november 7, 2014 cmsd and charter school application orientation

NOVEMBER 7 , 2014

CMSD and Charter School Application

Orientation

AGENDA

• Welcome and Introduction

• Overview of Portfolio Strategy and Cleveland Plan

• Sponsorship• Overview of Application for Sponsorship

• Components of the Sponsorship Application

• Partnership• Overview of Application for Partnership

• Components of the Partnership Application

• Gates Compact• Overview and Update

• Wrap up/General Questions

CLEVELAND: A PORTFOLIO CITY

Portfolio Strategy

Sources of Support

Extensive public

engagement

Good choices

for families

Performance-based

accountability for all schools

Student-based

funding for all schools

School Autonomy

Talent-seeking strategy

THE CLEVELAND PLAN

• It’s about Cleveland, not CMSD. Developed by broad range of stakeholders, from Mayor Jackson to the business community to district and charter schools.

• It’s focused on quality. Based on the portfolio model, the Cleveland Plan aims to ensure that all students attend a high-quality school.

• It’s agnostic as to the type of public school. Key to plan: growing number of high-performing district and charter schools and closing and replacing failing schools.

OVERVIEW OF SPONSORSHIP APPLICATION

• Applications available on websitehttp://www.clevelandmetroschools.org/charters

• Intent to Apply Due Nov. 15• Email to [email protected] the

following:• Name of applicant• Lead applicant phone number• Lead applicant email• Whether this is a new school or one switching sponsors• Name of school• Geographic location

http://www.clevelandmetroschools.org/charters

http://www.clevelandmetroschools.org/charters


• Final Applications Due Monday, Dec. 15 by 4 p.m.• Must submit one paper copy and one flash drive• Any discrepancy between the paper and electronic version

will be resolved in favor of electronic version• Flash drive includes application and attachments• Pages 12-14 of application list acceptable formats for files• Acceptable formats are MS Word, MS Excel for Budget, and

Adobe for certain sections

• Application can be mailed or dropped off in person at:• 1111 Superior Avenue East, Suite 1714• ATTN: Evelyn Holmes• Cleveland, OH 44114


Timeline for Sponsorship

Nov. 15 Intent to Apply due

Dec. 15 Complete Application Due

Dec. 16-Jan. 9Applications evaluated

Jan. 20-22 Interviews with Applicants

Feb. 10 CMSD Board Reviews Applications

Feb. 24 Board Votes on Applications

March 15 Date by which preliminary

agreements must be signed


Resources for applications• Information on Cleveland Plan

http://www.clevelandmetroschools.org/Page/532

• Ohio Department of Ed information

http://education.ohio.gov/Topics/School-Choice/Community-Schools

• OAPCS Charter Law Guidebook

http://www.oapcs.org/files/u1255/Ohio_Charter_Law_Guidebook_Oct_2014_Version.pdf

• OAPCS New School Development Handbook

http://www.oapcs.org/resources/starting-a-charter-school











COMPONENTS OF SPONSORSHIP APPLICATION

Sections 1 – 4• Sec. 1: Basic info (name, contact info, statement that

applicant is over age 18)

• Sec. 2: Mission statement

• Sec. 3: Executive summary, no more than 2,000 words

• Emphasize need for school

• Explain how school will likely improve student learning

• Summarize how leadership and governance structure will lead to a strong school

• Summarize how financial plan supports success

• Sec. 4: Enrollment plan, by year


Sections 5 and 6• Sec. 5: Have you filed any other applications?• Sec. 6: Affiliation with other organization

• May work more than one, complete for all• Generally, these organizations are non profits that offer fees

for service or free of charge, or are management organizations that take a flat percentage of school’s income in exchange for provision of services

• Explain nature and purpose of school’s relationship with organization and describe how school’s governing board will manage that relationship

• Include letter of intent from organization (s)• Note that no more than 40 percent of a school’s governing

board can be affiliated with any other single entity• Fill out even if you do not have any other affiliations


Sections 7 and 8• Section 7: Calendar and daily/weekly schedule

• Section 8: Academic Program Describe:• Instructional strategies• Culture-building approach• Support for special needs students• Support for other at-risk student populations


• Section 9: Achievement, Organizational, Financial Goals• Include indicators, measures, metrics, targets• CMSD requires schools to set absolute goals, comparative

goals, and growth goals for academics• CMSD also requires organizational and financial goalsIndicator Measure Metric Target

Student Growth Are students making expected academic growth compared to peers?

Percent of students at proficient

Year 1: BaselineYear 2: 10 percent improvement over baseline

Near term financial health

Current ratio Current assets divided by current liabilities

Year 1: Ratio between 1 and 1.0Year 2: Ratio

Governance Is the school complying with governance requirements?

