Official Minutes of MARION COUNTY

BOARD OF COUNTY COMMISSIONERS

May212015

The Marion County Board of County Commissioners met in a workshop session at 905 am on Thursday May 21 2015 in Commission chambers at the Marion County Governmental Complex located in Ocala Florida

Upon roll call the following members were present Chairman Stan McClain District 3 Commissioner David Moore District 1 and Commissioner Earl Arnett District 5 Vice-Chairman Kathy Bryant District 2 and Commissioner Carl Zalak District 4 arrived shortly after the meeting commenced Also present was County Administrator William G Kauffman

The meeting opened with the Pledge of Allegiance to the Flag of our Country

County Planning - Chairman McClain advised that todays workshop was scheduled to discuss strategic planning for the Solid Waste and Extension Services Departments

The Deputy Clerk was in receipt of a 1 page Agenda Fiscal Manager John Schaefer Office of Fiscal Review advised that todays

workshop is a continuation from yesterdays workshop wherein the following departments presented their five-year strategic plan Fleet Management Public Safety Communications and Veterans Services The goal is to set priorities focus energy and resources strengthen operations ensure employees and stakeholders are working toward common goals as well as assess and adjust each departments direction in order to respond to changing environments Department plans and strategic plans are posted on the Countys website at wwwmarioncountyflorg under the Office of Fiscal Review

County PlanningSolid Waste - Solid Waste Director Mike Sims presented a large binder entitled Marion County Solid Waste Department Strategic Plan Projected Fiscal Years 2015-2020 and a 60 page handout to follow along with the PowerPoint presentation

Mr Sims addressed the transformation occurring over the next 5 years in regard to going from landfilling in Marion County to transporting waste to the Heart of Florida Landfill in Sumter County He referred to page 2 of the handout which provides a brief overview of the departments vision to provide environmentally sound and economically resourceful solid waste services The departments mission is to deliver clean efficient and economical services through sound management of methods and resources and to help conserve natural resources and reduce waste through recycling alternatives The methodology utilized to develop the 5-Year Plan includes assembling with stakeholders (customers) reviewing long and short term goals review of Ordinances review of local State and Federal rules and regulations as well as establishing goals an action plan and performance measures

The Solid Waste Department is under the administration of the Assistant County Administrator of Public Works and managed by the Solid Waste Director There are 3 Divisions that are each headed by a Solid Waste Supervisor and supported by a Solid Waste Coordinator (page 3) The Collections Division includes Litter Control Code

Book U Page 399

May212015

Enforcement and Community Service Programs The Disposal Division encompasses landfill operations and maintenance scale operations Transfer Station operations household hazardous waste and landfill gas The Recycling Division includes 18 recycling convenience centers 2 drop-off sites and a publicprivate promotioneducation program Solid Waste Administration provides customer service support budget and accounting support manages safety programs and administrative support (page 4)

Mr Sims addressed the Solid Waste Organization Chart noting there are 534 full time equivalents (FTEs) and 32 full time contract employees for a total of 854 FTEs These numbers do not include County inmates weekend probationary workers or community service workers (page 5)

Page 6 shows pictures of the Disposal Divisions operations including the Baseline Landfill Transfer Station yard waste household hazardous waste waste tire and metal storage as well as landfill gas monitoring Major functions managed under the Disposal Division include landfill operations closed landfill projects and maintenance Transfer Station operations yard waste processing tire collection white goods in boundout bound scales Florida Department of Environmental Protection (FDEP) random load inspections household hazardous waste collection and disposal as well as the Small Quantity Generator Program (SQG) (page7) The charts on pages 8 and 9 provide information relating to monthly and yearly scale transactions from 2010 to 2014 at the Baseline Landfill as well as the yearly tonnage accepted from fiscal years (FY) 201112 trlrough 201415

Pages 10 and 11 provide information relating to leachate collection disposal and the costs involved with leachate management Mr Sims advised that in FY 201011 the County was connected to a leachate disposal line which took the material to the Silver Springs Shores Wastewater Treatment Plant at a cost of 6 cents per gallon However in FY 201112 after Tropical Storm Debby the County began to truck out the leachate which increased disposal costs

The chart on page 12 reflects the Countys hazardous waste disposal expenses from FY 2012 through FY 2015 (projected) and page 13 provides information relating to expenses involved with the Sharps program including fees for containers and disposal costs Page 14 lists many of the household items and materials considered hazardous including anti-freeze batteries chemicals gasoline florescent bulbs paint pesticides pharmaceuticals and used motor oil Pictures on page 15 show the groundwater and the gas monitoring wells at the Baseline Landfill which are utilized for long term care of these type of facilities

Pages 16 and 17 contain pictures and information relating to Collections Division services including recycling centers litter collection and Adopt-A-Road programs management of Community Service and Inmate programs as well as special collections and events Mr Sims commented on other departments that utilize collection services including the Marion County Jail Utilities Department etc The total tonnage of waste being hauled by the Collection Department recycling centers has remained consistent since FY 2005 however the division has 7 less FTEs (from 19 down to 12) due to the single stream recycling program (page 18) The chart on page 19 reflects the number of pounds of waste collected and savings incurred through the Litter Collection and AdoptshyA-Road volunteercommunity service programs For example in FY 2014 1649880 pounds of garbage was collected which saved the County $353169 in employee wages (minimum wage of $805 times the number of service hours) Mr Sims advised that due to the high demand for inmate labor from the Marion County Jail the department has

Page 400 Book U

May 212015

begun to utilize inmate labor from facilities The chart on page 20 civil fines investigations by Code Enforcement

for litter control and unauthorized dumping from 1 through Page 21 contains pictures of the Recycling Convenience Center at the

Baseline Landfill facility 22 provides a list of services delivered at recycling centers and 23 shows pictures for sharps and textile collection Mr advised recycling centers are not designed to everything that someone throws away such as home constructiondemolition debris which would have to be delivered to landfill

24 and contains a map and addresses the dayshours of operation for all Marion County Recycling Centers (18) and trash collection (2) 26 and 27

n~ltA~ the Recycling Education ideline handout which was generated with the help the Countys Office of Public Information picture on page 28 TI1Y

Q--laquolt material recovery facility (MRF) which is now operational in facility accepts Countys stream recycling waste such as glass plastics aluminum junk mailmagazines tin cans newspaper and Page 29 contains a list of customers that the departments services including residential assessment customers non-assessed residential customers other County departments commercial customers municipalities as well as counties

The Solid Department is funded through the Solid Waste Assessment non-assessed permit ($100 per permit) commercial waste tipping fees royalties from landfill energy grants and Interlocal with other municipalities and counties (page 30)

Mr Sims add many of strengths that help to support the Solid Department including owning the Transfer Station landfill gas recycling credits being an Enterprise Fund flexible and adaptive operating staff single stream recycling program furniture collection program sharps collection etc 31) The weaknesseschallenges by the department include the life expectancy of Baseline Landfill is only 6 Transfer Station in need of refurbishing long term leachate disposal continued remediation and assessment closed landfills training certification for employees educational programs for recycling and litter unregulated recycling etc 32)

In to Commissioner Moore Mr Sims advised that the County purchased 25 million tons of space the Heart of Florida Landfill which equals approximately 20 years solid waste He there mayan opportunity in the future to

noting it is a policy decision Chairman McClain clarified that the contract with of Florida is actually good for 30 years which will give the County a

to determine how it will solid disposal in the future The Waste Department continues to look for opportunities to expand

educational and community programs to promote recycling department is looking find ways to provide more streamline

and collection methods build partnerships with neighboring communities municipalities as well as expand electronic recycling at Baseline Landfill (page 33)

Many of the challenges faced by the department include meeting customer services goals loss of revenues from commercial disposal and the goal of mandatory curbside collection etc 34)

The future of Solid Waste in Marion County includes the Landfill capacity being reached by January 1 (page 35) Mr Sims addressed the transition plan to

Book U Page 401

May 21 5

move operation to a off facility

36 through 45 list to the closure of County to Heart of Florida alternative disposal options for

station operatio

departments Landfill and

County Landfill waste (ie

n that will include a drop

next 5 1 is solid from Marion

investigate and implement paint etc) Goal 2

the Station and the timeline associated with the necessary improvements prior to the landfill closure (page 37) 3 addresses the timeline to build a citizens drop-off at Solid Waste Facility (page 38) Goal 4 will identify the timeline to from a landfill to a transfer station 39) Goal 5 timeline to amend or revise Solid Waste to bring it up to

activities (changing landfill operation a transfer station) Goal 6 a review of operations and processes to and future needs (page 41) 7 involves the review implementation of additional solutions and educational to control littering and unauthorized dumping in Marion County (page 42) Goal 8 will align the Countys recycling goal with State of Floridas of 75 by 2020 (page 43)

Commissioner Bryant arrived at 942 am In response to McClain Mr that the County was a 48

rate recycling in 2013 and in 2014 9 reviews and implements strategies centers purpose of

enhancing service delivery a growing and seeking population staffed predominately by contract employees (page 44) Mr commented on importance of budgeting a capital improvement plan for recycling centers noting most are over 10

old Goal 1 0 provides for proactive remediation and contamination of all solid waste landfills to the safety and of residents Staff will continue to work with FDEP in relation to required monitoring activities to decreasestop contamination at closed (page 45) Mr noted a letter was received from FDEP advising that no more contamination or remediation activities are

at the Martel Landfill however the County will still need funding for care of the facility

