NIH/Grants.gov FellowshipsNIH/Grants.gov FellowshipsHands On SessionHands On Session

Course Numbers: ORA-1218

Find. Apply. Succeed.

Session OverviewSession Overview

After completing this lab you will be able to: Download software, grant application packages and

instructions using the NIH and Grants.gov Websites Understand how to use the NIH instructions Complete an NIH NRSA Fellowship Grants.gov

application package completely and correctly Navigate and use the Stanford Grants.gov website Understand the NIH application process timelines Upload and download grant application packages

using eSubmit Initiate a SeRA Proposal Development & Routing Form

Before You Get Started…Before You Get Started…

• Download the current version of Adobe Reader• Make sure you have an NIH Commons

Username• Contact your Institutional Representative as

soon as you know you will apply School of Medicine: Debra Porzio, Fellowship

Manager All other schools:

Your OSR Contract & Grant Officer

Format Specs for PDF AttachmentsFormat Specs for PDF Attachments

• Font Arial, Helvetica, Palatino Linotype, or Georgia 11 point font or larger

• Margins (8 1/2 x 11 paper) ½ inch margins all around No Headers or Footers

• Figures, Graphs, Charts, etc. Can be smaller font Must be black font, clear and legible

• No Jargon

Grants.gov @ Stanford WebsiteGrants.gov @ Stanford Website

• Open a Web Browser

• Type “Grantsgov”(No Dot “.”) in the URL

• Select “Fellowship/NRSA” from the left Nav

Download the ApplicationDownload the Application• Open the “NIH F Kiosk”• Choose your Opportunity• Download Program Announcement• Click the Button (in the PA)• Download Instructions and Application

Start at: www.nih.gov

Then find the:

F Kiosk

Apply for Grant Electronically

Select the first result

F KioskF KioskSelect your application from the list

below

• The Program Announcement will open. • Scroll to Section “IV-6” and read important information

about your grant• Scroll to Section “VII” to find the Agency Contacts for

your institute• Click the “Apply for Grant Electronically” button to

access the Grants.gov download site.

*

* The guidance from Grants.gov is that everyone needs to be using a ValidValid version of Adobe Reader

Be sure to add your email address here so you receive all updates on this package!

Are you downloading the correct package?

Download BOTH the Instructions and the

Application Package!

Download YOUR NRSA Now! Download YOUR NRSA Now!

Open a web browser to the “NIH F Kiosk” and follow the steps above to download and save YOUR OWN NRSA Application and Instructions now.

Grant Application PackageGrant Application Package

• Save the grant application to your computer • Complete the application using the instructions

attached to that particular FOA (Funding Opportunity Announcement) Always download a new application for each grant Don’t copy and reuse an old Application Package

• When application is complete, click “Check Package for Errors” button• Do not select “Save & Submit” button –

Institutional Rep will use it when they submit

All YELLOW FIELDS must be Completed!

Grant Application PackageGrant Application Package

• The Grant Application Package is one PDF file

Forms have data fields and attachments

NRSA application packages will have a header page and five forms (detailed below)

• Always check the instructions!• See Samples and

Instructions in your handout

• A few words about PDF… Attachments required to be PDF• No spaces, characters, etc. in

filename• Less than 50 character filename• Use a “one word” format: e.g.,

SpecificAims.pdf, JonesBiosketch.pdf, SmithResearchPlan.pdf

Convert to PDF (do not scan) Don’t add extra security to your

PDF! Do not add “headers and footers”

Open The BookmarksOpen The Bookmarks

You will find most of the instructions to complete your application in Section 4 & 5 of the instructions

Be sure you have the right version of the instructions!

The InstructionsThe Instructions

This is always the first page of the application package file.

As each form is completed, you will be returned to this page.

Enter Investigator Name in the “Application Filing Name” field.

Grant Application Grant Application Header PageHeader Page

Grant Application Header Page

1. Open the “Pages” icon to see all the forms at once. This allows you to scroll between the forms (rather than click “Open” and “Close” form buttons).

2. Always scroll to the Grant Application Header Page to Save.

1. Move forms from the “Mandatory Documents” side to the “Mandatory Documents for Submission” side to edit them. (also the PHS 398 Cover Letter in the Optional Documents if you are submitting)

2. Always start with the SF424 Form first!

Let’s Complete the Application Let’s Complete the Application

• Open your application package. We’ll complete the SF424R&R form together, and answer some of the administrative questions about the other forms as we go through the package.

