignment. X cannot see the positions below the position for Y second assignment.

** Supervisor Hierarchy :

This means that when a manager logs on to Oracle HRMS, the application uses assignment or supervisor attributes to build a person tree with the manager at the top level. The person tree shows the direct reports for the manager and also any direct reports at lower levels of the hierarchy to which the manager has access.

The structure of the person tree depends on whether you are using an assignment-based or person-based supervisor security profile

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Re: Can i assign a supplier type of bank account to more than one supplier ?Yes..we can assign the supplier bank account to more than one supplier. For this, we have to enable the "allow assignment to multiple suppliers" option at bank account level.In R12 the bank model is totally changed.

> Centralized bank model.

> Banks are at LE level unlike OU level in 11i

> There is no concept of supplier or customer. Instead called as "Trading Partner" (naming convention).

>A Trading Partner can be a Seller (supplier) or a buyer(customer) for the organization.

> A bank can be used for both AP and AR or any of these modules.

Hope this brief points can help you.

Re: Which interface tables are used for Invoice Import , give the important columns?Interface Tables are:

AP_INVOICES_INTERFACE

Important Columns are:INVOICE_ID, GL_DATE, INVOICE_AMOUNT, INVOICE_DATE, INVOICE_NUM, INVOICE_TYPE_LOOKUP_CODE, ORG_ID, TERMS_ID, VENDOR_ID, VENDOR_SITE_ID, ACCTS_PAY_CODE_COMBINATION_ID

AP_INVOICE_LINES_INTERFACE

Important Columns are:INVOICE_ID, INVOICE_LINE_ID, LINE_TYPE_LOOKUP_CODE, LINE_NUMBER, AMOUNT, ACCOUNTING_DATE, DIST_CODE_COMBINATION_ID, ORG_ID

Re: Payment Methods?batches.

electronic--- organisation makes payment through e-commerce gateway.they send file to bank and bank makes the payment to the suppier.

wire---A payment method where you pay invoices outside of Payables by notifying your bank that you want to debit your account and credit your supplier's account with appropriate funds.

Re: I paid 10,000 Rs in advance to the employee for meeting his expenses. The employee met only 5000

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expenses and the remaining 5000 he has to retern to the company. How will you define it.Employeer is defined as Supplier in expenses so we need to create Credi memo for that remaining 5000 amount. Re: What is meant by pay on receipt auto invoice?Pay on Receipt- You can enter this if the supplier site is a purchasing site. If you want to use the Pay on Receipt AutoInvoice Program to automatically create invoices based on receipts you enter for this supplier site, enter Receipt.

Navigation : Payables->Supplier->Supplier Sites->Purchasing->Self Billing [DFF].

When option is enabled, Invoice will be created automatically at the time of receiving goods/receipt creation. This is a feature of AP to PO cycle.

Re: What is the difference between Operating ID and Org. ID.Org_id: to represent Operating Unit

Organization_id : to represent Inventory Org –confirm

Re: difference between manual payment and quick payment?Manual payment is used to pay the invoices manually usingout checks,whereas quick payments are made thru EDI/EFT orinside clearing or bank transfers in a batch

Re: Why shud we run Expense report import programme in AP..where are we importing from??To import the expense invoice details from 'Expense report' window to 'Invoice' workbench. Once we enter the expense details in expense window we need to generate one standard invoice based on the expense information. Unless we can't convert the expense report as std invoice we can't pay to the emp. As it's a std application feature , without invoice we can't make a single payment in application.

Expense report is also just like another source (internal), to create std invoice from expense report we need to run the 'Payable invoice import program' (parameter source as 'Expense report'). Re: What is meant by void payments?void means useless.

u can use void funtion after payment of invoice, so when u void a payament payables automatically reverses the accounting. void payments restrictions

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--------------------------1. when payment paid by third party.2. when payment got clearence from bank3. when the related invoices has prepayment to it.4. partially paid

in adjestment period what type of adjustment we will do?

interest on income will come in adjusting periodOnce Calander is set for 12 months we cannot change it.If you change one "C" you will have problem in SOB.

Re: different phases of aim methodologyDIFINATION PHASEOPERATION ANALYSISSOLUTION DESIGNBUILDTRANSITIONPRODUCTION Re: purchasing and payables done at what level? means operating unit level or SOB level?The modules like po, ap,ar are come under operating levelthis modules are also called multiorgmodules because thismodules table have column ord_id and have multiple organization information. _all is last we can identify is multiorgtable

Re: purchasing and payables done at what level? means operating unit level or SOB level?HR - Business Group levelGL, FA - Legal Entity LevelAP, AR, Purchasing - Operating Unit LevelInventory - Inventory Unit Level Re: What is Interest Invoice and how it can be created?Created automatically by payables, for the amount ofinterest calculated on the overdue amount of an oirginalinvoice, for the overdue period. these types of invoicecannot be manuaaly created.

Re: What are the different types of Value sets (or) Validation types ?The Validation type are 8 types

1. Idipendent 2. Dependent3. None 4. Special 5. Table 6. Pair

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7. Translatable Indipendent8. Transatable dependent Re: What is the purpose of MO: Security Option profile option ?MO:Operating Unit Profile Option is used to Link Responsiblity with Operating unit.

MO: Security Profile option is used to enable "MOAC" - Multi-Org Access Control.

Example Case:Payment manager wants to pay for 2 different OUs.

In 11i: --------* We should have 2 different responsibility. ie.,OU1_payables manager & OU2_Payables manager.

* These responsibilities has to be assigned to that particular user (Payment manager)

* That particular user (Payment manager) will login to the OU1_payables manager responsibility and does the payment.

*Similarly, will login to the OU2_payables manager responsibility and does the payment.

In R12:-------* Create only one responsibility. say, Payables manager resposibility.

* Assign this responsibility to the user (payment manager)

* Define a 'security profile' in HR in which you will attach the OUs that needs MOAC (Multi-Org Access Control)

* Now go into the " MO: Security Profile" option and attache that 'security profile' at responsibilty level.

* Now the user can access two different OUs and make payments, sitting at a single responsibility without changing the responsibility.

I hope it will help you.

Re: How to transfer the funds between internal banksIn Cash Management Module u can transfer funds between internal banks

In R12 Cash Management module, This can be done.There is an option called " Bank Account Transfers", through which you can do fund transfer between two internal banks.To Do:1. Cash Management > Bank Account Transfers2. Click on 'Create' button.3. Give details of transfer date & transfer amount

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4. Enter the Source Bank account Number5. Enter the Destination Bank Account Number6. Apply.

Re: Why Retained Earning Account is necessary for the set of book creation while implementing oracle new business.HI,RETAINED EARNING IS AN ACCOUNT WHICH BELONGS TO FUNDBALANCE QUALIFIER.AT THE TIME OF YEAR END CLOSING WE NEED TOTRANSFER THE DIFFERENCE BETWEEN REVENUE AND EXPENDITURE TORETAINED EARNING ACCOUNTthen where the difference of Earning and expenditure will go. This account is also called as Profit and Loss account(P&L). As the balance in this account reflect the Profit and loss of company.

Re: What all elements is set for the Responsibilities ?data grouprequst groupmenu

Re: Can I find out which invoices are matched to a PO?To find Invoices(more then one) to a particular PO going byscreen would be tedious.