Commissioner arrived at 944 am Pages 46 through 48 provides an overview of the economic outlook including

expenditures reserves Mr Sims the departments primary revenue source is the solid which currently generates $1 000000 annually

commented on Landfill noting County is planning on constructing a expansion issues have Right-of-Way (ROW) easement

acquisitions) that may the project Mr staff will also the process slope closure at Baseline solid facility which will lower part

landfill from due to rainfall He advised that 9 the bulk cost for building a drop-off facility is included under the entitled 4230

Disposal under Capital Outlay and in 201920 staff will incorporate the cost of the County operating the Transfer Station including the purchase of equipment (loader and excavator) in the event those are not privatized (page 47) The next

4250 Collections under Capital Outlay includes $21 million to cover the expenses to 6 trucks operations which will eliminated if the

proce~)s is privatized Mr Sims noted the amounts do not include the use of Reserve

402 Book U

May212015

General discussion ensued Mr Sims referred to page 48 in regard to Disposal Fund Reserves noting in FY

201213 the County was at $91 million in available Cash Reserves in FY 201314 the amount increased to $148 million with a projected amount of $161 million for FY 201415 He stated the department has been able to produce enough annual revenue to cover its expenses as well as set aside funding for Reserves Mr Sims commented on the importance of Reserve Funds should the County need to buy more capacity at the Heart of Florida Landfill in the future He commented on costs relating to the closure of the Baseline Landfill (approximately $86 million) as well as the future costs incurred with its long term care

General discussion resumed In response to Commissioner Zalak Mr Sims referred to the 4230 Disposal

under Capital Outlay found on the chart on page 47 and stated in FY 2019 the County will need to expend approximately $29 million for the Baseline side slope closure project He clarified that staff will be requesting those funds come out of Reserves set aside and placed in escrow for landfill closure noting that escrow account is currently at $65 million Mr Sims stated the total estimated capital costs for the Transfer Station is $800000 in FY 201819

Commissioner Bryant out at 1006 am In response to Commissioner Zalak Mr Sims advised of the need for the Transfer

Station floor to be able to sustain the weight of the trucksloaders He stated loaders have the ability to place waste into the truck but not remove any Mr Sims commented on the need to ensure trucks are not overloaded before heading out on the road however the trucks need to be filled as close to maximum capacity as possible to ensure efficiency

Commissioner Bryant returned at 10 1 0 am Commissioner Moore out at 1010 am Mr Sims addressed the possibility of applying for an oversize load permit for the

trucks based on the route that will be utilized to transfer waste to the Heart of Florida Landfill He advised that the County will need to ensure that overpasses and bridges can support the oversized loads

Mr Sims commented on several of the departments performance measures and benchmarks including maintaining commercial waste tonnage increasing recycling percentages etc (pages 49 through 59)

Commissioner Moore returned at 1012 am Mr Sims advised that even after the Baseline Landfill closure staff anticipates the

County will stay at the same level of landfill gas to energy revenue for approximately 10 more years He stated staffing levels should remain the same over the next 5 years except for the need for 1 FTE to act as a spotter at the drop-off facility and 2 FTEs to work as Code Officers to assist with litter and unauthorized dumping issues

The chart on page 51 reflects where Marion County stands in relation to recycling rates compared to other counties Page 52 provides a sample of the Event Flier for the SumterMarion County Interlocal Agreement collection event for household electronics and hazardous waste materials to be held on Saturday May 23 2015 from 900 am to 300 pm He advised that the spreadsheet on page 53 was provided by FDEP which compared the number of participants amount of tonnage collected and the costs incurred by various counties that held collection events last year The chart on page 54 provides information in relation to electronic waste recycling and collection events held at Marion County facilities He stated the 20 events held last year were so popular staff is

Book U Page 403

May212015

considering the opportunity to collect electronic waste full time at the Baseline Landfill Recycling Center Page 55 contains a chart relating to the number of vehicles visiting the recycling centers based on a weekly average from 2012 through 2014 with the 3 busiest centers being Baseline Dunnellon and Martell Page 56 provides a picture of additional single stream compactors at the Baseline Dunnellon and Martel facilities The pictures on page 57 reflect the completed Newton Recycle Convenience Center improvements (additional lanes new signage etc) Page 58 contains a chart relating to the number of nonshyassessed (out of County) permits issued between 2013 through 2015 (current)

Mr Sims commented on the partnership established between Marion County and Lowell Correctional Institution for the use of inmate labor to support the litter program (page 59)

Chairman McClain commented on a recent phone call from a local wastemanure hauler who performs services for horse farms in the County noting there is a possibility that one of the major composting companies that accepts that type of waste will be discontinuing that service He requested the Board allow him to work with staff to address the issue It was the general consensus of the Board to concur

Mr Sims advised that staff has put together a timeline for each goal and the expenses associated with that goal are reflected back into the Capital Improvement Plan (CIP) budget for that year He stated he will be attending an upcoming FDEP meeting in Volusia County noting after the meeting he will visit the Volusia County Transfer Station to review its renovation project as well as its new citizens drop off facility

In response to Commissioner Zalak Mr Sims advised that the proposed renovations to the Transfer Station will be put out for bid and staff will meet with the consultants to make a determination on exactly what improvements are necessary to get the station up and running

General discussion ensued Chairman McClain commented on sending out a Request for Proposal (RFP) for a

private company to operate the Transfer Station and questioned whether the Board wants the RFP to include operating recycling centers hauling waste etc He questioned whether the Board is considering paying for the necessary capital improvements to the Transfer Station or including that as part of the RFP Commissioner Zalak opined the County should refurbish the Transfer Station prior to the RFP which will allow the private sector to come in and begin operation immediately

General discussion ensued Commissioner Zalak noted he can work with staff and bring back more information

at a later date County Administrator William Kauffman stated he can include the matter on the Strategic Planning Agenda for the workshop that will be held in January 2016 It was the general consensus of the Board to concur

Chairman McClain thanked Mr Sims and staff for their hard work

County PlanningSoutheastern Livestock Pavilion - Cooperative Extension Director David Holmes presented a 35 page handout entitled Strategic Plan - Projected Fiscal Years 2015 - 2020 a 1 page handout entitled Shaping Solutions for Floridas Future 2013 - 2023 The Florida Extension Roadmap a 1 page article from the Ocala Star Banner a 1 page handout from the University of Florida Institute of Food and Agricultural Science (UFIIFAS) relating to Economic Impacts and Client Satisfaction a 61 page brochure entitled Florida Friendly Best Management Practices for Protection of

Page 404 Book U

May212015

Water Resources by the Industries and a 7 (double-sided) handout entitled Extension Department Long Plan - 201 follow along with PowerPoint presentation

Mr Holmes referred to handout entitled Solutions for 2013 - 2023 The Florida Roadmap commented on

Marion County and noting the of bringing awareness and food systems and environment citizens of Marion County

Mr Holmes stated the goal for todays meeting is to help Commissioners better the components of the Extension methods utilized by the

department to evaluate program effectiveness as well as the goals for the Southeastern Livestock Pavilion (SELP) He advised that Extension take statewide and tailor them to needs in Marion County noting recommendations are based on and plans are in place to needs The GOOpE3ram Extension Department is a created by in 1914 knowledge to citizens and is funded by County State and

Mr commented on the importance volunteers make to the department noting in there were 780 volunteers who gave 47054 hours of their time valued at $1061

Chairman McClain passed the gavel to Commissioner Bryant who the Chair Commissioner McClain out 1041 am

Mr Holmes advised that the was placed under the purview of Department in 2001 which added to the educational portion of U F II FAS of three parts 1) teaching 2) 3) extension University (FAMU) and UFII Grant working on the global problem of food noted there are a total of 14 Research and Education throughout the

Commissioner McClain at 1044 am Chairman Bryant returned to Commissioner McClain who the Chair

Mr Holmes advised that are approximately 7000000000 people worldwide noting the number is expected to grow to 9000000000 by 2050 He the need to food production order to feed the worlds population noting time 1 farmer can grow enough food 150 people

Mr commented on Range Master for the SELP noting County Phases I and II is currently working on Phase III which will develop the portion of the

Mr Holmes addressed the IFASExtension Long Plan noting in 1 Extension Units of UFIIFAS were to conduct stakeholder meeting for the of developing a Long Range Plan meetings were conducted in all 67 counties Additional special stakeholder groups were convened including Florida Farm Florida Association others representative of institution Additionally the Extension Units marketed a general statewide over a month period to input A meeting was held in Marion County on March 23 2011 where 47 individuals participated and worked on 3 main 1) what are the strengths of our community and what do we about our community 2) what trends and are impacting our community and 3) which of these trends and issues represent most significant to our community what we value advised that the identified Countys strengths as 1) number of spaces 2) water quality of springs and

Book U Page

May 212015

4-H and Southeastern Youth programs Issues includes 1) lack of youth opportunitieseducation 2) too much construction as an economic d 3) shift in age of citizens the most significant threats to community includes 1) lack of interest in and 2) potential water shortages

Mr Holmes stated the long Plan includes seven high priority 1) competitiveness of agricultural 2) water quality and quantity 3) environmental quality 4) healthy lives for individuals and 6) urbanrural economic development 7) youth preparation He advised 11 faculty positions have been to address these priorities noting 6 are agriculture 3 to family and community sciences and 2 to the 4-H Program

