NEW RIVER/MOUNT ROGERS WORKFORCE INVESTMENT AREA CONSORTIUM BOARD

MEETING AGENDA

July 17, 2013

I. Call To Order –Chair Hutchins

II. Prayer/Pledge of Allegiance

III. Roll Call

IV. Consent Agenda (Items Previously Distributed) A. Approval of Minutes B. Approve “Draft” PY’13 Budget (Approved by WIB and Consortium Finance

Committee) C. Approve Appointment of Karen Akers, VEC, to the WIB (Approved by

Nominating Committee)

V. Public Comment Period

VI. Workforce Investment Board Update – Martha Samples, Chair

VII. Executive Summary – Ronnie Martin

VIII. Informational Items (Previously Distributed) A. PY’12 WIA Performance B. Virginia Workforce Connection Newsletter Success Stories C. Current WIB Vacancy D. One Stop Operator Report

IX. Skills Gap Analysis Update – Patrick O’Brien and Whitney Bonham

X. PluggedIn VA Machine Technology Update – Tracy Brockenbrough

XI. Travel Reimbursement

XII. Consortium Member Time

XIII. 2013 Consortium Board Meeting Schedule

XIV. Next Meeting Date–September 18, 2013–Cookout–Elizabeth Brown Park–Wytheville 10:00 a.m.

XV. Adjournment

New River/Mount Rogers Workforce Investment Area Consortium Board

MEETING MINUTES

May 15, 2013

A meeting of the NR/MR WIA Consortium Board was held on May 15, 2013 at Wytheville Meeting Center in Wytheville. Those in attendance were as follows: Council Members Bill Brown –Vice Chair Dr. Eric Workman – Bland Phil McCraw - Carroll Dan Campbell – Floyd Jay Williams - Giles Andy McCready – Pulaski Howard Burton - Smyth Randy Pennington - Washington Catherine Brillhart - Bristol John Garner - Galax

Staff Ronnie Martin Marty Holliday Guest Martha Samples – WIB Chair Betty Rowe – People, Inc Mary Ann Gilmer – Goodwill Ind. of the Valleys Patrick O’Brien – VT OED

Vice-Chair Brown announced that Chairman Hutchins was sick (and in the hospital). He told the members that Mr. Martin would keep them up-to-date on his situation. At 10:08AM, Vice-Chair Brown called the meeting to order and opened with a prayer and all present recited the Pledge of Allegiance. Vice-Chair Brown asked Ms. Holliday to call the roll. A quorum was present. Vice-Chair Brown opened the floor for public comment. Vice-Chair Brown asked for any changes or comments on the Consent Agenda. Mr. McCready made the motion to approve all Consent Agenda items. Mr. Pennington seconded the motion. The vote was called:

Bland – yes, Carroll – yes, Floyd – yes, Giles – yes, Montgomery – yes, Pulaski – yes, Smyth – yes, Washington – yes, Bristol – yes, Galax - yes

Vice-Chair Brown asked Ms. Samples to give a WIB update. Ms. Samples brought the Board up-to-date on WIB activities that had taken place in recent months. A brief discussion followed.

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Vice-Chair Brown asked Mr. Martin to give an Executive Summary. Mr. Martin gave an overview of program activities, budget and funding issues. Mr. Martin also updated the Board on the sequester and how it affects WIA funding. A brief discussion followed. Vice-Chair Brown told the members that the Informational Items that had been previously sent out would not be presented unless there were specific questions the members wanted to ask about them. Mr. Martin reported in more detail on the area’s PY12 WIA performance. Ms. Rowe briefly discussed the One-Stop Operator report. Ms. Gilmer gave the Goodwill Industries presentation that was deferred from the March meeting.