This can be done by a simple SQL on AP_INVOICES_LINES_ALLwhere po_header_id is equal to the PO in question. Thisshould list all the invoice lines.

Re: What are the mandatory setups in AP?there are nearly 7 to 8 setups which are mandatory

financial options ---- where we define the mandatory accounts 1. liability 2. discount taken 3. prepaymentif u r not using INVENTORY OR IF THE OR IS NOT HAVING MULTI ORG STRUCTURE THIS IS OPTIONAL

payables option,supplier & bank.control payables periods.bank format.payment termsdistrubution are also optional u can carry work with out defining.

There are several mandatary steps in AP1. Set up Payables Options 2. Bank3. Supplier (Site level information)4. Open payables Period

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5. Payment Terms6. Payment Method7. Distribuation Set

Re: What difference between position hierarchyand Employee Hierarchy ?in Oracle there are 2 types of approval heirarchies which are as follows:

1. Employee or Supervisor relationships.

If you choose to use employee/supervisor relationships, you define your approval routing structures as you enter employees using the Enter Person window. In this case, Purchasing does not require that you set up positions.

For example when you enter an employee in HR you will also enter his supervisor.Now in PO if the employee is a buyer then approver will be his supervisor.

2. Position Hierarchy

If you choose to use position hierarchies, you must set up both jobs and positions. While positions and position hierarchies require more initial effort to set up, they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it.1. Position Approval hierarchyPosition Hierarchies are hierarchies that have a position relationship. By position, we mean position that are attached to employees. Purchasing utilizes positions as a roadmap to determine how and where documents will be routed once the approval process has been initiated. It is first necessary to have created all positions that are going to be used in the system. Once all positions have been created, it is necessary to build the position hierarchy. Each position has approval limits, so when a purchase order exceeds the limits of the position, the purchase order is forwarded onto the next position in the Hierarchy.

2. Employee/Supervisor approval hierarchyEmployee/Supervisor approval hierarchy uses the employee-supervisor relationships.To implement this form of approval routing, you need only to define jobs. The job will then serve as the tie to the Approval group, and based on the approval limits from the Approval Group, the Document will either be Approved or Forwarded to the Employees’ Supervisor. If no Supervisor is able to be located and the jobassigned to the employee does not have Approval Authority, then the Approving employee must enter a Forward-to person, or the Document will be returned to an Incomplete status and a notification will be sent to the Approving employee, stating - 'No Approver

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Found'

Re: What is Zero-Payment in APThere are certain cirumstances wherein we record a debit memo to reduce the laibility, (What ever may be the reason)though the payable balance decreses, the invoice still shows the orginal amount to be paid, to correct this position we make a zero payment and account is nullified.

In order to do this we need to enable Zero payments Check box at Bank Account Defnition.

site,payment batch will pick up standard invoices as well as debit memos created for the same supplier site. It may happen that invoice amount is exactly equal to the debit memo amount so at the time of payment confirmation there will not be any amount to pay but still it will be registered as a zero payment to track the accounting entries in the payable accounting. At the time of GL transfer it will also get reflected for that specific liability account.

Enable Allow Zero Payment checkbox at the bank account level first. Re: Can anybody tell me, What is the Implementation Process?Implementations process as follows:1.Definitions phasein this phase the project team plan the implementationsproject and the project team oraganised.kick of meetingbetween superuser,key user and Imp team.it is justintroductions phase. 2.Operations and Analysis PhaseAS IS STUDY AND TO BE STUDY DO DONE and GAP is definedBP40,BP80,RD10,RD20,RD50 AIM's Docs prepare.3.Solutions design.High Gap level find out and full fill the GAP to done Workround and Customaizations.Business Requirements Map toApplications.BR10,BR30,MD50,MD70 to be prepared.4.Build PhaseDevelop the development instance and Test instancesuch as BR100,TE20,TE50 to be prepared5.TransitionsTesting done in test InstanceCRP will done. UAT will done.6.productions.sucessfull done in UAT,it goes to LIVEFind data migrations.support to Post Productions for particular period.(as percustomer discussion)

Re: What in Invoice Variance in A.P.What is Invoice Variance in Accounts Payable ?

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Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. What does it mean is that when a supplier's invoice is recorded in the system, system automatically compares it with the Price of PO and the Quantity of GRN. Any difference between the purchase price in PO and Price in Supplier's Invoice, plus the difference between the GRN Qty. and the Invoice Qty. toh=gether makes Invoice Variance.

Re: what is a flexfield qualifier ?A flexfield is made of segments and oracle identifies if particular segment in the accounting flexfield is an account segment or a company segment, based on some predefined values called as flexfield qualifiers which are assigned to the segments to look meaningful for defining the accounting flexfield. Eg: Account segment uses Natural Account segment and the company segment uses Balancing segment are mandatory for defining the accounting flexfield.Other values are Cost center segment, Inter company segment, secondary tracking segment.

Hi All In Release R12 , There are 6 Flexfiled Qualifier.They are:-1. Cost Center Segment2. Natural Account Segment3. Balancing Segment4. Intercompany Segment5. Management Segment6. Secondary Tracking Segment

Re: What Transactions are captured in Oparating unit level and What at Inventory org level ?OU level:1) AR & AP invoices2) PO3) Sales Order

Inventory Level:1) Material Transactoins2) Receiving Transactions

Re: Please explain: • Automation of Accounts Payable activities (Evaluated Receipt settlement)Pay on Receipt (also known as ERS (Evaluated Receipt Settlement) or Self-Billing) is an Oracle Purchasing concurrent program, which automatically creates invoices in Oracle Payables and matches them with PO's automatically for the received amount. The short name for the program is POXPOIV. The Concurrent program Name is : “Pay On Receipt AutoInvoice”

Re: What is the use of Cost centerCost center is useful to determine the total cost of a particular dept/biz center, for a given period[may be monthly,quarterly or annualy] in order to analyse the past trend and to use for budgeting/forecasting purpose for a particular center

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Re: What is the use of pay group in AP?Pay group used to payment to selectd supplier . for example : company have one Paygroup (Employe)for Salary , company will atteched Employe Pay Group wITH all Employe ,

when Accounts will pay claims etc TO employe Then Account Will Select only Employe Paygroups then System will Selects all Validate Invoice of Employe for Payments

Re: Is Operating unit have branches in different location. I.e. same operating unit have One branch at Delhi and another one at Mumbai.An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data?

If both Delhi and Mumbai branches are within one operating unit, then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business, then one operating unit can be used for both the branches. But, if the business wants to segregate the data and have a control on the same, then they have to go for two seperate operating units. So, though it is possible to have as many branches as required within the same operating unit, it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches.

Re: what is MD050 & wat specifications are included in itMD050 is functional document. When ever customization require or any new updates comming for intract with 3rd party applications then only you need to prepare MD050 document.

or MD50 technical consultant will prepare MD70MD50 -------> MD70

Re: What is PO rate variance Gain/Loss]this account is used to record exchange rate variance gain/loss for your inventory items.this variance is calculated between the invoice and either the purchase order or the receipt, depending on how you matched the invoicPayables uses these accounts to record the exchange ratevariance gains/losses for your inventory items. The variance is calculated between the invoice and either the purchase order or the receipt, depending on how you matched the invoice. These accounts are not used to record variances for your expense items.

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Any exchange rate variance for your expense items is recorded to the charge account of the purchase order. Payables calculates these amounts during Payables Invoice Validation.

