northern arizona council of governments serving. solving. shaping. sustaining. northern arizona...

Northern ArizonaCouncil of Governments

Serving. Solving. Shaping. Sustaining.

Northern Arizona Council of Governments



Councils of Governments• Multi-agency regional organizations established to

foster intergovernmental collaboration; coordinate, deliver and manage federal and state programs; support local governments (planning, infrastructure funds)

• Program portfolios vary widely among COGs in Arizona and across the country

• NACOG is one of largest and most diverse COGs in terms of geography, programs and staff



Councils of Governments• Six COGs in Arizona created by Executive Order in

1970 (single and multi-county regions)• NACOG incorporated in 1975; some programs pre-

date the agency• 540 multi-agency regional planning organizations

across the U.S.• Known by many names including regional councils,

associations of governments, regional planning commissions



Arizona COGs



NACOG’s Mission

NACOG members recognize that effective long range planning and many social

service delivery systems make sense on a regional basis through comprehensive and coordinated treatment rather than

treated as single problems on single levels or single subjects treated by single

purpose agencies.



NACOG at a Glance

• NACOG has an annual operating budget of approximately $32.5 million

• In its four-county service area NACOG has:– 35 sites– 520 employees



Agency Governance• Regional Council – Board of Directors comprised of:

– Local elected officials– Appointed private sector representatives– Head Start representative– State legislators

• Program level policy and advisory committees including:– Head Start, Economic Development, Aging,

Transportation, Community Services



NACOG Organizational ChartRegional Council

Executive Director

Head Start/Early Head Start

Division

Health

Dental

Nutrition

Parent Involvement

Disabilities

Home Base

Child Care

Economic/Workforce

Development Division

Economic Development

District

Workforce Investment Act

Employment/Training

One-Stop Center

Transportation Assistance

Business Assistance Center

Planning Division

Population & Demographics

Transit Planning

Transportation Planning

Water Quality Planning

Community Service Planning

Human & Community

Services Division

Area Agency on Aging

Community Services

Department

Community Development Block Grant

Homeownership Counseling

Housing Rehabilitation

Weatherization

Human Resources Fiscal



Agency Structure• Administration Division

– Fiscal– Human Resources

• Head Start Division– Head Start– Early Head Start

• Economic & Workforce Development (EWD) Division– Economic Development

District– Workforce Investment

Program (Yavapai County)

• Human & Community Services/Planning Division– Area Agency on Aging– Community Services

Department (3 counties)– Weatherization– Housing Counseling– Community

Development– Transportation Planning

(rural areas)



NACOG Head Start

Head Start is administered by the Office of Head Start (OHS), Administration for Children & Families(ACF), Dept. of Health & Human Services (HHS). This national program promotes school readiness by the promotion of a comprehensive approach that enhances the social and cognitive development of children through the provision of education, health, nutrition and social services.



Black Canyon City

Beaver Creek

Yarnell

Ash Fork

Fredonia

NACOG HS/EHSServiceCommunities

NativeAmericanReservations

SpringervillePinetop

Saint Johns

Clarkdale

Williams

Sedona

Show Low

Camp Verde

CottonwoodChino Valley

Page

Snowflake

HolbrookWinslow

PrescottValley

Prescott

Flagstaff

NACOG Head Start

NACOG HS/EHS Service Communities

Native American Reservations

St. Johns



National Head Start• Initiated: 1965• Funding: $7,234,783,000• Enrollment: 904,153• Grantees: 1,591• Staff: 212,000• Volunteers: 1,274,000



Arizona Head StartARIZONA

• Children: 22,892• Staff: 4,200• Volunteers: 21,410• Revenues: $140,000,000• Contributions: $5 million

* Resource: 2011-12 AHSA Annual Report

NACOG Head Start

• Children: 1814• Staff: 342• Volunteers: 3177• Revenues: $15,331,708• Contributions:

$4,552,182

* Resources: 2011-12 NACOG Finance Report



History of NACOG Head Start1965: Head Start became a new federal discretionary program

1966: Head Start became a summer lunch project administered by northern AZ community action service agencies