In regard to I 1 profitability) Mr Holmes works with the commercial horticulture industry ) golf courses landscapers Livestock Agent Mark Shuffitt works with and equine industry Jonael works with small farm owners works with the food safety industry the United States (USDA) has

visits ongoing teaching determine whether or not is having an impact

In regard to Initiative 2 (water) Jack LeCroy provides education Jamie Cohen in the Farm Outreach Program provides water education

Mr Holmes Initiative 3 involves environmental quality noting Norma Samuel works with the Volunteer Development as well as Environmental Horticulture Education He noted the Master Gardeners now a traveling trailer that can go out into community to provide educational information

Initiative 4 to energy with Dr Zhuang providing information relating to community resource Mr Holmes advised of a program with the Construction Industry Licensing Soard (CllS) relating to energy appliances and other energy products

out at 11 00 am that Initiative 5 relates to healthy for individuals and

families noting nQnrQ works with financial management and aging along with Nancy Gal who works with foodnutrition education

Initiative 6 UrbanRural economic Bosques relating to alternative for example Marion County more and goats than any other advised that Mr on spring and fall pasture lands as well as working with farmers markets in relation hydroponic vegetables

Mr advised that Initiative 7 involves youth noting Ashley Stewart and Carden work with a students in animals to get them involved in citizenship communication skills responsibility through its 4shyH Program Ms Stewart is heavily involved with Science Technology Engineering Math (STEM) Program which follows along with school curriculum Mr Holmes that UFIIFAS Dean and Director Nick Place has identified faculty member in youth preparation should reach 500 youths per year noting Marion County has approximately 3000 youths faculty member

Mr Holmes advised that agents perform an annual plan of work in the fall for the

U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

May 212015

begun to utilize inmate labor from facilities The chart on page 20 civil fines investigations by Code Enforcement

for litter control and unauthorized dumping from 1 through Page 21 contains pictures of the Recycling Convenience Center at the

Baseline Landfill facility 22 provides a list of services delivered at recycling centers and 23 shows pictures for sharps and textile collection Mr advised recycling centers are not designed to everything that someone throws away such as home constructiondemolition debris which would have to be delivered to landfill

24 and contains a map and addresses the dayshours of operation for all Marion County Recycling Centers (18) and trash collection (2) 26 and 27

n~ltA~ the Recycling Education ideline handout which was generated with the help the Countys Office of Public Information picture on page 28 TI1Y

Q--laquolt material recovery facility (MRF) which is now operational in facility accepts Countys stream recycling waste such as glass plastics aluminum junk mailmagazines tin cans newspaper and Page 29 contains a list of customers that the departments services including residential assessment customers non-assessed residential customers other County departments commercial customers municipalities as well as counties

The Solid Department is funded through the Solid Waste Assessment non-assessed permit ($100 per permit) commercial waste tipping fees royalties from landfill energy grants and Interlocal with other municipalities and counties (page 30)

Mr Sims add many of strengths that help to support the Solid Department including owning the Transfer Station landfill gas recycling credits being an Enterprise Fund flexible and adaptive operating staff single stream recycling program furniture collection program sharps collection etc 31) The weaknesseschallenges by the department include the life expectancy of Baseline Landfill is only 6 Transfer Station in need of refurbishing long term leachate disposal continued remediation and assessment closed landfills training certification for employees educational programs for recycling and litter unregulated recycling etc 32)

In to Commissioner Moore Mr Sims advised that the County purchased 25 million tons of space the Heart of Florida Landfill which equals approximately 20 years solid waste He there mayan opportunity in the future to

noting it is a policy decision Chairman McClain clarified that the contract with of Florida is actually good for 30 years which will give the County a

to determine how it will solid disposal in the future The Waste Department continues to look for opportunities to expand

educational and community programs to promote recycling department is looking find ways to provide more streamline

and collection methods build partnerships with neighboring communities municipalities as well as expand electronic recycling at Baseline Landfill (page 33)

Many of the challenges faced by the department include meeting customer services goals loss of revenues from commercial disposal and the goal of mandatory curbside collection etc 34)

The future of Solid Waste in Marion County includes the Landfill capacity being reached by January 1 (page 35) Mr Sims addressed the transition plan to

Book U Page 401

May 21 5

move operation to a off facility

36 through 45 list to the closure of County to Heart of Florida alternative disposal options for

station operatio

departments Landfill and

County Landfill waste (ie

n that will include a drop

next 5 1 is solid from Marion

investigate and implement paint etc) Goal 2

the Station and the timeline associated with the necessary improvements prior to the landfill closure (page 37) 3 addresses the timeline to build a citizens drop-off at Solid Waste Facility (page 38) Goal 4 will identify the timeline to from a landfill to a transfer station 39) Goal 5 timeline to amend or revise Solid Waste to bring it up to

activities (changing landfill operation a transfer station) Goal 6 a review of operations and processes to and future needs (page 41) 7 involves the review implementation of additional solutions and educational to control littering and unauthorized dumping in Marion County (page 42) Goal 8 will align the Countys recycling goal with State of Floridas of 75 by 2020 (page 43)

Commissioner Bryant arrived at 942 am In response to McClain Mr that the County was a 48

rate recycling in 2013 and in 2014 9 reviews and implements strategies centers purpose of

enhancing service delivery a growing and seeking population staffed predominately by contract employees (page 44) Mr commented on importance of budgeting a capital improvement plan for recycling centers noting most are over 10

old Goal 1 0 provides for proactive remediation and contamination of all solid waste landfills to the safety and of residents Staff will continue to work with FDEP in relation to required monitoring activities to decreasestop contamination at closed (page 45) Mr noted a letter was received from FDEP advising that no more contamination or remediation activities are

at the Martel Landfill however the County will still need funding for care of the facility

Commissioner arrived at 944 am Pages 46 through 48 provides an overview of the economic outlook including

expenditures reserves Mr Sims the departments primary revenue source is the solid which currently generates $1 000000 annually

commented on Landfill noting County is planning on constructing a expansion issues have Right-of-Way (ROW) easement

acquisitions) that may the project Mr staff will also the process slope closure at Baseline solid facility which will lower part

landfill from due to rainfall He advised that 9 the bulk cost for building a drop-off facility is included under the entitled 4230

Disposal under Capital Outlay and in 201920 staff will incorporate the cost of the County operating the Transfer Station including the purchase of equipment (loader and excavator) in the event those are not privatized (page 47) The next

4250 Collections under Capital Outlay includes $21 million to cover the expenses to 6 trucks operations which will eliminated if the

proce~)s is privatized Mr Sims noted the amounts do not include the use of Reserve

402 Book U

May212015

General discussion ensued Mr Sims referred to page 48 in regard to Disposal Fund Reserves noting in FY

201213 the County was at $91 million in available Cash Reserves in FY 201314 the amount increased to $148 million with a projected amount of $161 million for FY 201415 He stated the department has been able to produce enough annual revenue to cover its expenses as well as set aside funding for Reserves Mr Sims commented on the importance of Reserve Funds should the County need to buy more capacity at the Heart of Florida Landfill in the future He commented on costs relating to the closure of the Baseline Landfill (approximately $86 million) as well as the future costs incurred with its long term care

General discussion resumed In response to Commissioner Zalak Mr Sims referred to the 4230 Disposal

under Capital Outlay found on the chart on page 47 and stated in FY 2019 the County will need to expend approximately $29 million for the Baseline side slope closure project He clarified that staff will be requesting those funds come out of Reserves set aside and placed in escrow for landfill closure noting that escrow account is currently at $65 million Mr Sims stated the total estimated capital costs for the Transfer Station is $800000 in FY 201819

Commissioner Bryant out at 1006 am In response to Commissioner Zalak Mr Sims advised of the need for the Transfer

Station floor to be able to sustain the weight of the trucksloaders He stated loaders have the ability to place waste into the truck but not remove any Mr Sims commented on the need to ensure trucks are not overloaded before heading out on the road however the trucks need to be filled as close to maximum capacity as possible to ensure efficiency

Commissioner Bryant returned at 10 1 0 am Commissioner Moore out at 1010 am Mr Sims addressed the possibility of applying for an oversize load permit for the

trucks based on the route that will be utilized to transfer waste to the Heart of Florida Landfill He advised that the County will need to ensure that overpasses and bridges can support the oversized loads

Mr Sims commented on several of the departments performance measures and benchmarks including maintaining commercial waste tonnage increasing recycling percentages etc (pages 49 through 59)

Commissioner Moore returned at 1012 am Mr Sims advised that even after the Baseline Landfill closure staff anticipates the

County will stay at the same level of landfill gas to energy revenue for approximately 10 more years He stated staffing levels should remain the same over the next 5 years except for the need for 1 FTE to act as a spotter at the drop-off facility and 2 FTEs to work as Code Officers to assist with litter and unauthorized dumping issues

The chart on page 51 reflects where Marion County stands in relation to recycling rates compared to other counties Page 52 provides a sample of the Event Flier for the SumterMarion County Interlocal Agreement collection event for household electronics and hazardous waste materials to be held on Saturday May 23 2015 from 900 am to 300 pm He advised that the spreadsheet on page 53 was provided by FDEP which compared the number of participants amount of tonnage collected and the costs incurred by various counties that held collection events last year The chart on page 54 provides information in relation to electronic waste recycling and collection events held at Marion County facilities He stated the 20 events held last year were so popular staff is

