october recruitment report 2013

TMP Recruitment

October 2013

Report

Recruitment

process

AIESEC in Poland | Recruitment Report | October 2013

Dear AIESEC in Poland,

It’s huge pleasure to inform you about results of the biggest recruitment in AIESEC in Poland in 2013 year – October recruitment. As organization we spend a lot of hours in preparation on this process, we drink a lot of

cups of coffee, print a lot of sheets and posters but now, we should be proud that we could give an opportunity

to so many young people to take part in this amazing adventure which AIESEC is.

I want to thank all LC VP TMs and LC VP Communications for your work, effort, and commitment during this

crazy months of work and preparation. We are proud of you.

Yours,

Justyna & Karolina

MC VP TM AIESEC in Poland & National Recruitment Coordinator 2013/2014

Recruitment

process


Important: Report it’s not full because we didn’t receive information from LC Olsztyn.

TMP recruitment

report

Promotion Recruitment

processes

Recruitment

process


18 Local Committiees and 2 Initiative Groups created Talent Plan based on their exchange plans for Q4 2013

and Q1 2014 and according to those plans created promotion plan

Results of promotion campaign Create your own story after refreshement was result of 2440 applications

for AIESEC in Poland it’s 127% of plan realization

9 from 20 entities achieved more than 100% of promotion plan realization and 4 was from grup IV, 4 from group

III and 1 from group II.

0

50

100

150

200

250

300

350

400

450Planned applications vs achieved

Number of planned applications Number of achieved applications

Promotion

Recruitment

process


Local Committee / Initiative Group Number of planned applications

Number of achieved applications

% plan realization

Katowice UE 120 119 99

Kraków 300 407 136

Poznań 180 203 113

Warszawa UW 264 320 121

Warszawa SGH 200 285 143 Average for group IV 213 267 125

Gdańsk 120 128 107

Łódź 100 122 122

Lublin 160 181 113

Toruń UMK 130 67 52

Wrocław UE 100 201 201

Wrocław UT 100 82 82

Average fro group III 118 130 110 Białystok 70 68 97

Kielce 40 43 108

Olsztyn 65 45 69

Rzeszów 150 76 51

Szczecin 100 62 62

Average for group II 85 56 66 Koszalin 25 2 8

Nowy Sącz 35 11 31

Average for group I 30 7,5 25 Bydgoszcz 50 10 20

Bielsko- Biała 30 8 27 Average for Initiative Group 40 9 22,5

Recruitment

process


Average promotion activities took 17 days and average cost was 1038,78*

Group Average cost of promotion IV 1393

III 1746,65

II 485,50

I 175

Initiative Groups 0

The most successful channel for promotion which got the biggest number of applications was on first

place facebook ( 17 from 19 Local Committee , on second Friend/Acquitance from AIESEC (11f rom 19)

and on third place was Friend/ Acquitance (10 from 19) [in this question was possible to choose more

than 1 option]

Facebook gave us more than 641 applications, Friend / Acquitance from AIESEC 260 applications and

Friend/ Acquitance around 175 applications it’s 44% of total number of applications.

Facebook (17 from 19 Local Committees) Friend / Acquitance from AIESEC (11 from 19 LC)

Friend/ Acquitance (10 from 19 LC)

Promotion

Recruitment

process


465

1430

770

3000

1300

2350

2000

1000

3000

1300

830 700

330 400 512

0

350

0 0 0

500

1000

1500

2000

2500

3000

3500

Cost of promotion

Cost of promotion

Promotion

Recruitment

process


Faculties from which were the biggest number of applications. Number in every square shows how many Local

Committiees mention this faculty.

