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2018

NPMA ADVERTISING

OPPORTUNITIES

Value Through Professional

Asset Management

2 2018 NPMA ADVERTISING OPPORTUNITIES

TABLE OF CONTENTS

3 Introduction

4 Print Media

The Property Professional Magazine

Vendor Postal Mailing

5 Electronic/Web Advertising

Newsflash E-Newsletter

Special Interest Group (SIG) Online Forums

NPMA Website

Vendor Directory Listing

Vendor Spotlight Email

Vendor Spotlight Webinar

7 Live Events / Exhibits

NPMA National Education Seminar (NES)

NPMA Spring and Fall Educational Training Seminars

12 Advertising Policies and Contract

Order Form

Exhibitor Terms & Conditions

NPMA ADVERTISING

OPPORTUNITIES2018

QUESTIONS? READY TO SIGN UP? Call 404-477-5811 or email [email protected]! www.npma.org3 2018 NPMA ADVERTISING OPPORTUNITIES

NPMA is the leading membership association for asset management and fleet management professionals. For over 45 years, NPMA is committed to continuing its history of advancing the profession through leadership in education, standards, compliance, and certifications.

INTRODUCTION/MEMBER DEMOGRAPHICS

Over 45

Years

Over 3,300

Members

62Chapters

and growing

Our 3,300+members represent organizations in the public and private sectors, including corporations, federal, state and local government agencies, colleges and universities, scientific laboratories, hospitals, and medical facilities.

Representative Member Organizations

Contractors (Commercial Government)

Aerospace CorporationBAE SystemsBechtel CorporationBoeing CompanyCACI International IncDynCorp InternationalGeneral DynamicsHarris CorporationHoneywellL-3 CommunicationsLeidosLockheed MartinNorthrop GrummanRaytheonSAICUnited Launch Alliance

EducationBoston UniversityColorado State UniversityGeorgia Tech Research InstituteMIT Stanford UniversityTexas Tech UniversityUniversity of CaliforniaUniversity of FloridaUniversity of Texas

Research and DevelopmentBrookhaven National LaboratoryDraper LaboratoryOak Ridge National LaboratoryPacific Northwest National LabPrinceton Plasma Physics LabSandia National Laboratories

Federal Government DCMA Department of CommerceDepartment of DefenseDepartment of EducationDepartment of EnergyDepartment of Health and Human ServicesDepartment of Homeland SecurityDepartment of JusticeDepartment of LaborDepartment of StateDepartment of the InteriorDepartment of TransportationDepartment of TreasuryDepartment of AgricultureEnvironmental Protection AgencyGeneral Services AdministrationNASA

NPMA Members have input on purchasing decisions related to:

> Asset maintenance software

> Asset management consulting services

> Asset management software

> Auction services

> Disposition and recycling services

> Fleet management services

> Fleet management software

> Fleet vehicle purchases

> Mobile hardware

> Physical inventory services

> Real property services

> Real property software

> RFID hardware, services, software, and tags


PRINT MEDIA

THE PROPERTY PROFESSIONAL MAGAZINE

The bimonthly magazine is distributed both in print and electronically to all NPMA members and affiliated partners. Written by industry leaders; each issue contains educational articles, case studies, current events, and editorial columns pertaining to the association and the asset management profession. Premium position in The Property Professional magazine will be agreed upon by both parties and may include inside front cover, inside back cover or back cover.

Selection: Rates:

Full Page$800/per issue $2,500/annually*

Full Page$3,200/annually* (Premium position)

Half Page (Horizontal only)

$400/per issue $1,800/annually*

Quarter Page$350/per issue $1,200/annually*

*Annual rates include six issues per year

VENDOR POSTAL MAILING

NPMA will coordinate a postal mailing to all opt-in members on behalf of vendor to spotlight their products/services.

