ocean city council agenda for march 19, 2012

8/2/2019 Ocean City Council Agenda for March 19, 2012

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AGENDA

MAYOR AND CITY COUNCIL REGULAR SESSION

MONDAY, MARCH 19, 2012 6:00 P.M.

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

4. APPROVAL OF MINUTES

A. Pension Meeting February 15, 2012B. Work Session dated February 28, 2012

C. Regular Session #5 dated March 5, 2012

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

Proclamation Designating April 6, 2012 as Random Act of Kindness Day

6. PRIVATE EVENT PERMIT REQUESTS

A. Ride for the Feast Saturday, May 19, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Elana Kanter, Moveable Feast

B. Showell Elementary School First Grade Boardwalk Walk Friday, May 11, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Alvson Brabitz

C. Plein-Aire Artists Paint Ocean City Friday through Sunday, June 22 - 24, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Paige Ruby, Ocean City Art

League

D. Beach 5 Sand Soccer Series Saturday and Sunday, June 23 24, 2012Presented by: Lisa Mitchell, Private Events Coordinator and William Harte

E. Ocean City Cruzers June 3 & 10; July 8 & 22; August 5 & 19; September 9 & 23, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Ron Laustsen, OC Cruzers

and Glenn Irwin, Ocean City Development Corporation

F. Ambridge Area High School Steel Drum Band Performance Wednesday, June 20, 2012

Presented by: Lisa Mitchell, Private Events Coordinator and Todd Hartman, Band Director

7. PUBLIC HEARINGS

8. UNFINISHED BUSINESS


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9. NEW BUSINESS

A. 2012 Air Show Update and Request

Presented by: Bryan Lilley, Ocean City Air Show, LLC

B. Request to Support New Special EventsPresented by: Michael James and Steve Pappas, North OC Business Alliance

10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING

AND COMMUNITY DEVELOPMENT

Conditional Use Request to permit by conditional use in a R-3, General Residential District,

the installation of three (3) roof-mounted wind turbines at the site located on the west side of

Atlantic Avenue (Boardwalk) and known locally as 1405 Atlantic Avenue in the Town ofOcean City

Applicant: Joseph Bartell for Marguerite M. Villa Santa

11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS

12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading Ordinance 2012-12 to Amend Chapter 102 Entitled Vehicles for Hire

(to allow the taxi indicator roof light to be an ad carrier with specific size requirements)

B. Second Reading Ordinance 2012-13 to Authorize the Sale of Certain Municipal Real

Property (Mediterranean Drive street end)

C. Second Reading Ordinance 2012-14 to Authorize the Purchase of Real Property (4th

Street and Philadelphia Avenue)

13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER

A. Upcoming Bid Opening - 4th Street Property Building Demolition

B. Bid Award Recommendation for Security Cameras

C. Request Approval of Taxi Medallion Transfer

14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT

15. COMMENTS FROM THE MAYOR AND CITY COUNCIL


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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, MARCH 19, 2012

3 REPORT FROM CITY MANAGER ON UPCOMING

WORK SESSION


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4 APPROVAL OF MINUTES

A. Pension Meeting of February 15, 2012

B. Work Session - dated February 28, 2012

C. Regular Session #5 - dated March 5, 2012


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5 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

Proclamation Designating April 6, 2012 as Random Act of

Kindness Day


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RANDOMACTSOFKINDNESSDAYAPRIL6TH

Random acts of kindness are means by which we make deliberateattempts to brighten another persons day by doing something thoughtful, nice and caring forthem. Kindness is a way of showing others that they count and that even in the face of hostilityand selfishness, youre making a stand for kindness; and

WHEREAS, Mark Twain once said, kindness is the language the deaf can hear and the blindcan see;

WHEREAS, The Greek fable writer Aesop said, No act of kindness, however small, is everwasted;

WHEREAS, This will be a day for the entire community to be challenged to do something kindfor a friend or stranger for no reason hopefully, we can keep this spirit going every day; and

WHEREAS, Some examples of random acts of kindness are: personally thanking a police officer,EMT, fireman, veteran or city employee for their service; sending a handwritten note tosomeone that has made a difference in your life; sending an e-card saying the same; pay the tabfor the person behind you; taping quarters to a drink machine; taking flowers to the hospital ornursing home; and

WHEREAS, The words of commentator Cleveland Amory are even more true today, what the

world needs now is a new kind of army, the army of the kind.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, doproclaim April 6th, 2012 as

RANDOM ACTS OF KINDNESS DAY

in Ocean City and ask that our citizens perform random acts of kindness today and throughoutthe year.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Townof Ocean City, Maryland to be affixed this 19th day of March in the year of Our Lord twothousand and twelve.


