opticon brochure

Accelerate your Construction Business

Integrated Solution for

Construction Enterprises

PRODUCT OVERVIEWOPTICON

OPTICON

is a comprehensive ERP solution for Construction, Real Estate and Infrastructure businesses. OPTICON is a user

friendly and ready-to-implement tool specifically designed by industry experts and Information Technology Solution Designers.

The product has been independently assessed by various domain and IT experts as to the suitability and appropriateness for the

needs and requirements of the business.

has built-in best practices that address the financial, functional, performance and compliance requirements of the

construction industry globally. The solution enables process optimization through system configuration, integrates alerts and

messages, tracks task states and monitor the productivity of staff in the organization.

INDUSTRY SPECIFIC

OPTICON is a ready-to-use ERP

for the construction industry

engineered by experts from the

industry.

MODULAR

OPTICON is organized

around four outcome areas

viz. Projects, Materials,

Sales and Finance - Four

key functional modules of

OPTICON that really make all

the difference.

COMPLETE

OPTICON completely maps all

the vital processes specific to

your construction business. It

enables, integrates and

accelerates the most vital

aspects of your organization at

one place.

In each functional area OPTICON helps your organization to optimize the business processes by eliminating redundant activities,

improving staff accountability through work assignment and time tracking, performance reporting, alerts and messages, and

activity tracking. The solution implements a single view for all information that a construction enterprise requires for planning and

monitoring its business activities. It easily adapts to the business process changes that you can do through system configuration

within few minutes. No programming knowledge is required for managing and maintaining.

Once deployed, OPTICON connects construction sites,

branch offices and corporate office through internet making it

a centralized enterprise solution, provides up-to-date

information and agility on all areas of your operations. No

more spreadsheets, no hard copy documents, no isolated

legacy applications for managing your projects, tracking your

sales progress, optimizing your material inventory, and

boosting your sales. The solution will do everything for your

business.

OPTICON enables, accelerates, and integrates all aspects of

your construction business in a single solution.

Additionally, the solution can be accessed from any location, with any type of mobile device, including iPhones, iPads, and

Android phones for capturing and managing project information, from the field to the back office. Being web-based, OPTICON

can be used on both Mac and Windows computers.

From tendering to

estimation, from planning

to execution including

subcontracting,

OPTICON can help your

organization in

successful

implementation of the

projects within time line

and budget.

PROJECTS MATERIALS

Materials constitute

almost 60 -65% of total

project costs. Having

uniform procurement

processes and visibility

of its consumption and

replenishment is the key

to superior business

performance. OPTICON

gives you the projections.

There is no room for

missed enquiries,

delayed payments or ill-

managed societies.

They are the key levers

of your business health.

OPTICON tracks all

missed actions, alerts

the users.

SALES FINANCE

Business performance

monitoring has to be in

real time. That is only

possible when your

projects, materials and

sales are in sync with

your finance.

OPTICONs financial

module has extensive

coverage.

OUTCOME AREAS

MATERIALS

Material Procurement

Inventory Management

SALES

Enquiry Management

Sales Management

FINANCE

Financial Accounting

Payroll Management

PROJECT

Bid Management

Project cost Management

Project schedule Management

Subcontractor Management

Project monitoring & control

Client sales billing

Plant & machinery

FUNCTIONAL OVERVIEW•

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A centralized solution for the key business functions and processes of a construction enterprise.

Cost estimation and subsequent mapping of material and resource quantities to project schedule and rates.

Activity scheduling, resource planning and cash flow projections.

Complete project lifecycle monitoring and control from start to end.

Procurement and inventory integrated with financial data.

Integrated Process and Document Management features through inbuilt process and content engine, and also through third-

party component such as IBM FileNet P8, MS SharePoint, Documentum, and many other industry-standard tools.

Includes Enquiry-Sales-Society Management processes.

Provides extensive reporting features and analytics for management staff.