• Vendor to provide pre-assembled materials for mailing

• Vendor to ship pre-assembled materials to NPMA-designated mailing facility for addressing

Selection: Rates:

One Mailing:$1,000 + Mailing Expenses (contact NPMA for a quote)

Additional opportunities for exposure:

• Custom belly band: $3,800/per issue ◆ Includes the printing and assembly of the belly band ◆ Vendor to provide 18”w X 3”h 4CP high resolution artwork file

• Vendor provided brochure inserted in poly bag and mailed with magazine: $2,500/per issue ◆ Brochure must be no larger than 8.5”w x 11”h

Ad Specs:

Full Page including cover ads: 8.375”w x 10.875”h (add ¼” for bleed on covers)

Half-page (horizontal): 7”w x 4.5”h

Quarter-page: 3.5”w x 4.5”h

Ad must be submitted in a hi-res format

2018 The Property Professional Magazine Advertising Deadlines:

Issue # Ad to NPMA Mail Date

1 12/08/17 02/05/18

2 02/09/18 03/30/18

3 04/06/18 05/29/18

4 06/08/18 07/31/18

5* 08/17/18 10/04/18

6 10/12/18 12/04/18

*This issue will include highlights from the 2018 National Education Seminar (scheduled for August 6-9 in Chicago, IL)

Notes:

• Trim Size of publication: 8-3/8” x 10-7/8” (add ¼” to all four sides for bleed)

• Bleeds are available on full page ads and full page spreads only.

• Half and quarter page ad placement is at the discretion of the editorial staff and cannot be guaranteed.

• Payment must be received before inclusion of the ad in the publication.

Email ads to [email protected].

The Property Professional

> Direct Mail: Sent to over 3,300 members

> Electronic: Emailed to over 3,300 members and accessible to non-members

> Web Accessible: Archived on the NPMA website and available to the public

WWW.NPMA.ORG ISSN-1072-2858

02.2016

VOL 28 ISSUE 1

PROPERTYP R O F E S S I O N A L

T H E

Does Your Property System Account for New Contracts and Modifications? Here’s Why it Should!

PASSÉ?

OUTCOME/PROCESS OF “IDENTIFICATION”

IS THE

ALSO IN THIS ISSUE2016 NPMA Awards Calendar The Cycle Count. An Automated Approach to Managing High-Value,

Mission-Critical PropertyProperty Management Today“It’ll Take an Act of Congress”(Actually Yes...It Did)

2016 Election Nominees

Your Advertisement Here

WWW.NPMA.ORG

ISSN-1072-285806.2017VOL 29 ISSUE 3

PROPER

TY

P R O F E S S I O N A L

T H E

FEATURED IN THIS ISSUE

U.S. Government Property North of the Border

A Historical and Conceptual Framework for

Putting "Accountability" Back Into "Property"

Cross-Functional Teaming –

Plant Clearance Touchpoints

Tomorrow's Future is Here Today

Subcontractor Control –

Breaking Down the Requirement

INVOICE, RECEIPT

AND PROPERTY

TRANSFER (iRAPT)

AUTOMATING

ELECTRONIC

SUBMISSIONS TO


NEWSFLASH E-NEWSLETTER

The digital newsletter is distributed weekly to 3,300+ members and affiliated partners. Your ad will be linked to your designated URL. Each edition highlights important news and events relevant to NPMA members. Note: Ad position cannot be guaranteed

Selection: Rates:

Block ad for one month (four issues):

$400

Block ad for two month period (eight issues):

$650

Block ad for six month period (twenty-four issues):

$1,000

Block ad for one year (forty-eight issues):

$1,600

SPECIAL INTEREST GROUP (SIG) ONLINE FORUMS

The online SIG forums give members the opportunity to mentor, network, resolve problems and communicate best practices and trends with members that work within similar industries or disciplines.

SIG

Selection: Rates:

SIG Ad Specs:

Pixels = 400 (w) x 120 (h), jpg or gif

Ad SpecsPixels = 750(w) x 230(h) - jpg or gifYour logo and/or name or block ad will be linked to your designated URL.

Newsflash Data

> Emailed to over 3,300 members with the ability to be shared with non-members

> Posted on the NPMA website

> Average Open Rates: 45.9%

ELECTRONIC/WEB ADVERTISTING

SIG Forum advertisements will be located on SIG pages, similar to the ad shown above.