Mr. O’Brien gave an update on the Skills Gap Analysis findings to date. Mr. Martin reminded the members about the Travel Reimbursement request form to be completed and signed if members wanted to get reimbursed for their travel to the meeting. Vice-Chair Brown went around the room and asked members to share anything special going on in their localities. Mr. Williams told the members that Giles County was partnering with Goodwill Industries of the Valleys on a summer youth employment program. Vice-Chair Brown continued with the agenda noting that the next meeting will be on July 17, 2013 beginning at 10:00AM. Vice-Chair Brown told the board members that Chair Hutchins would like to do another cookout and may do it for the July meeting. He said a notice would be sent out to let them know for sure. With no further business to discuss the meeting was adjourned at 11:40AM. Respectfully Submitted, Marty Holliday Marty Holliday Deputy Executive Director

Formula

$186,000

Program

DLW $121,000Adult $120,000Youth $50,000

Totals $291,000

Total Carryover Funds $477,000

PY'12Admin Program Total Allocation

DLW $62,795 $565,156 $627,951 $692,884Adult $71,581 $644,225 $715,806 $767,088Youth $86,964 $782,674 $869,638 $904,215Totals $221,340 $1,992,055 $2,213,395 $2,364,187

Admin Program TotalWIA Allocations $221,340 $1,992,055 $2,213,395WIA Carryover $186,000 $291,000 $477,000H1B $73,499 $73,499Totals $407,340 $2,356,554 $2,763,894

Page 1 of 5

Executive Summary"DRAFT" PY'13 Budget

PY'12 Carryover Funds

Administration

PY '13 WIA Allocations

Total Available Funding Summary

WIA Expenses

Staff Salaries $240,100Fringe Benefits 87,925Travel 30,000Office Space 34,247Telephone 5,200Office Supplies 5,000Postage 500Printing 500Copies & Copier Maint. 1,600Media Adv. 750Equipment Rental 1,500Dues/Pubs 500Training 500Insurance 500Meeting Expense 5,000Capital Outlay 5,000Contractual Ser. 500Audit Fee 2,500Miscellaneous 24,578WIA Expenses $446,400Fiscal Agent Services $60,000

$50,000Total Budget $556,400

Miscellaneous

Supplemental Training $10,000Attorney Fees 2,500Marketing/Outreach 1,250Unemployment Insurance 9,828Assessments 1,000Total $24,578

"DRAFT" PY'13 BUDGET

Board Reserved Funds

Page 2 of 5

WIA Expenses

Formula Administration 148,569Formula Adult Program 54,703Formula DLW Program 76,768Formula Youth Program 92,861WIA Total $372,901

H1B 73,499Non-WIA Total $73,499

Grand Total $446,400

Fiscal Agent Services - $60,000

Formula Administration Funds - $60,000

Board Reserved Funds - $50,000

Formula Administration Funds - $50,000

Page 3 of 5

Budget Breakdown by Program

Funding Source Projected Funding % of Funds

Formula Administration $407,340

Formula Adult Program $764,225

Formula DLW Program $686,156

Formula Youth Program $832,674

H1B $73,499

Projected Totals $2,763,894

Distribution of WIA Expenses

Formula Administration $148,569

Formula Programs $224,332

H1B $73,499

Total $446,400 16%

Fiscal Agent Services $60,000 2%

Board Reserved $50,000 2%

Summary of Funding Allocations/Carryover/DistributionsProgram Year 2013

New River/Mount Rogers Workforce Investment Area

Page 4 of 5

Distribution to Program Operators % of Funds

Administration:One-Stop Administration $25,000

Skills Gap Analysis $29,000

Program Costs:

Formula Adult $600,000

NRCC Special Project $58,000

Formula DLW $600,000

Formula Youth $700,000 $1,958,000

Total to Program Operators $2,012,000 73%

Un-Obligated Funds

Formula Administration $94,771

Formula Adult Program $51,522

Formula DLW Program $9,388

Formula Youth Program $39,813

Total Unobligated $195,494 7%

Grand Totals

WIA Expenses $446,400

Fiscal Agent $60,000

Board Reserved $50,000

Program Operators $2,012,000

Unobligated $195,494

Total $2,763,894

Program Year 2013

Page 5 of 5

Summary of Funding Allocations/Carryover/DistributionsNew River/Mount Rogers Workforce Investment Area

WIB Update – July 17, 2013

1.

