online payroll & hrms

Welcome to Orange Payroll & HRMS Software, the simple and effective online

system that provides employer everything for accurately and confidently track every aspect

of employees Or contract workers.

Online payroll & HRMS Software will reduce the work load of HR, employees of company

and other staff.

In addition to that it also facilitate faster access of HR related information of various

branches.

It manages the entire information of the Employees from the time they are recruited till

the time they leave the company.

Detail Dashboard and graphical reports show all scenario of the system to HR and

Management.

Introduction

Online Payroll & HRMS Provide the features mentioned below. Easy to Install, Implement & Use.

Facility to create multiple company and multiple branches by using one Database for all.

There will be three login penal Main Administrator

Branch Administrator

Employee self service

User Rights management : Permission to create bulk users at a time and give rights to

users for manage modules. Exp. HR Manager, Supervisor ,account manager

Introduction

Main objective to handle Online browser based application that automates

processes employee life-cycle. Multi branches can use it from anywhere and main admin can see and manage data.

Employee life-cycle: Résumé handling, Induction and on-boarding, promotions, transfers,

appraisals and salaries, skills mapping and training.

Employee online attendance and late mark detail and effected in salary as per company rule

Employees should be able to view their Salaries, Loans, Leave on line (ESS module)

Employees need to apply for Leave on line and the sanction happen on line and the summary

should be considered for salary calculation

Employees need to have the facility to enter the reimbursement details on line and

that data to be updated in Salary Calculation Package.

Employees will mark the change in their detail; Utility should be able to update such records.

Objective of Software

Key Module

Recruitment

Employee Information

Employee Self Service module (ESS)

Employee Training

Employee Appraisal /Transfer / Promotion track

Leave Management

Loan Management

Claim Management

Employee In/out Summary

Salary Details

Reports

Online Payroll & HRMS Process Cycle

All HR processes from candidate entry till employee exit are fully automated

Do HR & Payroll activities and employee self service functions from wherever, whenever in a

few clicks

Flexible Form Design

Various alerts are also provided Dash board when user or admin logs into system.

Attendance device (RF / Biometric) can be integrated for getting attendance records of

employee

Multi branch Support

Security and Rights Management.

Configurable Automated Workflow

Simple to learn & Operate by non-Computer background Users

Key Features

Sophisticated Competency Management

Goal Management

Employee Performance Tracking

System also provides generation of various reports and allows export & Import via excel / third

party software.

System also provides Email and SMS notification facility.

As per assign user rights and branch login & admin login history should be maintain and display to

admin user

MIS-effective decision making Reports

Audit trail management with reports

Key Features

Login Screen

Dashboard

Organization Tree *New Feature

Staffing Request form (request send by manager only)

Approval of Vacancies from HR and post it throw Email

Monitor all stages of the recruitment process.

Get quick and easy access to internal and external candidate details.

Multiply the number & quality of résumés through collaborative job-site publishing.

Measure the candidate ad equation to the job. Analyze the effectiveness of the recruitment process according to the budget defined.

Import data of shortlisted candidate from other job we sides.

Appointment Letter Printing / Email

Automatically generates acknowledgment letters, interview invitations etc.

Selected candidate get appointment letter and HR/admin get reminder and branch admin if

authority of branch manager,HR

Recruitment Module

Recruitment Module HR Flow For Vacancy

Recruitment Module Flow

Employee Profile

Contact

Emergency Contacts

Dependants

Immigration

Jobs & Assets

Reporting

Experience

Education


Skills

Language

Attachment

Allowance

Salary

Insurance

Staff accommodation module

It keeps tracks of all necessary details of employee such as Employee Code, Grade,

Designation, Joining Date, Contact Details, Immigration Information, Job task, Skills, Basic

Salary.

In addition to that it also maintains record of Week off, Probation period, Shift & Late

mark of every employee.

Tracking past employee information : It also takes into consideration of Notice

period, Asset issue, Pending Loans & Leaves and prepares Full & Final settlement, Feed

Back for company, Salary History & Reason of leaving the company.


Employee self service is a powerful tool providing employees of the company with

the ability to view relevant information such as personal information. updating personal

information with web - enabled PC without having to hassle the HR staff.