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6 PRIVATE EVENT PERMIT REQUESTS

A. Ride for the Feast Saturday, May 19, 2012

Presented by: Lisa Mitchell, Private Events

Coordinator and Elana Kanter, Moveable Feast


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Sun Mon Tue Wed Thu Fri

1 2 3

Springfest4

Sprin

6

Springfest7 8 9 10 11

1st

Gr

Walk

13

Offshore Boat Race14 15

1st

Grade Boardwalk

Walk Rain Date

16 17

Cruisin OC18

Cruis

20

Cruisin OC

OC CROP Walk

21 22 23 24 25

27 28 29 30 31

PIS Dodgeball

May


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Ocean City Private Events

Name of Event: Ride for the Feast New Event: No

Date of Event: Saturday, May 19, 2012

Date Application Received: December 19, 2011 Application Fee Paid: Yes, $25.00

Date Routed: December 19, 2011Date Returned from All Departments: January 23, 2012 Total Cost to Town: $ 828.00

Things to Note:

This event would be a 140-mile bike ride from Ocean City, MD to Baltimore City to benefit Moveable Feast. Theevent will begin on Saturday at 7:30 am from 3rd Street and the Boardwalk. Cyclists will ride out onto 3rd Street toPhiladelphia Avenue, to Route 50, and make a left onto Route 611. Cyclists will obey all traffic and cycling laws.

Request a PA System and DJ to set up at the Plim Plaza Hotel.

All loading and unloading would take place at the Atlantic United Methodist Church.

Request additional parking of three (3) 24-foot trucks and one (1) 14-foot truck. Request this parking be at amunicipal lot or the WOC park n ride.

Request police escorts from the starting point to Route 611. Expected number of riders is 200, with 100 volunteers.

Comments from Department Representatives:

PUBLIC WORKS Early morning cruisers are lining up for Boardwalk Parade beginning at 27th Street. Staging offour trucks at Park n Ride could be an issue because car storage trailers are staged in this area. Otherwise there areno issues.

TRANSPORTATION Same weekend as Car Cruisin weekend. Historically, Council has allowed overnightparking of oversized vehicles and trailers at the WOC park n ride for the duration of that event. Therefore, issuance ofparking permits for this event may not be needed.

OCPD Traffic control at following intersections: 3rd Street & Baltimore Ave., 3rd St & Philadelphia Ave., 2nd St. &Philadelphia Ave., and 1st St. & Philadelphia Ave. Monitor the Boardwalk for pedestrian and bicyclists not associatedwith the event. One officer on bike to lead and one to follow race. Will also coordinate with the Worcester County

Sheriffs Dept. and the State Highway Administration for traffic control as route exits the corporate limits of the Townof Ocean City. Total cost to the department is estimated at $828.00.

RISK MANAGEMENT Insurance Certificate to be obtained and submitted prior to the event.

TOURISM, RECREATION & PARKS, OCBP, FIRE MARSHAL, and EMERGENCY SERVICES, OCCC Nocomments, concerns or costs.

Date on Council Agenda: March 19, 2012

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


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PRIVATE EVENT APPLICATIONTown of Occan Citv. MaN ON- R EF UNDA B L E APPLICATION FEE :S100.00 For Profit Applicants, $25.00 Non-Profit ApplicantsRETURN APPLICATION TO: Private Events CoordinatorTowr ofOcean CityRecreation and Patks200 125'h Street1,ffi:fily#L-,i"-""This is an application for use and is not a permit of use. No guarantee ol'availability oruse is made or implied by the acceptance ofthe application and fee.This application is to be complcted and forwarded to the Ocean City Special EventsDepaftment at least 90 days priol to the requested event. If an application is submittedless than 9O-days prior to the proposed start date, a late subnission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recuring events.Any rnisrepresentation in this application or deviation from the final agreed upon routeand/ol method of operation described herein may result in the immediate revocation ofthe pennit. Applicant's attention is directed to the accompanying information packet,entitled "Private Event Application Guidelines."AII questions on lhe applicalon must be fully answered. "Same as last year" or similaroomments are not acceptable responses. Ifa question does not apply, please write "N/4"in that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accon pny tlrs documenl.8100.00 For-Prortt Promoters and $25 Non-ProJit OrganztonsThe minimum fee for City propedy usage is $150 per day for For-Profit promolers and$25.00 per day for Non-Profit olganizations. Iror beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown da),s are also sub.iect to this fee assessment.r. rrrlcoFEVENI: Ki.)t h' +Jr< f (l,\]_ _2. IS THIS A NEW EVENT? |/I O -. DArr(s) oF EVENT. \l\Aar/ Jli ,) i,tL _- _4. STARTING & ENDING TIMES OII T::VENT: A