Program Operations

All PY’13 contracts for service delivery have been finalized and were effective on July 1, 2013. Contract duration is through June 30, 2014.

2. PY’13 Funding

PY’12 carry-over funds may be higher than initially projected. This increases in available carry-over funds combined with our PY’13 allocation should provide sufficient funding for program operations in PY’13. Additionally, notification was recently received that all workforce areas will receive additional PY’12 Dislocated Worker funds. The specific funding level for each LWIA has not yet been announced.

3. Legislative Update

WIA reauthorization legislation has been passed in both the House and Senate, however, insufficient bi-partisan support has been available to insure the passage of a reauthorization bill that both the House and Senate can approve and that the President will sign. Current consensus is that WIA reauthorization will probably not occur until sometime in 2014.

Executive Summary – July 17, 2013

Service Levels:

Thru June 30, 2013, our Program Operators have served the following: DLW – 395 Adults – 281 Youth – 288 These service levels are the following percentage of planned PY’12 enrollment: DLW – 123% of plan

Youth – Goodwill – 101% People – 105%

Adult – Goodwill – 93% People – 120%

Performance:

Thru June 30, 2013, Program Operators have achieved the following performance levels: DLW – Placement Rate – 91.3% Average Wage at Placement - $12.11 Adults:

Goodwill Industries of the Valleys

Placement Rate – 86.8% Average Wage at Placement - $9.46

People, Inc. of Virginia

Placement Rate – 88.9% Average Wage at Placement - $9.77 Youth:

Goodwill Industries of the Valleys

Placement Rate – 72.1% Literacy/Numeracy Gains – 87% Attained a Degree or Certificate – 68.6%

People Inc. of Virginia

Placement Rate – 82.4% Literacy/Numeracy Gains – 75.3% Attained a Degree or Certificate – 70% Operator performance is in line with contract planned performance goals as well as negotiated Common Measures.

Financial

Thru May 31, 2013, our Operators have expended an average of 78% of available funding with 48% of expenditures being expended on Direct to Client costs. Based on current expenditure levels, it is projected that $291,000 of Program funds will be available for carry over into PY’13 effective July 1, 2013. Our overall expenditures for all programs are good.

Funding/Legislative Update

Based on PY’13 allocations and projected PY’12 carry-over funds, our total available funding levels for PY’13 should be sufficient. 1st Quarter Adult funds will be very limited which results in limited available services to new clients, however, total funding is good. Bills have been passed in both the House and Senate to reauthorize the Workforce Investment Act, however, no action has occurred to pass any legislation with sufficient bi-partisan support to insure passage in both the House and Senate and approved by the President. General consensus is that reauthorization legislation will be passed in 2014.

Informational Items

1. PY’12 WIA Performance

2. Virginia Workforce Connection Newsletter Success Stories

3. Current WIB Vacancy

4. One Stop Operator Report

YEAR TO DATE PY 2012 LWIA 2 - New River/Mt Rogers

LWIA Levels

YTD PY 2012 Actual

80% Level

% of Negotiated

Level Status Adult Measures

Adult Entered Employment Rate 75.0 66.1 60.0 88.12% M Adult Employment Retention Rate 83.0 87.8 66.4 105.77% E Adult Average Earnings $9,250 $10,826 $7,400 117.04% E

Dislocated Workers Measures

Dislocated Worker Entered Employment

Rate 80.0 79.9 64.0 99.88% M

Dislocated Worker Employment Retention Rate

90.0 92.5 72.0 102.76% E

Dislocated Worker Average Earnings $13,500 $15,862 $10,800 117.49% E

Youth Measures

Literacy/Numeracy Gains 53.0 75.8 42.4 142.94% E Placement in Employment or Education 60.0 76.6 48.0 127.60% E Attainment of Degree or Certificate Rate 63.0 85.2 50.4 135.31% E