Re: What is a Hold? Explain the types of HoldHold is term payable manually apply. to prevent invoices from payament. There are 3 types of holds.1. Invoice Hold.- you can manually apply one or more holds on invoice name by using the invoice hold tab on invoice work bench2. schedule payament Hold- you can hold payament on invoices by placing holds on one or more schedule payments.

3. sulpplier Hold - In supplier site ypu can defaualt the foloowing holds a)Hold all invoices- It holds all invoices relating to the supplier name where this optiuon is defaulted. b)Hold Unmatched invoices- It holds the unmatched invoices i,e if the invoices do not match PO Or PO recipts the invoice is prevented from payament. c) Invoice Amt Limit- If the amoount exceeds the invoice amount limmit. then the invoice is prevented from payament. d)Invoice Unvalidated- Its prevents the payament for unvalidated invoices, Unvalidated are those invoices in which the distrubution amount does not match with the amonth entered on work bench, or If the tax amount does not match.

Re: What is meant by receipt routing?Means how the material will receive by the Organization.Receipt routing are of three types 1. Direct delivery2. standard receipt3. inspection required

1. Direct delivery The material direct come to sub-inv.2. Here 1st come to stagging then inv3. inspection required1st it will inspect then store in sub-inv

Re: Can you hold the partial payment if yes then how?Yes We can Hold Partitial payment. Hold on Partial payment can be applied using "Schedule payment" SPlit the payament into two. this way one line can place hold the other one made payment.

Re: What are all the standard interfaces in the GL,AP,AR,PO,OM and INV?What are Interface table in AP, AR,GL ? AP INTERFACE TABLE:

1). AP_INTERFACE_CONTROLS.2). AP_INTERFACE_REJECTIONS3). AP_INVOICE_INTERFACE

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4). AP_INVOICE_LINES_INTERFACE.

AR INTERFACE TABLE:

1). AR_PAYMENTS_INTERFACE_ALL2). AR_TAX_INTERFACE3). HZ_PARTY_INTERFACE4). HZ_PARTY_INTERFACE_ERRORS5). RA_CUSTOMERS_INTERFACE_ALL6). RA_INTERFACE_DISTRIBUTIONS_ALL7). RA_INTERFACE_ERRORS_ALL8). RA_INTERFACE_LINES_ALL9). RA_INTERFACE_SALESCREDITS_ALL

GLINTERFACE TABLE:

1). GL_BUDGET_INTERFACE2). GL_DAILY_RATES_INTERFACE3). GL_IEA_INTERFACE4). GL_interface5). GL_INTERFACE_CONTROL6). GL_INTERFACE_HISTORY

Re: On what basis you will define accounting structureThe accounting structure is defined considering different parameters. The two major parameters are :The level at which balance sheet is prepared.The levels at which profitability has to be tracked - this could be provisional as well as net. Re: whichever documents prepaired by the FUNCTIONAL CONSULTANT while implementing project by using AIMFirt Preparing The RD-20 Doeument

RD-20: Business Requirement gathering (Like this Document Questioner)

MD-50 This Module Disign Document.

BR-30 Mapping Document

TE-40 Test Casess(Unit Testing ,Integrating Testing.......

BR-100 Setup Document Re: Why should we run "Replicate seed data" program??If we runs replicate seed data program all the seeded information will be reported to new operating unit. seeded information means default information in oracle applications.

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Re: what is the difference between balance, account, none (automatic offset methods)?Automatic offset method:If you enter invoices for expenses or Asset purchases for more than one balancing segment, you might want to use aotomatic offset method to keep your payables transactions accounting entries balances.Balance : The liabilty account for balancing segment value take from invoice distribution & rest segment values will take from invoice headerAccount: The libility account for account segment value takem from invoce header & rest segment values will take from invoice distribution.None : The liability account for all segment values take from invoice header.

1)If you enable "Balance": It will replace the Balancing Segment level only while generating an accounting entry for distributing the invoice. For example, you have raised an invoice to purchase stationary for company two (02)and your default liability account is 01.000.000.1241 where is 1241 is a liability account. Now in distribution line you have given the accounting code combination as 02.111.111.1300 where 1300 is a expenditure account. Now an entry will be generated in GL as follows:02.111.111.1300 Dr.02.000.000.1241 Cr. That means this option will automatically offset the Balancing segment from the default segment 01 to 02 in your liability account.2)If you enbale "Account" the entry will be as follows for the above example:02.111.111.1300 Dr.02.111.111.1241 Cr. That means this option will automatically offset the all other segments alongwith the balancing segment in the accounting code combination without effecting the account head.3)If you enable "None" then the accounting entry for the above example will be as follows:02.111.111.1300 Dr.01.000.000.1241 Cr That means nothing will be offseted at any segment in the accounting code combination.Then this will be an inter-company transaction. Re: What is meant by quotation and quotation analysis?quotation = is a statement consisting of current price of the commodity which the supplier will be sending to the organisation, when we place RFQ

quotation analysis = after getting the quotation from different suppliers we select the best quotation , the process of selecting the best is know as quotation analysis.

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Re: In Accounts Payable credit memo and debit memo are entered with -ve amount but in Accounts Receivable why credit memo has -ve amonut and debit memo + ve?In Oracle terms credit memo and debit memo decrease the liability and they are applied against an invoice.The only difference is credit memo is initiated from supplier endDebit memo is initiated from our end.

If we want to increase the liability in payables either you have to create a seperate invoice or do some workaround to achieve it through DM/CM.

IN Receivables the concept is pretty clear as credit memo has -ve amount and debit memo is +ve.

In Payable we are receving the material from supplier.so we have to pay the amount to the supplier.in case supplier has send the good more than what we order at the point of we have to return the goods reduce the accounting balance.

we send a memo to the supplier is called as debit memomor supplier send a memo is called as credit memo. both of the reducing our liability.

In AR module.

we are selling the product to the customer.

either we may forgot to added a freight charges or some other thing. So we have to increase the balance of the customer. so we add debit memo

in case we charge more than the product value so we have reduce the amout.

Re: What is Profile ?Profile is a option which will change the way of application running we can set the profile value at 4 level

1. Site level 2. Responsibility level3. Application level4. User level

User level is top most level

1.SITE : If we set the profile at site level that will applicable all the user

2.RESPONSIBILITY : If we set the profile value as responsibility that will applicable to the users who are

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having access to the specific responsibility. If user having access to site,application and responsibility then responsibility will overwrite the site and application

3.APPLICATION : If we set the profile value as application to the user who are having access to that specific application if user having both access to site and application level then application overwrite site level

4.USER : User is a top most level. If we set profile value if user having access to site, application, responsibility and user then user will overwrite site, application and responsibility

Re: What reports should I run before closing the period?BEFORE CLOSING A PERIOD IN PAYABLES U NEED TO RUN THE FALLOWING REPORTS,

INVOIVE VALIDATION REPORT---> IT VALIDATES ALL THE INVOICES

INVOICE ON HOLD---> IT WILL SHOW ANY HOLDS, SO THAT U CAN REMOVE THE HOLDS AND DO REVALIDATION.

IF ANY FUTURE PAYMENTS ARE THERE ?---------------------------------RUN UPDATE MATURED FUTURE PAYMENT ----->THIS WILL CHANGE THE STATUS TO Negotiable .