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5. PROJI]C]'ED SEI'-UP DATE (S) & TIMES: 'N I U

6. PROJECTED CLEAN-UP DATE (S) & I.IMES I I N

-

7. LOCATION (Describe area in which event shall be contained; be specific as to howlnuch area will be used, etc.):

,.t ^.(-u 1 (t..H a,,t AIL8.9. oRcANrzArroN REpRESENrrNc: \u\0vt(\d0 t-F,r7 ( l-"

APPLCANT'SNAME: I-\IN/1 V,ITI\P (

IO. MA]LINGADDRESS"1. 0 rovrp pl'ron *

12. IF ORGANIZATION IS NONPROFIT. YOU MUST SUBMIT A LETTRI. OFPROOFOF'NON-PROFII.SI.AI.US: \(21,__r*--13. oN-srrE EVENr cooRDrNAroR: Llqv\u Y11v1+{/!:_I4. OCEAN CI]'Y/LOCAL ADDRESS OF COORDINATOR;

I 5. COORDINATOI.'S CON] ACT NUMI]ERSwnn' !110'91?a - ]1LQ,OME:I.'AX: ttl-?''-)? -'!.1?- (o crit.t.: J!_A-*!,{-r -S__,tfiE-MAIL ADDRESS:Page 2 ol'9

tl


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NI

*if more space is needed, please attach additioual pages to thc back of this npplicfionI7. WHERE WILL EVENT I{EADQUARTERS BE LOCATED?.\\\\r,r rt\r r itnr rr-r\ nli,ii sr [\r i,t,r{zr

OTHER:I6. FULLY DESCRIBE TIJE EVENI'AN AI-L PROPOSED ACTIVITIES:

I8. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? 1\ IF SO, WHERE?

I9. FULLY DESCRIBE TI]E UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SU OFY . (lnclude locatio.,n, process,

20 WILL YOIJ SET IJP A.]UDGING AREA. P.A. SYSTEM,'fEN'TS,SCAFFOLDING, ETC.? IF SO, PLE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE:

21. DESCRIBE E CROWD PIIOCI]DURES YOU INI'END TOEMPLOY:

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORDERATIONS (Be aware that charges may be assessed.):

23, IIAVE ARRANGEMENTS BEEN MADE IOR MEDICALIF WHAT TY ls24. wHATrsYouRRArNPoLrcY? {otlM25, WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?\AltA

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT "COMFORT''(TOil-ETS. HAND WASHTNC. ETC.)? _wltn

27. DESCRIBE CONCESSIONS/SALE ITEMS REQURSTED:ItAltA

28. DESCRIBE ALL PROPUCT SAMPI-ING REQUESTED (SPECIFIC SIZES &QUANTITIES): V\t o

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT ITEES,CONCESSIONS, SPONSORSHIPS OR ANY OTI'IER SOURCE? \I'.,IF So, WHo WILL rl-IE PROCEEDS BsNeplrr tr\Vt l./\r. -T . \ 130. DESCRIBE [VENT PRIZES/AwARDS: il /n

-

3I, WILL YOU BE OFFERING A RAFFLE AT YOUR EVNT?PIcase forwald a copy of the approved "One Day Rfflc Pcrmit," to thc Private EventsCoo'dinator.32, WILL YOU BE ERECTING A TENT AT YOUR EVENT? 14,Pleasc forward a copy of thc aprrovcd "Tent Permit," from thc Office of the Fire Mashl tothe Private Events Coordinator.33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? IA OPlease forward a copy of the pproved "Air Support/Air-lDflatcd Structures Permit," to thc

PriYate Evcnts Coordinator.34. WILL YOU BE I-IAVING A BONFIRE AT YOUR EVENT? V\ Plcasc forward a copy of thc approvcd "Bonlirc Pcrmit," to thc Privatc Everts Coordinator,35. WILLYOUBEHAVINGFIREWORKSATYOUREVENT? IPlcase forward n copy of thc pprovcd "State of Maryland Fire Marshl Fireworks Permit," tothc Prvtc Evcnts Coordntor.36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOI-IOLIC BEVERAG]SAT YOUR EVENT? /'l O IF SO, PLEASE DESCRTBE INTENT (includebeveragetype,quantities,drinksizes,location,etc.):-

Plese forvrd a copy of thc approvcd "Onc Day Alcoltol Permif," if rcquircd, to fhe PrivteEvcDts Coordinator'.37. EXpEcrEDNUMBERoFpARrrcrpANrs, 20 rit\?,Ll___38. EXPECTED NUMBER oF spECrAroRS: \ollr{A ( \/J_ec_/l_-

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39

40.