The functionality of this module spans through the entire system, making information

available anywhere, anytime. Of course all information is subject to company defined

security policy, where everyone can only view the information he/she is authorized to.

Employee can view his/her load, leave , claim , salary , appraisal details.

Employee can post all application of leave, load, claim, advance, appraisal feedback

also employee can approve all detail of other employee detail if he is superior

employee.

Employee can view his attendance , appraisal History

Employee can get his pay sleep with all detail in his login

Employee can do daily attendance form login.

Employee can get company news , remainders , attendance and late mark summary.

Employee Self Service Module (ESS)

Competency layouts including long, short, and matrix can be created, reports, development

planning, goal and objective tracking , instantly.

All competencies can link to development planning and training

Allows identification of key positions in the organization and their mapping

to required skills, competencies, job descriptions, qualifications

and experience profiles

Training Request from Employee/ Department and Approval

Trainer Database Management

Informing Trainer and Trainee on mail

360° feedback Training Performance Tracking (Trainer and Trainee, manager)

Track Training Costs by type - department-wise cost allocations

Training History maintenance

Training Management

Employee Appraisal & Transfer Module

How do we asses Employee?

• The promotions in the organization are usually governed by the following factors:

How well an employee performed in his / her present job.

How much potential an employee has for future responsibilities.

How much additional knowledge he / she have acquired for further advancement.

Personal attribute, work habits, attitude towards self and others, ability to get

along with the team, leadership qualities, personal contribution to the success of the

company determines his / her competence for promotion.

Feedback given by all those who work with the employee such as his / her

superiors, subordinates, peers and the customers.

These All Points Covered by Online HRMS & Payroll and make it easy for HR.

All relevant data (such as job descriptions, past appraisals, self appraisals, third-party

assessments, goals and objectives, journal notes, etc.) is accessible through a single, secure,

convenient portal.

Employee at various location , department, grade, qualification

Details of Employee Completing Probation period, Maximum grade limit

List of employees process wise

List of employees project wise

List of employees team wise

Promotion / Transfer Details

Warning letters details


360° feedback Training Performance Tracking

This leads to dramatically more useful and actionable feedback for the appraise, with resultant

hugely enhanced behavior and Performance improvement.

PEERS: Questions about teamwork (and related).

CUSTOMERS: Questions about customer service (and related).

MANAGER/S: Questions about the employee's job competency and behaviors.

DIRECT REPORTS: Questions about the manager's management style and practices.

(Post Salary, grade, Effective Date ,new designation,% increase in salary, Reason for

Promotion - Demotion)

Next revision date & reminders

Appraiser can post comments and set objectives for those appraised. Follow up on these

objectives can be done through the system.

User defined Competencies for different levels of appraisal

User defined appraisal reasons and ratings


Online Payroll & HRMS For growing businesses

360 Feed Back Of Employee

Company wise Leave Policy – user define leave Grade-wise Paid / Unpaid.

Leave Application: Employee can apply for leave online & HR/Authorized user will get alert

notification for same.

Employee Leave Approval : it can be approved by the Supervisor or admin or hr manager –

on the basis of leave balance of employee and availability of alternate employee

Employee Leave Carry Forward: leave carry forward process done automatically as defined

period in leave master.

Leave Cancellation: if leave is approved incase if employee remain present on that day then

admin can cancel the leave.

Leave Encashment: employee can put request of leave Encashment after define period of

that leave and admin get alert for that and also save all records.

Leave Management

Leave Module Detail

Loan Master: Here admin or any authorized person can define the type of loan/Advance

and define the maximum limit that is to be approved for that particular Grade of Employee.

Loan Application: Employee can apply for loan through loan application and the

authorized user or admin will get alert for new application.

Loan Approval: Admin has rights to approve the loan requested by any employee.

Loan Payment: Admin will maintain the record and make the entry of loan installment or

loan payment by the employee and can be directly deducted from salary in installment.

Advance/Loan Management

Claim Master: Here admin or any authorized person can define the type of claim and the

maximum limit that is to be approved for that particular claim like travel expense, Medical

expense, Mobile bills or Accommodation.