Book U Page 403

May212015

considering the opportunity to collect electronic waste full time at the Baseline Landfill Recycling Center Page 55 contains a chart relating to the number of vehicles visiting the recycling centers based on a weekly average from 2012 through 2014 with the 3 busiest centers being Baseline Dunnellon and Martell Page 56 provides a picture of additional single stream compactors at the Baseline Dunnellon and Martel facilities The pictures on page 57 reflect the completed Newton Recycle Convenience Center improvements (additional lanes new signage etc) Page 58 contains a chart relating to the number of nonshyassessed (out of County) permits issued between 2013 through 2015 (current)

Mr Sims commented on the partnership established between Marion County and Lowell Correctional Institution for the use of inmate labor to support the litter program (page 59)

Chairman McClain commented on a recent phone call from a local wastemanure hauler who performs services for horse farms in the County noting there is a possibility that one of the major composting companies that accepts that type of waste will be discontinuing that service He requested the Board allow him to work with staff to address the issue It was the general consensus of the Board to concur

Mr Sims advised that staff has put together a timeline for each goal and the expenses associated with that goal are reflected back into the Capital Improvement Plan (CIP) budget for that year He stated he will be attending an upcoming FDEP meeting in Volusia County noting after the meeting he will visit the Volusia County Transfer Station to review its renovation project as well as its new citizens drop off facility

In response to Commissioner Zalak Mr Sims advised that the proposed renovations to the Transfer Station will be put out for bid and staff will meet with the consultants to make a determination on exactly what improvements are necessary to get the station up and running

General discussion ensued Chairman McClain commented on sending out a Request for Proposal (RFP) for a

private company to operate the Transfer Station and questioned whether the Board wants the RFP to include operating recycling centers hauling waste etc He questioned whether the Board is considering paying for the necessary capital improvements to the Transfer Station or including that as part of the RFP Commissioner Zalak opined the County should refurbish the Transfer Station prior to the RFP which will allow the private sector to come in and begin operation immediately

General discussion ensued Commissioner Zalak noted he can work with staff and bring back more information

at a later date County Administrator William Kauffman stated he can include the matter on the Strategic Planning Agenda for the workshop that will be held in January 2016 It was the general consensus of the Board to concur

Chairman McClain thanked Mr Sims and staff for their hard work

County PlanningSoutheastern Livestock Pavilion - Cooperative Extension Director David Holmes presented a 35 page handout entitled Strategic Plan - Projected Fiscal Years 2015 - 2020 a 1 page handout entitled Shaping Solutions for Floridas Future 2013 - 2023 The Florida Extension Roadmap a 1 page article from the Ocala Star Banner a 1 page handout from the University of Florida Institute of Food and Agricultural Science (UFIIFAS) relating to Economic Impacts and Client Satisfaction a 61 page brochure entitled Florida Friendly Best Management Practices for Protection of

Page 404 Book U

May212015

Water Resources by the Industries and a 7 (double-sided) handout entitled Extension Department Long Plan - 201 follow along with PowerPoint presentation

Mr Holmes referred to handout entitled Solutions for 2013 - 2023 The Florida Roadmap commented on

Marion County and noting the of bringing awareness and food systems and environment citizens of Marion County

Mr Holmes stated the goal for todays meeting is to help Commissioners better the components of the Extension methods utilized by the

department to evaluate program effectiveness as well as the goals for the Southeastern Livestock Pavilion (SELP) He advised that Extension take statewide and tailor them to needs in Marion County noting recommendations are based on and plans are in place to needs The GOOpE3ram Extension Department is a created by in 1914 knowledge to citizens and is funded by County State and

Mr commented on the importance volunteers make to the department noting in there were 780 volunteers who gave 47054 hours of their time valued at $1061

Chairman McClain passed the gavel to Commissioner Bryant who the Chair Commissioner McClain out 1041 am

Mr Holmes advised that the was placed under the purview of Department in 2001 which added to the educational portion of U F II FAS of three parts 1) teaching 2) 3) extension University (FAMU) and UFII Grant working on the global problem of food noted there are a total of 14 Research and Education throughout the

Commissioner McClain at 1044 am Chairman Bryant returned to Commissioner McClain who the Chair

Mr Holmes advised that are approximately 7000000000 people worldwide noting the number is expected to grow to 9000000000 by 2050 He the need to food production order to feed the worlds population noting time 1 farmer can grow enough food 150 people

Mr commented on Range Master for the SELP noting County Phases I and II is currently working on Phase III which will develop the portion of the

Mr Holmes addressed the IFASExtension Long Plan noting in 1 Extension Units of UFIIFAS were to conduct stakeholder meeting for the of developing a Long Range Plan meetings were conducted in all 67 counties Additional special stakeholder groups were convened including Florida Farm Florida Association others representative of institution Additionally the Extension Units marketed a general statewide over a month period to input A meeting was held in Marion County on March 23 2011 where 47 individuals participated and worked on 3 main 1) what are the strengths of our community and what do we about our community 2) what trends and are impacting our community and 3) which of these trends and issues represent most significant to our community what we value advised that the identified Countys strengths as 1) number of spaces 2) water quality of springs and

Book U Page

May 212015

4-H and Southeastern Youth programs Issues includes 1) lack of youth opportunitieseducation 2) too much construction as an economic d 3) shift in age of citizens the most significant threats to community includes 1) lack of interest in and 2) potential water shortages

Mr Holmes stated the long Plan includes seven high priority 1) competitiveness of agricultural 2) water quality and quantity 3) environmental quality 4) healthy lives for individuals and 6) urbanrural economic development 7) youth preparation He advised 11 faculty positions have been to address these priorities noting 6 are agriculture 3 to family and community sciences and 2 to the 4-H Program

In regard to I 1 profitability) Mr Holmes works with the commercial horticulture industry ) golf courses landscapers Livestock Agent Mark Shuffitt works with and equine industry Jonael works with small farm owners works with the food safety industry the United States (USDA) has

visits ongoing teaching determine whether or not is having an impact

In regard to Initiative 2 (water) Jack LeCroy provides education Jamie Cohen in the Farm Outreach Program provides water education

Mr Holmes Initiative 3 involves environmental quality noting Norma Samuel works with the Volunteer Development as well as Environmental Horticulture Education He noted the Master Gardeners now a traveling trailer that can go out into community to provide educational information

Initiative 4 to energy with Dr Zhuang providing information relating to community resource Mr Holmes advised of a program with the Construction Industry Licensing Soard (CllS) relating to energy appliances and other energy products

out at 11 00 am that Initiative 5 relates to healthy for individuals and

families noting nQnrQ works with financial management and aging along with Nancy Gal who works with foodnutrition education

Initiative 6 UrbanRural economic Bosques relating to alternative for example Marion County more and goats than any other advised that Mr on spring and fall pasture lands as well as working with farmers markets in relation hydroponic vegetables

Mr advised that Initiative 7 involves youth noting Ashley Stewart and Carden work with a students in animals to get them involved in citizenship communication skills responsibility through its 4shyH Program Ms Stewart is heavily involved with Science Technology Engineering Math (STEM) Program which follows along with school curriculum Mr Holmes that UFIIFAS Dean and Director Nick Place has identified faculty member in youth preparation should reach 500 youths per year noting Marion County has approximately 3000 youths faculty member

Mr Holmes advised that agents perform an annual plan of work in the fall for the

U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

May 21 5

move operation to a off facility

36 through 45 list to the closure of County to Heart of Florida alternative disposal options for

station operatio

departments Landfill and

County Landfill waste (ie

n that will include a drop

next 5 1 is solid from Marion

investigate and implement paint etc) Goal 2

the Station and the timeline associated with the necessary improvements prior to the landfill closure (page 37) 3 addresses the timeline to build a citizens drop-off at Solid Waste Facility (page 38) Goal 4 will identify the timeline to from a landfill to a transfer station 39) Goal 5 timeline to amend or revise Solid Waste to bring it up to

activities (changing landfill operation a transfer station) Goal 6 a review of operations and processes to and future needs (page 41) 7 involves the review implementation of additional solutions and educational to control littering and unauthorized dumping in Marion County (page 42) Goal 8 will align the Countys recycling goal with State of Floridas of 75 by 2020 (page 43)

Commissioner Bryant arrived at 942 am In response to McClain Mr that the County was a 48

rate recycling in 2013 and in 2014 9 reviews and implements strategies centers purpose of

enhancing service delivery a growing and seeking population staffed predominately by contract employees (page 44) Mr commented on importance of budgeting a capital improvement plan for recycling centers noting most are over 10

old Goal 1 0 provides for proactive remediation and contamination of all solid waste landfills to the safety and of residents Staff will continue to work with FDEP in relation to required monitoring activities to decreasestop contamination at closed (page 45) Mr noted a letter was received from FDEP advising that no more contamination or remediation activities are

at the Martel Landfill however the County will still need funding for care of the facility

Commissioner arrived at 944 am Pages 46 through 48 provides an overview of the economic outlook including

expenditures reserves Mr Sims the departments primary revenue source is the solid which currently generates $1 000000 annually

commented on Landfill noting County is planning on constructing a expansion issues have Right-of-Way (ROW) easement

acquisitions) that may the project Mr staff will also the process slope closure at Baseline solid facility which will lower part

landfill from due to rainfall He advised that 9 the bulk cost for building a drop-off facility is included under the entitled 4230