IF YOUR EVENT TAKES PLACE ON THE BEACI-I, YOU MUST NOTIFY TIIEAPPROPRIATE BEACH FRANCHISE OWNER OIT TI"IE INTENDED EVENT.HAVE yOU DONE SO? y /4 WHO DrD yOU CONTACT2 __

(LARGER THAN t2 FT TALL, 8 FT WIDE A\1D/OR 20 FT. LONG)TIAVELING THE PARADE ROUTE: \I,Iq DESCRIBE:

WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTI-IE, TOWN OF OCEAN CITY (A refundable darnage/repair bond of $100.00 isrequired for each pajor end-item borrowed from the Town of Ocean,City):

4I. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, TIICHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? \i I'I IP SO. PLEASE ATTACI IED A COPYTO TIIE BACK OF THIS APPLICATION.Please forward a copy of the approycd "MDOT llighway Permit" to the Privtc DvcntsCoordinator once you receive it.

42. For prade organl,ers only: EXPECTED NUMBER OF OVERSIZED VEIIICLES

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS H D'TIE PAS'I'FIVE(s)YEARS: "0l - fic0l,t / C {v .\[/\\ ,^

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean City's sponsorship policy. The application willnot be approved without sponsors. .^lf no sponsors, please state "No Sponsors" in areaprovided below.): {

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.TsDIAGRAMINCLUDEDWTTHAPPLTCATION? VeS v NOA event diagrflm MUST be included for n evcnt to be considcrcd.

INSURANCE REOUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicant's own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall nalne the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the lnsurance Policy Addendum, showing theaddition ofthe Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCooldinator, no later than 3O-days before the private event.INSURANCE CERTIFICATE AND ADDENDUM_;

INCLUDED V/ITH APPLICATIONTO BE OBTAINED AND FORWARDED NO LATER'I]]AN TIIII]'Y(30) DAYS PR|OR TO THE EVjINTPEPS I CO LA EXCLUS IVE PRODUCT AG R EEMENT D ISC LOS URE :The applicant must comply with all provisions of the 'l'own's agreement with the PepsiCola Company of Salisbury as it pettains to the distribution or sales of beverages by the

LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

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applicant on Town propefty. The applicant agrees to sell, dispense or serve only PepsiCola beverages on Town premises for the duration ofthe permitted use.The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include sol't drinks, juices, sport drinks and bottled waters. The pelmittedbeverages include Pepsi, Diet Pepsi, Siera Mist. Dr. Pepper, Mountain f)ew, LiptonBrisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and otherproducts which Pepsi Cola rnay provide.I have read this disclosure andAPPLICANT'S SIGNATULOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions of all applicable ordinances of theTown of Ocean City. Specifically all perrnitted uses on or within 75 feet of theBoardwalk are required to comply with the provisiorrs of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities ol services.I have read this disclosure and will comply with a// provisions of the local ordinancesincluding Chapter 62 ofthe Town Code.

't - r ,.APPLICANT'S SIGNATURE \ \,r " - t 'rl', " -- \^ L. DATEHOLD HARMLESS CLAUSE:Permitted (organizationlapplicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or propey, dilectly or indirectly arising out of or in connectionwith the pennitted activity or the conduct of Permitted's operation. Permitled herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connecliott with theperrnitted activity or conduct of its operation or resulting frorn the negligence orinlentional acts or omissions of Permitted ot'its officels, agent and employees.APPI,ICANT'S SIGNATI]REMA NDATED C TA NG ES CA NC EL LATI ONApplicant undelstands that any event ol event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interlres with Public

that I will comply with its provisions.