Current WIB Vacancy

Business:

Wythe County – 1 Vacancy

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NEW RIVER/MOUNT ROGERS WORKFORCE INVESTMENT AREA ONE-STOP OPERATOR REPORT

JULY 17, 2013

Annual Comparison Data July 2011 – June 2012 46,130 served July 2012 – June 2013 65,041 served

Net increase 18,911 (+29.1%)

Monthly Comparison Data May 2013 *4,122 served June 2013 *4,421 served Net increase 299 +-6.8%)*Wytheville One Stop Campus and Radford Comprehensive Workforce Center

PEOPLE INCORPORATED PROGRAM ACTIVITY – PY 2012 MONTH ENDING JUNE 30, 2013

Dislocated Worker Program 395 Participants; 168 Closures/146 Employed/8 Neutral (91.3%); 227 Current; 110 Trained/95 Credentials (86.4%); Average Wage at Placement $12.11; 96 CRC Adult Program 180 Participants; 103 Closures/88 Employed/4 Neutral (88.9%); 77 Current; 82 Trained/66 Credentials (80.5%); Average Wage at Placement $9.77; 52 CRC Youth Program 158 Participants; 53 Closures/42 Employment/Education/2 Neutral (82.4%); 105 Current; 27 Credentials; 27 Literacy/Numeracy Gains; 14 CRC

GOODWILL PROGRAM ACTIVITY – PY 2012 MONTH ENDING JUNE 30, 2013

Adult Program 101 Participants; 43 Closures/33 Employed/5 Neutral (86.8%); 58 Current; 17 Trained/12 Credentials (70.6%); Average Wage at Placement $9.46; 23 CRC Youth Program 144 Participants; 47 Closures/31 Employment /Education/4 Neutral (72.1%); 97 Current; 24 Credentials; 20 Literacy/Numeracy Gains; 14 CRC

REGIONAL ACTIVITY

Area II Virginia Workforce Center One Stop Campus located at 800 East Main Street, Wytheville, VA has been certified as a Virginia Workforce Network One-Stop. WIB and One Stop Operator are working with the Virginia Employment Commission to finalize the MOU and cost sharing plan for the center. 2013 One-Stop Certification measures will be completed once the MOU is finalized.

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Center Activities

Wytheville One-Stop Campus has extended hours until 6:00 pm on Tuesday and Thursday. Wytheville One-Stop Campus staff held Job Club workshops on June 12 and 28. Gary Sheffler and

Matthew Dalton provided job seekers with Reemployment Services Orientation and Job Search Strategies. Next Job Club is scheduled for July 19 and will focus on “How to Manage Your Budget”.

GED classes are held every Thursday 6-8 pm at Wytheville One Stop Campus during the summer. Becky Nave, Senior Business Trainer/Marketing Coordinator provided cross-training for all partners

on June 5 about workshops available through People Incorporated Financial Services including: Credit Counseling; Business Basics; Customer Service; Social Media; Youth Entrepreneurship; and Core Four Business Planning Course. Ms. Nave also discussed Consumer loans; Small Business Loans; Microenterprise Loans and training and technical assistance available through the agency to assist business customers as well as job seeker customers.

Business Assistance Team met on June 12 at Wytheville One-Stop Campus. Attendees included representation from Bristol, Radford and Wytheville VEC offices, Wytheville Community College, People Incorporated, New River/Mount Rogers Workforce Investment Area, Goodwill Industries of the Valleys, and Southwest Virginia Alliance for Manufacturing (SVAM). Attendees were asked to provide handouts to be incorporated into a unified folder that will highlight employer services available through the various one-stop system partners.

Wytheville One-Stop Campus and Radford Workforce Center staff continues to participate in Re-entry Council Meetings.