Management

10

Economy

9

Finance and accounting

5

English filology

5

Law

3

International relations

3

Filology

3

Promotion

Recruitment

process


It’s 14,5

member

per LC

275

Members (except EB) was engaged

in promotion activities

It’s 17member

per LC

318

Members (except EB) was engaged

in Assesment Center & Reviev

Board process

Recruitment

process


Page 1

0

In 6 from 19 committees more than 50% of members in Local Committee was engaged in Recruitment

Processes

0

10

20

30

40

50

60

70

80

90 85

58

20

40

8 5

26

40

10

40

23

73

0

42

33

58

66

90

50

% of commitee engaged in AC/ RB excluded EB

% members enagaged on RB

Recruitment

process


Page 1

1

Local Committee / Initiative Group Number of planned members

Number of recruited members

% plan realization

Katowice UE 62 60 97

Kraków 135 114 84

Poznań 136 86 63

Warszawa UW 65 65 100

Warszawa SGH 78 77 99 Average for group IV 95 80 88,63

Gdańsk 55 59 107

Łódź 47 44 94

Lublin 93 61 66

Toruń UMK 65 37 57

Wrocław UE 110 104 95

Wrocław UT 55 52 95

Average fro group III 71 60 85,41 Białystok 37 35 95

Kielce 36 31 86

Olsztyn 27 28 104

Rzeszów 62 35 56

Szczecin 35 28 80

Average for group II 39 31 83,71 Koszalin 20 2 10

Nowy Sącz 19 7 37 Average for group I 19,5 4,5 23,42

Bydgoszcz 32 5 16

Bielsko- Biała 20 6 30 Average for Initiative Group 26 5.5 22,81

Recruitment

process


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2

In total AIESEC in Poland became bigger for 936 new members. It means that we realized our National Talent

Plan in 79%.

The lowest realization rate was in the smallest Local Committees and Initiative Groups – less then 25%.

Only 3 LCs realized 100% of Talent Plan – LC Warszawa UW, LC Gdańsk & LC Kielce and 6 LC’s was very close -

achieved more than 90% of their plans.

More than 69% of new members was women

For AIESEC in Poland in every LC we recruited 33 women and 14 men

Mostly in every committee female members was more than male but

in LC Kielce was opposite situation-> male was 70% of recruited

members

277 636

Recruitment

process


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3

285

Candidates resign form taking

part in recruitment process It’s was 11%

of total

number of

applications

454

People was rejected

after application

Average – in

every LC we

lost potential

15 candidates

It’s was 18%

of total

number of

applications

4 LC’s : Białystok, Szczecin,

Koszalin &

Bydgoszcz

didn’t reject

1497 people we observed during

Assessment Center.

We reject 316 candidates

after this part of process.

It was 61% of

applications

which we

received

Recruitment

process


Page 1

4

78 % of new members took part in Local Conferences

104

37

5

86

65

0

28

52

6

60 59

114

31

61

77

7

35

44

35

74

20 5

73 65

0

28

8 3

46 43

110

18

61

70

6

27

44

26

0

20

40

60

80

100

120

Recruited members vs LCC participants

Recruited members Participants in newbies track

Recruitment

process


Page 1

5

We spend more than 216 hours in

preparation whole recruitment process. But a

lot of LC couldn’t write even average number

of hours which they spend. “I am not able to

give an exact answer, because whole EB was

preaparing all the stuff connected with

recruitment (we don't have TM) but it seemed

like HUNDREDS!!” LC Łodź

Together as AIESEC in Poland we spend around

130 days in recruiting great people into

organization. It means that every LC spend

around 1 week on Assessments and

Review Boards and allocation.

58% 26%

11%

5%

Allocation

Before LCC

During LCC with earlierpreparation

During LCC

After

Recruitment

process


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6

OCP skipped Not enough number

of valuable TLP application

Low number of applications

High expectations during selection

process

Not recruiting people who couldn’t go for

LCC

Not enough number of members envolved

in recruitment process – main reason

in smaller LC’s

We crate smaller teams

Bigger realocation

in teams

Next new recruitment

Fast tracks

Connecting positions

Solutions:

Main reason not achieving Talent Plan goals:

october recruitment report 2013

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