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ODOT LPA - PROJECT BILL OF MATERIALS OVERVIEW MARCH, 2019

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Page 1: ODOT LPA - dot.state.oh.us · 3 | ODOT LPA PROJECT BILL OF MATERIALS Agenda o FHWA Ohio Stewardship & Oversight Agreement Highlight o Regulations o Various Material Acceptance Methods

ODOT LPA - PROJECT BILL OF MATERIALS OVERVIEW

MARCH, 2019

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LTAP WEBINAR

ODOT LPA

PROJECT BILL OF MATERIALS

OVERVIEWChase Wells, P.E.

ODOT - Division of Construction Management

Office of Alternative Project Delivery

[email protected]

614.466.4789

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Agenda

o FHWA Ohio Stewardship & Oversight Agreement Highlight

o Regulations

o Various Material Acceptance Methods

o Job Mix Formulas

o ODOT-let PBOM vs Local-let PBOM

o Live Project Bill of Materials Demonstration

o Questions

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material History

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material History

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material Overview

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material Overviewo CFR 637 – “Each STD shall have its central laboratory accredited by the AASHTO

Accreditation Program or a comparable laboratory accreditation program

approved by the FHWA”

o AASHTO re:source (formerly AMRL)

o CCRL (Division of ASTM International)

o CFR 635.123 – “The STD shall have procedures in effect which will provide

adequate assurance that the quantities of completed work are determined

accurately and on a uniform basis throughout the State. All such determinations

and all related source documents upon which payment is based shall be made a

matter of record.”

o The PBOM is a management method for material tracking and acceptance on the

project.

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material

Purposeo Ensures Material Accepted ≥≥ Materials Required throughout the

life of the project.

o Provides acceptance method (QPL, Approved Lists, TE24 (Certs),

QC/QA, CTD, SMQ, etc.)

o Primary and Component Materials

o Conversion factors

o Payment substantiation

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Qualified Products List (QPL)o The QPL identifies materials, and manufacturers whose materials are

approved for use on ODOT projects without further documentation or

testing.

o Materials that historically have an acceptable performance history

o Producing Industry has a history of furnishing these quality materials

o Small $$ in the Department’s overall material purchases

o OMM laboratory does not possess the equipment or capabilities to

routinely test for acceptance

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Qualified Products List (QPL)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Qualified Products List (QPL)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Qualified Products List (QPL)o Best Management Practice

o Print and Place in Work Item Reference Folder (QPL List is Active)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Approved Listso The Approved List (AL) is an internet based list created to provide ODOT contractors

and field personnel easy access to information needed to construct or manage a

project.

o Proof for files

1. Manufacturer’s stamps or imprint on the item

2. Label information

3. A letter of conformance showing the manufacturer

4. Some other form of documentation showing the manufacturer, grade, and/or

brand sufficient for positive identification of the material for determining

Approved List status

5. Supplier markings

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Approved Lists

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Approved Lists

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

TE 24so An OMM Numbering System/ Form Number that is used by external

producer/suppliers to ship materials

o Works in conjunction with the Department’s Virtual Warehouse - system used

exclusively by external producers/suppliers. VW allows shipping of materials

directly to the work site for a project or to other P/S.

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

TE 24so Ensure Contractor provides paper copies of TE24s.

o Suppliers state, “We can’t create TE24s without an ODOT project

number.” UNTRUE

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Certified Test Datao H-piles, cast pile points, shear studs, CIP reinforced concrete piles, slope erosion

protection, etc.

o Not a certificate of compliance… that data is what the data is…

o Verify test data meets specifications

Small Quantity (ODOT CMS 106.03)o The Project Engineer may accept small quantities and materials for temporary application

that are not intended for permanent incorporation in the Work.

Job Controlo Sample taken to pay for work. Sample usually will determine whether the quality of

materials incorporated into or proposed for incorporation into the work conforms to some

or all specified quality requirements. (e.g. Concrete Tests)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Asphalt & Concrete Job Mix Formulas (JMF)

How to ensure your Asphalt and/or Concrete mix is

approved and from an certified Producer Supplier…

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Concrete Job Mix Formulas (JMF)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Concrete Job Mix Formulas (JMF)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Concrete Job Mix Formulas (JMF)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Concrete Job Mix Formulas (JMF)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Concrete Job Mix Formulas (JMF)

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Bituminous Conversion Factors

o Ton/CY ≠ 2.00

o Project Bill of Materials will need updated

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

How the Project Bill of Materials is developed…

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material – Startup

What You’ll Need…

o ODOT Item Codes

o Bid Quantities

o 5 Minutes of Time

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material – Imperfections

o Inability to repeat Item Codes

o Scientific Notation

o Does not include Local data

o “Static” Item Master

o Absent/Incorrect Conversion Factors

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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ODOT LPA PROJECT BILL OF MATERIALS

Project Bill of Material – Summary

o The ODOT provided PBOM is a project tool

o Not Mandated

o Must have some type of system for tracking and

certifying materials

o Collecting tickets does not meet the standard and

expectation

o Adhering to CFR 637

o InfoTech’s “Appia”

ODOT LPA PBOM – LTAP Webinar March 7, 2019

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LTAP WEBINAR

ODOT LPA

PROJECT BILL OF MATERIALS

QUESTIONS?Chase Wells, P.E.

ODOT - Division of Construction Management

Office of Alternative Project Delivery

[email protected]

614.466.4789

ODOT LPA PBOM – LTAP Webinar March 7, 2019