Disposal under Capital Outlay and in 201920 staff will incorporate the cost of the County operating the Transfer Station including the purchase of equipment (loader and excavator) in the event those are not privatized (page 47) The next

4250 Collections under Capital Outlay includes $21 million to cover the expenses to 6 trucks operations which will eliminated if the

proce~)s is privatized Mr Sims noted the amounts do not include the use of Reserve

402 Book U

May212015

General discussion ensued Mr Sims referred to page 48 in regard to Disposal Fund Reserves noting in FY

201213 the County was at $91 million in available Cash Reserves in FY 201314 the amount increased to $148 million with a projected amount of $161 million for FY 201415 He stated the department has been able to produce enough annual revenue to cover its expenses as well as set aside funding for Reserves Mr Sims commented on the importance of Reserve Funds should the County need to buy more capacity at the Heart of Florida Landfill in the future He commented on costs relating to the closure of the Baseline Landfill (approximately $86 million) as well as the future costs incurred with its long term care

General discussion resumed In response to Commissioner Zalak Mr Sims referred to the 4230 Disposal

under Capital Outlay found on the chart on page 47 and stated in FY 2019 the County will need to expend approximately $29 million for the Baseline side slope closure project He clarified that staff will be requesting those funds come out of Reserves set aside and placed in escrow for landfill closure noting that escrow account is currently at $65 million Mr Sims stated the total estimated capital costs for the Transfer Station is $800000 in FY 201819

Commissioner Bryant out at 1006 am In response to Commissioner Zalak Mr Sims advised of the need for the Transfer

Station floor to be able to sustain the weight of the trucksloaders He stated loaders have the ability to place waste into the truck but not remove any Mr Sims commented on the need to ensure trucks are not overloaded before heading out on the road however the trucks need to be filled as close to maximum capacity as possible to ensure efficiency

Commissioner Bryant returned at 10 1 0 am Commissioner Moore out at 1010 am Mr Sims addressed the possibility of applying for an oversize load permit for the

trucks based on the route that will be utilized to transfer waste to the Heart of Florida Landfill He advised that the County will need to ensure that overpasses and bridges can support the oversized loads

Mr Sims commented on several of the departments performance measures and benchmarks including maintaining commercial waste tonnage increasing recycling percentages etc (pages 49 through 59)

Commissioner Moore returned at 1012 am Mr Sims advised that even after the Baseline Landfill closure staff anticipates the

County will stay at the same level of landfill gas to energy revenue for approximately 10 more years He stated staffing levels should remain the same over the next 5 years except for the need for 1 FTE to act as a spotter at the drop-off facility and 2 FTEs to work as Code Officers to assist with litter and unauthorized dumping issues

The chart on page 51 reflects where Marion County stands in relation to recycling rates compared to other counties Page 52 provides a sample of the Event Flier for the SumterMarion County Interlocal Agreement collection event for household electronics and hazardous waste materials to be held on Saturday May 23 2015 from 900 am to 300 pm He advised that the spreadsheet on page 53 was provided by FDEP which compared the number of participants amount of tonnage collected and the costs incurred by various counties that held collection events last year The chart on page 54 provides information in relation to electronic waste recycling and collection events held at Marion County facilities He stated the 20 events held last year were so popular staff is

Book U Page 403

May212015

considering the opportunity to collect electronic waste full time at the Baseline Landfill Recycling Center Page 55 contains a chart relating to the number of vehicles visiting the recycling centers based on a weekly average from 2012 through 2014 with the 3 busiest centers being Baseline Dunnellon and Martell Page 56 provides a picture of additional single stream compactors at the Baseline Dunnellon and Martel facilities The pictures on page 57 reflect the completed Newton Recycle Convenience Center improvements (additional lanes new signage etc) Page 58 contains a chart relating to the number of nonshyassessed (out of County) permits issued between 2013 through 2015 (current)

Mr Sims commented on the partnership established between Marion County and Lowell Correctional Institution for the use of inmate labor to support the litter program (page 59)

Chairman McClain commented on a recent phone call from a local wastemanure hauler who performs services for horse farms in the County noting there is a possibility that one of the major composting companies that accepts that type of waste will be discontinuing that service He requested the Board allow him to work with staff to address the issue It was the general consensus of the Board to concur

Mr Sims advised that staff has put together a timeline for each goal and the expenses associated with that goal are reflected back into the Capital Improvement Plan (CIP) budget for that year He stated he will be attending an upcoming FDEP meeting in Volusia County noting after the meeting he will visit the Volusia County Transfer Station to review its renovation project as well as its new citizens drop off facility

In response to Commissioner Zalak Mr Sims advised that the proposed renovations to the Transfer Station will be put out for bid and staff will meet with the consultants to make a determination on exactly what improvements are necessary to get the station up and running

General discussion ensued Chairman McClain commented on sending out a Request for Proposal (RFP) for a

private company to operate the Transfer Station and questioned whether the Board wants the RFP to include operating recycling centers hauling waste etc He questioned whether the Board is considering paying for the necessary capital improvements to the Transfer Station or including that as part of the RFP Commissioner Zalak opined the County should refurbish the Transfer Station prior to the RFP which will allow the private sector to come in and begin operation immediately

General discussion ensued Commissioner Zalak noted he can work with staff and bring back more information

at a later date County Administrator William Kauffman stated he can include the matter on the Strategic Planning Agenda for the workshop that will be held in January 2016 It was the general consensus of the Board to concur

Chairman McClain thanked Mr Sims and staff for their hard work

County PlanningSoutheastern Livestock Pavilion - Cooperative Extension Director David Holmes presented a 35 page handout entitled Strategic Plan - Projected Fiscal Years 2015 - 2020 a 1 page handout entitled Shaping Solutions for Floridas Future 2013 - 2023 The Florida Extension Roadmap a 1 page article from the Ocala Star Banner a 1 page handout from the University of Florida Institute of Food and Agricultural Science (UFIIFAS) relating to Economic Impacts and Client Satisfaction a 61 page brochure entitled Florida Friendly Best Management Practices for Protection of

Page 404 Book U

May212015

Water Resources by the Industries and a 7 (double-sided) handout entitled Extension Department Long Plan - 201 follow along with PowerPoint presentation

Mr Holmes referred to handout entitled Solutions for 2013 - 2023 The Florida Roadmap commented on

Marion County and noting the of bringing awareness and food systems and environment citizens of Marion County

Mr Holmes stated the goal for todays meeting is to help Commissioners better the components of the Extension methods utilized by the

department to evaluate program effectiveness as well as the goals for the Southeastern Livestock Pavilion (SELP) He advised that Extension take statewide and tailor them to needs in Marion County noting recommendations are based on and plans are in place to needs The GOOpE3ram Extension Department is a created by in 1914 knowledge to citizens and is funded by County State and

Mr commented on the importance volunteers make to the department noting in there were 780 volunteers who gave 47054 hours of their time valued at $1061

Chairman McClain passed the gavel to Commissioner Bryant who the Chair Commissioner McClain out 1041 am

Mr Holmes advised that the was placed under the purview of Department in 2001 which added to the educational portion of U F II FAS of three parts 1) teaching 2) 3) extension University (FAMU) and UFII Grant working on the global problem of food noted there are a total of 14 Research and Education throughout the

Commissioner McClain at 1044 am Chairman Bryant returned to Commissioner McClain who the Chair

Mr Holmes advised that are approximately 7000000000 people worldwide noting the number is expected to grow to 9000000000 by 2050 He the need to food production order to feed the worlds population noting time 1 farmer can grow enough food 150 people

Mr commented on Range Master for the SELP noting County Phases I and II is currently working on Phase III which will develop the portion of the

Mr Holmes addressed the IFASExtension Long Plan noting in 1 Extension Units of UFIIFAS were to conduct stakeholder meeting for the of developing a Long Range Plan meetings were conducted in all 67 counties Additional special stakeholder groups were convened including Florida Farm Florida Association others representative of institution Additionally the Extension Units marketed a general statewide over a month period to input A meeting was held in Marion County on March 23 2011 where 47 individuals participated and worked on 3 main 1) what are the strengths of our community and what do we about our community 2) what trends and are impacting our community and 3) which of these trends and issues represent most significant to our community what we value advised that the identified Countys strengths as 1) number of spaces 2) water quality of springs and

Book U Page

May 212015

4-H and Southeastern Youth programs Issues includes 1) lack of youth opportunitieseducation 2) too much construction as an economic d 3) shift in age of citizens the most significant threats to community includes 1) lack of interest in and 2) potential water shortages

Mr Holmes stated the long Plan includes seven high priority 1) competitiveness of agricultural 2) water quality and quantity 3) environmental quality 4) healthy lives for individuals and 6) urbanrural economic development 7) youth preparation He advised 11 faculty positions have been to address these priorities noting 6 are agriculture 3 to family and community sciences and 2 to the 4-H Program

In regard to I 1 profitability) Mr Holmes works with the commercial horticulture industry ) golf courses landscapers Livestock Agent Mark Shuffitt works with and equine industry Jonael works with small farm owners works with the food safety industry the United States (USDA) has

visits ongoing teaching determine whether or not is having an impact

In regard to Initiative 2 (water) Jack LeCroy provides education Jamie Cohen in the Farm Outreach Program provides water education

