odot presentation-aug 07

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STAYING AHEAD OF THE CURVE...

ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Asset ManagementWebinar

Oregon Department of Transportation

September 19, 2007

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Overview of TransportationOverview of TransportationAsset Management in ODOTAsset Management in ODOT

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Oregon Transportation Oregon Transportation CommissionCommission

Oregon Transportation Commission (OTC) Authority

Responsibilities Long Range Plans (OTP, Modal Plans)

Guide and Coordinate Transportation Activities

Involvement Project Selection

Statewide Committees

State Agency Leadership Committees

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Oregon Transportation Plan (OTP)Oregon Transportation Plan (OTP)

Updated OTP emphasizes maintaining and maximizing the assets in place.

Manage transportation assets to extend their life and reduce maintenance costs.

Maintain existing transportation system to maximize the value of the assets.

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ASSETMANAGEMENT

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ASSETMANAGEMENT

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AM Decision StructureAM Decision Structure

IT Strategic Direction

IT ProjectApproval

IT Project Coordination

Non-Linear Asset Mgmt

Tactical Steering Comm.

Asset Management Executive Steering

Comm.

Asset Mgmt. Steering Comm.

IT Executive Steering Committee

IT Community of Interest Committees

ODOT Executive Staff

Hwy Staff and Business Line

Teams

GIS Steering Comm.

Trans.COIData

Council

Technical Services Asset Management

Task Force

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

ODOT Asset List - LinearODOT Asset List - Linear

Bridges

Retaining Walls

Sound Walls

Tunnels

Bridges &Structures

DrainageStructures

Ditches & Catch Basins

Culverts

Curbs

Horizontal/Vertical Drains

Storm Water Control Facilities

Storm Water Drainage Facilities

Tide Gates

Pavements

Pavements

Access Control

Bike/Pedestrian Paths

Bike Lanes

Delineators/ Mileposts

Fencing

Impact Attenuators

Interchanges

Landscaping

Mailbox Supports

Roadside

Parking (Restrictions)

Road Approaches

Right-of-Way

Rock Fall Protection

Runaway Truck Refuges

Sidewalks

Traffic Barriers

Turnouts

Priority Assets shown in Red

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

ODOT Asset ListODOT Asset List

Traffic

Automatic Traffic Recorder (ATR) Sites

Intersection Flashers

Illumination

Intelligent Transportation Systems

Priority Assets shown in Red

Special Features -Associated Linear

FeaturesAggregate Sites

Communications Network

Environmental – Wetlands Mitigations Sites

Environmental – Habitat Improvements

GPS Base Stations

Safety Rest Areas

Sno-Parks

Stockpiles & Disposal Sites

Weigh-in-Motion (WIM) Sites

Roundabouts

Rumble Strips

Pavement Markings

Sign Bridges

Signs

Signals

Other ODOTAssets – Non-Linear

Computer Software

Data

Equipment & Vehicles

Facilities / Property

Special Management Areas & Archeological Areas

Transportation Management Operation Centers (TMOCS)

Linear & Non-LinearLinear & Non-Linear

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Use best practices

Build on existing management systems

Incorporate lessons learned from pilot efforts

Include assessment of assets

Be a staged approach

Incorporate principles and practices into daily work

Linear Asset Implementation Linear Asset Implementation Principles Will:Principles Will:

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Data Collection Data Storage Analysis Software Reporting Software Decision-Making Process

Key Areas for Linear Asset Key Areas for Linear Asset ImplementationImplementation

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ASSETMANAGEMENT

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ASSETMANAGEMENT

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Linear Asset Implementation GoalsLinear Asset Implementation Goals

Goal 1 - A robust system that contains corporate data for transportation features and their condition.

Goal 2 – A Data Reporting System that performs cross-asset analysis and monitors the inventory, condition and performance of assets.

Goal 3 – A decision process that focuses on the life-cycle management of ODOT assets.

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Asset Management Overview

Decision Support(STIP, Project Delivery, Construction, Operations, Maintenance, OTP, Mode Plans, Refinement Plans,

TSP’s, HD/TDD Business Plan, etc.)

Asset Management Analysis & Reporting Systems(TransViewer, TransGIS, Reports, Maps, GIS, etc. - Online, Paper)

BMS

Bridge Management

System

PONTIS

ITIS

Data Collection SystemsContract Plans/Boundary Changes/Agreements/Field Inventory/Maintenance Activities/Skid/Ride/Digital Video Log,

Future Systems, SRSAM-Baseline Reports, etc.

EDMSEnviron.

Data

BMSNBI

PMSSkid/Ride/

Cond.

PMS

Pavement Management

System

ORPMS

FIMS

Freight/Intermodal

Management System

TransGIS

CMS

Congestion Management

System

HERS

EDMS

EnvironmentalData

ManagementSystem

ENVIROVIEW

SMS

Safety Management

System

SPISCAT

MMS

Maintenance Management

System

TMS

Traffic Monitor ing

System

Traffic Counting

TEAMS Data

Crash Data

Corporate Data

Perfo

rman

ce

Mea

sure

men

t

MMS Features Inventory

Future Systems

FAMS

Future Asset Management

Systems

Goal 3

Goal 2

Goal 1

Asset Management OverviewAsset Management Overview

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ASSETMANAGEMENT

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ASSETMANAGEMENT

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Implementation Plan InitiativesImplementation Plan Initiatives

Data CouncilCouncil AuthorityObjectives

Policy & Standards Data Collection Coordination Data Modeling

Field Data Collection Registry Region 2 Pilot Project

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Region 2 PilotRegion 2 Pilot

Identified gaps in available data Discovered what data exists within databases;

compared that to field collection results Identified efforts required and develop “lessons

learned” to determine cost-effective approach to data collection

Findings resulted in proposal and work plan for moving forward

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Asset Management FeaturesAsset Management Features