SUBMITT PAYABLES ACCOUNTING PROCESS-----> THIS REPORT LISTS TRANSACTION WITH ERRORS.

CHECKS FOR PAYMENT BATCHES ---> RUN FINAL PAYMENT REGISTER ,IT LISTS AL THE PAYMENTS.

DO THE RECONCILIATION PROCESS ---> WITH CASH MANAGEMENT

TRANSFER TO GL --> TRANSFER TO GL

CLOSE THE PERIOD AND OPEN FOR NEXT PERIOD

Re: What is difference between match and quick match?PO Default : Enter PO Default as the invoice type if you know thepurchase order you want to match to, but you do not know towhich purchase order shipments or distributions you want tomatch. When you enter a PO Default invoice in the InvoiceWorkbench, Payables prompts you to enter the purchase ordernumber and automatically enters the supplier name, suppliernumber, supplier site, and the purchase order currency forthe invoice currency. When you choose the Match button,Payables will retrieve all purchase order shipmentsassociated with the specified purchase order. You can thenmatch to any shipment or distribution.

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QuickMatch: Enter QuickMatch as the invoice type if you want tomatch an invoice to all shipments on a purchase order. Whenyou enter a QuickMatch invoice in the Invoice Workbench,Payables prompts you to enter the purchase order number andautomatically enters the supplier name, supplier number,supplier site, and the purchase order currency for theinvoice currency. When you choose the Match button, Payablesautomatically matches to each shipment. You can choose tocomplete the match or override the matching information.

Re: What is the difference between Electronic fund transfer and wire?Wire transfers and Electronic Funds Transfer (EFT) systems are similar in many ways, and yet differ greatly in terms of their uses and evolution. While wire transfers have long been and continue to be a reliable and popular means for transmitting large sums of money, EFT systems have grown so large that they permeate nearly all aspects of modern business and employment. EFT has become so popular that even the IRS now accepts electronic payments online for both individual and business taxes.

Wire TransfersA wire transfer is simply a transfer of money between two banks through a secure system such as Fedwire for banks within the Federal Reserve system, or Clearing House Interbank Payments System (CHIPS), which is owned jointly by its members. Traditionally, for an individual (or business entity) to conduct a wire transfer, he must furnish his bank with the receiving information of the recipient's bank in order to initiate the transaction. Generally the sending and receiving banks must hold reciprocal accounts with each other, but the use of a third bank (and thus the payment of additional fees) that holds an account with both may be used. There are, however, several consumer-oriented wire transfer services that will allow you to transmit money over great distances without holding an account with any bank, often at higher fee rates. The most popular example of this type of service is Western Union.Electronic Funds TransfersEFT systems simply take the traditional paper check transaction cycle and bring it into the Digital Age. Instead of the receiver's bank using a paper check to initiate a transfer from the sender's bank, a digital signal is generated upon the execution of a transaction and sent through an intermediary known as a clearinghouse.

Read more: Wire Transfer Vs. EFT | eHow.com http://www.ehow.com/about_5412170_wire-transfer-vs-eft.html#ixzz0wKPKLH75

Re: When the Internal Requisition will get generate if I define an OSP operation in sequence 30. 10 & 20 will be other than OSP operations.It all depends on how u set the Requisition Creation Time parameter in WIP Parameters' Outside Processing Tab.1. At Job/ Schedule Release

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2. At Operation3. Manual

Re: What are the master datas in Manufacturing process of Oracle Apps ???- Organizations- Subinventory- Locators- Items- Suppliers - Optional BPA - Sourcing Rules - ASLs- Department- Resources (Man, Machine, etc)- BOM & Routing

Re: User is trying to post a journal but the "POST" button is greyed out.What could be the problem?we need to enable the journal approval button after approvalof general then button will be enableSystem admin might have not given him the right to post a journal. He might have only given him the right to enter joournals.

Re: In R12 How many key attributes and other attributes are there ????n R12 Total 10 Item Attributes, where as in 11i it was 8 item attributes.

1.Invoice enabled.2.Internal order enabled.3.Transactable.4.Build in WIP.5.BOM allowed.6.Customer order enabled.7.Purchasable.8.Stockable.9.Process execution enabled10.Reciepe enabled

Re: What do u mean by item category , item catalogue & item type ????Item Category is grouping of items.Item catalogue- List of items available for purchase.Item type- Describes the nature of the item being displayed.

Re: What is the difference between expense item and inventory item ????Expense item- It is the item which is not for sale.(Inventory - It is a Godown where material is stored)Inventory item- It is the item which is available in inventory.

Re: What is the manufacturing part number ??????A manufacturing part number is a unique identifier of a part manufactured in an industry.ex:- bar code(ex:"100-440-0.750-3434-A")

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Re: What is the item relationship and item cross relationship ???? what is the purpose of it ?????Item Relationship- Allows you to search for items through these relationships.Item cross Relationship- It is the relationship you establish between an item and some entitity like old item numbers, supplier item numbers.

Purpose- These relationships are for inquiry and reporting purposes only.

Can we maintain 2 sob's for one company, how?Yes we can .if ur company is in different location then ur set of books is going to different . let us suppose ur organization location is in INDIA and in US then ur financila calender is going to be diffrent then u have to create 2 set of books for this .accounting flexfield in oracle financials have multiple structures.

Re: If i want to map a organization structure, where i hv 1 operating unit that is looking after only purchasing and payables activities, whereas another operating unit is looking after OM as well as receivables. I hv one more warehouse or say plant, where i am manufacturing & despatching the goods. Wiil it be solved by setting up purchasing at one OU and OM at another OU. Do I need to perform any additional setups? Please Suggest.I could not get the reason for having diff OU for Purchasing and OM seperately. Anyway if this what is required, then this can be created as seperate OUs e.g A for PO,AP and B for OM,AR respectively. Also MFG & dispatching warehouse can be setup as inventory organization in B OU (OM,AR) and internal sales order setup has to be done between OU A and OU B to transfer the raw material required for manufacturing . Then dispatchign can be done from B OU (mfg warehouse)

Re: What are the Inventory Key flex fields?account alias,item catalogs,item categies,sales orders,stock locators,system items and oracle service item flex field

Re: How do you identify model Type and Option Type BOM in Bill of Material Pages?You define this in Inventory while defining item master andnot in BOM

Re: Types of Calendar? where we are define it?

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prorate calendar in FAAcounting cal in GLTransaction cal in GLWorday cal in INVAccounting Calendar&Transaction Calendar are in GL.Workday Calendar in Inventory Module.

Re: What is difference between Sub inventory Transfer and Move order Transfer?For Sub inventory there is no ‘Approval’ is requiredIn Move order Transfer we can transfer Material in steps that we can’t in Sub inventory Transfer.correct, sub inventory transfers are unregulated. where as a move order requires and approval depending on the set up that we provide during inventory organization set up. However, there is an option that if a prticular move order request is not approved within a specific limit, then it should be approved automatically.sub inventory transfer:

->we can transfer material between sub inventories->we can't cancell the SI transfer->we can't track the transaction

move order transfer:->we can cancell move order->we can track the M O->we can set approval processin Mo transactions we should follow three steps1. approve the transaction2. allocate the quanity and3. transact the quanity

but subinventory transaction doesn't have these steps

Re: How many type of BOM are availabe?1)Model2)Option class3)Planning4)Standard5)Product family

Re: i have around 10 organisations in our instance . how we can restrict oraganizations access to users . out of 10 mhe has to access /can see only 4Use Organization access funcionality in Inventory Module.This functionality will restrict the responsibility at organization levelIn Release 12, Oracle Apps introduces concept of Multi Org Access COntrol(MOAC). Making use of it you can restrict org access to a particular user.