Contract Property Management

Excess Property and Disposition

Federal Property

Fleet

Hospitals and Medical Facilities

NASA and Contractors

Property Inventory Management

State and Local Government

Subcontractor Held Property

UID

University, College & Other Non-Profits

Banner Ad – One SIG Forum (two months): $300

Banner Ad – Two SIG Forums (two months): $500

Banner Ad – One SIG Forum (six months): $650

Banner Ad – Two SIG Forums (six months): $800

Banner Ad – One SIG forum (twelve months): $900

Banner Ad – Two SIG forums (twelve months): $1,000


EVENT ADVERTISING

NPMA WEBSITE The NPMA website (www.npma.org) is a key resource for both NPMA members and other professionals with an interest in the asset management field.

VENDOR DIRECTORY LISTINGMembers use the NPMA website to find vendors for products and services. Visit the website at http://www.npma.org/Vendors to view examples. A quick link to the Vendor Directory is accessible from the NPMA website home page.

Selection: Rates:

ONE CATEGORY100-word company description/message w/ logo (annually): $700

Listing for one year is complimentary with any advertising purchase of $1000 or more.

All directory listings include company name, logo, address, phone, fax and URL link to company website. Vendor Directory listings are valid for one calendar year.

VENDOR SPOTLIGHT EMAILNPMA will send email to all opt-in members on behalf of vendor to spotlight their products/services.Selection: Rates:

One Spotlight Email: $1,000

VENDOR SPOTLIGHT WEBINARNPMA will advertise and host a one-hour webinar on behalf of the vendor where the vendor is able to spotlight their products/services.

• The webinar will be advertised through one exclusive email to all opt-in NPMA members and two Newsflash articles (NPMA’s weekly email newsletter).

• The vendor will have the option to host their own webinar and provide registration information to NPMA for use in advertising materials.

• If hosted by NPMA, NPMA will provide a list of registered attendees to the vendor following the webinar.

• If hosted by NPMA, NPMA will store a link to a recording of the webinar for one year on the NPMA website.

Selection: Rates:

One Webinar: $1,500

2016-2017 Annual Website StatisticsUNIQUE VISITORS TOTAL VISITS PAGE VIEWS

80,400 153,703 550,203


LIVE EVENTS/EXHIBITS

BENEFITS OF EXHIBITING

• Reach managers and employees responsible for all aspects of asset and fleet management

• Reach public and private sectors in one location

• Reach highly motivated professionals looking for the latest and greatest to enhance their knowledge of products in the industry

The NPMA National Education Seminar (NES) is designed for managers, administrators, supervisors and employeesat all levels and in all aspects of asset management and fleet management in the public and private sectorswho are looking for the latest solutions for managing, controlling and protecting assets. NES is a robust, well-established event for NPMA which offers educational content on the entire lifecycle of property and assetcontrol that attracts serious professionals who have paid a significant fee to attend the seminar. As a result, you will meet highly motivated prospects who look forward to meeting with NES exhibitors like you for the latest and greatest to enhance their knowledge and use of products in the industry. So please join us and exhibit at NES 2018!

SEMINAR REGISTRATIONThe exhibit space packages include your choice of one NES badge (allows access to all NES educational sessions, activities and functions) or two Exhibit Hall access only badges per 10’x10’ exhibit space. You can broaden your NES experience, learn about the challenges that asset management professionals encounter every day, and meet more prospects outside of exhibit hours by choosing to participate in the full seminar.

EXHIBIT HALL TRAFFICThere are no educational sessions or training scheduled during Exhibit Hall hours. To ensure traffic in the Exhibit Hall, NPMA provides food and beverage during most exhibit hours. In addition, exhibits and educational sessions are located under one roof ensuring higher attendance at the exhibition.

Exposure

NPMA anticipates over 600 attendees and visitors to view the exhibits. Each exhibitor also gains additional exposure through a listing and description in the digital NES On-Site Guide.

Access

All exhibit packages include a copy of the post event opt-in attendee list for a one time follow up activity by the vendor.

Who Attends NES?