Needed data for analysisFirst Level Inventory Type Size Location Condition

Future phased data to be collected Installation Date Original Cost Deterioration Rate Depreciation Rate Maintenance Investment Performance Measures Decommission Date

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Asset Management ChallengesAsset Management Challenges

Oregon’s highway infrastructure

Oregon’s population growth – 1.2 million

within next 12 years

Oregon’s revenue needs

Changing organizational culture

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Technical Services Priority Asset Technical Services Priority Asset MatrixMatrix

Asset Category Kee

p R

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Deg

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Bas

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Dev

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Bridge 100% 100% Y Y 80% 2Pavement 92% 92% Y Y 92% 2Culverts 15% 2% N N 0% 2Walls 0% 0% N N 0% 0Material Sources 70% 70% N N 0% 2R/W 100% 100% n/a N 0% 2Signs 55% 55% N N 0% 1Traffic Barriers 85% 85% N N 0% 2Traffic Structures 15% 15% N N 0% 0Wetland Mitigation Sites 10% 10% N N 0% 2

Tunnels 100% 80% N N 80% 2Interchanges 100% 10% N N 0% 0Access Management 10% 10% n/a N 0% 2

Bike/Ped Facilities 1 5% 5% N N 0% 2

ADA Ramps 1 5% 5% N N 0% 2Rockfall/Slides 20% 15% N N 15% 1Environmental Permits 0% 0% n/a N 0% 0ESA Mitigation Sites 0% 0% n/a N 0% 0Fish Passage 50% 30% n/a N 0% 2Illumination 0% 0% N N 0% 0Migratory Birds 50% 50% n/a N 0% 0Pavement Markings 50% 50% N N 0% 0Signals and Intersection Flashers 100% 10% N N 0% 0Stormwater Facilities 2% 0% N N 0% 0Subsurface Information 0% 0% n/a N 0% 0Underground Injection Control 10% 0% N N 0% 0Wildlife Crossing 5% 5% n/a Y 0% 2

= No Need or Risk Management System Development: Level 0, 1, 2, 3 = Minimal Need or Risk 0 = No System = Moderate Need or Risk 1 = Stand-alone single user DB or system. = High Need or Risk 2 = Multi-user DB or system, but is not integrated with other systems or corporate data.

3 = Multi-user DB or system integrated with other systms and/or available as corporate data.

Strategic Goals Met To-Date

Pri

ori

ty A

sset

sO

TH

ER

IMP

OR

TA

NT

AS

SE

TS

1) This mode of transportation is not vehicular and is evaluated as a Pedestrian or Bike mode.

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Major Management & Data Major Management & Data SystemsSystems

Bridge Management System (PONTIS) Bridge Document System (BDS) Pavement Management System (PMS) R2Sign Integrated Transportation Information System (ITIS) Maintenance Management System (MMS) Traffic Monitoring Systems (TMS) TransGIS Highway Economic Requirements System (HERS) Environmental Data Management System (EDMS) Right-of-Way Automated Information Network (RAIN) Transportation Management Operations Center (TMOC) Transportation Environment Accounting & Management System

(TEAMS) Crash Data Systems (CDS)

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Strategy for Evolving to Fully Strategy for Evolving to Fully Integrated AM SystemIntegrated AM System

Develop organizational data standards & definitions

Establish data collection standards Develop coordinated data collection

efforts and linear referencing system Develop analysis tools to manage assets Develop performance measures

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Managing StrategicallyManaging Strategically

MAINTAIN/REFURBISH

Add to Inventory

PresentNeeds

Analysis

FutureNeeds

Analysis

Condition/FunctionAnalysis

ASSETS MANAGED STRATEGICALLY

ASSETS MANAGEDSTRATEGICALLY

Condition/FunctionAnalysis

FutureNeeds

Analysis

INSPECT/OPERATE

SCHEDULEREPLACEMENT

PresentNeeds

Analysis

SPECIFY/DESIGN

DISPOSE/INSTALL

Add toInventory

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

ToolsTools

Field Data Collection Registry TransViewer TransGIS (Slide examples) Digital Video Log (Slide example)

Guard Rail inventory example Pavement IRI Bridge Vertical Clearance

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Field Data Collection RegistryField Data Collection Registry

Web-based data collection registry Aids in coordinating and tracking asset

inventory efforts Improves organization-wide

communication of collection activities as well as the approved collection methodologies and techniques

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Tools - TransViewerTools - TransViewer

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ASSETMANAGEMENT

ODOT


ASSETMANAGEMENT

ODOT

Tools - TransGISTools - TransGIS

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Tools – Digital Video LogTools – Digital Video Log

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Asset Management Integration Asset Management Integration SectionSection

Formed July 2007 in response to: Growing momentum around Asset Management Realization that organizational expectations can only

be achieved by focused efforts within a defined program area

Establishing standards for gathering and storing data Develop funding trade-off tools to aid in managing assets

Primary focus is tied to ODOT’s Asset Management Implementation Plan approved in April of 2006.

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

QuestionsQuestions

??

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ASSETMANAGEMENT

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ASSETMANAGEMENT

ODOT

Contact InformationContact Information Mark Wills

Asset Management Integration [email protected]

Laura GonzalesAsset Management Integration [email protected]

Scott KingAsset Management Integration [email protected]

Paul WirfsTechnical Services Engineering & Asset Management Unit [email protected]

Laura WipperProgram Performance Management [email protected]

Websites:http://www.oregon.gov/ODOT/TD/asset_mgmt/http://www.oregon.gov/ODOT/HWY/GEOENVIRONMENTAL/asset_management.shtml

odot presentation-aug 07

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