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Wotks project(s) or any other necessary governmental function. Such action may bedirected at any tiure.APPLICANT.S SIGNATURE .'','.^^ I,* \,.. I'.^. o,trE t r.-\r ,., [-PN]VATE DVENT APPLICATION COMPLIANCE REOUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all .requiled submissionof materials.The applicant agrees to take full responsibility fol all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacernent and/or repair fesmay be assessed should such property be in an unacceptable condition.The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the perrnit. The applicant furlheragrees to comply with all conditions of the use perrnit, which may be lequired by theMayor and City Council of the Town.I have read and will copy with all application requ iremenls.APPLICANT'S SIGNA ATE

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Ride for the Feast 2012, Event Diagram

ections: Key:

Ride start at 3rd

& Boardwalk; Point A: Ride Start at 3rd

and Boardwalk

Cyclists will ride out onto 3rd

street; Point B: Ride Continues onto Route 611

Left onto Philadelphia Avenue; Point C: Atlantic United Methodist Church

Right onto Route 50, Ocean Gateway; 105 Fourth & Baltimore Streets, Ocean City, MD 21

Left onto Route 611, Stephen Decatur Highway.


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nt A: Ride Start at 3rd

and Boardwalk

nt B: Ride continues onto Route 611


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B. Showell Elementary School First Grade Boardwalk

Walk Friday, May 11, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and Alvson Brabitz


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Ocean City Special Events Private Events

Name of Event: Showell Elementary School 1st Grade Boardwalk Walk New Event: No

Date of Event: Friday, May 11, 2012 with a Rain Date of Tuesday, May 15, 2012

Date Application Received: December 7, 2011 Application Fee Paid: Exempt

Date Routed: December 7, 2011

Date Returned from All Departments: January 16, 2012 Total Cost to Town: No foreseen costs

Things to Note:

This event is the culminating activity of a four (4) week walking wellness unit. The students will walk 10

miles the distance from Showell to the O.C. Boardwalk during recess and Physical Ed. Classes to earn

the ability to compete in the Boardwalk Walk.

The participants will begin at the Inlet and then proceed to 27th Street. At the 27th Street beach they will eat

a brown bag lunch, then participate in a beach safety program presented by the OCBP.

The event coordinators request permission for the school buses to unload participants in the Inlet Parking

Lot then park on 27th

Street close to the Boardwalk, where they will stay until the event is completed.

The event coordinators request permission to use the public restrooms at 27th

Street.


PUBLIC WORKS Will post 27th St. for bus parking.

OCPD Will assign an officer from shift to monitor the event. Included duties 1-Be present at Inlet Lot for

child drop-off, 2-Assist with parking buses at 27th St., 3-Monitor event as it occurs/be a presence, 4-

Potentially be present at the end of event while children are loaded onto the buses.

RISK MANAGEMENT Boardwalk repairs will be completed prior to this event. Insurance Certificate to

be obtained.

TRANSPORTATION, FIRE MARSHAL, TOURISM, EMERGENCY SERVICES, OCCC, and REC &

PARKS No comments, concerns or costs.


Date Applicant Notified of Meeting:

Event Approved or Denied:


Date Permit Issued:

Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$35.00 For Profit Applicants, $15.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Special Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similarcomments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$35.00 For-Profit Applicants and $15 Non-Profit Applicants(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________Showell Elem. School First Grade Boardwalk Walk

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT: __________________________________________________Friday, May 11, 2012 with rain date of Tuesday, May 15, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________A rox. 10:30 a.m. until 1:30 .m.

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________N/A

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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

______________________________________________________________________N/A

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________

Extreme right lane of the Boardwalk for the walk from the Inlet to 27th St.Use of the beach area at 27th St. for our bag lunch and Beach Patrol Beach SafetyPresentation.

__________________________________________________________________________________________________________________________________________

8. APPLICANTS NAME: ________________________________________________.Al son Brabitz

9. ORGANIZATION REPRESENTING: _____________________________________Showell Elem. School

__________________________________________________________________________________________________________________________________________

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________11318 Showell School Rd., Berlin, MD 21811

11. WORK PHONE #_____________________HOME PHONE #__________________410-632-5350

FAX: _________________________ E:MAIL: _____________________________

410-600-0124

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________Worcester Count Public School

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Al son Brabitz

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

__________________________________________________________________________________________________________________________________________

29 Greenwood Ln., OceanPines, MD 21811

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-600-0124 410-632-5350

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

410-632-5359

brabtiza@ ahoo.com

717-870-6934

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: __________________________________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

The first grade students of Showell Elementary School will walk the length of the

Boardwalk. We will begin at the Inlet and proceed to 27

th

St. At 27

th

St. beach we willeat our brown bag lunch, then participate in a Beach Safety Program presented by theOCBP.This walk is the culminating activity of a 4-week walking wellness unit. The students will

alk 10 miles (the distance from Showell to the O.C. Boardwalk) during recess andw

hysical education classes to EARN the Boardwalk Walk.p

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________N/A

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

No

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

School busses will drop the children off in the inlet parking lot (near train station)and pick us up at 27th St.We would like permission to park our busses at 27th St. so we can get our lunchesand load to return to school.