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Re: what is an attribute from which we can distingwish an orgnisation and master item organisation?In Organization Parameters, Under Inventory Parameters tab,Column 'Item Master Organization' should have the same value as the Organization itself. Then this will be the Master Organization.

For other Organizations, the Org Code and Item Master Org are different.

Re: Cycle Count?Cycle counting is the periodic counting of individual items in your inventory throughout the year based on their ranging.

Count items of higher value more frequently than items of lower value.

You can perform cycle counting instead of performing physical inventory, or your can use both techniques to verify the accuracy of on-hand quantities and values.

Cycle Count is divided into two primary functions: ABC Analysis and Defining a Cycle Count.

ABC Analysis:ABC analysis is a method of determining the value of items in your inventory, ranking your items according to a criterion and then grouping items into classes. "ABC" refers to the rankings you assign your items as a result of this analysis, where "A" items are more valuable than "B" items and so on.

Re: what setups are done in BOM?There are 19 setup available in the BOM.but only 4 is Mandatory that are :1) Profile Option2) Workday Calendar3) Workday Calendar assign to Organization4) Define parameter (BOM parameter)1.Set Profile Options(Required)2.Define Exception Templates(Optional)3.Define and Build your Workday Calender(Required)4.Assign Workday Calender to organization(Required)5.Define Bills of Material Parameters(Required)6.Define Department Classes(Optional)7.Define Resources(Optional)8.Define Resources Groups(Optional)9.Define Simulation Sets(Optional)10.Define Locations(Optional)11.Define Departments(Optional)12.Assign Resources and Resource Shifts to Departments(Optional)13.Define Overheads(Optional)

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14.Associate Overheads with Departments(Optional)15.Define Alternates(Optional)16.Define Bills of Material Components(Optional)17.Define Standard Instructions(Optional)18.Define Change Order Types(Optional)19.Define Delete Constraints(Optional)

Re: What is Reorder point and Reorder quantity? and what is its significance?Recorder Point is a minimum level of the on-hand inventory stock; when the onhand stock reaches this point, an automatic requisition is generated. Reorder quantity is the governed by multiple factors like - safety stock or maximum quantity; supplier BOD; Lead time, minimum order quantiy etc.The significance is to ensure handling of shortages which enables smooth manufacturing.Reorder Point = Safety stock + planned receipts during lead time.

Reorder Qty = How much quantuty to be ordered when stock reached below reorder point.

Significance- Ther are used in reorder planning.

Re: What is accouting class and where is it defined iN WIP?Accounting classes are assigned and used when jobs, work orders,and repetive assemblies associated with production lines are defined.

Generally standard discrete, asset non-standard discrete and expense non-standard discrete. We need to assign an accounting class all your discrete jobs.

Standard DiscreteStandard discrete accounting classes can be used to group job costs. For example, if youbuild subassemblies and finished goods, you can define your accounting classes so thatyou can separately value and report the costs associated with subassembly and finishedgoods production. Standard discrete accounting classes can be automatically defaultedwhen you create discrete jobs.

Non-Standard DiscreteNon-standard discrete accounting classes can be used to group and report various typesof non-standard production costs, such as field service repair or engineering projects.For example to track recurring expenses - machine maintenance or engineering projects- with non-standard jobs, you can define and assign an accounting class with a type ofexpense non-standard to these jobs.

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Repetitive Accounting ClassesRepetitive accounting classes are used to group production costs and must be assignedto each repetitive line/assembly association that is created. Every schedule for thatassembly on that line uses these accounts. The accounts are charged whenever youtransact against the line/assembly association. Repetitive accounting classes can beautomatically defaulted when you associate repetitive assemblies with production lines

Negigation is -Work in process-->setup-->Wip accounting classes

Re: What are the master datas in Manufacturing process of Oracle Apps ???Organizations- Subinventory- Locators- Items- Suppliers - Optional BPA - Sourcing Rules - ASLs- Department- Resources (Man, Machine, etc)- BOM & Routing

Re: what is differnce between Tomanufactring leadtime and total lead time and total cumulative lead time?Cumulative Manufacturing Lead Time: The total time required to make an item if you had all raw materials in stock but had to make all subassemblies level by level.

Cumulative Total Lead Time The total time required to make an item if no inventory existed and you had to order all the raw materials and make all subassemblies level by level. Re: What are phetom item? How are they user in business case?It is the non-stockable item .phantom items are treated just like assemblies except that the phantom item itself does not show up when an assembly is exploded. The child items of the phantom are blown through and appear as children of the parent item to the phantom.

For example, I have an assembly called 5887M which contains a phantom item called 445-0001. When I add the 5887M to a work order and explode the 5887M ,the 445-0001 will not appear in the pick list, but it's children will appear.

ERP handles phantom items in work orders in the following

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way. A phantom item will be exploded so that all it's child items will be in the work order. After the work order is exploded, you will notice that the phantom item will not appear in the exploded BOM of the work order.

ope this post find you well.Phantom means That which has only an apparent existence.

Tyre Assembly ( Phantom) = Type + Flapper + Rim + tube

But you never buy it, only Type + Flapper + Rim + tubeare baught.Only get it prepared on the shopfloor for the faster production.

When it will be exploded in the WIP Job, the 4 item will appear and will be consumed not this phantom assembly.As a manufactured item, a BOM (Bill of Material) and Routing exist, but for production efficiency this item has been chosen to be built as part of the parent process, and therefore no longer stocked and issued. This eliminates unnecessary work orders, stocking and issuing, streamlines the production process and reduces costly labor hours.

Re: If any person ask what you know about AIM? How briefly we can explain b'coz we cont expalin AIM in short time.AIM methodology consists of 6 phases Definition Operation Analysis Solution Design Build Transition, And Production

Re: What setups are done in WIP?Below is general WIP set up.

1.Define WIP parameters (Req.)2.Define WIP Accounting Classes (Req.)3.Set WIP Profile Options (Req.)4.Define Production Lines (Optional)5.Define Repetitive assembly (Optional)6.Define Schedule Groups (Optional)7.Define Employees (Optional)8.Define Employee Labor Rates (Optional)9.Define Shop Floor Statuses (Optional)11.Define Job/Schedule Docs (Optional)12.Define Operation Documents (Optional)There are some many settings are there but 4settings are required for making any transations1)wip parameter setting2)wip profile setting3) Wip account alias settings - very imp while running OSP cycle

Re: What is work order less Transaction in WIP?

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Work order less completion in WIP helps us to complete the job manually without creating a job.

example.

Suppose client wants to continue a job creation function in other ERP like peoplesoft,SAP but they wants to track inventory in Oracle apps at that we used to go for Work order less completion.You can do all of the following on the Work Order-lessCompletions window:

-Complete unscheduled or scheduled assemblies to Inventory

-Return unscheduled or scheduled assemblies from Inventory

-Scrap assemblies from and return scrapped assemblies to anyoperation

-Explode the assembly's bill of material and add, delete,and change components-and review items under lot and serialnumber control

-Specify lot, serial, and lot and serial information forassemblies and components.