Mr Holmes Initiative 3 involves environmental quality noting Norma Samuel works with the Volunteer Development as well as Environmental Horticulture Education He noted the Master Gardeners now a traveling trailer that can go out into community to provide educational information

Initiative 4 to energy with Dr Zhuang providing information relating to community resource Mr Holmes advised of a program with the Construction Industry Licensing Soard (CllS) relating to energy appliances and other energy products

out at 11 00 am that Initiative 5 relates to healthy for individuals and

families noting nQnrQ works with financial management and aging along with Nancy Gal who works with foodnutrition education

Initiative 6 UrbanRural economic Bosques relating to alternative for example Marion County more and goats than any other advised that Mr on spring and fall pasture lands as well as working with farmers markets in relation hydroponic vegetables

Mr advised that Initiative 7 involves youth noting Ashley Stewart and Carden work with a students in animals to get them involved in citizenship communication skills responsibility through its 4shyH Program Ms Stewart is heavily involved with Science Technology Engineering Math (STEM) Program which follows along with school curriculum Mr Holmes that UFIIFAS Dean and Director Nick Place has identified faculty member in youth preparation should reach 500 youths per year noting Marion County has approximately 3000 youths faculty member

Mr Holmes advised that agents perform an annual plan of work in the fall for the

U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

May212015

General discussion ensued Mr Sims referred to page 48 in regard to Disposal Fund Reserves noting in FY

201213 the County was at $91 million in available Cash Reserves in FY 201314 the amount increased to $148 million with a projected amount of $161 million for FY 201415 He stated the department has been able to produce enough annual revenue to cover its expenses as well as set aside funding for Reserves Mr Sims commented on the importance of Reserve Funds should the County need to buy more capacity at the Heart of Florida Landfill in the future He commented on costs relating to the closure of the Baseline Landfill (approximately $86 million) as well as the future costs incurred with its long term care

General discussion resumed In response to Commissioner Zalak Mr Sims referred to the 4230 Disposal

under Capital Outlay found on the chart on page 47 and stated in FY 2019 the County will need to expend approximately $29 million for the Baseline side slope closure project He clarified that staff will be requesting those funds come out of Reserves set aside and placed in escrow for landfill closure noting that escrow account is currently at $65 million Mr Sims stated the total estimated capital costs for the Transfer Station is $800000 in FY 201819

Commissioner Bryant out at 1006 am In response to Commissioner Zalak Mr Sims advised of the need for the Transfer

Station floor to be able to sustain the weight of the trucksloaders He stated loaders have the ability to place waste into the truck but not remove any Mr Sims commented on the need to ensure trucks are not overloaded before heading out on the road however the trucks need to be filled as close to maximum capacity as possible to ensure efficiency

Commissioner Bryant returned at 10 1 0 am Commissioner Moore out at 1010 am Mr Sims addressed the possibility of applying for an oversize load permit for the

trucks based on the route that will be utilized to transfer waste to the Heart of Florida Landfill He advised that the County will need to ensure that overpasses and bridges can support the oversized loads

Mr Sims commented on several of the departments performance measures and benchmarks including maintaining commercial waste tonnage increasing recycling percentages etc (pages 49 through 59)

Commissioner Moore returned at 1012 am Mr Sims advised that even after the Baseline Landfill closure staff anticipates the

County will stay at the same level of landfill gas to energy revenue for approximately 10 more years He stated staffing levels should remain the same over the next 5 years except for the need for 1 FTE to act as a spotter at the drop-off facility and 2 FTEs to work as Code Officers to assist with litter and unauthorized dumping issues

The chart on page 51 reflects where Marion County stands in relation to recycling rates compared to other counties Page 52 provides a sample of the Event Flier for the SumterMarion County Interlocal Agreement collection event for household electronics and hazardous waste materials to be held on Saturday May 23 2015 from 900 am to 300 pm He advised that the spreadsheet on page 53 was provided by FDEP which compared the number of participants amount of tonnage collected and the costs incurred by various counties that held collection events last year The chart on page 54 provides information in relation to electronic waste recycling and collection events held at Marion County facilities He stated the 20 events held last year were so popular staff is

Book U Page 403

May212015

considering the opportunity to collect electronic waste full time at the Baseline Landfill Recycling Center Page 55 contains a chart relating to the number of vehicles visiting the recycling centers based on a weekly average from 2012 through 2014 with the 3 busiest centers being Baseline Dunnellon and Martell Page 56 provides a picture of additional single stream compactors at the Baseline Dunnellon and Martel facilities The pictures on page 57 reflect the completed Newton Recycle Convenience Center improvements (additional lanes new signage etc) Page 58 contains a chart relating to the number of nonshyassessed (out of County) permits issued between 2013 through 2015 (current)

Mr Sims commented on the partnership established between Marion County and Lowell Correctional Institution for the use of inmate labor to support the litter program (page 59)

Chairman McClain commented on a recent phone call from a local wastemanure hauler who performs services for horse farms in the County noting there is a possibility that one of the major composting companies that accepts that type of waste will be discontinuing that service He requested the Board allow him to work with staff to address the issue It was the general consensus of the Board to concur

Mr Sims advised that staff has put together a timeline for each goal and the expenses associated with that goal are reflected back into the Capital Improvement Plan (CIP) budget for that year He stated he will be attending an upcoming FDEP meeting in Volusia County noting after the meeting he will visit the Volusia County Transfer Station to review its renovation project as well as its new citizens drop off facility

In response to Commissioner Zalak Mr Sims advised that the proposed renovations to the Transfer Station will be put out for bid and staff will meet with the consultants to make a determination on exactly what improvements are necessary to get the station up and running

General discussion ensued Chairman McClain commented on sending out a Request for Proposal (RFP) for a

private company to operate the Transfer Station and questioned whether the Board wants the RFP to include operating recycling centers hauling waste etc He questioned whether the Board is considering paying for the necessary capital improvements to the Transfer Station or including that as part of the RFP Commissioner Zalak opined the County should refurbish the Transfer Station prior to the RFP which will allow the private sector to come in and begin operation immediately

General discussion ensued Commissioner Zalak noted he can work with staff and bring back more information

at a later date County Administrator William Kauffman stated he can include the matter on the Strategic Planning Agenda for the workshop that will be held in January 2016 It was the general consensus of the Board to concur

Chairman McClain thanked Mr Sims and staff for their hard work

County PlanningSoutheastern Livestock Pavilion - Cooperative Extension Director David Holmes presented a 35 page handout entitled Strategic Plan - Projected Fiscal Years 2015 - 2020 a 1 page handout entitled Shaping Solutions for Floridas Future 2013 - 2023 The Florida Extension Roadmap a 1 page article from the Ocala Star Banner a 1 page handout from the University of Florida Institute of Food and Agricultural Science (UFIIFAS) relating to Economic Impacts and Client Satisfaction a 61 page brochure entitled Florida Friendly Best Management Practices for Protection of

Page 404 Book U

May212015

Water Resources by the Industries and a 7 (double-sided) handout entitled Extension Department Long Plan - 201 follow along with PowerPoint presentation

Mr Holmes referred to handout entitled Solutions for 2013 - 2023 The Florida Roadmap commented on

Marion County and noting the of bringing awareness and food systems and environment citizens of Marion County

Mr Holmes stated the goal for todays meeting is to help Commissioners better the components of the Extension methods utilized by the

department to evaluate program effectiveness as well as the goals for the Southeastern Livestock Pavilion (SELP) He advised that Extension take statewide and tailor them to needs in Marion County noting recommendations are based on and plans are in place to needs The GOOpE3ram Extension Department is a created by in 1914 knowledge to citizens and is funded by County State and

Mr commented on the importance volunteers make to the department noting in there were 780 volunteers who gave 47054 hours of their time valued at $1061

Chairman McClain passed the gavel to Commissioner Bryant who the Chair Commissioner McClain out 1041 am

Mr Holmes advised that the was placed under the purview of Department in 2001 which added to the educational portion of U F II FAS of three parts 1) teaching 2) 3) extension University (FAMU) and UFII Grant working on the global problem of food noted there are a total of 14 Research and Education throughout the

Commissioner McClain at 1044 am Chairman Bryant returned to Commissioner McClain who the Chair

Mr Holmes advised that are approximately 7000000000 people worldwide noting the number is expected to grow to 9000000000 by 2050 He the need to food production order to feed the worlds population noting time 1 farmer can grow enough food 150 people

Mr commented on Range Master for the SELP noting County Phases I and II is currently working on Phase III which will develop the portion of the

Mr Holmes addressed the IFASExtension Long Plan noting in 1 Extension Units of UFIIFAS were to conduct stakeholder meeting for the of developing a Long Range Plan meetings were conducted in all 67 counties Additional special stakeholder groups were convened including Florida Farm Florida Association others representative of institution Additionally the Extension Units marketed a general statewide over a month period to input A meeting was held in Marion County on March 23 2011 where 47 individuals participated and worked on 3 main 1) what are the strengths of our community and what do we about our community 2) what trends and are impacting our community and 3) which of these trends and issues represent most significant to our community what we value advised that the identified Countys strengths as 1) number of spaces 2) water quality of springs and