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________No

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Teachers and parents will be with the children at all times to provide supervision.

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

We would like permission for our busses to enter the Inlet Parking lot to unload thechildren.We also request parking for our busses at 27th St. close to the Boardwalk so that we

can get our coolers and lunches off the busses and be able to safely load the childrenback on when we depart.

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will carry a cell phone and first aid kit

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________

Request rain date of Tuesaday, May 15, 2012

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will collect our trash and dispose of it properly.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________

We would like to use the public restrooms at 27th St.

________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________

N/A

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

________________________________________________________________________________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________

N/A

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Alcohol Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

No

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

No

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (includeNo

beverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________A rox. 115 children and 20 to 25 adults

38. EXPECTED NUMBER OF SPECTATORS: ________________________________N/A

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________

N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/rented city property): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A

________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.If you have not yet obtained this permit, please forward a copy of the approved HighwayPermit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________Same event 1994-1999 and 2002-2011

____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

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PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with the PepsiCola Company of Salisbury as it pertains to the distribution or sales of beverages by theapplicant on Town property. The applicant agrees to sell, dispense or serve only PepsiCola beverages on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks and bottled waters. The permittedbeverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, LiptonBrisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and otherproducts which Pepsi Cola may provide.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on File 12/2/11

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply withallprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 12/2/11

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair fees

may be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit which may be required by the Mayor andCity Council of the Town.

I have read and will copy with all special event application requirements.


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C. Plein-Aire Artist Paint Ocean City Friday through

Sunday, June 22 24, 2012

Presented by: Lisa Mitchell, Private Events and PaigeRuby, Ocean City Art League


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June

1

PIS

Mari

Chal

3

PIS Karaoke

Marines Pull-up

Challenge

PE OC Cruzers

4 5

PIS Karaoke &

Beach Volleyball

6

PIS - Basketball

7

PIS - Dodgeball

8

PIS

Mari

Chal

10

Air Show

PE Sand Duels

PIS KaraokeMarines Pull-up

Challenge

PE OC Cruzers

11 12

PIS Karaoke &

Beach Volleyball

13

PIS - Basketball

14

PIS - Dodgeball

15

PIS

17

ARTS ALIVE

PIS Karaoke

18 19

PIS Karaoke &

Beach Volleyball

20

PE Firemens

Parade

PE Ambridge HS

Steel Band

Performance

21 22

Plein

24

Beach 5 Sand Soccer

Plein-Aire

25 26 27 28 29


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D. Beach 5 Sand Soccer Series Saturday and Sunday,

June 23 24, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and William Harte


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Ocean City Private Events

Name of Event: Beach 5 Sand Soccer New Event: No

Date of Event: Saturday and Sunday, June 23 and 24, 2012

Date Application Received: October 25, 2011 Application Fee Paid: Yes/$100

Date Routed: October 25, 2011Date Returned from All Departments: January 9, 2012 Total Cost to Town: No foreseeable costs

Things to Note:

This event would consist of childrens soccer matches 5 versus 5 on 30x40 fields.

This one-day event would take place on Saturday, with a rain date of Sunday.

The event would set-up 20-30 soccer fields on the beach from Wicomico Street to 1st Street, but may only need toCaroline Street.

Set-up for the event would take place on Friday, unloading on Talbot Street.

Clean up of the event site would take place Saturday and Sunday, from 8-11 pm.

The event coordinators request to set-up tents on the beach near Dorchester and Caroline Streets.

The event coordinator will have sale items relative to the event, but no product sampling. Expected number of participants is 2,400.


RISK MANAGEMENT Insurance certificate to be obtained prior to the event.

OCPD Officers from shift will check on event periodically.

FIRE MARSHAL Need tent permits from the Office of the Fire Marshal.

PUBLIC WORKS The event coordinators must police the event area to keep the beach clean.

