Our Panel

Mat HamlinDirector of Products

Spanning

Hannah NobleDirector of TechnologySecond Baptist School

Brian GrayGoogle Apps AdministratorComputer Science Teacher

St. Stephens Episcopal School

What We’ll Talk About Today

1. How to use Google Apps to collaborate with teachers, students, administrators and parents

2. How to ensure your Google Apps data is always recoverable in case a digital “dog” eats your homework

3. Inventive ways educators are using Google Apps at their schools

New Ways to Collaborate and Communicate

Part I:

Google Docs suggesting mode

• New this summer in Drive

• Enables better team reviews

• Speed time to delivery

• Removes the need to cut and paste from comments

• All changes added to the activity records

New Ways to Collaborate and Communicate

• Classwork Management with Doctopus

– Establishes control

– Provides shared access

– Supports migration between classes

• Improved communications between teachers and students

– Rapid review cycles with shared files

– College counselors help students with college entrance applications

New Ways to Collaborate and Communicate

• Community calendaring prevents conflicts

– Test dates, equipment reservations

• Shared Lesson Plans are easy

– Shared in Google Docs amongst teachers

– Replaces paper exchange, meetings

• Snow days!

– Planning to prepare snow day content with lectures, assignments, and collaboration

New Ways to Collaborate and Communicate

Protecting Your Google Apps

Part II:

Protecting Your Google Apps

• Deletion of a Google Account for a teacher retiring, led to key documents being lost

• “Spanning makes it easy for us to save the day when it comes to data recovery of Google Apps content.”

Data Loss Story: The Retirement

Protecting Your Google Apps

• Acquired and implemented Spanning to fully enable faculty, staff and students to recover their own lost data

• Created online video training program to educate and enable the whole school

• “To me, the real benefit is I don’t have to worry about it, or manage it!”

Data Protection Story: User Empowerment

Protecting Your Google Apps

Your data is your data

• Google will do with it what you tell them to do

• Google promises to delete your data

• Google data recovery is focused internally, not externally

“If something bad happens to your data, ultimately you’re still responsible… the number one risk is the end-user… how will you minimize the impact of a breach?”

- Eran Feigenbaum, Director of Security, Google Apps

Protecting Your Google Apps

• Key features of a SaaS data protection solution– Automated, “set it and forget” it backup– Complete transparency into data quality, knowing

“you’ve got this” whenever someone loses data– Granular, perfect data restoration, enabling your

end users to self serve and keep working– Unlimited cloud storage capacity, so you never

have to choose between finding more budget and losing data

SaaS Data Recovery Mitigates this Risk

Protecting Your Google Apps

• Secure daily, automated backup and recovery for Gmail, Drive, Calendar, Contacts and Sites– Automated and on-demand backups– Granular recovery– Rapid search and restore– Advanced administration – Complete status monitoring

• 300,000+ Google Apps accounts across 4,000+ domains, protecting billions of documents and emails

Spanning Backup for Google Apps

If we can back it up, we can restore it, guaranteed

If we can't back it up, we’ll tell you through our industry-leading status reporting

For each failed restore, we will give you 10X your money back for each affected user account

Protecting Your Google Apps

100% Restore Guarantee

Cool Projects with Google Apps

Part III:

• 3rd Grade Science Project

• Can you walk in a straight line blindfolded?

• Leveraged Google Earth, Docs, Drive and Slides

Cool Projects with Google Apps

Cool Projects with Google Apps

• Google Hangouts

– Drama teacher is planning to broadcast performances for parents

– Have distant authors participate remotely in the Literary Festival

– Use private Hangout On Air to record lessons for students in classes later in the day

• Google Docs

– Students leverage the research capabilities in Docs

• Google Hangout on Air

– Regularly tune in for educational topics - NASA

Cool Projects with Google Apps

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Check out these Free Admin Tools!

http://www.spanning.com/products/free-tools

Undelete for Google Calendar

Admin Audit Log Viewer

Mobile Admin Audit

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Stats for Google Drive

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