1975: Head Start became a department of the newly formed NACOG



Program InformationCounty Children Staff Budget Local Match

Yavapai 693 122 $6,223,277 $1,741,795

Apache 152 26 $1,170,704 $275,915

Coconino 534 121 $4,957,405 $1,469,731

Navajo 435 73 $3,568,387 $1,064,741

TOTALS 1814 342 $15,919,773 $4,552,182

* Resource: 2011-12 NACOG Year End Reports



Program ServicesEarly Childhood Development & Health:

Health & Safety Education & Early Childhood Dev. Nutrition Mental Health Disability Services

Family & Community Partners: Family Engagement Community Partnerships

Program Design & Management: Program Governance Management Systems



Programs & Service OptionsNACOG Head Start Programs:

Head Start (Preschool):3-5 yrs Early Head Start (EHS): 0-3 yrs

Service Options: Full Day Center based Part Day Center based Home based



NACOG Organizational StructureRegional Council

Executive Director

Human Resources Finance

Human & CommunityService Division

Economic/WorkforceDevelopment Division

Planning DivisionHead Start Division

Area Agency on AgingWeatherizationCommunity Dev. Block GrantCommunity Services Dept.Homeownership CounselingHousing Rehabilitation

Workforce InvestmentEmployment/TrainingOne Stop CenterEconomic Dev.Transportation Assist.Business Assist. Center

Population & DemographicsPlanning: -Transportation -Transit -Water Quality -Community Services

Health/DentalMental HealthNutritionEducationSocial ServicesParent InvolvementDisabilities



Head Start DivisionOrganizational Chart

Head Start / EHS Centers (26)Center Directors & Personnel

ParentCommittees

Field Specialists(7)

Supervising Managers(6)

Asst Director Field Services

Head Start Director

Policy Council(NACDAB)

Executive Director

NACOG Regional Council

Asst Dir Support Services

HS Fiscal Office•Fiscal Manager•Fiscal Specialist

•Accounting Tech II(2)

Central Specialists•Grant Writer/Planner

MIS Personnel•HR Specialist

Support Staff•Executive Secretary

•Clerk Typist (2)

FieldManagement

Zones



Central Office Administration

Head Start Director: Jesse Rodriguez

Administrative Staff:Assistant Directors (2)Supervising Managers (6)Technical Specialists (4)Other Support Staff (8)

Assistant DirectorSeobaghn Arambula



Head Start SystemsSelf-

Assessment PlanningOngoing

Monitoring

Record Keeping&

Reporting

Fiscal Management

Communication Program Governance

Human Resources

Children & Families



The Head Start Act & Performance Standards

(Legislation last amended, 2007)Head Start Act:

Authorizes the appropriation of Head Start/EHS funds Identifies types of services to be provided The statutory foundation for the entire range of Head Start &

Early Head Start services including grantee governance regulations

Performance Standards: Describe “specific” services that must be provided by program Describe the role of parents in the program Describe the required governance regulations for both the

Grantee Governing Body and the Parent Policy Council



Governance(c) Program Governance – The agency shall establish and maintain a formal structure for program governance, for the oversight of quality services for Head Start children and families and for making decisions related to program design and implementation.Source: Head Start Performance Standards



Regional Council (governing body)Responsibilities

• General Responsibility:– Legal & fiscal responsibility– Ensure compliance with state, federal & local laws

• Composition:– Reflect the communities being served– Must have fiscal mgt., ECE & legal expertise– Must not have a “Conflict of Interest”



NACOG Head Start Governance• NACOG Governing Body:

– Regional Council– Regional Council Head Start Committee

• Chairperson: Wade CarlisleCity of Holbrook, Councilmember

• Executive Director, Chris Fetzer

• Support Services:– Fiscal– Human Resources



Northern AZ Child Development Administering Board(NACDAB)

• Parent Policy Council: Northern AZ Child Development Administering Board (NACDAB)

• Chairperson: Marie Haynie

• Board Representatives:– Parents (26)– Community Reps (4)– Regional Council (1)

Chairperson Marie Haynie



Shared Decision MakingRegional Council

RC Head Start Committee

NACDAB(Policy Council)

Staff

“Working Together for Children & Families”