BEACH PATROL Event organizer must take a more active role that their event does not interfere with the access orpatrolling of the beach. The event must: (1) Not block the Dorchester Street ramp or the concrete pad on the east sideof the Boardwalk. The event sponsor must take responsibility to assure they, their participants and spectators do notblock these critical access points. (2) Be pro-active in keeping the accesses and tram lane clear. (3) Set-up at least 30-yards off the easternmost edge of the tram lane on the Boardwalk so OCBP vehicles can enter and exit the beach. (4)All loading/unloading in the area of the Dorchester Street ramp must occur before 8:00 a.m. and not resume until after7:00 p.m. (5) The playing area may not extend any further east than the wooden walkways, which are perpendicular tothe Boardwalk and extend to the waters edge. This provides a buffer zone between the event and beach patrons notinvolved with the event. This also provides an area of beach that is clear for emergency vehicle use. (6) If OCPBcloses the beach, the participants must also clear the beach until OCBP reopens the beach.

RECREATION & PARKS, EMERGENCY SERVICES, TRANSPORTATION, and OCCC No comments or costs.


Event Approved of Denied:


Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________Beach 5 Sand Soccer

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT ___________________________________________________June 23 & 24 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________6/23 8am to 9 m, 6/24 rain da

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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________6/22 - 10am

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________June 23 & 24 8 m to 11 m both da s7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Similar to past 4 years we would need the following blocks Wicomico through 1sttreets. This will be on the beach and chances are we will only need to Caroline or Talbot

Street.S

_______________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________William Harte/Beach 5 Sand Soccer.

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

Beach 5 Sand Soccer

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

PO Box 32105, Ralei h, NC 27622-2105

11. WORK PHONE #_____________________HOME PHONE #__________________919-607-0864 410-822-4693

FAX: _________________________ E:MAIL: [email protected]__

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: __________________________________________________________________________________________________________

N/A

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Bill Harte 443-418-7722/Jim Ku ec 919-625-2066

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

__________________________________________________________________________________________________________________________________________72 Hin ham Lane, Berlin, MD 21811

15. COORDINATORS CONTACT NUMBERS:

HOME: ___________________________WORK: ________________________410-822-4693 443-418-7722

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________Bill.harte@adidas.com

443-418-7722

OTHER: __________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

-20 to 30 fields-fields 30x40 yards each

-soccer on the beach-kids and parents enjoying sport

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Dorchester or Talbot Street

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

No

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

On 6/22 we will unload equipment items: goals, tables, tents, etc We will unload onalbot Street.T

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________Just tents

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

10 field marshals directing people/players.

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________

no

____________________________________________________________________


We will have trainer on site


____________________________________________________________________If it rains on Saturda we move the event to Sunda

____________________________________________________________________


We will handle clean-u

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________t-shirts, balls, socks s ecific to the event.

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A

____________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______yes____IF SO, WHO WILL THE PROCEEDS BENEFIT? _________________________________________beach 5 sand soccer___________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________trophies

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

no

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________no

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? _______no________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

no

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to

no

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ______No__IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________2,400 la ers

38. EXPECTED NUMBER OF SPECTATORS: ________________________________500 parents

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): _________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________Adidas, Bux s Salt Do , Euros ort, KwikGoal

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

THIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A

________________________________________________________________________________________________________________________________________.

____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______X

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

XX TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

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PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with the PepsiCola Company of Salisbury as it pertains to the distribution or sales of beverages by theapplicant on Town property. The applicant agrees to sell, dispense or serve only PepsiCola beverages on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks and bottled waters. The permittedbeverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, LiptonBrisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and otherproducts which Pepsi Cola may provide.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on file 10/18/11

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 10/18/11

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


Page 8 of 9


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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


