open it toolset for it asset managers

Copyright OpeniT, Inc. All rights reserved

IT Asset Managers’Toolset

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Tanya Kristiansen

[email protected]


Open iT Company

• Independent software vendor, founded in 1999, present in North America, Europe and Asia.

• Meters usage of software applications and licenses, with globally deployed, dynamic use models including concurrent licensing and pay-per-use agreements.

• Meters hardware usage to support optimization and usage-based chargeback models.

• Key business value includes: recycling unused licences, cost optimizing for IT procurement & operations, increasing user productivity.

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Key Business Drivers

Financial:Cut Costs Improve Cost Awareness Create Scalability and Simplicity

Risk:Document Compliance

Productivity:Improve Asset Efficiency/User ProductivityDocument Business Value of IT

Usage Metering Tools Enable Your Success! 5


Critical Questions to Ask...

If I had the right information, what kind of analysis would be possible?

Would I make better decisions?

Can I use information for:

• Documenting compliance?

• Cost optimization?• Improved productivity?

• Better management?

Open iT, Inc. All rights reserved. 6


Improve your Decisions with Objective Usage Data!

Financial/ Cost Optimization• Reduce spending on underutilized SW and HW• Standardize versions and tools• Improve technology acquisition• Lower the costs of reporting and administration

Risk/ Compliance• Mitigate license compliance risk

Productivity/User Efficiency • Identify power users and product champions• Uncover training needs• More effective communication between and within

units

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Why Open iT? 3 Key Strengths

Completeness of Solution:• From Enterprise overview to fine grain details - seamlessly• Meter all Applications - Platform-independent • Collect and compare resource usage from a variety of

sources

Security, Robustness and Speed• Digitally signed data (unalterable) – for pay-per-use

agreements• Open iT is a trusted 3rd party between vendors and end-

users • Speedy Reporting

High ROI:• Simulate which license agreements (WAN, LAN, Named

Users, etc.) would be best for the customer (no adaptation needed)

• Recycle Inactive Software: automatically frees up unused software licenses

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Open iT Customers

Energy/ Oil & Gas

Aerospace

Automotive

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Why these Industries?

• Customer Characteristics

– Expensive application licenses

– Any applications running on license managers (FlexNet, IBM LUM, Sentinel, Reprise LM …)

– Mixed environment of Unix, Linux and Windows platforms

– Grid-type environment (shared compute clusters, workload mgmt. tools, Sun Grid, PBS Pro and LSF load balancing software)

– Compute-intensive tasks

– High-end storage and large data management groups (EMC)

– Multiple sites, often international

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Customer Profile

• Company having 100+ employees using licensed software in an IT network can benefit from our tools and services.

– Those wanting to have support for access agreements.

• Companies that have been through a merger or an acquisition, or are downsizing or consolidating.

• IT managers interested in accountability for service levels and budget allocations or preparing for an audit.

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Global Hub for Collection & Distribution of Usage Data

Open iT, Inc. All rights reserved. 17


Standard Web GUI

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Application Dashboards

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Slice and Dice - Prepare for Multiple Views

Multiple views provide critical insights:

• By business unit/ location

• By application/ application

suites

• By users/User-group

• By fixed vs. variable costs

• By vendor

• By project


Open iT exists because…

No one likesany part of their

budget to be spenton something that

isnot really being

used.1


What customers say…

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“$ 1.35 Million in documented first year savings.”

“47% annual savings on our engineering applications.”

“10 % cost reduction on overall software licenses.”

http://www.nissan-shatai.co.jp/ENG/


Energy Customer: Cost Savings of over $5 Million in 2 Years

• 36% software maintenance cost reduction: Year 1



Usage metering tool used: OpeniT

© 2005 Burlington Resources.


Energy Customer: Perceived use compared to Actual use – Hosted

Open iT, Inc. All rights reserved.2

Checked out

Actually in use

Purchased


Concurrent license savings

Compare the difference between: - max total concurrent

(265)- max active concurrent

(150)

In this case a difference of 115 licenses: 115* $50,000 = $5,750,000

Perceived use compared to Actual use – Hosted

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Customer started, in one location, to free up checked-out yet unused software licenses. Weekly success rate was between 20 - 30 license sessions

Automatic reclaiming of inactive licenses

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After implementing Open iT full scale, and with automated processes, success rate climbed to over 300 license sessions every week (until holidays!)


Open iT Tools Support Cost Optimization

IT Procurement: • Sizing & best terms

Cost Savings within IT• Identify opportunities to reduce costs within your

current IT Budget

Joint Business and IT Cost Savings• Implement cost-saving technologies that also help the

business to be more productive

Enable Innovation & Business Restructuring• Get the right mix of software• Implement process improvements

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Best Terms using Flexible Agreements

• Supports innovative Agreements– Pay-Per-Use– Benefit Sharing– Perpetuals or lease agreements in combination with pay-per-use for

peak usage.

• Supports internal Chargeback Billing – Distribute costs for multiple budgets. Can help find the budget and

close the deal.

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Custom Reports for Pay-Per-Use

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Customizable Reporting

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Documented ROI from our Customer Base

Harvest low-hanging fruit

• Reduce software spending on underused licenses.

• Harvest unused licenses, automatically.

• Standardize overlap versions and tools.

• Redeploy assets effectively.

• Spend support where it has greatest effect.

• Lower administration and reporting costs.

• Mitigate license compliance risk.

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Know what you have,in order to make

the most of it.

Open iT can help you…

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Thank you!

Open iT, Inc.www.openit.com+1 281 599 3400

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http://www.openit.com/

open it toolset for it asset managers

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