Wytheville One-Stop Campus made 62 employer contacts during the month of June. 117 individuals from Southwest Virginia attended the 2013 Southwestern Employer Conference on

June 21 at Hotel Roanoke. Workshops included: Top 10 OSHA Violations; The Impact of Health Care Reform on Employers and Workers’ Compensation: Risk Mitigation and Compensability.

Hiring Activities:

Job Fairs held or scheduled at the workforce centers: Prillman Group – June 6, 13,18, 20 and 27; Elwood Staffing – June 4, 6, 11,13,17, 21, 26 and 27; Labor Finders – June 12 and 28; At Work – June 5, 10, 17, 19, 24 and July 8; Federal Mogul – June 5; Adecco – June 3, 10; Valley Staffing – June 19; U.S Cellular – June 28 and July 12.

US Solutions Group has expanded creating over 120 jobs in Bristol and Smyth County. Southwestern Virginia Mental Health Institute is hiring RN; CNA; security officer, pharmacy assistant and groundskeeper. Columbus McKinnon is hiring Electro Mechanical maintenance; and production supervisors; W-L Construction has openings for heavy equipment operators; drivers; and laborers. Life Center of Galax has immediate openings for Nursing Technicians and CNA. Volvo plans to hire 100 - 300 positions. VEC accepted applications through 07/05/2013. Overland Contracting has been selected to rebuild the boilers at the Celanese plant in Narrows. The contract is expected to last approximately 2 years and generate over 100 construction jobs for the local area. Goodwill’s Narrows office is assisting the employer by providing interview space, taking applications, and making referrals to the company’s HR staff. Commonwealth Assisted Living in Hillsville is hiring for several positions at various levels in the organization. Federal Mogul and BAE are hiring for production positions. Food Lion has approximately 50 different positions open in the New River Valley. TPG Staffing and B&H Computers (US Cellular) held job fairs at the Galax Virginia Workforce

Center. The SW VA Training Center held a job fair on their Hillsville campus on June 19 for multiple

positions available at this time.

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Significant Layoff Activity:

Merillat was approved for Trade Adjustment Assistance (TAA) which will provide former employees with extended benefits while enrolled in training. People Incorporated staff provided program information to 158 individuals during the TAA mass claims sessions held on June 25 & 26.

Parkway Knitting laid off 4 individuals and the company is TRA eligible. Cobham in Blacksburg, manufacturer of state of the art defense systems for the government.

closed in July resulting in the layoff of 30 employees. Goodwill staff attended the Rapid Response session on July 1 and presented information on WIA programs.

Galax office staff continues to enroll individuals who were laid off in North Carolina but are Virginia Trade-qualified residents. Goodwill enrolled fifteen individuals in June.

Staff Activities:

People Incorporated submitted success stories on Jason Collin (WIA Adult) and Travis Rife (DLW) which were printed in the Spring 2013 edition of the Virginia Workforce Connection newsletter.

WIA dislocated worker, adult and youth program staff attended the Crossroads Employer Network meeting. Department of Aging and Rehabilitative Services (DARS) presented information on services available through DARS.

Kia Parsons conducted Federal Bonding training for One-Stop partner staff at People Incorporated facility in Abingdon (One-Stop satellite site).

WIA and Department of Juvenile Justice staff attended joint cross-training on June 11, 2013. The training was sponsored by New River/Mount Rogers and Southwest Virginia Workforce Investment Boards. Staff from People Incorporated and Goodwill presented on the WIA Adult and Youth programs as well as provided explanation of WIA information contained in the toolkit.

Youth participants attended one week Career Academies held at VHCC, Crossroads and Radford University during June. Youth learned about careers in the Science, Technology, Engineering, Math and Health (STEM + H) fields through hands-on activities, guest speakers and tours of businesses.

At the direction of the WIB, WIA Adult program operators have instituted a freeze on enrollments due to lack of projected funding for program year beginning July 1.

