November 8, 2011

Facilities Update and Board Report

Facilities & Governmental Relations

Thelma Meléndez de Santa Ana, Ph.D., SuperintendentJoe Dixon, Assistant SuperintendentTodd Butcher, Director, Construction

Tova K. Corman, Senior Facilities PlannerJessica Mears, Facilities Planner

Board of EducationJosé Alfredo Hernández, J.D., President

Rob Richardson, Vice President Audrey Yamagata-Noji, Ph.D., Clerk

John Palacio, Member Roman A. Reyna, Member

2

Purpose of Tonight’s Presentation

1. 2011-12 Williams Mandated Facilities Inspections

2. Tonight’s Facility Agenda Items Consent Action

3. Measure G Update

3

Williams Settlement Inspections

Deficiencies Corrected

2008-09

2009-10

2010-11

2011-12

296 296

204 204

4 4

0 n/a

4

Consent Calendar Items

1.18 Hoover Elementary Deductive Change Order

1.19 Hoover Elementary Notice of Completion

1.20 MacArthur Fundamental Intermediate Notice of Completion

1.21 – 1.24

Spurgeon Intermediate Notices of Completion

1.25 Spurgeon Intermediate Notices of Completion Remove from agenda

1.26-1.29 Spurgeon Intermediate Notices of Completion

1.30 & 1.31 Spurgeon Intermediate Notices of Completion Remove from agenda

1.32 Spurgeon Intermediate Notices of Completion

5

17.0 Authorization to Award Contract for Replacement of Roofing System at District Office

• Fund 49 – Intended for support facilities

18.0

Authorization to Obtain Bids for Modernization Projects at Various sites Under Modernization Program

• Additional information to follow

19.0 Acceptance of Withdrawal Letter From National Demolition Contractors for Bid Package No. 1 Removal of Hazardous Material From Unoccupied Property at 1020 N. Broadway in Santa Ana

20.0

Authorization to Award Contract for Bid Package No. 1 Removal of Hazardous Material From Unoccupied Property at 1020 N. Broadway in Santa Ana

•Contingent on Reimbursement Agreement with El Sol Science and Arts Academy

21.0

Authorization to Award Contract for Bid Package No. 2 Demolition of Building at Unoccupied Property at 1020 N. Broadway in Santa Ana