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June

1

PIS

Mari

Chal

3

PIS Karaoke

Marines Pull-up

Challenge

PE OC Cruzers

4 5

PIS Karaoke &

Beach Volleyball

6

PIS - Basketball

7

PIS - Dodgeball

8

PIS

Mari

Chal

10

Air Show

PE Sand Duels

PIS KaraokeMarines Pull-up

Challenge

PE OC Cruzers

11 12

PIS Karaoke &

Beach Volleyball

13

PIS - Basketball

14

PIS - Dodgeball

15

PIS

17

ARTS ALIVE

PIS Karaoke

18 19

PIS Karaoke &

Beach Volleyball

20

PE Firemens

Parade

PE Ambridge HS

Steel Band

Performance

21 22

Plein

24

Beach 5 Sand Soccer

Plein-Aire

25 26 27 28 29


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1

Beach Lights -

Tentative

2 3

Beach Fireworks -

Tentative

4

July 4th Concerts and

Fireworks

5

Sunset Park Party

Nights

6

8

Beach Lights

Tentative

Sundaes in the Park

PE OC Cruzers

9 10

Beach Fireworks -

Tentative

11

Concerts on the

Beach

12

Sunset Park Party

Nights

13

15

Beach Lights

Tentative

Sundaes in the Park

16 17

Beach Fireworks -

Tentative

18

Concerts on the

Beach

19

Sunset Park Party

Nights

20

22

Beach Lights

Tentative

Sundaes in the Park

PE OC Cruzers

23 24

Beach Fireworks -

Tentative

25

Concerts on the

Beach

26

Sunset Park Party

Nights

27

29

Beach Lights

Tentative

Sundaes in the Park

30

Jesus at the Beach31

Jesus at the Beach

Beach Fireworks -

Tentative

July


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August

1

Jesus at the Beach

2 3

5

SIP

PE OC Cruzers

6 7 8

COB

9 10

12

SIP

13 14 15

COB

16

DEW Tour

17

DEW

19

SIP

DEW Tour

PE OC Cruzers

20 21 22

COB

23 24

26

SIP

27 28 29

COB

30 31


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September

2 3 4 5 6 7

9

PE OC Cruzers

10 11 12 13

PE - Bikefest

14

PE -

16

PE - Bikefest

17 18 19 20

SUNFEST

PE Sunfest Kite

Festival

21

SUN

PE

Festi

23

SUNFEST

PE Sunfest Kite

Festival

PE OC Cruzers

24 25 26 27 28

PE - W

30


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Ocean City Special Events Private Events

Name of Event: Ocean City Cruzers New Event: No

Date of Event: Sundays: June 3, 10, July 8, 22, August 5, 19 and September 9, 23, 2012

Date Application Received: January 30, 2012 Application Fee Paid: Yes/25.00

Beach Franchisee Notified: N/A

Date Routed: January 30, 2012

Date Returned from All Departments: February 23, 2012 Total Cost to Town: Minimal

Things to Note:

This proposed event is for an annual display of approximately 14 vehicles along Somerset Street Plaza,

between the Boardwalk and Baltimore Avenue.

Appropriate music may be played during the event, specific to the cars on display.


RISK MANAGEMENT Individual car owners need to have current auto insurance. PUBLIC WORKS Will provide 4 traffic cones for street end closure. Minimal cost to the department.

OCPD Patrol shifts will monitor. Please be aware that on June 10th, 3 other special events will be taking

place (All Wheel Drive Meet, Sand Duel and the OC Air Show) and on August 19th the Dew Tour will be

taking place.

FIRE MARSHAL If tents are to be used, coordinator must obtain a tent permit from the Office of the Fire

Marshal.

EMERGENCY SERVICES, TOURISM, OCBP, OCCC, TRANSPORTATION, and REC & PARKS No

comments, concerns or costs.


Date Applicant Notified of Meeting:

Event Approved or Denied:


Date Permit Issued:

Other:


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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

______________________________________________________________________ hour after event

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _______________________________________________________________________________________________________________________________________________________________________________________

Somerset Street Plaza, between the Boardwalk and Baltimore Ave.

_____________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANTS NAME: ________________________________________________OC Cruzers and OC Develo ment Cor

.

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

Ron Laustsen of OC Cruzers and Glenn Irwin, OCDC

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________108 Dorchester St., OCMD 21842

11. WORK PHONE #_____________________HOME PHONE #__________________410-289-7739

FAX: _________________________ E:MAIL: [email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________Federal ID Non-Profit 522222484

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Ron Laustsen of OC Cruzers

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ______________________________________________________________________________________________________________________________________________________________

32857 Dagsboro Rd., Parsonsburg, MD 21849

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

443-880-8356

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):________________________________________________________________________________________________________________________________________

See parking locations on the attached illustration.

____________________________________________________________________

________________________________________________________________________________________________________________________________________


N

The Town of Ocean City will be called for assistance as necessary.


____________________________________________________________________The event will be cancelled.

____________________________________________________________________


There are six public trash receptacles along the plaza. Trash disposal should be limited.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________

The public restrooms at Caroline St. and Worcester St. are close to the event.

________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________N/A

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

________________________________________________________________________________________________________________________________________

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________

N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/rented city property): __________________________________________________________________________________________________________________________________________________________________________________________

4 cones at Baltimore Ave to close vehicular traffic on to the streetand at Colony Apt. curb cut

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.If you have not yet obtained this permit, please forward a copy of the approved HighwayPermit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

The OC Cruzers were established 10 years ago. They have had many events includingSonerset St (past 9 years) and Dumsers Ice Cream (Route 50)

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________

OC Cruzers and OCDC banners to be displayed

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45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________

ocean city council agenda for march 19, 2012

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