Attendees represent a wide range of organizations such as:

• Local Government Agencies

• State Government Agencies

• Federal Government Agencies such as DCMA, DHS, DOC, DOD, DOE, DOJ, DHHS, FAA, FEMA, GSA, NASA, USDA as well as other Agencies and Departments

• Educational Institutions including Universities, Colleges, and School Districts

• Manufacturing

• Government Contractor organizations

• Aerospace organizations

• Medical Facilities and Hospitals

• Research and Development

• Services and Consulting

NPMA 2018 NATIONAL EDUCATION SEMINAR AUGUST 6-9, 2018

CHICAGO MARRIOTT DOWNTOWN MAGNIFICENT MILE



WHO SHOULD EXHIBIT?

• Asset Management Software

• Barcode Software and Technology

• Consulting

• Control/Tracking Systems

• Disposal

• Fleet Management Software and Services

• Inventory Management

• Labels and Labeling Equipment

• Material Handling Equipment

• Online Auction Providers

• Purchasing Management Software

• RFID

• Recyclers

• Shipping Materials

• Surplus Sales

• Training/Publications

• Valuation

Do you have questions or need additional information about exhibits or sponsorships at NES 2017? Contact NPMA at [email protected] or 404-477-5811.

Booth SelectionBooth selection is based on a first-purchase, first-choice rule, so the action you take now secures a prime booth location for higher exposure that drives results.

One full conference badge is equivalent to two exhibit only access badges. Exhibitors have the option to purchase additional full access badges at $975.

10X10 Exhibit Package



Back and Side Drape Dividers X X X

ID Sign X X X

Wastebasket 1 2 4

6’ Table 1 2 4

Chairs 2 4 8

200-word description in electronic NES Onsite Guide

X X X

NES Event Badges 1 Full (or 2 Exhibit) 2 Full (or 4 Exhibit) 4 Full (or 8 Exhibit)

Inclusion in online NPMA Vendor Directory during 2018

X X X

Post event opt-in attendee list for one time use (email addresses)

X X X

On or before June 1, 2018 $2,100 $4,200 $8,400

After June 1, 2018 $2,250 $4,500 $9,000

Need a larger space?Contact us for more information



À LA CARTE SPONSORSHIP OPPORTUNITIES AT NESA sponsorship is an additional way to stand out from the crowd and have your message reach attendees before, during and after NES. By becoming a sponsor, you gain:

• Increased visibility and recognition for your company, organization, or solution

• Brand awareness and promotion

• Market exposure

• Return on your investment by generating interest and traffic to your booth (for those also exhibiting at NES)

Benefits for all NES sponsors also include:

• All sponsors will be acknowledged with prominent signage at the event.

• Publication/giveaway inserted in attendee bags (supplied by sponsor and pre-approved by Event Management). A $250 fee will be charged for this service for exhibitors who are not sponsors.

• Inclusion of logo and brief message (30 words or less) on sponsor page in the electronic NES On-site Guide

• Logo acknowledgement on Opening and Closing General Session slides

• Acknowledgement by NPMA President during Opening General Session

• Logo linked to your designated URL on the 2018 NES website

• Sponsor ribbons provided for sponsor representatives attending the event

À la Carte Options: Selection:

Pens: $1,000

60 Second Video Commercial: $1,000*

Logo on attendee bags: $1,500

Water Bottles: $2,000

Name Badge Lanyards: $3,000

Charging Station: $3,500

Continental Breakfast: $10,000

Reception: $10,000

Mobile Event App: Please contact NPMA HQ

for pricing details.

*Video Commercials will be played during the annual General Membership Meeting. Content can be provided by the sponsor organization or a message can be recorded on-site during NES.

Do you have additional questions or need additional information about exhibits or sponsorships at NES 2018? Contact NPMA at [email protected] or 404-477-5811.

Logistics details will be provided closer to seminar dates.