• Contingent on Reimbursement Agreement with El Sol Science and Arts Academy

Action Agenda Items

6

• $1 billion apportioned by State Allocation Board in December

• 90 days to be under contract for 50% of the project

• Requesting authorization to bid 23 projects

Priorities in Funding

Agenda Item 18.0

77

Priorities in FundingSchool  State Share District Match Total Project

Cumulative Amount

Construction Cost

1 Adams $ 1,287,806 $ 858,537 $ 2,146,343 $ 71,882,481 $ 1,609,758

2 Madison $ 611,449 $ 407,633 $ 1,019,082 $ 80,896,373 $ 764,311

3 McFadden $ 2,050,338 $ 1,366,892 $ 3,417,230 $ 108,002,923 $ 2,562,923

4 Remington $ 2,762,292 $ 1,841,528 $ 4,603,820 $ 110,786,259 $ 3,452,865

5 Roosevelt $ 1,722,837 $ 1,148,558 $ 2,871,395 $ 166,961,301 $ 2,153,546

6 Muir $ 1,052,130 $ 701,420 $ 1,753,550 $ 177,202,781 $ 1,315,163

7 Carr $ 3,270,923 $ 2,180,615 $ 5,451,538 $ 180,473,704 $ 4,088,654

8 Spurgeon $ 5,781,010 $ 3,854,007 $ 9,635,017 $ 193,611,915 $ 7,226,263

9 Martin $ 941,935 $ 627,957 $ 1,569,892 $ 194,553,850 $ 1,177,419

10 Lowell $ 2,170,509 $ 1,447,006 $ 3,617,515 $ 204,059,977 $ 2,713,136

11 Greenville $ 3,311,733 $ 2,207,822 $ 5,519,555 $ 215,773,796 $ 4,139,666

12 Lathrop $ 2,503,759 $ 1,669,173 $ 4,172,932 $ 218,277,555 $ 3,129,699

13 Franklin $ 1,320,269 $ 880,179 $ 2,200,448 $ 219,597,824 $ 1,650,336

14 Monte Vista $ 963,659 $ 642,439 $ 1,606,098 $ 220,561,483 $ 1,204,574

15 Sierra $ 1,556,663 $ 1,037,775 $ 2,594,438 $ 233,108,517 $ 1,945,829

16 Jefferson $ 2,429,430 $ 1,619,620 $ 4,049,050 $ 332,612,260 $ 3,036,788

17 Wilson $ 3,700,619 $ 2,467,079 $ 6,167,698 $ 489,711,372 $ 4,625,774

18 Santa Ana $ 14,975,661 $ 9,983,774 $ 24,959,435 $ 582,157,536 $ 18,719,576

19 Fremont $ 1,539,948 $ 1,026,632 $ 2,566,580 $ 592,686,317 $ 1,924,935

20 Monroe $ 1,406,242 $ 937,495 $ 2,343,737 $ 602,317,032 $ 1,757,803

21 Taft $ 1,352,683 $ 901,789 $ 2,254,472 $ 715,336,695 $ 1,690,854

22 Santiago $ 2,383,229 $ 1,588,819 $ 3,972,048 $ 960,293,516 $ 2,979,036

23 Harvey $ 1,587,990 $ 1,058,660 $ 2,646,650 $ 988,963,453 $ 1,984,988

24 Edison $ 1,867,720 $ 1,245,147 $ 3,112,867 $ 1,005,462,633 $ 2,334,650

Total $ 62,550,834 $ 41,700,556 $ 104,251,390  n/a $ 78,188,543

Agenda Item 18.0

88

Anticipated MOD Project Scopes

School ADA

Carpet

Casework

Projector

Doors

Fountains

Electrical

Fencing

Fire Alarm

Gym Upgrade

HVAC

Landscaping

Layout

Lighting

PA System

Painting

Parking

Paving

Stage Lift

Playground

Plumbing

Restrooms

Science

Shelter

Theater

Windows

Adams x x x x x x

Madison x x x x

McFadden x x x x x x x x x

Remington x x x x x x x x x x x x x x

Roosevelt x x x x x x x

Muir x x x x x x x x x x x x x x x x x

Carr x x x x x x x x x x x x x x x x x

Spurgeon x x x x x x x x x

Martin x x x x x x x x

Lowell x x x x x x x x x x x x x x x x x x

Greenville x x x x x x x x x x x x x x

99

School ADA

Carpet

Casework

Projector

Doors

Fountains

Electrical

Fencing

Fire Alarm

Gym Upgrade

HVAC

Landscaping

Layout

Lighting

PA System

Painting

Parking

Paving

Stage Lift

Playground

Plumbing

Restrooms

Science

Shelter

Theater

Windows

Lathrop x x x x

Franklin x x x x x x x x

Monte Vista x x x x x x x x x x x x x x

Sierra x x x x x x x x x x x x x x x

Jefferson x x x x x x x x x

Wilson x x x x x x x x x x x x x x x x x x x x x

Fremont x x x x x x x x x x x x x x x x

Monroe x x x x x x x x x x x x x

Taft x x x x x x x x

Santiago x x x x x x x x x x x x x

Harvey x x x x x x x x x x x x x x x x x x x

Edison x x x x x x x x x x x x x x x x x x x x x

Anticipated MOD Project Scopes

10

Critically Overcrowded Schools (COS) Project Savings

Priority ProjectAdditional

State Funds Identified

COS-Savings Funds

Needed

Total COS-Savings Available

$17,294,018

1 Mitchell CDC $3.5 MOD $5.6M $11,694,018

2 Garfield ES $3.6 ORG $1.1M $10,594,018

3 Santiago K-8 n/a $1M $9, 594,018

4 Franklin ES $2.5 ORG $2.5 $7,094,018

5 King ES $2.8 ORG $2.8 $4,294,018

6 Wilson ES $1.4 ORG $1.4 $2,894,018

$13,800,000

COS-Savings Contingency $2,894,018

Additional Funding Identified

11

Revenue

Revenue Funding 2008 2009 2010 2011 2012 2013

Measure G - 1st Sale $99,997,856          

Measure G - 2nd Sale   $34,861,114        

Measure G - 3rd Sale     $28,407,365      

1st - QSCB   $19,240,000        

2nd - QSCB     $17,535,000      

State Funding $35,546,620 $9,686,868 $56,948,184 $37,805,496 $62,550,834  $13,800,000

ERP Funding   $3,146,627        

E-Rate Reimbursement       $1,257,667 $3,662,244  

Year Total $135,544,476 $66,934,609 $102,890,549 $39,063,163 $3,662,244 $13,800,000

Total Program   $135,544,476 $202,479,085 $305,369,634 $344,432,797 $410,645,875 $424,445,875

Measure G Leverage

12

Bond Campaign Language:

“Vote to repair and upgrade our local schools and allow our District to receive $120,000,000 in State grants.”