Regional Council & NACDAB11-Shared Decision Making Functions

• Program Planning• Program philosophy and goals & objectives• Selection of delegate agencies and their service area• Funding applications and amendments• Policy Council composition & selection procedures• Written procedures describing shared decision making• Internal dispute & impasse policy• Personnel policies and subsequent changes• Decision to hire/terminate the Head Start or EHS Director• Enrollment & Recruitment Procedures• Annual Self-Assessment Procedures



“Governance” Reporting Documents

• Financial Reports, including credit card expenditures• Enrollment reports• Meal and snacks reports• Financial audits• Annual Self-Assessment & finding information• Community strategic planning & needs assessment• Communication & guidance from funding agency• Program Information Reports (PIR)



2013-14 Federal ReviewFederal Review:

All Head Start Programs undergo an intensive on site review by a federal team every 3 years

Our next review will be scheduled for any time after October 1, 2013 As little as a 1-month notice or a “Surprise Review” is to be expected The Regional Council and the appointed Regional Council Head Start

Committee (RCHSC) members will be an integral part in this process The Regional Council Chairperson and RCHSC Chairperson will have

major roles in this process

Federal Review “Consequences”: Any single deficiency level finding in any of the 7 predetermined areas

may trigger the re-competition of NACOG’s grant funding



Federal ReviewSeven Re-Competition Deficiencies

1. Any one or more deficiency findings2. A deficiency related to the school readiness mandates3. Scores lower than expected in 3 domains of the

Classroom Assessment Scoring System (CLASS)4. A program License being revoked by the State5. A grant suspension by the ACF (funding agency)6. Debarment by CACFP (state food program)7. Agency Audit Findings that are major and/or on-going



Economic/Workforce Development



EWD Mission Statement

• The mission of the Yavapai Workforce Connection is to build economic success through workforce development partnerships.



NACOG-EWD Goals• Economic Development

– Funded through the U.S. Department of Commerce, assigns NACOG region as the Economic Development District for our 4 counties.

• Workforce Development– Funded through the U.S. Department of Labor, NACOG is contracted

through the Yavapai County Board of Supervisors to administer the Workforce Investment Act (WIA) programs for Yavapai County.

• Transportation Vouchers– Funded through Local Area Transportation Funds (LTAF) II is

contracted to NACOG for Prescott and Prescott Valley.



EDA Cycle of ServiceEDA U.S.

Commerce

NACOG EDD/EDC

CEDSPrimary EDC

Role

CEDS Goals & Priorities (Annual)

Scope of Work(Annual)

CEDS Project Summary

Presentation ((Cycle)

EDA application

(Annual)



Economic Development Administration (EDA)

• Operates through the U.S. Department of Commerce

• Developed under section 302 of the Public Works and Economic Development Act of 1965 (42 U.S.C. §3612) and EDA regulations at 13 C.F.R. part 303.

• Designates Economic Development Districts (EDD’s)



• Develop and submit to EDA a Comprehensive Economic Development Strategy (CEDS)

• Submitting annual performance reports to EDA• Assessments provide the 40% match requirement• Design and implement an annual Scope of Work• Solicit an annual CEDS Goals & Priorities List• Review and approve annually, CEDS public works,

technical assistance or economic adjustment projects.

Economic Development District Responsibilities (EDD)



Economic Development Council (EDC)

Mission: The NACOG-EDC is a collaborative regional approach that provides leadership in the creation of foundations necessary to foster business opportunities, assist entrepreneurs and encourage innovation throughout the region to ensure long term success. The EDC monitors the region’s economic diversification through effective communication with all partners, evaluating regional performance indicators, maintaining relationships, providing the tools to assist in proactive strategy implementation and serving as a catalyst for positive change.



NACOG-EDC• Develops, revises and replaces the CEDS• Represents the main economic interests of the region

with private and public sector representatives• Membership includes: public elected officials,

community leaders, representatives of workforce development boards, representative from higher education, minority and labor groups and private individuals.

• The EDC meets the first Thursday, every other month.



EDC Roles & Responsibilities• Promote workforce development and training partnerships that provide business

retention and expansion in the EDD. • Support the expansion of improved infrastructure including broadband access in the

region that leads to increased jobs, technology and long term economic benefit.• Serve as the Northern Arizona voice for economic development initiatives in the state. • Continue to support efforts to sustain and grow tourism within the EDD. • Strengthen collaborative partnerships with agencies such as Bureau of Land

Management and the Arizona Motion Picture Office in their efforts to promote and serve Northern Arizona.