• Use the sample application guide and SF424(R&R) instructions in your handout to guide you, but ALWAYS read the NIH instructions.

• If you are taking this class online, use the sample application package to guide you. Complete the SF424(R&R) Form first using the instructions.

Stipend LevelsStipend Levels

Predocs – Year Stipend Inst. AllowAll Years $22,032 $4,200/year

Postdocs – Year Stipend Inst. AllowanceYear 0 $39,264 $7,850/Year

Year 1 $41,364

Year 2 $44,340

Year 3 $46,092

Year 4 $47,820

Year 5 $49,884

Year 6 $51,582

Year 7 + $54,180

Letters of ReferenceLetters of Reference

• At least three references (and not more than five) are required• Include this list in your cover letter

names, degrees, and affiliations of the referees

• Select referees carefully• Your Mentor CANNOT be a reference;

their recommendation is included as part of the application (on the PHS Fellowship Supplemental Form).

Letters of reference are due by the application receipt deadline date – no grace period!

Referees Log Into:Referees Log Into:commons.era.nih.govcommons.era.nih.govThen Click on “Submit Reference Letter

1. Referee enters their information (they do not need a Commons username)

2. Referee enters information about YOU – be sure they have this information

EXAMPLEEXAMPLESMITH.JOHNSMITHPA-11-111

eSubmiteSubmit

• Stanford's Electronic “Drop Box” for Grants.gov• Upload/download of Grants.gov application

packages• File sharing & “routing” with Institutional Rep• Demo (6 minutes) will launch for first-time users

Click “bypass training” button to skip Will launch each login until it completes

Log into eSubmit and Upload your Application Package:Log into eSubmit and Upload your Application Package:Type “esubmit” in your web browserType “esubmit” in your web browser

SeRA/PDRFSeRA/PDRF

• All applications require an internal “Proposal Development and Routing Form” Also called a “PDRF”

• PDRF Includes: Conflict of Interest (COI) NIH Fellowship Certification Assurance Appointment Verification

(Housestaff or Prospective Scholars only)

Log into SeRA to Initiate the PDRF

Route ApplicationRoute Application

• Route completed application to your Institutional Representative A least 5 business days before the deadline Route via eSubmit Electronic Drop Box• School of Medicine: Debra Porzio• All Others: Check the List

• Your Inst. Rep. will review and submit the completed application to Grants.gov

Be sure to route your PDRF at this timeBe sure to route your PDRF at this time

ChecklistChecklistTO DO NOW: Documents to get from Other People•Mentors & Co-Mentors

Biosketch Sponsor/Co-Sponsor information (limit to

6 pages) Collaborators/Dissertation Advisor(s)

attachment, if applicable Certification Letter for Predoctoral

Fellowships (F31) if applicable•Referees

Send them pertinent info Ensure they file their form letters in NIH

eCommons

Tasks for YOU To Do NOWComplete PDRF

Tasks for YOU To Do (before award is accepted/post-award)

• Training & Protocols Human & Animal Subjects Responsible Conduct of Research Research & Lab Safety IRB & APLAC

Post-Award–Publishing Papers Anything published based on NIH Funded Research must

be entered in PubMed (Public Access Law) Check Lane Library Resources

Overview of Submission ProcessOverview of Submission Process

InvestigatorInvestigator Institutional Rep.Institutional Rep. Grants.govGrants.gov

• Downloads & completes application

• Completes PDRF

• Routes via eSubmit to Institutional Rep

• Reviews application (may suggest some modifications)

• Submits application to Grants.gov

• Performs cursory electronic review

• Sends 3 emails1. Received2. Validated or

Rejected3. Agency

Retrieval

• Upon validation, notifies Sponsor

Sponsor (NIH)Sponsor (NIH)

• Retrieves application from Grants.gov

• Sends email to IR: Validations Complete/Check assembled application (or ACTION REQUIRED).

Questions?Questions?

• Check the Stanford Grants.gov Fellowship Page For application downloads Grants.gov information Software requirements

• Check the Stanford Fellowship Website Internal Stanford forms Process checklist Contacts