Book U Page

May 212015

4-H and Southeastern Youth programs Issues includes 1) lack of youth opportunitieseducation 2) too much construction as an economic d 3) shift in age of citizens the most significant threats to community includes 1) lack of interest in and 2) potential water shortages

Mr Holmes stated the long Plan includes seven high priority 1) competitiveness of agricultural 2) water quality and quantity 3) environmental quality 4) healthy lives for individuals and 6) urbanrural economic development 7) youth preparation He advised 11 faculty positions have been to address these priorities noting 6 are agriculture 3 to family and community sciences and 2 to the 4-H Program

In regard to I 1 profitability) Mr Holmes works with the commercial horticulture industry ) golf courses landscapers Livestock Agent Mark Shuffitt works with and equine industry Jonael works with small farm owners works with the food safety industry the United States (USDA) has

visits ongoing teaching determine whether or not is having an impact

In regard to Initiative 2 (water) Jack LeCroy provides education Jamie Cohen in the Farm Outreach Program provides water education

Mr Holmes Initiative 3 involves environmental quality noting Norma Samuel works with the Volunteer Development as well as Environmental Horticulture Education He noted the Master Gardeners now a traveling trailer that can go out into community to provide educational information

Initiative 4 to energy with Dr Zhuang providing information relating to community resource Mr Holmes advised of a program with the Construction Industry Licensing Soard (CllS) relating to energy appliances and other energy products

out at 11 00 am that Initiative 5 relates to healthy for individuals and

families noting nQnrQ works with financial management and aging along with Nancy Gal who works with foodnutrition education

Initiative 6 UrbanRural economic Bosques relating to alternative for example Marion County more and goats than any other advised that Mr on spring and fall pasture lands as well as working with farmers markets in relation hydroponic vegetables

Mr advised that Initiative 7 involves youth noting Ashley Stewart and Carden work with a students in animals to get them involved in citizenship communication skills responsibility through its 4shyH Program Ms Stewart is heavily involved with Science Technology Engineering Math (STEM) Program which follows along with school curriculum Mr Holmes that UFIIFAS Dean and Director Nick Place has identified faculty member in youth preparation should reach 500 youths per year noting Marion County has approximately 3000 youths faculty member

Mr Holmes advised that agents perform an annual plan of work in the fall for the

U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

May212015

considering the opportunity to collect electronic waste full time at the Baseline Landfill Recycling Center Page 55 contains a chart relating to the number of vehicles visiting the recycling centers based on a weekly average from 2012 through 2014 with the 3 busiest centers being Baseline Dunnellon and Martell Page 56 provides a picture of additional single stream compactors at the Baseline Dunnellon and Martel facilities The pictures on page 57 reflect the completed Newton Recycle Convenience Center improvements (additional lanes new signage etc) Page 58 contains a chart relating to the number of nonshyassessed (out of County) permits issued between 2013 through 2015 (current)

Mr Sims commented on the partnership established between Marion County and Lowell Correctional Institution for the use of inmate labor to support the litter program (page 59)

Chairman McClain commented on a recent phone call from a local wastemanure hauler who performs services for horse farms in the County noting there is a possibility that one of the major composting companies that accepts that type of waste will be discontinuing that service He requested the Board allow him to work with staff to address the issue It was the general consensus of the Board to concur

Mr Sims advised that staff has put together a timeline for each goal and the expenses associated with that goal are reflected back into the Capital Improvement Plan (CIP) budget for that year He stated he will be attending an upcoming FDEP meeting in Volusia County noting after the meeting he will visit the Volusia County Transfer Station to review its renovation project as well as its new citizens drop off facility

In response to Commissioner Zalak Mr Sims advised that the proposed renovations to the Transfer Station will be put out for bid and staff will meet with the consultants to make a determination on exactly what improvements are necessary to get the station up and running

General discussion ensued Chairman McClain commented on sending out a Request for Proposal (RFP) for a

private company to operate the Transfer Station and questioned whether the Board wants the RFP to include operating recycling centers hauling waste etc He questioned whether the Board is considering paying for the necessary capital improvements to the Transfer Station or including that as part of the RFP Commissioner Zalak opined the County should refurbish the Transfer Station prior to the RFP which will allow the private sector to come in and begin operation immediately

General discussion ensued Commissioner Zalak noted he can work with staff and bring back more information

at a later date County Administrator William Kauffman stated he can include the matter on the Strategic Planning Agenda for the workshop that will be held in January 2016 It was the general consensus of the Board to concur

Chairman McClain thanked Mr Sims and staff for their hard work

County PlanningSoutheastern Livestock Pavilion - Cooperative Extension Director David Holmes presented a 35 page handout entitled Strategic Plan - Projected Fiscal Years 2015 - 2020 a 1 page handout entitled Shaping Solutions for Floridas Future 2013 - 2023 The Florida Extension Roadmap a 1 page article from the Ocala Star Banner a 1 page handout from the University of Florida Institute of Food and Agricultural Science (UFIIFAS) relating to Economic Impacts and Client Satisfaction a 61 page brochure entitled Florida Friendly Best Management Practices for Protection of

Page 404 Book U

May212015

Water Resources by the Industries and a 7 (double-sided) handout entitled Extension Department Long Plan - 201 follow along with PowerPoint presentation

Mr Holmes referred to handout entitled Solutions for 2013 - 2023 The Florida Roadmap commented on

Marion County and noting the of bringing awareness and food systems and environment citizens of Marion County

Mr Holmes stated the goal for todays meeting is to help Commissioners better the components of the Extension methods utilized by the

department to evaluate program effectiveness as well as the goals for the Southeastern Livestock Pavilion (SELP) He advised that Extension take statewide and tailor them to needs in Marion County noting recommendations are based on and plans are in place to needs The GOOpE3ram Extension Department is a created by in 1914 knowledge to citizens and is funded by County State and

Mr commented on the importance volunteers make to the department noting in there were 780 volunteers who gave 47054 hours of their time valued at $1061

Chairman McClain passed the gavel to Commissioner Bryant who the Chair Commissioner McClain out 1041 am

Mr Holmes advised that the was placed under the purview of Department in 2001 which added to the educational portion of U F II FAS of three parts 1) teaching 2) 3) extension University (FAMU) and UFII Grant working on the global problem of food noted there are a total of 14 Research and Education throughout the

Commissioner McClain at 1044 am Chairman Bryant returned to Commissioner McClain who the Chair

Mr Holmes advised that are approximately 7000000000 people worldwide noting the number is expected to grow to 9000000000 by 2050 He the need to food production order to feed the worlds population noting time 1 farmer can grow enough food 150 people

Mr commented on Range Master for the SELP noting County Phases I and II is currently working on Phase III which will develop the portion of the

Mr Holmes addressed the IFASExtension Long Plan noting in 1 Extension Units of UFIIFAS were to conduct stakeholder meeting for the of developing a Long Range Plan meetings were conducted in all 67 counties Additional special stakeholder groups were convened including Florida Farm Florida Association others representative of institution Additionally the Extension Units marketed a general statewide over a month period to input A meeting was held in Marion County on March 23 2011 where 47 individuals participated and worked on 3 main 1) what are the strengths of our community and what do we about our community 2) what trends and are impacting our community and 3) which of these trends and issues represent most significant to our community what we value advised that the identified Countys strengths as 1) number of spaces 2) water quality of springs and

Book U Page

May 212015

4-H and Southeastern Youth programs Issues includes 1) lack of youth opportunitieseducation 2) too much construction as an economic d 3) shift in age of citizens the most significant threats to community includes 1) lack of interest in and 2) potential water shortages

Mr Holmes stated the long Plan includes seven high priority 1) competitiveness of agricultural 2) water quality and quantity 3) environmental quality 4) healthy lives for individuals and 6) urbanrural economic development 7) youth preparation He advised 11 faculty positions have been to address these priorities noting 6 are agriculture 3 to family and community sciences and 2 to the 4-H Program

In regard to I 1 profitability) Mr Holmes works with the commercial horticulture industry ) golf courses landscapers Livestock Agent Mark Shuffitt works with and equine industry Jonael works with small farm owners works with the food safety industry the United States (USDA) has

visits ongoing teaching determine whether or not is having an impact

In regard to Initiative 2 (water) Jack LeCroy provides education Jamie Cohen in the Farm Outreach Program provides water education

Mr Holmes Initiative 3 involves environmental quality noting Norma Samuel works with the Volunteer Development as well as Environmental Horticulture Education He noted the Master Gardeners now a traveling trailer that can go out into community to provide educational information

Initiative 4 to energy with Dr Zhuang providing information relating to community resource Mr Holmes advised of a program with the Construction Industry Licensing Soard (CllS) relating to energy appliances and other energy products

out at 11 00 am that Initiative 5 relates to healthy for individuals and

families noting nQnrQ works with financial management and aging along with Nancy Gal who works with foodnutrition education

Initiative 6 UrbanRural economic Bosques relating to alternative for example Marion County more and goats than any other advised that Mr on spring and fall pasture lands as well as working with farmers markets in relation hydroponic vegetables

Mr advised that Initiative 7 involves youth noting Ashley Stewart and Carden work with a students in animals to get them involved in citizenship communication skills responsibility through its 4shyH Program Ms Stewart is heavily involved with Science Technology Engineering Math (STEM) Program which follows along with school curriculum Mr Holmes that UFIIFAS Dean and Director Nick Place has identified faculty member in youth preparation should reach 500 youths per year noting Marion County has approximately 3000 youths faculty member