• Support sub-regional groups throughout the EDD in their local economic development efforts.

• Support regional and sub-regional public works projects that align with the EDD’s Goals and Priorities.

• Annually review the CEDS, adopt a work program and work collaboratively on work program implementation.

• Periodically update the NACOG-CEDS.



CEDS Action Plan

• Economic Development District Economic Analysis

• Identify Challenges & Objectives• Develop the CEDS Plan of Action• Identify Roles and Responsibilities• Conduct Annual Evaluation



CEDS Goals & Priorities Focus Areas

• Economic Vitality• Renewable Energy Industries• Quality Education• Labor Force Development• Natural Resources• Economic Foundations



CEDS Goals & Priorities • Annually member communities have the opportunity to

apply for EDA funding.• To be eligible for EDA funding a project must be

compliant with EDA Rules and Regulations and be on the NACOG CEDS Goals & Priorities Project List.

• Eligible projects include– Physical Infrastructure– Economic Adjustment– Technical Assistance

• The EDC has established a policy for project submission.



Scope of Work

• The Scope of Work is developed to provide direction for the EDC. It is based on the CEDS Focus areas and is updated annually.

• The Scope of Work defines our annual performance measures for the EDD.



Scope of Work 2012-20131. Building on the foundations of the EDD, we will offer best

practice presentations at EDC meetings. 2. Continue to expand our partnerships in the state to support

economic development resource development for our communities.

3. The NACOG-EDD will be more active in our advocacy role for District projects or policies that affect economic development in northern Arizona.

4. The EDD will focus on energy efficiency and renewable projects that create jobs and provide energy savings in the District.

5. Focus our tourism efforts on best practice demonstrations through forums and publications.



Scope of Work 2012-2013 continued

6. Provide technical assistance for EDA Public Works projects that align with the CEDS Goals & Priorities.

7. Engage our Workforce Investment Act partners and EDC to demonstrate a labor retention strategy.

8. Combine the state’s Sector Strategy efforts within the District into a common plan for our 4 counties.

9. Assume planning for areas identified by the AZ Department of Administration for broadband development in the District.



Scope of Work 2012-2013 continued

10. Partner with the Arizona Association for Economic Development (AAED) to expand service opportunities to northern Arizona, including education.

11. Provide technical assistance to expand, sustain or develop sub-regional economic development areas.



U.S. Department of LaborEmployment and Training Administration

• NACOG designated as Workforce Investment Act (WIA) Operator for Yavapai County



CEDS Project Summary Presentations

• The communities within the NACOG EDD provide a Summary of their EDA projects and present at a regularly scheduled EDC and Regional Council meeting for approval.

• After approval, the community completes the EDA grant application online through www.grants.gov.

• The application is reviewed by EDA and subsequent approval or denial is supplied to the community directly from EDA.

• EDA applications are reviewed on a bi-annual basis in the areas of public works, technical assistance or disaster relief funding areas.

http://www.grants.gov/



Yavapai Local Workforce Investment Board

• Workforce Development is led by our Yavapai Local Workforce Investment Board (LWIB).

• Privately led Board is responsible for planning, One-Stop oversight, customer satisfaction.

• The mission of the LWIB is to build economic success through workforce development partnerships.



Local Workforce Development Plan• Our 5 year plan, coordinated with the CEDS and the 4

counties. • Seamless services-continue to grow our One-Stop to

allow easy access to products and services• Improve access to adequate data sources (i.e. local,

state and federal labor)• Continue collaboration with Sector Strategies identified

for our region• Continue partnership with the State Energy Sector

Partnership and provide training and placements for participants.



Business Assistance Centers (BAC)• Two BAC locations: Prescott and Cottonwood• Primary focuses:

– Labor development through OJT, WEX and Occupational-Vocational training

– Business assistance to industry– State Energy Sector Partnership (SESP)– Sector Strategies

• Two time award winner: NADO Innovation Award and Governor’s Excellence in Economic Development Award.



EWD Division Priorities• Be pro-active with external opportunities• Be the Northern Arizona voice• Bring in resources/funding for District (Tourism

Forum/EDA funding/University Center research/Economic Development/Education)

• Build on our partnerships/affiliations• Business Center development/business

sustainment.