OPTICON seamlessly covers the key aspects of the Engineer-Construct-Contract-Sell-Operate lifecycle and therefore caters to most

of Engineering, Contracting and Realty companies. It addresses the four key outcome areas of Projects, Materials, Sales and

Finance.

OUTCOME AREA # 1: PROJECTSBid Management

The bid Management module enables successful bidding against tenders

floated by client organizations. Quick preparation of bids and quicker

refinements of the same based on negotiations is an important feature of this

module. Bid management module determines the price and profit margins

the organization charges from its client for executing the project. The rate

analysis for preparing bids provides clarity on profitability levels, which helps

the organization find common ground with the client.

Some of the key features are:

Maintains all details of tender at single point for bid submission.

Import BOQ from excel sheet.

Links BOQ items rate to required Schedule of Rate (SOR) or rate analysis generated as per requirement.

Provisions to keep Escalation and wastage factors for resources.

Tender price cost finalization by applying Profit and/or Discount factors at various levels of BOQ.

Awarded tenders are linked to execution and sub contracting modules for further process.

Enables linking of BOQ with item of standard library (SOR) for costing.

Facility to generate estimate through rate analysis as per requirement.

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Project Cost Management

The Project Cost Management module helps define the cost of the project for planning, and controlling the project internal to the

organization. Project Cost Management involves cost estimation and managing the cost dimension of the project from initiation

through to its closure.

Supports multiple project, sectors (phases), building units.

Generates BOQ floor wise as per process of construction.

Facility to select Schedule of Rate (SOR) and generation of BOQ.

Facility to revise estimate for addition of items, deletion of items, quantity revision, rate revision.

Facility to copy estimate from one building to the other and from one floor to another.

Measurements detailing of Items in systematic way supported with copy paste facility and trigonometric formulae

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Project Schedule Management

The Project Schedule Management module involves managing the time dimension of a project from initiation though closure. In Project Schedule Management, the timescale relations between various project activities are identified at different levels of detailing, and then logically project the schedule of the project through a network diagram. The module uses a built-in charting tool which displays the Gantt chart as well as the schedule information.


Integrated scheduling and networking tool that eliminates

Primavera or Microsoft Project (MSP).

Scheduling of activities in project WBS and defining

dependencies.

Updated progress reflected in MIS.

Calculation of float and critical path.

MIS reports on schedule variance and delays.

Integrated to Primavera & Microsoft Project

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In Subcontractor Management module, subcontractors are identified for executing specific project activities at time, cost, and quality constraints defined by the organization. Operational processes like work order generation, advance, and retention are seamlessly woven into the module's process sequence

Generation of various types of work orders, amendment

to work orders, Request For Quotations(RFO),

engineering analysis of quotations, measurement books

for bills, certificate of payment with respect to financial

year.

Provision for creating interim or final certificate of

payment.

Payment tracking at site level.

Supports various types of contracts like Item rate basis,

built-up area basis, lump sum with or excluding material

contracts or labor contract.

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Subcontractor Management

Project Monitoring and Control

The Project Monitoring and Control module involves capturing project execution and progress, proceeding with business transactions, as well as identifying problems. Work progress is captured in Measurement Book (MB) which forms the basis for analyzing progress, certifying work completion, detecting actual and impending cost & time slippage, etc.


Project schedule at micro level can be prepared phase

wise, building wise and floorwise.

Project progress can be monitored on day basis, item wise

& from resource consumption.

Forecasting budgets on week, month, building, phase

entire project.

Material requisitions-resource wise, item wise, floor wise,

building wise can be generated.

Tracks resource consumption by item, floor, building,

project.

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The Client Sales Billing module involves tracking the projects executed for external clients and billing them based on mutually agreed contracts. Also, the payments from client are tracked to make sure that project's working capital requirements are being met as planned.


Project Status: values of billed, pending to bill, approved

invoices, and receipts.

Provision creating interim or final invoice.

Invoice tracking.

Supports various (all) types of Bills; Advance;

mobilization, ad-hoc, on account (Advance against

work done).