Note: Due to significant project efficiencies under the ORG program, Measure G funds will become available to support additional high-priority capital outlay projects. Unused State funding will be returned to the State School Facility Program.

Identified Matching Funds

13

Construction Projects Completed/Underway

School Scope ProgressCOS Projects

Carr IS Two-story, 16-classroom building and site work Completed 2009

Diamond ES Two-story, 16-classroom building and site work Completed 2009

Greenville FES Two-story, 20-classroom building, parking lot, and site work Completed 2009

Kennedy ES Two-story, 24-classroom building, parking lot, and site work Completed 2010

Lowell ES Two-story, 16-classroom building and site work Completed 2009

Madison ES Two-story, 32-classroom building, parking lot, and site work Completed 2010

Martin ES Two-story, 16-classroom building, parking lot, and site work Completed 2009

Santiago ES Two-story, 16-classroom building, , parking lot, and site work Completed 2009

MOD Projects

Lincoln ES Lunch shelters, PA system, new entryway, fencing Completed 2009

Santa Ana HS Historic restoration, modernization, technology upgrades Underway

Hoover ES Modernization, wall configuration, classroom and restroom upgrades Substantially Complete

Jackson ES Modernization, classroom and restroom upgrades Substantially Complete

MacArthur FIS New 12-classroom building, with new restrooms, site work, technology Underway

Saddleback HS Modernization, wall configuration, classroom and restroom upgrades Underway

Sepulveda ES ADA upgrades, technology Substantially Complete

Willard IS Modernization, classroom and restroom upgrades Underway

14

School Scope ProgressORG Projects

Century HS Two-story 40-classroom building, artificial track /synthetic turf, site work, fencing, technology

To be completed December 2011

Heninger ES Two-story 20-classroom building, site work, new parking lot, fencing, technology

Substantially Complete

Santa Ana HS Two-story 29-classroom building, artificial track /synthetic turf, site work, fencing, technology

Substantially Complete

Sierra IS Two-story 29-classroom building, site work, fencing, technologySubstantially

Complete

Spurgeon IS Two-story 16-classroom building, site work, fencing, technologySubstantially

Complete

Davis ES Two-story 12-classroom building, site work, fencing, technology Underway

Edison ES Two-story 24-classroom building, new parking lot, site work, fencing, technology

Underway

Joint Use Project

Segerstrom FHS 50 Meter swimming pool, locker rooms, bleachers Completed 2010

Energy Efficiency Project

Saddleback HSSolar photovoltaic system, solar panels and solar shade trees, solar thermal heating, roof, HVAC units

Completed 2010

Construction Projects Completed/Underway

15

Project Summary

PlannedProjects

Substantially Completed

Immediate Results Projects (IRP) 129 129

Critically Overcrowded Schools (COS) 8 8

Overcrowding Relief Grant (ORG) 7 5

Modernization (MOD) 32 4

COS-Savings 6 0

Solar 1 1

Career Technical Education Grant (CTE) 7 7

Joint Use 3 1

Emergency Repair Program (ERP) 17 13

TOTAL 210 168

1616

17.0 Authorization to Award Contract for Replacement of Roofing System at District Office

• Fund 49 – Intended for support facilities

18.0

Authorization to Obtain Bids for Modernization Projects at Various sites Under Modernization Program

• Additional information to follow

19.0 Acceptance of Withdrawal Letter From National Demolition Contractors for Bid Package No. 1 Removal of Hazardous Material From Unoccupied Property at 1020 N. Broadway in Santa Ana

20.0

Authorization to Award Contract for Bid Package No. 1 Removal of Hazardous Material From Unoccupied Property at 1020 N. Broadway in Santa Ana

•Contingent on Reimbursement Agreement with El Sol Science and Arts Academy

21.0

Authorization to Award Contract for Bid Package No. 2 Demolition of Building at Unoccupied Property at 1020 N. Broadway in Santa Ana

• Contingent on Reimbursement Agreement with El Sol Science and Arts Academy

Action Agenda Items