Questions?Contact information:

Teri Drew, Regional DirectorNACOG-EWD

221 N. Marina St. Ste. 201Prescott, AZ 86301

928/[email protected]

mailto:[email protected]



Human/Community Services & Planning



Area Agency on Aging• Area Agencies on Aging (AAA) are dedicated to providing

services to older adults and their caregivers, persons with disabilities, and those with long-term care needs. AAAs advocate, plan coordinate, develop and deliver home and community-based services.

• In addition, these agencies provide supportive assistance, information and referral, evidence-based health promotion programs, and local resource connections



AAA Services• Advocacy• Adult Day Care• Attendant Care• Benefits Counseling• Case Management• Congregate and Home

Delivered Meals• Family Caregiver

Supports Program

• Health & Wellness• Legal Services• Mature Workers

Program• Ombudsman• Respite• Transportation• Volunteer Opportunities



Region III AAA Toll Free: (877)521-3500Mary Beals-Luedtka, AAA DirectorDirect Line: (928) 213-5226Cell: (928) 890-9864Email: [email protected] Assistant: Kurtis KegleyDirect Line: (928) 213-5205Email: [email protected]

Services are funded by the Older Americans Act, SSBG funds and the State of Arizona.

Funding is allocated on a regional basis from the Department of Economic Security, Aging and Adult Administration to Area Agencies

on Aging





Community Services Administration

• Assists low-income families and individuals move from public assistance to self-sufficiency

• Intake and counseling session determines the needs and eligibility of the individual or family. Following services may be recommended and are dependent on the availability of funds.



Services

• Utility and Energy Assistance – LIHEAP and HEAF can provide assistance with

utility bills including gas, electricity, propane and wood.

• Housing Assistance– Short Term Crisis Services (STCS) assists with

one time emergency rent or mortgage assistance.



Services• Appliance Replacement and Repair

– Utility Replacement, Repair and Deposit (URRD) program repairs or replaces cook stoves, refrigerators, furnaces, water heaters, washers and dryers, and utility systems as well as pay for utility deposits.

• Transportation Services– Provided to obtain or maintain employment,

medical appointments, basic needs and education through gas and/or taxi vouchers.



NACOG Weatherization Assistance Program

• The Weatherization Assistance Program (WAP) enables low-income families to permanently reduce their energy bills by making their homes more energy efficient. Funds are used to improve the energy performance of dwellings of needy families using the most advanced technologies and testing protocols available in the housing industry.

• The US Department of Energy (DOE), Low Income Housing Energy Assistance Program (LIHEAP), American Recovery and Reinvestment Act (ARRA), Arizona Public Service (APS), Unisource Energy Services (UES), all provide funding to NACOG, which manages the day-to-day details of the program.



NACOG Weatherization Assistance Program• The energy conservation resulting from these efforts helps

decrease energy costs for families in need while improving the health and safety of their homes.

• Families receiving weatherization services see their annual energy bills reduced by an average of about $437, depending on fuel prices.

• Because the energy improvements that make up weatherization services are long lived, the savings add up over time to substantial benefits for weatherization clients and their communities, and the nation as a whole.



Components of energy audits performed on every home

• Utility Bill Analysis• Combustion Safety Testing (Carbon Monoxide/Draft) of

all combustion appliances• Pressure diagnostic testing (Blower Door) for air

infiltration and balancing• Duct testing (HVAC)• Computerized energy audit to determine cost

effectiveness of measures• Thermal Imaging



Efficiency measures provided may include:

• Attic and/or Wall Insulation• Energy Star (Low-E) Rated Windows• Higher Efficiency Heating & Cooling Systems• Replacement of High Energy Consuming

Appliances with Energy Start Rated Appliances• Water Heaters• Low-Flow Shower Heads• Storm Windows• Exterior All Weather Doors



Homeownership Services

• Housing Counseling/Education• Foreclosure Intervention Counseling• Save Our Home AZ – Hardest Hit

Funds



Free Housing Counseling Services*HUD certified counseling agency

• Foreclosure Intervention• Budget and Credit• Pre-Purchase• Fair Housing

*funded by National Foreclosure Mitigation Counseling (NFMC)



Save Our Home AzHardest Hits funding--ADOH

Provides financial assistance to eligible Arizona homeowners struggling with their mortgages.

