nita cowan leandra edwards lisa smith cash handling ......leandra edwards lisa smith. updates...

26
Cash Handling Wellness Visit Summer Training July 9, 2019 Nita Cowan Leandra Edwards Lisa Smith

Upload: others

Post on 31-Jul-2020

4 views

Category:

Documents


0 download

TRANSCRIPT

Page 1: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

Cash Handling Wellness VisitSummer Training July 9, 2019

Nita CowanLeandra Edwards

Lisa Smith

Page 2: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

Updates● Brink’s scan cards and blue

books○ Use red books until full

● Brink’s deposit bag barcodes

● E-checks

● Cash Handling User Guide updates

Page 3: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

K-12 Instrument Rental FeesWhat we know

● K-8 $50● Managed by site● No discounts, no prorating● Destiny assigns replacement

cost when marked as “lost”● Rental fee does not offset

replacement cost

What we will know later

● 9-12 $50 pending approval● Specific process steps● Rental agreement

Page 4: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

HS Athletic Ticket Sales ● Will be delivering tablets to high schools

● Mandatory ticket seller training through Schoology

● Resources available in Cash Handling User Guide and on District website

Page 5: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

Panel Discussion Thank you to our participants!

Group activities:

pollev.com/ar450

Page 6: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

Poll Everywhere PRACTICE QUESTION:

Using one word, what did you like best about school?

(you can answer multiple times)

Page 7: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes
Page 8: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

PANEL QUESTION: What does your receipt process look like?

Page 9: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes
Page 10: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes
Page 11: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

What does your receipt process look like?BEST PRACTICE RECOMMENDATIONS

● Timeliness - receipt at time of sale, or as promptly as possible

● Backup person - have a plan for when you are absent/unavailable

● Tools for compliance - training, communication, rosters

Page 12: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

PANEL QUESTION: K-8 Schools, How do you manage payments without a

change fund?

Page 13: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes
Page 14: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

Giving change when you don’t have a change fund?BEST PRACTICE RECOMMENDATIONS

● Require exact payment● Pay online

SHOULD NOT

● Make change with your own money● Make change from money in the safe

Page 15: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

PANEL QUESTION: What do you do when someone tells you to “keep the

change”?

Page 16: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes
Page 17: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

What do you do with overpayments?BEST PRACTICE RECOMMENDATIONS

● Reflect the overage in your EOP over/short● Receipt the overage to the same item as the original payment

SHOULD NOT

● Have any sort of change jar/slush fund

Page 18: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

PANEL QUESTION: What is your EOP process?

Page 19: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes
Page 20: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

What is your EOP process?BEST PRACTICE RECOMMENDATIONS

● EOP at end of the day

● Scan to AR when all paperwork is complete

● Notify AR of any deposit issues when you email the documentation

Page 21: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

PANEL QUESTION: How do you review Student Activities deposits?

Page 22: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

Missing signaturesPaperwork missing or incompleteNot filled out correctly or are incompleteNothing, my sponsor is amazingMoney counted wrong by studentsIncomplete paperworkTally marks don’t match moneyLack of signatures/too many signatures on wrong linesOur student activities coordinator is awesome - signaturesNumbers don’t tally from the top to the bottomMissing forms, incorrect monies, burn ticket mistakesCash does not match what was written on formsIncomplete paperwork/sponsor holding moneyIndicating item each at the cost times the quantity

Page 23: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

How do you review Student Activities deposits?BEST PRACTICE RECOMMENDATIONS

● Issue a receipt to the club

● Use the deposit review checklist

● Training and communication with sponsors

Page 25: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

AsanteAshton Ranch (blue book)Canyon Ridge (blue book)Dysart ElDysart High SchoolEl Mirage (blue book)Freedom TraditionalKingswoodLukeMarley ParkMountain View (blue book)

Rancho Gabriela (blue book)Riverview (blue book)Sonoran HeightsSundown MountainSunset HillsSurpriseThompson RanchValley VistaWest PointWestern Peaks (blue book)Willow Canyon

Page 26: Nita Cowan Leandra Edwards Lisa Smith Cash Handling ......Leandra Edwards Lisa Smith. Updates Brink’s scan cards and blue books Use red books until full Brink’s deposit bag barcodes

Thank you!

[email protected]

[email protected]

Images courtesy of pixabay.com and unsplash.com