new mexico department of cultural affairs historic preservation division nmcris

New Mexico Department of Cultural AffairsNew Mexico Department of Cultural Affairs

Historic Preservation DivisionHistoric Preservation Division

NMCRISNMCRIS

Enhancement and ExpansionEnhancement and Expansion

Presented to Department of Information Technology Presented to Department of Information Technology

June 25, 2008June 25, 2008

Project Team

Business Owner — Katherine Slick, HPD

Director

Business Owner — Sam Cata, HPD Deputy

Director

Project Manager — Bill Doleman, ARMS

Program Manager

Executive Sponsor — Joe R . Valdez, DCA CIO

NM Department of Cultural Affairs Historic Preservation DivisionNM Department of Cultural Affairs Historic Preservation Division

NMCRIS NMCRIS Enhancement and ExpansionEnhancement and Expansion



Combined Certification Request:Project Initiation Project Planning

Funding:Project Management Services

$120.0IV & V Services $20.0System Needs Assessment $45.0

Total: $185.0



STATEWIDE IT STRATEGIC GOALS

Executive Order #2004-014: “Seeking improved collaboration and faster enterprise decision-making.”

State of New Mexico Enterprise Information Technology Strategic Roadmap #2: “Seeking to “Reduce the cost of IT operations through an enterprise model.”

IT Strategic Roadmap #3: “Enhance Delivery of Service to Constituents”

Strategic Roadmap #4: “ Support Economic Development, c) Make it easy to do business with State government.”



DEPARTMENT STRATEGIC GOALS

Goal 1: Protect and preserve New Mexico’s cultural resources for the benefit of present and future generations.

Goal 2: “Enrich the quality of life of New Mexicans, build communities, and attract visitors through new and enhanced arts and cultural programming.”

Goal 3: “Build information technology capacity (infrastructure as well as staff skills) to support departmental activities.”



IMPACTS to DoIT INFRASTRUCTURE

Data Center: This is a web-based system hosted on DCA servers, and will consume bandwidth

Enterprise (applications, hardware, software):

Support for software will be provided by the vendor and agency staff. DCA is acquiring the necessary servers separately. DCA will rely on DoIT to maintain connectivity to the internet.



IMPACTS to DoIT INFRASTRUCTURE Telecom (Network Bandwidth):

There will be network bandwidth usage for both HPD and ARMS staff terminals as well as from outside users communicating with NMCRIS

It is estimated that—at peak load time—there could be as many as 20 employees and 100 outside users online

Although the system will be hosted on DCA servers, total bandwidth requirements will be determined by the needs assessment



PROJECT GOALS: Streamline role of NMCRIS in economic Streamline role of NMCRIS in economic

development while protecting the state’s development while protecting the state’s valuable heritagevaluable heritage

PROJECT COMPONENTS:New Data Capture & Delivery Applications Applications

for Archeological NMCRISfor Archeological NMCRISCentralized Cultural Review Tracking

Database Design Architectural Database for

NMCRIS



As-is NMCRIS:As-is NMCRIS:Backlog & Redundant Data EntryCumbersome & Time-consuming Queries

Enhanced NMCRIS:Enhanced NMCRIS:Early Data Capture—Online ApplicationsAutomated GIS-based Queries



As-is Project Review:As-is Project Review: Paper-basedPaper-based Dependent on mailDependent on mail Process can take monthsProcess can take months

Enhanced Project Review:Enhanced Project Review:Centralized Database for Online Review &

Approval Linked to NMCRIS & HPD login/out

system



As-is Architectural Data:As-is Architectural Data:Registered Properties—Paper &

Standalone DatabasebaseNon-Registered Properties—Paper onlyStaff-mediated Access only

Enhanced Architectural Data:Enhanced Architectural Data:NMCRIS-linked Architectural DatabaseTabular & GIS dataScanned Documents



NM Department of Cultural Affairs Historic Preservation Division NMCRIS Enhancement and Expansion

PROJECT TIMELINE

7/2009

6/1/2008 7/1/2008 8/1/2008 9/1/2008 10/1/2008 11/1/200812/1/2008 1/1/2009 2/1/2009 3/1/2009 4/1/2009 5/1/2009 6/1/2009

6/3/2008 - 6/25/2008

Certification Initiation & Planning

Phases

7/1/2009 - 6/30/2010

Project Close Out:7/1/2009-6/30/2010

9/24/2008 - 7/1/2009

Implementation Phase1) Core Applications, 2) Review Tracking Application, 3) Architecture Database Design

6/25/2008 - 9/24/2008

Planning Phase

Thank You!