-Create material reservations for assemblies that are linkedto sales orders

-Replenish production kanbans

Re: How do you ensure on and availability are daily base for min max planning?Schedule Min-max planning report daily basis

Re: hOW CAN We define bY Product in Discrete mfgBy Product can be defined as item in the item master and thesame is assiged to the respective BOM with negative quantity.

Re: What you about ‘Mutually Exclusive’ in BOM?Mutually Exclusive is applied to the Option Class. This means that only one option under the option class can be selected. Re: What are step included to make a final assembly?Define all items in inventory.Define the resources,which are going to work on it.Define the Departments.Define the Standard operations.Define the Routing.Define the Bill.In WIP,define the parameters and Discrete Job.Then in Move transaction,complete the job,this above process make ur final assembly to complete.

Re: Explain the OSP cycle?

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Let me complete this answer : - 1) Create Item and enable the OutSide Processing attribute under Purchasing Tab and apply the Purchasing Template on it and assign the item to manufacturing Organization.2) Go to BOM-->Routings-->Resources :: Create Resource with following attributes : -Resource Name : Item created in step 1 (recomended but not mandatory)Resource Type : PersonCharge Type : PO ReceiptOutside Processing : Enable itItem = Item Created in step 1Make cost enabled and enter the OSP account.

3) Create Department but remember : - a) Naming like CM (Contract Manufacturing - only recomended)b) Location (Mandatory) otherwise WIP will have problem.c) Go to Resource (Button) enter resource creted in step 2.d) Enter Shift ( this is related to the calander for this mfg org). If the resource if 24 hours available, then not required.

4) Create Operations : a) Name ( like OSP) b) Department ( created in step 3) c) you can enter the resource(s) requried at this operation ( created at step 2, but optional). if entered, will default at your routing. You can enter the usase here or at routing level also.5) Create Routing (normal process, assembly code. remember this is not the item created in step 1) and add the Operation where you need osp service.Pls note that you can attached this OSP Operation at Master routing or can create another routing with an alternate. Genarally alternate is recomended.6) Create BOM and enter routing created at step 5.Note that if the routing is on alternate, then, try to have the BOM also on alternate. This will be your OSP BOM.7) WIP-->Descrete-->Creat Job and enter the assembly at operation 6. Release the Job, if the ASL is created and Blanket is available, requisition and release will be created automically after the job is released. If the ASL and Blanket is not available then only requisition, provided in item, use only ASL flag is unchecked.

Re: What is yield point?It is nothing but how much output we can get from the input

Re: What do you mean by Planning Item?A planning item can represent a product family or demandchannel. Its bill of material facilitatesmaster scheduling and/or material planning.The total component planning percentages ona planning bill can exceed 100%. Oracle Order

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Management does not allow ordering of Planning Bills Re: What to mean by Multi Org? what are all the multi org setups?It uses a Single installation to support any number of organizations, even if those organizations use different set of books.

Setup : 1) Business Group2) Set of Books3) Legal Entity post to a set of books4) Operating unit are part of a Legal Entity5) Inventory Org are part of a Operating unit

Re: What all diffrent type of supply type are three and what are there use?There are following supply types:1. Operation Pull2. Assembly Pull3. Push4. Supplier5. Bulk6. Phantom7. Based On Bill

The purpose of putting a supply type is how you want system to consume the material is right as described by Navdeepinder above.

As if you give PUSH type supply the material will consumed and reduced from sub inventory as soon as u release the job.

For Operation pull , material will be consumed as soon as you do first operation on the job while doing the MOVE TXN.

For assembly pull the material will be consumed when you will complete the assembly.

Bulk is issued in bulk and they are low value item like nuts, Bolts etc.

Phantom : Always used against Phantom Items .

Based On Bill: The supply type defaults to Based on Bill. This supply type indicates that component requirements are supplied based upon their individual supply types. You can override this default by choosing one of the following supply types: Push, Assembly Pull,Operation Pull, Bulk, or Supplier

Re: What is an ATP and what are there rules?

Re: how to give an decimal and fraction quantity in transaction like 1.25,3.5,1.999.

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We can enter a decimal / fractional quantity on sales order by ensuring 'OM indivisible' flag checked in the item definition (Physical attributes tab)

Re: What is the diffrance between std job and non std job?Standard Job (WO):: For manufacting a fresh product on the shopfloor. Mandatory to have routing, BOM etc. You sell this product to customer using OM.

Non Standard :: When product is returned by the customer for some defects, it is received through RMA and a WO (Repair Work Order) is created to repair it. This time the Job is Non Standard Job.

Standard Job: This is used for the manufacturing orProcessing of regular Assemblies.

Non-Standard Job: This is used for Rework, Service Item orExpense Item.

Re: What all diffrent typw of resources are there?A Resource is anything required to perform, schedule or cost an operation for example an employee or machine.A resource and usage rate for all scheduled activities is required in a routing. Scheduled resources can include queue, setup, run, and move time.

Different types of resource can be created to reflect the actual staging or manufacturing resource being planned.A resource type can be a person (e.g. technician, specialist, etc.), a machine or physical space. Other types are available (amount, currency, miscellaneous) but only the prior ones will be used at this point .

Re: you have create a purchase order, it is approved also. now you want to change in the purchase order, hoe can you do that?Once approve the purchase order u can change amount or quantity. This is called Revision of the purchase order. Once you revision the purchase order purchase order number will go like this "1201-1". You need again sent for approval of this purchase order.

Re: you have received excess money from the customer. now you want to refund the excess money. what is the set up for that?In Oracle Apps 11i, 1st create a credit memo against thecustomer invoice and apply the credit memo with thisinvoice. Then create the customer as a supplier in AP andcreate a invoice and do the payment.

In Oracle Apps R12, 1st create 1 Refund activity called"Customer Refund". Then query the receipt in receipt window,and click on the apply button, select the "Refund" in apply

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to column and click the Refund attribute button. Enter therequired field in the new window, and save the record. Asyou save the record "Refund Status" button will visible onthe screen. Click on "Refund Status" button, systemautomatically create a AP invoice against the trading partner.

Re: MIN and MAX number of segments in Chart of accounts ?You can have min 2 if you are not implementing Assets/Project.(Balancing & natural Account)

If you are implementing Assets.Projects then u have to have 3 minimum segments.(Balancing, Cost Center & natural Account)

Re: If balancing account is not assigned to company & is assigned to department wat will be the effectsThen the accounts have to balanced at dept level, and not at company level in most cases which is desirable to balance account a9t company lev

Re: What's the difference between cross validation rules and security rules?a. Cross Validation rules – Rules that restrict the user from entering invalid key-flexfield segment value combinations while data entry. E.g. you may set up a cross validation rule that disallows using department segments with balance sheet accountsb. Security Rules – A rule that allows restriction on segment values or ranges of segment values for a specific user responsibility

Re: What is the Mondatory profile options used in Multi Org ?Five profile options are mondatory

1. HR: Security Profile2. MO: Security Profile 3. GL Set of books name4. MO: Operating Unit5. HR: User type

Re: What is the order in setting up GL ? Which comes first - COA, Calendar & Currency ?I feel there is no specific order in which u have to definethem. they are independent and can be defined in any order.