Mr Holmes advised that agents perform an annual plan of work in the fall for the

U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

May212015

Water Resources by the Industries and a 7 (double-sided) handout entitled Extension Department Long Plan - 201 follow along with PowerPoint presentation

Mr Holmes referred to handout entitled Solutions for 2013 - 2023 The Florida Roadmap commented on

Marion County and noting the of bringing awareness and food systems and environment citizens of Marion County

Mr Holmes stated the goal for todays meeting is to help Commissioners better the components of the Extension methods utilized by the

department to evaluate program effectiveness as well as the goals for the Southeastern Livestock Pavilion (SELP) He advised that Extension take statewide and tailor them to needs in Marion County noting recommendations are based on and plans are in place to needs The GOOpE3ram Extension Department is a created by in 1914 knowledge to citizens and is funded by County State and

Mr commented on the importance volunteers make to the department noting in there were 780 volunteers who gave 47054 hours of their time valued at $1061

Chairman McClain passed the gavel to Commissioner Bryant who the Chair Commissioner McClain out 1041 am

Mr Holmes advised that the was placed under the purview of Department in 2001 which added to the educational portion of U F II FAS of three parts 1) teaching 2) 3) extension University (FAMU) and UFII Grant working on the global problem of food noted there are a total of 14 Research and Education throughout the

Commissioner McClain at 1044 am Chairman Bryant returned to Commissioner McClain who the Chair

Mr Holmes advised that are approximately 7000000000 people worldwide noting the number is expected to grow to 9000000000 by 2050 He the need to food production order to feed the worlds population noting time 1 farmer can grow enough food 150 people

Mr commented on Range Master for the SELP noting County Phases I and II is currently working on Phase III which will develop the portion of the

Mr Holmes addressed the IFASExtension Long Plan noting in 1 Extension Units of UFIIFAS were to conduct stakeholder meeting for the of developing a Long Range Plan meetings were conducted in all 67 counties Additional special stakeholder groups were convened including Florida Farm Florida Association others representative of institution Additionally the Extension Units marketed a general statewide over a month period to input A meeting was held in Marion County on March 23 2011 where 47 individuals participated and worked on 3 main 1) what are the strengths of our community and what do we about our community 2) what trends and are impacting our community and 3) which of these trends and issues represent most significant to our community what we value advised that the identified Countys strengths as 1) number of spaces 2) water quality of springs and

Book U Page

May 212015

4-H and Southeastern Youth programs Issues includes 1) lack of youth opportunitieseducation 2) too much construction as an economic d 3) shift in age of citizens the most significant threats to community includes 1) lack of interest in and 2) potential water shortages

Mr Holmes stated the long Plan includes seven high priority 1) competitiveness of agricultural 2) water quality and quantity 3) environmental quality 4) healthy lives for individuals and 6) urbanrural economic development 7) youth preparation He advised 11 faculty positions have been to address these priorities noting 6 are agriculture 3 to family and community sciences and 2 to the 4-H Program

In regard to I 1 profitability) Mr Holmes works with the commercial horticulture industry ) golf courses landscapers Livestock Agent Mark Shuffitt works with and equine industry Jonael works with small farm owners works with the food safety industry the United States (USDA) has

visits ongoing teaching determine whether or not is having an impact

In regard to Initiative 2 (water) Jack LeCroy provides education Jamie Cohen in the Farm Outreach Program provides water education

Mr Holmes Initiative 3 involves environmental quality noting Norma Samuel works with the Volunteer Development as well as Environmental Horticulture Education He noted the Master Gardeners now a traveling trailer that can go out into community to provide educational information

Initiative 4 to energy with Dr Zhuang providing information relating to community resource Mr Holmes advised of a program with the Construction Industry Licensing Soard (CllS) relating to energy appliances and other energy products

out at 11 00 am that Initiative 5 relates to healthy for individuals and

families noting nQnrQ works with financial management and aging along with Nancy Gal who works with foodnutrition education

Initiative 6 UrbanRural economic Bosques relating to alternative for example Marion County more and goats than any other advised that Mr on spring and fall pasture lands as well as working with farmers markets in relation hydroponic vegetables

Mr advised that Initiative 7 involves youth noting Ashley Stewart and Carden work with a students in animals to get them involved in citizenship communication skills responsibility through its 4shyH Program Ms Stewart is heavily involved with Science Technology Engineering Math (STEM) Program which follows along with school curriculum Mr Holmes that UFIIFAS Dean and Director Nick Place has identified faculty member in youth preparation should reach 500 youths per year noting Marion County has approximately 3000 youths faculty member

Mr Holmes advised that agents perform an annual plan of work in the fall for the

U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

May 212015

4-H and Southeastern Youth programs Issues includes 1) lack of youth opportunitieseducation 2) too much construction as an economic d 3) shift in age of citizens the most significant threats to community includes 1) lack of interest in and 2) potential water shortages

Mr Holmes stated the long Plan includes seven high priority 1) competitiveness of agricultural 2) water quality and quantity 3) environmental quality 4) healthy lives for individuals and 6) urbanrural economic development 7) youth preparation He advised 11 faculty positions have been to address these priorities noting 6 are agriculture 3 to family and community sciences and 2 to the 4-H Program

In regard to I 1 profitability) Mr Holmes works with the commercial horticulture industry ) golf courses landscapers Livestock Agent Mark Shuffitt works with and equine industry Jonael works with small farm owners works with the food safety industry the United States (USDA) has

visits ongoing teaching determine whether or not is having an impact

In regard to Initiative 2 (water) Jack LeCroy provides education Jamie Cohen in the Farm Outreach Program provides water education

Mr Holmes Initiative 3 involves environmental quality noting Norma Samuel works with the Volunteer Development as well as Environmental Horticulture Education He noted the Master Gardeners now a traveling trailer that can go out into community to provide educational information

Initiative 4 to energy with Dr Zhuang providing information relating to community resource Mr Holmes advised of a program with the Construction Industry Licensing Soard (CllS) relating to energy appliances and other energy products

out at 11 00 am that Initiative 5 relates to healthy for individuals and

families noting nQnrQ works with financial management and aging along with Nancy Gal who works with foodnutrition education

Initiative 6 UrbanRural economic Bosques relating to alternative for example Marion County more and goats than any other advised that Mr on spring and fall pasture lands as well as working with farmers markets in relation hydroponic vegetables

Mr advised that Initiative 7 involves youth noting Ashley Stewart and Carden work with a students in animals to get them involved in citizenship communication skills responsibility through its 4shyH Program Ms Stewart is heavily involved with Science Technology Engineering Math (STEM) Program which follows along with school curriculum Mr Holmes that UFIIFAS Dean and Director Nick Place has identified faculty member in youth preparation should reach 500 youths per year noting Marion County has approximately 3000 youths faculty member

Mr Holmes advised that agents perform an annual plan of work in the fall for the

U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

5 May21

upcoming year and then the following fall a report is done that what accomplishments were achieved provided a brief of how the department measures and its programs each program area includes situations

and methods ieve the outcome and impacts Some projectsprograms require a prepost-test licensing follow-up visits and surveys Mr Holmes stated some programs such as are harder to measure He commented on the article from the Ocala Star Banner relating to a teen who worked hard to win cl~nn title at the

Mr Holmes the departments Florida Friendly which residents and contractors and He advised that the

commercial applicators under Green Industry-Qvlv) (GI-BMPs) program noting staff provides the education

takes the exam which is forwarded to the Florida Department of Agriculture score is 75 or then the applicator is certified noting Marion Countys is 82

Mr Holmes thanked the Board for support of the Ma~ster Plan He the Business was originally developed in FY 2003

1) superior customer 2) cost operation 3) weekly usage 4) promote agricultural Mr stated Goal 1 is accomplished by insuring

is available at and that the is setupcleaned up in a timely fashion noting the goal is measured by exit surveys and repeat business

Commissioner returned at 1115 am Goal 2 is accomplished by performing work in-house maximizing facility use

maintaining facilities and equipment The goal is measured by the number of versus open dates as well as the condition facilities Goal 3 is by scheduling events to maximum is measured by the number of weekend

as well as revenue from the Auditorium 4 is accomplished by events that further local agriculture industries and by working to educate youth on

importance of agriculture to the community goal is by the number sales special shows (beef and equine) as well as youth events

In response to Chairman McClain Mr Holmes advised that is unsure whether or not Ms Gal has been working with the Hospital District Board of Trustees in relation

Chairman McClain advised that he will reach out to Ms noting one of ))11) being by the is the preventioneducation in

relation diabetes Chairman McClain thanked Mr Holmes department staff and volunteers for their

hard work for the citizens of Marion County Note The Deputy Clerk was in document entitled

Livestock Revenues by Year and a 1 page document Auditorium by Fiscal Year)

addressed the Public Policy Institute for minor misdemeanor infractions

of dollars through justice system by cutting down on the number of inmates Commissioner Arnett advised that he is continually working with the different committees will bring the up to date when commitments or decisions are made

Commissioner Arnett advised that he is working on a program for

Book U Page 407

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U

May 212015

inmates noting the City of Jacksonville has a program in place that has reduced recidivism by 40 which is another saving to the judicial system law enforcement and taxpayers

There being no further to come before the narn the meeting thereupon adjourned 11 25 am

Attest

rmann Clerk

Page 408 Book U