newport mfd

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University of Wales, Newport presentation at Gregynog on multi functional devices.

TRANSCRIPT

  • 1. M ulti F unctionP rinters /M ulti F unctionD evices
    • Keith Wilks
  • Purchasing Office
  • University of Wales, Newport

2. Overview

  • Why go MFD /MFP route
  • Nightmare or Plain sailing?
  • Costs
  • Savings
  • Next Phase
  • Q & A

3. Why Did We Go the MFD/MFP Route

  • Primary reason was the closure of the of the Allt-Yr-Yn Campus and the opening of the new City Centre Campus.

4. City Campus 5. Other Reasons

  • Reduction in printers
  • Reduction in print consumables
  • Reduction in paper
  • Reduction in Costs overall....

6. Print Strategy 7. Physical audit Building MFP/Copier Printer Fax Scanner Total Allt-Yr-Yn 29 185 11 10 235 Edward Anwyl Building 2 53 1 6 62 IB John Building 7 50 4 14 75 Kegie Building 2 5 2 9 Library & Learning Resources 6 13 1 20 Main Building 29 120 8 7 164 Rathmell Building 12 128 4 29 173 Sports Hall 2 7 1 1 11 Totals 89 561 29 70 749 8. What the Audit Gave Us Annual costs and volumes Office Printing Metric Pages Cost Cost per page Colour pages created on printers 571,320 47,597 0.0833 Black & white pages created on printers 2,446,644 73,549 0.0301 Total printer pages 3,017,964 121,146 0.0401 Colour pages created on non-contract MFDs 146,400 13,840 0.0945 Black & white pages created on non-contract MFDs 167,448 3,554 0.0212 Total non-contract MFD pages 313,848 17,394 0.0554 Colour pages created on contract MFDs/copiers 141,312 11,917 0.0843 Black & white pages created on contract MFDs/copiers 1,546,200 66,461 0.0430 Total contract MFD/copier pages 1,687,512 78,378 0.0464 Total colour pages 859,032 73,354 0.0854 Total black & white pages 4,160,292 143,564 0.0345 Overall Totals 5,019,324 216,918 0.0432 9. Annual costs and volumes Print and Copy Metric Pages Cost Cost per page Colour pages created on Ricoh devices 1,182,480 42,066 0.0356 Black & white pages created on Ricoh devices 605,016 13,893 0.0230 Black & white pages created on Oce devices 5,120,520 36,449 0.0071 Overall totals 6,908,016 92,407 0.0134 10. Allt-Yr-Yn Campus 11. Printers Galore!

  • Printers discovered in one building

12. Printers Rationalised.. 13. What We Are Eventually Hoping For... 14. Current v Proposed 15. Nightmare or Plain Sailing

  • It wasnt a nightmare but it wasnt plain sailing either....
  • Projects!!!

16. Costs

  • Different costs
    • Costs of current fleet
    • Cost of new fleet
    • Cost savings??

17. Need to prove savings

  • Reduction in printers
  • Reduction in print consumables
  • Reduction in paper
  • But give a return to cover for the cost of the lease.

18. Consumables Spend! 19. Savings on MFD Non Printing... 20. Student & Staff Monthly Spend 21. Consumables Spend Now 22. Next Phase

  • Introduce 38 Departmental MFD to replace the current leased Konica fleet .
  • Look at developing some University Apps
  • Continue educating the staff and students with Q & A online, plus Tip of the Day on the Uni Bulletin Board
  • Continue to reduce the printer fleet. We have not bought a printer yet this year.

23. Thank You

  • Any Questions