Re: Define the Multi Org ? What is difference between 11i and 12i Multi Org Structure ?The multiorg architecture is meant to allow multiple companies or subsidiaries to store their records within a single database. The multiple Organization architecture allows this by partitioning data through views in the APPS schema. Multiorg also allows you to maintain multiple sets

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of books. Implementation of multiorg generally includes defining more than one Business Group.

Basically the different entities in multi-org are:• Business Group (BG) • Sets of Books (SOB) • Legal entities (LE) • Operating units (OU) • Inventory organizations (IO)

Hi,

If the org has more than an operating unit (least level)then the org structure can be called as multi-org.

The difference in multi-org in 11i & R12i is "MOAC"concept(Multi-Org Access Control)

MOAC provided the role based access, shared services, toperform multiple tasks across different operation units fromwithin single application responsiblity.

It is controlled by MO: Security profile.

FYI:

R12 Architecture itself completely different and changedfrom 11i.

Re: Accounting methods?Accounting MethodsWhen you set up Payables you choose a primary accounting method. In the Payables Options window you can also choose a secondary accounting method. The accounting method determines the types of accounting entries Payables creates. For each accounting method, cash or accrual, you choose a set of books in which you will account for transactions. Attention: Carefully consider these settings at implementation time because you cannot change them after accounting events occur (for example, after any invoice has been validated in your system.)Set up Payables to create accounting entries in compliance with one of the following accounting methods:o Cash Basis Accounting. You account only for payments, and do not record liability information for invoices. The payment accounting entries typically debit your expense or asset account and credit your cash or cash clearing account. When you create accounting entries, Payables might also create entries for discount taken and foreign currency exchange gain or loss.Payables uses the payment date as the accounting date for your expense and cash journal entries. o Accrual Basis Accounting. You create accounting entries for invoices and payments. The invoice accounting entries generally debit your expense or asset account and credit your liability account. For prepayments, Payables

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creates accounting entries that debit your prepayment account and credit your liability account. For prepayment applications, Payables creates accounting entries that debit your liability account and credit your prepayment account.Payment accounting entries typically debit the liability account and credit the cash or cash clearing account. Payables might also create accounting entries for discount taken and foreign currency exchange gain or loss. When you reconcile payments using Oracle Cash Management, Payables might also create accounting entries for cash clearing, bank charges, bank errors, and foreign currency exchange gain or loss between payment and reconciliation time.o Combined Basis Accounting. You maintain one set of books for cash accounting and one set of books for accrual accounting. You choose which will be your primary and your secondary set of books. Invoice accounting entries are recorded for your accrual set of books, and payment accounting entries are recorded in both your cash set of books and accrual set of books.Combined basis accounting allows you to produce financial reports for either your cash or accrual set of books. For example, you may want to manage your company on an accrual basis, but require cash basis accounting information for certain regulatory reporting on a periodic basis.Accrual Basis Accounting ExamplesIn the following examples, US Dollars is the functional currency for your set of books and you use accrual basis accounting. You account for payments at issue time only.Example 1You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. When Payables creates accounting entries for the invoice, it debits the expense account and credits the liability account.You pay the invoice five days later, taking the 10% discount. When Payables creates accounting entries, it records the liability and cash transactions along with the appropriate discount transaction.Example 2You enter and validate a $25 prepayment for a supplier site. You then enter and validate a $100 invoice for the same supplier site. When you account for the prepayment and invoice, Payables records the expense and liability transactions for the invoices.You then pay the prepayment and apply the prepayment to the invoice, reducing the amount due on the invoice. You pay the remaining amount of the invoice and create accounting entries for the prepayment application and the invoice. The prepayment application accounting entry debits the liability account for the amount of the prepayment and credits your prepayment account. The invoice payment accounting entry debits your liability account for the reduced invoice amount and credits your cash account. Cash Basis Accounting Examples

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In the following examples, US dollars is the functional currency for your set of books and you use cash basis accounting. You account for payments at issue time only.Example 1You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. Payables creates no accounting entries for the invoice.You pay the invoice five days later, taking the 10% discount. When Payables creates accounting entries, it records the expense and cash transactions along with the appropriate discount transaction.Example 2You enter and validate a $25 prepayment for a supplier site. You then enter and validate a $100 invoice for the same supplier site. Payables records no accounting entries for the prepayment and invoice.You then pay the prepayment and apply the prepayment to the invoice, reducing the amount due on the invoice. You pay the remaining amount of the invoice and create payment accounting entries. The accounting entry prepayment application debits the expense account and credits the prepayment account for the amount of the prepayment. The payment accounting entry debits your expense account and credits your cash account for the reduced invoice amount.

In AR perspective - Accounting method would be ACCRUAL if you want your billing system to record revenue from invoices, debit memos, and chargebacks. When you use this method, Receivables debits your cash account and credits your receivables account upon payment of a debit item. Accounting method would be CASH BASIS if you want to recognize revenue at the time you receive payment for an invoice, debit memo, or chargeback. Receivables debits cash and credits revenue when using the Cash Basis method.

Re: WHAT IS MONDATORY STEPS FOR PAYABLE MODULE BEFORE ENTERING TRANSACTION ?1, Choose Set of Book2, Financial Option3, Payables Option4, Bank Setup5, Supplier Setup6, Payment Terms

These are the main mandatory set-ups which we need to follow before entering any transactions

Re: How tp determaine that multi org is already implemented ?Run the following query connected to SQL* plus as the apps user

Sql> select Milti_org_flag from fnd_product_groups;

If this query returns 'y' then multi org is implamented

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If this query returns 'n' then multi org is not implimented

Re: What are the types of receipts?THERE ARE THREE TYPE OF RECEIPTS in receiving i)UNORDERED Receiptii)substitute receipt iii)Blind Receiptthere are two types of receipts in purchasing

1)express2)cascade

Re: How many views are generated when compiling flexfield structure ?Two views are generates will compiling flexfield

one is user defined and another is system defined

GL_CODE_COMBINATION_KFV (KEY FLEXFIELD VIEW)

Re: dear gurus i would like to know about Flex field qualifiersit describes the nature of the individual segments..two qualifiers are mandatory..1 natural accounting FF qualifier : for the accountsegment,cos we cant enter any journals without theseaccounts ,means proper account is must for any entry..2 balancing FF qualifier: for company segment,cos we need totrack all the reports under company level only and most important is journals are balanced at balancing segment, means debit = credits.

Re: What are the mandatory accounts that need to be setup in Set of Books?The first mandatory account is Retained Earnings Account.But based on other Standard Options selected, the other mandatory accounts are,a. Suspense Accountb. Rounding Differences Accountc. Cumulative Translation Adjustment Accountd. Reserve for Encumbrance Accounte. Net Income Account

Re: What are the different type of Special calendars ?Four type of Special calendars in payables

1.Reccuring calendar2.Withholding Tax calendar 3.Payment term calendar4.Key indicator calendar

Re: Can I Change the Value set once i attache to MY COA and can i post the journal entries with assiging the valuesets ti the COA

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YA U CAN CHANGE THE VALUE SET EVEN AFTER ATACHING IT TO A COA,PROVIDED U HAVE NOT MAKE ANY TRANSACTION WITH THIS COA.JUST UNFREEDGE THE ACCOUNTING FLEXFILD AND U WILL ABLE TO CHANGE THE VALUE SET.AFTER CHANGINH RECOMPILE THE A/C FLEXFIELD.BUT U IF CHANGE THE VALUE SET AFTER MAKING TRANSACTION IN THE COA.IT WILL CREATE DATA INCONSISSTENT PROBLEM.