Executive Package Premium Package

6’ Table and 2 Chairs X X

Event Badges 1 2

Organization description and website included in the on-site guide

X X

Recognition in the opening and closing ceremonies

X X

Logo on event signage X X

Post-event opt-in attendee list (one-time use)

X X

SES or FES $750 $1050

SES and FES Combo $1400 $1800

Bronze Sponsor Silver Sponsor Gold Sponsor

Organization description and website included in the on-site guide

X X X

Recognition in the opening and closing ceremonies

X X X

Logo on sponsor signage X X X

1 Event Badge X X

Recognition as a sponsor at luncheon

X

SES or FES $400 $700 $1000

2018 SPRING EDUCATIONAL TRAINING SEMINARAPRIL 25-26 BALTIMORE, MARYLAND

2018 FALL EDUCATIONAL TRAINING SEMINARNOVEMBER 1-2 SAN DIEGO, CALIFORNIA

NPMA offers semi-annual educational training seminars to asset management professionals. Multiple sessions are offered in addition to networking opportunities with other professionals. Exhibitor displays of new technologies and services influencing asset management are always an important part of these events. NPMA hosts approximately 100 asset management professionals at these seminars on average with numerous opportunities for in depth conversations in a smaller setting. Attendees represent a wide range of organizations and sectors.



À LA CARTE SPONSORSHIP OPPORTUNITIESAdditional sponsorship opportunities are available for Spring and Fall seminars. Review the following options below or contact the NPMA HQ to discuss your sponsorship idea.

Lanyard: $1,000Only one sponsorship opportunity available.

• Logo placement on name badge lanyards

• Logo on sponsorship signage

Notebook or Pen: $500Only one sponsorship for each item.

• Logo placement on item


Tote Bags: $750Only one sponsorship opportunity available.

• Logo placement on bags


Lunch: $3,500

• Logo on display via slideshow during the meal

• Opportunity to present five minutes worth of information on stage during the meal

• Opportunity to include a printed piece or giveaway in the attendee bags (provided by sponsor)

Reception: $5,000Only one sponsorship opportunity available. If you have a partnering organization, co-hosting is available with a split fee.

• Logo on display via slideshow during the meal

• Opportunity to present five minutes worth of information on stage during the reception



Coffee or Afternoon Break: $2,500

• Logo on display at the coffee or snack station




POLICIES/CONTRACT

NPMA Advertising Policies and Contract

To protect the interests of its members and advertisers, NPMA has established these policies for advertising in any of its publications, on its website, or at events sponsored by the Association. All materials submitted as advertising are subject to acceptance at the sole discretion of NPMA. NPMA reserves the right to decline or cancel any advertisement, insertion order, space reservation, or position commitment at any time without cause. All advertisements must conform to the ethical and editorial standards and practices of NPMA. Membership numbers provided in this document are based on current data, as of November 2017, and cannot be guaranteed throughout the year. NPMA reserves the right to reject advertising that makes misleading claims or that uses art or words that impugn or degrade anyone on the basis of race, color, national origin, creed, disability, age, or sexual orientation.NPMA reserves the right to reject advertising that promotes illegal activity or activity detrimental or damaging to the Association and its mission.NPMA supports the Better Business Bureau’s Code of Advertising. Advertisers are subject to review by the Better Business Bureau. Advertisements are accepted upon representation that the advertiser is authorized to use the entire contents and subject matter thereof. Advertisements will not be included in any publications or on NPMA’s website until full payment has been received. In consideration of NPMA’s acceptance of such advertisements, the advertiser agrees to indemnify and hold harmless NPMA, its Board of Directors, and its officers, agents and employees from and against all loss, cost and expense, including reasonable attorney fees resulting from the publication or use of the advertisement. Submittal of advertising to NPMA constitutes acceptance to the above policies. These policies are subject to revision.

CONTACT INFORMATION

_____________________________________________________COMPANY/ORGANIZATION NAME____________________________________________________ADDRESS ____________________________________________________CITY/STATE/ZIP____________________________________________________CONTACT NAME____________________________________________________PHONE____________________________________________________EMAIL____________________________________________________FAX____________________________________________________WEBSITE____________________________________________________BY SUBMITTING THIS CONTRACT, I AGREE TO THE TERMS AND CONDITIONS AS LISTED IN THIS PROSPECTUS.