Claim Application: Employee can make a request for claim and can also attach the required

document for claim application and the authorized user or admin will get alert for new

application. Admin can also make the entry for the claim application on the behalf of any

employee.

Claim Approval: Admin has rights to approve the claim requested by any employee by

verifying the document attached by employee at the time of request.

Claim Payment: Admin will manage the record of claim payment.

Claim Management

OT Approve Daily: It will calculate and display the working hours and OT (Over Time) hours of

selected employee on the daily basis. Admin can modify the OT hours that is to be approved and

save the details which will calculated in the salary.

OT Approve Monthly: It will calculate and display the working hours and OT (Over Time)

hours of selected employee as per selected dates. Admin can modify the OT hours and can

approve the details which will effect on salary.

Bonus Details: Admin can give bonus amount to any employee as per company norms. Admin

can set the criteria on the basis of “Basic Salary”, “Gross”, “Consolidated” and “Fix”. Bonus can

also be effective in salary by selecting month and year. Bonus can be given in Fix amount or on

basis of percentage.

Advance Detail: Admin can manage the advance details of any employee based on Monthly

Attendance – present / absent – salary is process.

Salary Details

Monthly Salary: System will automatically calculate salary of employee on basis of In/Out

entries, approved OTs, Loan, Leave Details, Arrears, Deduction, IT Tax and Advance of that

employee for selected month and year. After saving the record, it will display the net amount of

salary that is to be paid to employee.

Manual Salary: System will calculate the salary of selected employee on selected month and

year on the basis of details entered by admin. Auto emailing facility to each employee.

Salary Settlements: Admin will make the salary settlements if required after the appraisal of

the employee.

Full and Final Settlements: System will automatically calculate pending dues, leaves, loan,

assets and any outstanding salary in the case of employee leaving the company or organization.

Salary Management Details

Reports

System will generate the various reports that

can be viewed and export in different formats like

PDF, Word, Excel, XML, and Editable RTF.

Reports can also be generated by selecting

branch, grade, department, designation, status

In addition to that it also provides the facility

of grouping the records.

Following are the some of the important Reports of the system:Employee Reports

Employee List

Employee CTC Detail

Employee Shift change Report

Left Employee History

Increment Reports- to view increment due list, increment details and Increment

amount reports.

Promotion -to view Promotion details of Employees. Facility to select date

Periods.

Re-designation Reports of re-designation of employees.

Transfer Reports on Employee transfers.Attendance Report

Employee In/Out summary

Late Mark summary Details

Attendance Register

Leave Reports

Leave Approval Report

Leave Balance Report

Yearly Leave Summary Report

Loan / Advance and Salary Report

Loan Reports

Salary Slip

Salary Register with Allowance/Deduction

Yearly Salary summary

Employee Overtime Report

Employee Advance Report

Settlement Report

Statutory Report which contains PF, ESIC, PT, IT reports and Gratuity and

Bonus Report

MIS Reports

Recruitment Detail Reports

Recruitment- applicant wise

Extensive Recruitment Related summary

Training Reports

Training Calendar Report on Training calendar - list of trainings scheduled date wise.

Training Record Report on Training Details - date, number of employees attended,

cost Involved, employee details etc.

Training Feedback Report on Employee feedback of trainings attended.

Supervisor Feedback

Employee skill

Letters

These are various letters that a company issues to its Employees Offer letters,

Appointment letters, Increment Letter, Disciplinary Letters, warning letters , Exit letters

etc

Graphical Reports

View Reports

URL www.payrollsoftware.co.in www.orangetechnolab.com

Contact Us : +91 .79.40068968 / 26574943 USA No : +1.973.388.6545

Contact Detail

Orange Technolab (P) LTD

3rd Floor -307/8/9 Janpath Complex ,

Nr. LIC Building, Opp. Capital Commercial,

Nehru Bridge ,Asharam Road,

Ahmedabad – 380009 ,Guajarat ,India

For India and International Enquiries

Sales Enquiry

Mr. Ankur Patel

+91-94260-68968

orangewebtechankurpatel29

[email protected]

http://www.payrollsoftware.co.in/

http://www.orangewebtech.com/

online payroll & hrms

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