School materially complies with rules and regulations regarding governing board

Year 1: Material compliance with all rules and regsYear 2: Same


Sections 10 and 11• Sec. 10: Use of High Quality Assessments• Explain plan for selecting or developing assessments• Identify who will administer, collect, and analyze data• Explain how the stakeholders for school will use the assessments

and for what purpose• Ability to show evidence of student achievement will be key

• Sec. 11: Curriculum• Describe in detail that materials that will be used• Cite research to show curriculum and methods have been successful• Provide two sample lesson plans• Explain how curriculum is aligned with Ohio standards and, if

applicable, school-specific standards• Include curricula map or timeline for development


Sections 12, 13, and 14• Sec. 12: Prof. Development• What PD will be offered, and how will it meet school goals

and student needs?

• Sec. 13: Special Student Populations• Describe identification of, and plans to support, students

with disabilities, gifted students, LEP, and homeless students.

• Sec. 14: High school graduation requirements• If not applicable, indicate• How will school meet ODE’s grad requirements?


Sections 15 and 16• Sec. 15: Organizational Plan and Staffing Chart• Identify plans for first five years• Must align with budget• Indicate reporting structure • If school contracts out, the org chart must reflect the

relationship

• Sec. 16: School Leadership• Demonstrate capacity of leaders• If leaders not selected, describe attributes desired• How will this leadership team lead the school to success?


Sections 17 and 18• Sec. 17: Parent and Community Engagement• Address need for and interest in school• How will school attract students?• Describe plans for parent engagement if school opens• What other community groups will school work with?

• Sec. 18: Trustee Qualifications and Proposed Board of Trustees• Must provide resumes or CVs for board• Each member must complete and sign questionnaire


Sections 19 and 20

• Sec. 19: Budgets and Budget Narrative

• Sec. 20: Budget Soundness

For more info, contact:Michael Bowen, CMSD Director of [email protected]


Sections 21, 22, and 23• Section 21: Insurance• Identify requirements list providers the school will consider• Provide confidence that school understands requirements

and will comply if accepted to open

• Section 22: Facility• Describe, if known, the building and location. Provide info

on cost, owner, financing, lease arrangements, etc.• If not known, describe target areas and provide info on

what features will be required for the school

• Section 23: Timeline• Submit proposed timeline from contract signing to opening

OVERVIEW OF PARTNERSHIP APPLICATION

• Partnering, defined: A charter school located in Cleveland that is either sponsored by CMSD or signs an agreement whereby the district and charter school agree to endorse each other’s programs• Partnering schools share in proceeds of local

education levy• Partnering schools agree to the following:• Have enrollment data noted on CMSD district report card,

and have their academic performance data combined with comparable data from CMSD schools for district report card

• Partnering schools also agree to administer a conditions of learning survey

• Partnering schools are part of the Cleveland Quality Schools Network


CMSD currently has 14 partners• All 8 sponsored schools are partners• In addition, partners include Stepstone Academy, Village Prep Woodland Hills, the Intergenerational School, Lakeshore Intergenerational, Northeast Ohio College Preparatory, and Cleveland College Preparatory


• Applications for partnership due Nov. 18, 2014

• Applications for partnership on CMSD website:http://www.clevelandmetroschools.org/Page/6142

• Similar to sponsorship application, partnership applications must be submitted to Evelyn Holmes by 4 p.m. on deadline.

• Applicants must submit one paper copy and one electronic version (flash drive).

• Acceptable formats for files are MS Word, MS Excel, and Adobe PDF.




Timeline for Partnership

Oct. 31 Applications released on CMSD website

Nov. 18 Applications due by 4 p.m.

Nov. 18-Dec.8 Evaluation of partner applications

Dec. 9 CMSD Board Reviews Partner Applications

Dec. 16 CMSD Board Votes on Partner Applications

Early 2015 Approved partners receive levy funds

COMPONENTS OF PARTNERSHIP APPLICATION

• Similar application requirements to sponsorship (mission, vision, performance info)

• Partnership is for existing schools; it looks more and what you are doing than what you plan to do

• Application must includes evidence, via a statement from your school sponsor, that school is adhering to law, rules, and regulations

• Application must include willingness to 1) align with the Cleveland Plan “roll up,” 2) administer the Conditions For Learning survey, and 3) participate in the Cleveland Quality Schools Network

COMPONENTS OF PARTNERSHIP APPLICATION

Section 5 : Partnering Rationale • Why does the school want to partner with CMSD?

• How is the school aligning with the goals of the Cleveland Plan (e.g., creating seats in high-quality schools)?

• Show a deep understanding of the Cleveland Plan and the capacity to be a true partner

Section 7: Affiliated Organizations• Similar to sponsorship, applicants must detail any formal

relationships with affiliated organizations and describe how the school boards holds those organizations accountable

Section 11: Budget and Budget Narrative • Applicants must provide 14-15 annual budget and previous

budgets (past 2 years)• Applicants are required to annually report disposition of levied

funds, providing types and amount of expenditures

GATES COMPACT

• Planning period through June 2015

• Focus on key three areas:1) district facilities2) Improving special ed needs, service delivery, and

resources3) Exploring how charters can address needs of lowest

performing district schools

november 7, 2014 cmsd and charter school application orientation

Documents