____________________________________________________PRINT NAME____________________________________________________SIGNATURE


The Property Professional Magazine

q Full page – 1 issue $800q Full page – 1 year $2,500q Full page – 1 year – premium $3,200q ½ page – 1 issue $400q ½ page – 1 year $1,800q ¼ page – 1 issue $350q ¼ page – 1 year $1,200

Belly band and mailing insertion options

q Custom belly band - 1 issue: $3,800q Brochure insert - 1 issue: $2,500

Newsflash

q Block ad – 1 month $400q Block ad – 2 months $650q Block ad – 6 months $1,000q Block ad – 1 year $1,600

SIG Online Forums

q 1 SIG – 2 months $300q 2 SIGs – 2 months $500q 1 SIG – 6 months $650q 2 SIGs – 6 months $800q 1 SIG – 12 months $900q 2 SIGs – 12 months $1,000

Vendor Directory/Spotlight Email

q Vendor Directory (1 Year) $700q Spotlight Email $1,000

Postal mailing and webinar options

q Vendor postal mailing $1,000 + Mailing Expenseq Vendor webinar $1,500

NES Exhibitor Packages

q 10’X10’ booth $2,100q 10’X20’ booth $4,200q 20’X20’ booth $8,400

À la Carte Sponsorships at NES

q Pen $1,000q Video Commercial $1,000q Bag $1,500q Water bottle $2.000q Lanyard $3,000q Charging Station $3,500q Coffee break $2,500q Continental breakfast $10,000q Reception $10,000q Mobile app (Contact NPMA for pricing)

SES/FES Exhibit/Sponsorship Opportunities (per event)

q Executive exhibitor $750q Premium exhibitor $1,050q Bronze sponsor $400q Silver sponsor $700q Gold sponsor $1,000

À la Carte Sponsorships at SES/FES

(per event)

q Bag $750q Notebook or pen $500q Lanyard $1,000q Breakfast $1,750q Lunch $3,500q Reception $5,000q Coffee break $2,500

Total Value

Make a donation to the NPMA FoundationTotal Donation Value

POLICIES/CONTRACT

Build your own package and save:Spend at least $10,000 and save 15%Spend at least $15,000 and save 20%

Contact us to create a custom package that’s right for your organization. [email protected] or 404-477-5811.

Learn more about the NPMA Foundationat http://www.npma.org/group/foundation


POLICIES/CONTRACT

THANK YOU! We look forward to working with you! If you have any questions or if you are interested in additional advertising options, please contact the National Office at 404-477-5811 or [email protected].

PAYMENT INFORMATION

Check (made payable to NPMA)Mail to:NPMA3525 Piedmont RdBuilding 5, Suite 300Atlanta, GA 30305Fax: 404.240.0998

_____________________________________________________ TOTAL AMOUNT APPROVED FOR BILLING

_____________________________________________________VISA MASTERCARD AMEX

_____________________________________________________CARDHOLDER NAME

_____________________________________________________CREDIT CARD NUMBER

_____________________________________________________EXPIRATION DATE

_____________________________________________________CCV

_____________________________________________________BILLING ADDRESS

_____________________________________________________BILLING CITY, STATE ZIP

_____________________________________________________CARDHOLDER SIGNATURE


POLICIES/CONTRACT

EXHIBITOR TERMS & CONDITIONSThrough the submission of this contract for the 2018 National Property Management Association seminar(s) listed above, exhibitor and all booth staff agree to the following terms and conditions. Please contact the NPMA Show Management with any questions. NPMA reserves the right to cancel a contract or deny access to the seminar to any exhibitor who fails to follow these rules.Note: For the purposes of this document, Show Management refers to the National Property Management Association and Meeting Expectations, their officers, directors, employees and agents.

Exhibit Space Agreement:

By submitting the agreement for exhibit space, the exhibitor releases Show Management from any and all liabilities to exhibitor, its agents, licensees or employees that may arise as a result of submission of an agreement or participation in this exhibit. Acceptance of an agreement does not imply endorsement by Show Management of the exhibitor’s products, nor does rejection imply lack of merit of product or manufacturer. Show Management has the sole right to determine eligibility of any company or product for inclusion in the tradeshow. Show Management has the right to move any exhibitor’s location in the exhibit hall for any reason.

General Contractor:

Exhibitor assumes full responsibility for their exhibit. Exhibitor understands that he/she must work with theshow’s General Contractor to obtain any necessary permits and to ensure booth meets Fire Marshall requirements.