Work done bills linked with Measurement Book (MB).

Automatic calculation of retention money and

management of advance adjustments.

Integrated with execution and finance modules

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Client Sales Billing

Plant & Machinery

The P & M module enables the organization to Purchase, Utilize, Maintain and Track their Plants & Machineries. This module covers the processes of Purchasing/ Hiring to Scrapping / Cannibalization of Plant & Machinery. This enables the organization to track the movement of Machineries, their usage, cost of running, maintenance etc. It also provides project-wise Plant and Machinery Cost.


Allotment of Plant and Machinery to Projects as per the requests from Projects Department

Monitoring of Plant & Machinery Utilization

Tracking and availability of P & M

Maintenance of Plant & Machinery

Monitoring Consumption of Spare Parts, Oil and Lubricants

Monitoring of Maintenance costs

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Maintaining purchase details of Plants and Machineries

Maintaining details of Equipment-on-Hire

The module generates following important reports

Resource Utilization Report

Resource Allocation Report

Project-wise Plant & Machinery Consumption Report

Project-wise Plant & Machinery Expense Report

OUTCOME AREA # 2: MATERIALS

Materials Procurement

The Materials Procurement module deals with procuring

the materials required for executing the project as per

requirement from site offices. The material requirements

thus obtained are verified against the pre-defined project

cost estimate, and made sure that only planned materials

and quantities are purchased at the planned time. The

module manages entire procurement process chain from

intend through purchase order.


Facility to add different taxes (VAT as required in lndia) and other charges and advances.

Advance payment certificate and purchase certificate along with advance adjustments.

Facility to generate transporter purchase order and purchase certificate.

Purchase Order (PO) can be direct for sundry purchases or based on purchase requisition (from inventory).

Supports central procurement - for sites, from site to central stores, delivery schedule linked to Material Receipt Note (MRN).

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Inventory Management

The Inventory Management module involves managing the materials received through procurement, and transfer. The main

business objective here is to make sure that project does not get delayed due to lack of material. And at the same time, limit the

consumption of material to what is practically required, and control wastage of material.

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Purchase requisition (Indent), Material Receipt (MRN), Goods Receipt Note (GRN), stock transfer, stock tracking and

adjustment and material issues, site return.

Warehouses at central store and site.

Online and browser based stock in hand , stock register and stock valuation.

Online and browser based stock valuation by FIFO/LIFO.

Web interfaces for Material Requisition, MRN, GRN, issues and site return from remote sites.

Site return for reusable or scrap

OUTCOME AREA # 3: SALES

Enquiry Management

In the Enquiry Management module, pre-sales

processes in real estate development till property

booking are managed. Enquiries received from various

sources are compiled and systematic followup is

facilitated to maximize the conversion to sales.


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Processes enquiries, follow ups, booking, possession, cancellation,

transfer, payment and maintenance receipts, and interest calculation.

Generates dwelling units and parking details rates, payment plans.

Parking can be attached to unit or sold separately.

Sales Management

The Sales Management module manages the post-sales processes after booking till offering possession of the property to the

customer. Receivables collection is streamlined and absolute visibility is available on account position for each sale transaction.


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Supports cash and installment plans.

Generates status and demand letters and supports payment plan based on milestones.

Maintain additional heads and their management: electricity, one time maintenance, stamp duty/registration and extra

work.

Maintains history and manages: payment receipts, payment status, payment schedule, loan details, joint-owners,

nominees, etc.

OUTCOME AREA # 4: FINANCE

Financial Accounting

The Financial Accounting module involves keeping the account

books inline with project activities , while managing the regular

payables, receivables , banking, and taxation management.


Contractor / purchase payment certificate bookings, adjustment / bookings

Journal vouchers..

Multi-entry bank and cash vouchers against contractor/purchase payment certificate, journal vouchers or direct.

Manages Letter of Credit (LC) for Import purchases.

Multi-currency and site level accounting.

TDS/VAT and service tax calculation and automatic cheque generation.