CUSTOMER SUCCESS STORY

Chelsey is a single parent of two children ages 5 and 2. Chelsey worked part time at Advance Auto Parts and received TANF and SNAP assistance through the local Department of Social Service. Chelsey decided to pursue a career in nursing to insure a stable future for her children. Chelsey was referred to People Incorporated’s WIA Adult Program by the VIEW case worker due to lack of financial aid to complete her final year of training. After enrolling in the WIA Adult Program, Chelsey received assessments, career guidance, planning, and staff assisted job search. Career assessments indicated Chelsey possessed a high aptitude and interest in Nursing, Therapy & Specialized Adult Care career field. WIA staff encouraged Chelsey to continue training in the health care field. Over the course of the next year, WIA assisted Chelsey with the costs of tuition, books, technology fees, uniforms and equipment for clinical rotations as well as assistance with the cost of the NCLEX exam to obtain licensure as a registered nurse. On May 10, 2013 Chelsey successfully completed all of the requirements and graduated from VHCC with an Associates of Applied Science diploma with a major in Nursing. Chelsey recently accepted a full time position with Mountain State Health Alliance as a Nurse with a starting pay of $17.00 per hour with benefits. Chelsey received an additional $4.00 per hour upon receipt of her state nursing license in June. When asked how the adult program had impacted her life; she stated “I will be forever grateful for the services and assistance I received through the People Incorporated WIA Adult program. Without the financial assistance provided by the programs, it would have been impossible for me to complete the nursing curriculum at VHCC. I now have a career that will not only provide job security and support for my family but also allows me to utilize my compassion for helping others”.

JOB Club DATE: Friday July 19, 2013 TIME: 9:30AM TO 10:30 AM COST: Free To All Job Seekers LOCATION: Virginia Workforce Center Conference Room 800 E. Main Street, Suite 200 Wytheville, VA 24382

Club structure

Job Club sessions are Bi-monthly and flexible and are tailored to the needs of the attendees, which are encouraged to nominate areas in which they would like more help in, for each session.

Activities vary at each meeting but may include:

* Various presentations by HR Directors, Employers, Local Services

* Cover Letter and Resume tips.

* Interviewing skills; including, How to answer interview questions effectively.

* Job Search Techniques as well as Notification of new jobs.

* Networking Skill

Door Prizes Available!!

Space is limited!

You MUST Register to

Reserve Your Seat.

Call: (276) 228‐4051

JOB CLUB DATE: Friday July 19th 2013 TIME: 9:30 AM TO 10:30 AM COST: Free To All Job Seekers LOCATION: Virginia Workforce Center Conference Room 800 E. Main Street, Suite 200 Wytheville, VA 24382

Club structure

Job Club sessions are Bi-monthly and flexible and are tailored to the needs of the attendees, which are encouraged to nominate areas in which they would like more help in, for each session. Activities vary at each meeting but may include:

* Various presentations by HR Directors, Employers, Local Services

* Cover Letter and Resume tips.

* Interviewing skills; including, How to answer interview questions effectively.

* Job Search Techniques as well as Notification of new jobs.

* Networking Skills

Door Prizes Available!!

Space is limited!

You MUST Register to

Reserve Your Seat.

Call: (276) 228‐4051

Effective 3/1/13

Travel Reimbursement Request

I hereby certify that on ____________________ I traveled to attend a _______________________________________ meeting scheduled that same date. I am requesting travel reimbursement as follows: __________ X $0.565/mile = $ _______________________ Total Miles Reimbursement Requested ____________________________ ______________ Signature Date

2013 Consortium Board Meeting Schedule

January 30, 2013 March 20, 2013 May 15, 2013 July 17, 2013 September 18, 2013 December 11, 2013 (Joint with WIB)

All meetings will be held on the third Wednesday of alternating months at the Wytheville Meeting Center beginning at 10:00 a.m.