Cancellation Policy:

Ad cancellations for The Property Professional Magazine must be submitted in writing to [email protected] or via fax to 404-240-0998 at least 15 days prior to the advertising deadlines listed on page 4. Cancellations for sponsorships and/or exhibit space must be submitted in writing to [email protected] or via fax to 404.240.0998 by the following deadlines: 2018 SES: March 13, 2018; 2018 NES: MAY 29, 2018; 2018 FES: October 2, 2018 to receive a 50% refund of the deposit. No refunds will be granted after these deadlines.

Subletting of Space:

Exhibitors may not assign, sublet or share any part of the space allotted to them, and may not advertise goods or services other than those manufactured or sold by them in the regular course of their business without the express written approval of Show Management.

Attendee List:

Any conference attendee lists provided to exhibitors will exclude attendees that have opted out of sharing their contact information.

Exhibit Space:

All exhibit opportunities are on a first-come, first-served basis. Show sponsors will receive first choice of booth location. Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled or otherwise fastened to the permanent structure of the building. Helium balloons are not permitted within the facility. Adhesive-backed decals, stickers and paint are not to be used or distributed anywhere on the premises.

Set-Up and Dismantling of Booth:

Exhibitors are required to adhere to set-up and dismantle times set by Show Management. Exhibits shall remain fully intact until the exhibit area has closed for the conference. Each exhibiting company should have a representative present at the exhibit area throughout the exhibit hours and during the set-up and dismantling of their booth. Additional literature, product, storage crates or packing materials may be stored under your assigned table as long as there are no protruding items from the sides. Exhibitor is responsible for ensuring their area is free from any debris, etc., that could cause harm to a conference attendee.

Shipping:

Exhibitors are responsible for the shipment and delivery of equipment and material with charges to be paid by the exhibitor. Shipments should arrive no sooner than the date designated in your exhibitor manual. Exhibitors are also responsible for arranging return shipments from the hotel and will be responsible for any storage, cleaning and shipping charges for materials left on the show floor after the conclusion of the event.


POLICIES/CONTRACT

Security:

Show Management, Meeting Expectations and the host hotel are not responsible for items taken from the exhibit spaces.

We highly recommend your personnel remove all personal and valuable items such as laptops, etc., from your exhibit space each evening.

Exhibitor Registration:

Exhibitor personnel are required to register online prior to the conference in order to receive a badge to gain access to the exhibit area and other conference activities. Your exhibit package determines the number of complimentary registration(s) your company will receive for the conference. Additional personnel may be registered under the applicable registration rate.

Insurance:

Exhibitor shall at all times during the term of this Agreement maintain at its cost, reasonable levels of the following types of insurance: general liability (for which $1,000,000 shall be deemed the minimum reasonable level), workers compensation liability, and if appropriate to the services rendered, automobile liability (including bodily injury and property damage), naming NPMA, the venue, (and others?) as additional insureds. Exhibitor shall provide NPMA with a certificate of insurance evidencing the required insurance coverage no less than thirty (30) days prior to Load-In date for each event. The limits of such policies do not limit Exhibitor’s liability to NPMA or the additional insureds.

Force Majeure: The performance of the Agreement is subject to any circumstances making it illegal or impossible to provide services or use hotel facilities, including Acts of God, war government regulations, disaster, strikes (except neither party may terminate or suspend this Agreement for strikes, labor disputes or work stoppages involving their respective employees or agents), civil disorder or curtailment of transportation facilities. This Agreement may be terminated for any one of the above reasons by written notice from one party to the other.

Indemnity:

Exhibitor agrees to indemnify Show Management, the host hotel, members, officers, directors, agents, other venues and employees of each of these entities and official general contractor against, and hold them harmless for, any claims arising out of the acts or negligence of the exhibitor, his agents, or employees, or out of labor disputes. Exhibitor further agrees to assume all risk and indemnify and hold harmless Show Management, the host hotel, members, officers, directors, agents and employees of each of these entities and official general contractor from an against any and all claims, liability expenses and damages of any kind or nature arising out of or in connection with damage to or loss of any property belonging to exhibitor or exhibitor’s employees, agents, contractors, representatives, patrons and/or guests.

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