Default and user defined cost centers, and Job cost accounting.

Integrated to 3rd Party Financial Accounting packages like Tally.

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Payroll Management

The Payroll Management module manages the salary and payroll activities for the organization . The employee and payment

details are integrated with finance and other modules.


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Processes: attendance, salary processing, print slips and reports.

Definable grades, level, configurable Job types, earnings, and deductions.

Supports definable payroll period and overtime ,bonuses, appreciations and alerts.

Manages leaves and loans and is integrated with attendance.

Supports; Monthly, daily payroll and regular and contract employment.

Supports carried-forward/lapsing reimbursements.

Support to Indian PF, ESI, and professional tax (PT) calculation.

Reporting and Analytics

Opticon provides extensive Reporting & Analytics capabilities which span all functional modules

It enables organizations to

• Obtain summarized as well as granular information on dashboards

• Drill down data reports to leaf level

• Anticipate issues and problems based on patterns emerging in functional areas e.g. consumption of material, cost and time over runs and working capital consumption patterns

• Allow role based views of Reports

• Deliver the following capabilities:

• Ad hoc query,

• Managed Reporting,

• Dash-boarding,

• Alerting.

These functionalities can be further enhanced through integration to 3rd Party special-purpose analytics software viz. IBM

Cognos BI 10, SAP Business Objects or Microsoft Analytics

The7 Accelerators of Opticon

OPTICON Accelerator is powered by a number of engines and accelerators that helps in quick implementation of your

business activities and processes.

Process Engine:

We believe that no two organizations are alike. Therefore hard coded workflows cannot give you the agility that you need.

OPTICON has an in-built process engine that drives business processes of construction engineering. Business processes are

the most essential driving force behind completion of any task because the job needs to be assigned to staff, needs reviews and

approval for its completion. OPTICON enables quick implementation of business processes through simple configuration no

matter how complex they are. It takes a moment to configure the processes. Beyond its inbuilt process engine the solution can be

integrated to other recognized workflow orchestration engines (BPM) such as IBM FileNet P8BPM,TIBCO, EMC, etc.

Document Engine

OPTICON also provides an in built content engine for essential document management features. There are several documents

which are generated while performing your business process during planning and execution of construction projects. These

include tender documents, work orders, drawings, permits, agreements, plans, survey reports, etc. Also there are documents

that are created internally as part of planning, operation and production work that need to be referred to from time to time.

OPTICON content engine stores the documents in an appropriate manner so that the documents can be searched and used in

business application.

Documents can be easily imported and uploaded in the system for the purpose of reference. With the help of inbuilt engine it

provides document versioning, search and archival capabilities. Advances document management features such as annotation,

redaction, and text highlight can be done through industry standard content engines such as IBM FileNet P8 CM, Microsoft

SharePoint 2007/201 0, EMC Documentum, and Autonomy.

Configuration Engine

OPTICON provides the robust configuration engine that has been enhanced and empowered over a decade. The coverage of the

configuration engine includes all system components that provide the required business functions together. Through

configuration you can take the advantage of scalability of the solution . As an example , you can add any number of users and

system resources horizontally, and add new modules and system functions vertically. You can create and integrate a new

process in the event the rules of your business have changed. You only have to reconfigure the components responsible for

driving the process. Hence , it greatly reduces the system maintenance and enhancement cost. You can configure OPTICON for

business processes, role entitlement, search , reports , document search , look and feel, audit and many other useful features.

The unique configuration engine keeps OPTICON ahead of other solutions.

Project Structure

Youcan create a project structure in few minutes with the help of project structure templates or creating of your own. The initial

structure is useful in arriving at initial project cost and defining a salable unit cost.

Project CostEstimation Engine

The OPTICON project cost estimation engine is a powerful tool that derives complex estimation from BOQ (Bill of Quantities),

which comes as part of the tender document. It also generates estimation from structural and architectural drawings for

construction projects. You can also create a preliminary estimation with or without creating a project structure for your project.

This helps in creating budget for the project.