Assistance Types:• Principal Reduction Assistance• Second Mortgage Settlements• Unemployment/Underemployment Mortgage Assistance• Reinstatement• Short Sale Assistance*funded by Arizona Dept of Housing (ADOH) Hardest Hits Housing markets funds



Community Development Block Grants (CDBG)

• Community Development Block Grant is a HUD Small Cities Program that provides funds for housing and community development activities in rural Arizona.

• The Arizona Department of Housing is the state agency that administers the funds, and NACOG administers the planning of annual allocations and provides technical assistance for application preparation for northern Arizona.

• To be eligible for funding, projects must meet at least one of the three national objectives;– At least 51% of the persons who benefit from the project must be

low to moderate income;– The project must aid in the prevention or elimination of slums or

blight; or– The project must solve an urgent need health hazard



Community Development Block Grants (CDBG)

• The Arizona Department of Housing allocates funds to the four rural Arizona Councils of Governments using a poverty/population formula

• Then, NACOG uses an “Entitlement” process for distribution of funds to the four northern Arizona counties of Apache, Coconino, Navajo, and Yavapai

• The counties have established a 4 or 5-year rotation schedule that determines the year in which each city, town or county will apply for funding

• In round numbers, the funding for 2013 is anticipated to be:– State: $8,900,000– NACOG Region: $1,500,000



Sample Projects• Public Works and Safety

– Water system and wastewater system improvements– Road and street improvements, parking facilities– Flood and drainage improvements– Fire protection facilities and equipment

• Community and Supportive Housing Facilities and Removal of Architectural Barriers– Neighborhood facilities (youth center, senior center, social services center– Supportive Housing (shelters, halfway houses, group homes, nursing

homes)• Public Services

– Education programs, job training programs– Services for senior citizens, homeless, counseling– Will fund labor, supplies, materials, operations, and maintenance



Sample Projects• Housing

– Housing Rehabilitation– Rental housing development by eligible sub-recipient

• Economic Development– Infrastructure improvements, acquisition of land or buildings,

construction of building to create permanent, full time jobs• Neighborhood Revitalization and Redevelopment

– Clearance or demolition– Commercial or industrial rehabilitation

• Planning and Capacity Building– Comprehensive plans– Community development plans



What We Do• Public Participation• Assistance with income

surveys, redevelopment areas, rehab guidelines

• Application Preparation• Environmental Reviews• Small Procurement• Requests for

Qualifications

• Bid documents• Contractor

Procurement• Davis Bacon Labor

Standards• Section 3 Compliance• Financial Management• Project Close-out



Transportation Planning Work Program

– Project Prioritization & Programming– Data Acquisition– Grant Program Coordination– Liaison between local agencies & ADOT– Information & technical assistance– Transit Planning & Mobility Coordination



Transportation PlanningProgram Structure

• Transportation Policy Advisory Committee (TPAC)– Ten members– 4 county, 4 municipal, 2 tribal

• Technical Subcommittee (TSC)– One member per agency– Public Works, Engineering, Planning staff



Regional Transportation Improvement Program (TIP)

• Local Federal-aid Projects– Highway, Bridge, Safety, Enhancement

• Approval of New Projects, Amendments– Technical Subcommittee– Regional Council– ADOT MPD– FHWA



Staff Contacts

• Chris Fetzer, Executive Director(928) [email protected]

• Jesse Rodriguez, Head Start Director(928) [email protected]

• Teri Drew, Economic/Workforce Development Director(928) [email protected]

• Mary Beals Luedtka, AAA Director(928) [email protected]

• Patricia Sprengeler, CSA Program Manager(928) [email protected]

• Bob Baca, Weatherization Director(928) [email protected]

• Kim Haislet, Homeownership Program Manager(928)[email protected]

• Isabel Rollins, CDBG Program Manager(928) [email protected]

• Cindy Binkley, Administrative Specialist(928) [email protected]

• For further information, visit NACOG’s website at:www.nacog.org










http://www.nacog.org/

northern arizona council of governments serving. solving. shaping. sustaining. northern arizona...

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