Re: Is Operating unit have branches in different location. I.e. same operating unit have One branch at Delhi and another one at Mumbai.An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data?

If both Delhi and Mumbai branches are within one operating unit, then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business, then one operating unit can be used for both the branches. But, if the business wants to segregate the data and have a control on the same, then they have to go for two seperate operating units. So, though it is possible to have as many branches as required within the same operating unit, it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches.

Re: What in Invoice Variance in A.P.What is Invoice Variance in Accounts Payable ?

Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. What does it mean is that when a supplier's invoice is recorded in the system, system automatically compares it with the Price of PO and the Quantity of GRN. Any difference between the purchase price in PO and Price in Supplier's Invoice, plus the difference between the GRN Qty. and the Invoice Qty. toh=gether makes Invoice Variance.

Re: Can somebody provide me the various or atleast most frequent issues a support consultant deal with?t all depends on the nature of the project that u handel in support.

Some Issues are:

1) Holds on AP Invoices2) Partiall Acounted Invoices3) Partial accounted Payments4) Unaccounted Invoices5) Reporting Issues6) Month end closing issues

Re: Can anyone tell me why in some tables in AR , AP, GL modules they r using int_all after every table_all will represent the multiorg tables

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Re: why we create diff calenders for each moduleIn Payables we define Special Calendars for controlling the transaction, like payment terms, withholding tax etc.

In Assets we define dep calendar for to Calculate deprication for the assets.

Re: what is withholding taxThe amount which is deducted from the supplier invoice and withheld with the company for the purpose of paying that amount to the tax authority on behalf of the supplier is called withholding tax.

SETUP

1. Create a Special Calendar for withholding tax

2. Create a supplier of Type Tax Authority

3. Create Tax Code

Give the Tax Code name and Select the type as withholding Tax.Give the GL Account for withholding tax.Provide the withholding tax details:Select the Tax Authority, site and the withholding special calendarRate Structure likeflat rate /amount ranges / period limitSelect the Tax type : Standard / PenaltyAnd give the rate.

4. Create a withholding tax group

Now allow the withholding tax for the suppliers to whom you want to withhold the amount for tax. This is achieved by enabling the allow withholding while supplier creation step.

So, whenever you create an invoice the withholding tax will be applicable for that supplier.

Re: What is Reccuring Invoice ? What is the default invoice date for reccuring invoices ?When you are raising an invoice in each month for same supplier and same amount. you can create recurring invoice setup for accounts payable module. for this we need to create special calender.

Re: Is it possible to change the functional currency during the mid of financial year ?Rule of thumb is once the ledger is created( whenever), you can not change the functional currency. Only Choice will be to create the new ledger ..I may wrong though..oracle 12 allows secondary ledger where you can change all 3 c..but I donot think you can change functional currency after the ledger creation.. In Relase 12 no more 3'cs that is 4c's

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1.Chart of account2.Currency3.Calendar4.Accouting method/Accouting convention(New)

Re: Can a Flex field Qualifies be changed after it has been created?Yes.. you can change it, subject to there is no journal entry is posted, and at the initial stage of set ups. But, not recommended if the transactions are stored for the said accounting flexfield. Oracle will stop supporting then.

Re: Why are expenses items typically accrued at period end, and why are inventory items always accrued on receipt?As per Matching Concept all costs which are applicable to the revenue of the period should be charged against that revenue in order to determine net income of the business.

Inventory items are always accrued at receipt bcos you cannot book liability without receiving the asset.

Re: What is terms date basis?Terms Date Basis is to calculate due date.

Due date is calculted 4way.Eg: payment term is 30days

Due date = Sysdate + 30days

Due date = Invoice date + 30days

Due date = Goods Receive Date + 30days

Due date = Invoice Recived date + 30days Terms Date Basis. Date from which Payables calculates a scheduled payment for a supplier. The default is one of the following Payables option you defined for Terms Date Basis. o System. When you enter invoices, Payables defaults the system date as the terms date.o Goods Received. When you enter invoices, Payables prompts you to enter the date you received the goods that are included on the invoice as the terms date.o Invoice. When you enter invoices, Payables defaults the invoice date as the terms date.o Invoice Received. When you enter invoices, Payables prompts you to enter the date you received an invoice as the terms date.

Re: What is the difference between Rollup Groups and Summary Accounts? What is the use of those?Rollup group & summary group they go together, and are not different functionalites

If we have huge accounting structure with many child

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account and parent during the process of trial balance generation it is faster if summary accounts are created.

Summary Accounts get updated Instantaneously, where as in the normal course oracle needs calculate all the balances.

Define a Parent Value For a child range

Define a Rollup group

Assign a Rollup group to Parent Value

Define Summary Accounts and call the Rollup group.

Re: Tell me steps for Period closing Process in AP?1. Complete All Transactions for the Period Being Closed2.Run the Payables Approval Process(Invoice Validation Program in 11i) for All Invoices/Invoice Batches. 3.Review and Resolve Amounts to Post to the General Ledger. 4If there is any Hold on the Invoice it will not accounted. So we need to remove all the holds on the invoices. 5.Review the Payables Accounting Entries Report6.Review the Unaccounted Transactions Report7.Confirm all Payment Batches8.Reconcile Payments to Bank Statement Activity for the Period9.Transfer All Approved Invoices and Payments to the General Ledger. 10.Review the Payables to General Ledger Posting process After Completion. 11.Payables Accounting Process Report?(to review accouting entries created by payable accounting process)12.Submit the Unaccounted Transactions Sweep Program. 13.Close the accounting period by using the Control Payables Periods window to set the Period Status to Closed.

Re: Can i increse/Decrease ths size of value set ?You can increase the size of the value set but you cannotdecrease the size of the value set.

Re: What does the Unaccounted Transaction Sweep Report do?The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another. The program redates all accounting dates of all unaccounted transactions to the first day of the open period you specify.

Re: How to transfer funds between your internal banks?Inter Bank transfers can be handeled in two ways.

1. By using the Cash Management functionality.

OR

2. You need to create a supplier and a customer in the name

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of your company.These should be used only for fund transfers (with fund transfer sites ) You can raise a standard invoice in AP on the Supplier ( Your Co. as supplier ) then make the payment selecting the bank account from which u are transferring funds.

Now in AR you can create a Debit Memo on your company's name (Customer) and book a receipt selecting the bank in which the funds are to be transferred and apply the DM to the receipt.

Finally at the month end you can pass a manual JV in gl and clear off the balance remaining in these accounts.

Re: As Supplier Header Information can share from another operating unit. Not Sites and other information...... but for a supplier if one OU(1) has made a prepayment..and other OU(2) of the same balancing segment has to make a payment to the same supplier..the prepayment available with that supplier is overlooked or not considered….is it trueThe question is not quiet clear but from the above statements i infer that supplier site informations will not be shared between operating units. Payables is at a operating unit level. While making prepayment to a supplier the pay site has to be selected to where the prepayment has to be made. Hence when the same supplier want to apply an invoice in another OU to the prepayment in this OU it will not permit.

Yes it is true payables in apps is at operating unit level. So applying prepayments between OU's is not considered.