The detailed estimation is done through a detailed project structure with Work Breakdown Structure (WBS) defined. You can use

available temples for creating a project WBS that comes from the similar past projects. OPTICON suggests an appropriate

project WBS that can be copied and modified instead of creating a new one. This saves a lot of time for creating an all new project

WBS with thousands of line items. You can also create a project WBS without using the templates. The WBS items are then

mapped to the available item rate library or Schedule of rates (SOR) for using the rate information for each item. You can define

your items for direct and indirect cost or use the available values from the template. There are several parameters and factors that

you may consider to tune your estimations

Intelligent Templates

There are templates available in OPTICON that you can use to perform your task. As an example you can select a template that is

appropriate for your initial project structure or project WBS. You can also use a template that best suits your unit selling plan. The

templates are the ready reference information designed by the experienced construction engineering professionals for saving

your time and providing accuracy. You can also save your work as a template by answering few keywords. OPTICON intelligently

suggests you few appropriate templates considering your need and preferences.

The Item Rate Library

In real life, it is almost impossible for an estimation engineer or estimation head to remember the rate of thousands of items that

keeps fluctuating frequently. OPTICON provides a comprehensive item rate library (also known as Schedule of Rates) that you

can use for cost estimation. The late library also provides cost of "grouped items" that can be directly used instead of costing them

individually. The list can be updated as and when required.

KEY BENEFITSOpticon enables construction enterprises to:

Leverage informationView data from a single source of truth in context of a business situation and leverage information

Integrate resources

Coordinate resources and functions and manage planned as well as unplanned activities

Anticipate risksAnalyze cross functional events , visualize patterns and current work status to anticipate risks

Additionally it:

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Covers all construction business processes comprehensively.

Provides tight integration between modules leading to increased efficiency.

Provides variety of MIS reports that enable closer monitoring of business.

Enables Improved operational efficiency and faster decision making.

Improves bottom-line through cost and schedule management, precise planning, and resource utilization .

Offers built-in industry best practices that address all the financial and operational requirements .

Connects sites and head office through internet and thus provides up-to-date data information system.

Provides a proven solution implemented at 15+ clients in India , Middle East Asia ,and North Africa.

Designed by construction professionals, exclusively for construction business.

Customer Speak

OPTICON has enhanced the efficiency and effectiveness of our

SOP's through the integration and automation offered by the

software. It's a well designed system that addresses the

management cycle of construction projects skillfully. The SoftTech

team did a superb job throughout the training and implementation

processes. SoftTech indeed has a unique approach to attending to

their customers' business needs, which is a key to the success of any

service business.

Dr. Samar DahamHatoum, General Manager

AI Hikma Building Cont. (L.L.C)

SoftTech people know the construction business well. The product

helped in interconnecting our various project sites, departments, and

offices - which made MIS consolidation across organization quicker.

Being a value-for-money proposition, we were able to generate a

clear Rol on OPTICON implementation.

Anil Bakeri

Chairman & Managing Director

Bakeri Engineering and Infrastructure Ltd.

Key Customers

Note: All logos depicted above belong to the respective corporations

MARUTI GROUP

SoftTech Engineers Private Limited.

The Pentagon-5A, 5th Floor, Shahu College Road, Pune - 411 009

Tel : +91 20 2421 7676 / 8747 | Fax : +91 20 2421 8747

Mail : [email protected]

Website : www.softtech-engr.com

About SoftTech

ISO 9001:2008 accredited, Headquartered in Pune, India, SoftTech Engineers Pvt. Ltd. is a leading software product company with

focus on the Architecture-Engineering-Construction (AEC) vertical.

Since its inception in 1996, SoftTech has put forth an impressive array of innovative software products in architecture, engineering and

construction to enable government as well as private enterprises. They help these organizations to plan, approve, procure, manage and

maintain a range of infrastructure assets. Our solutions for the government have enabled effective e-governance for urban local bodies,

development authorities and works organizations for which it has won several awards & recognitions.