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  • Nepal Telecom

    Nepal Doorsanchar Company Limited

    Wireless Service Directorate

    Tender No. NDCL/WSD-08/073-74

    For

    Supply and DeliveryOf

    Maintenance Free Valve Regulated Lead Acid(MF VRLA) Battery (600 Ah) for MWDR

    February, 2017

    Wireless Service Directorate Tel. No. 977 1 4788666Babarmahal Fax No. 977 1 4785866Kathmandu E-mail: ntc.msd@ntc.net.npNepal Website: www.ntc.net.np

  • i Tender No. NDCL/WSD-08/073-74 for Supply and Delivery of Maintenance Free Valve Regulated Lead Acid ( MF VRLA) Battery (600Ah) for MWDR

    Nepal TelecomNepal Doorsanchar Company Limited

    Table of Content

    SN Section Description PageNo.

    1 Abbreviations and Acronyms (Commercial) 12 Glossary of Terms Used in this Document (Commercial) 2

    3 I Invitation for Bids (IFB) 54 II Important Notice to Bidders (INB) 85 III Instructions to Bidders (ITB) 126 IV Conditions of Contract (COC) 32

    7 V Sample Forms 45Bid Form (Sample Form No. - 1)Bid Security Form (Sample Form No. - 2)Manufacturer's Authorization Letter (Sample Form No.-3)Performance Security Form (Sample Form No. - 4)Bank Guarantee for Advance Payment (Sample Form No. 5)License Document Form (if Applicable) (Sample Form No. 6)Letter of Intent (Sample Form No. -7)Letter of Acceptance (Sample Form No. -8)Contract Agreement Form (Sample Form No.-9)Bidders Information Form (Sample Form No.-10)Application for Purchase of Tender Document (Sample Form No.-11)Participation on Bid Opening (Sample Form No.-12)

    Schedule of Requirement(SOR) and Schedule of Prices (SOP)8 VI Schedule of Requirements (SOR) 58

    9 VII Schedule of Prices (SOP) 59

    Technical Specification10 Technical Specification for Battery 61

    Annexes

    11 Annex I List of the Approved Banks by Nepal Telecom 6512 Annex - II Supply Record 6613 Annex III User (Clint) Certificate 67

    Annex IV Sample Satisfactory Performance Certificate 68

  • 1 Tender No. NDCL/WSD-08/073-74 for Supply and Delivery of Maintenance Free Valve Regulated Lead Acid ( MF VRLA) Battery (600Ah) for MWDR

    Nepal TelecomNepal Doorsanchar Company Limited

    Abbreviations and Acronyms

    AMC .. Annual Maintenance Contract

    AT .. Acceptance Test

    COC . Conditions of Contract

    DCC . Delivery Completion Certificate

    FAC . Final Acceptance Certificate

    FAT . Final Acceptance Test

    FC . Fully Compliant

    GoN .. Government Of Nepal

    IFB . Invitation For Bids

    INB Important Notice to Bidder

    ITB . Instructions To Bidders

    ITD . Information Technology Directorate of Nepal Telecom

    LOA .. Letter of Acceptance

    LOI .. Letter of Intent

    MMD .. Material Management Department of Nepal Telecom

    WSD .. Wireless Service Directorate of Nepal Telecom

    NT ... Nepal Telecom

    NC .. Not Compliant

    PAC . Provisional Acceptance Certificate

    PAT . Provisional Acceptance Test

    PoC . Proof of CompliancePO .. Purchase Order

    PC Partially Compliant

    SCC . Stabilization Completion Certificate

    SOP . Schedule of Prices

    SOR . Schedule of Requirement

    TDS . Tax Deducted at Source

    VAT .. Value Added Tax

    WCC . Warranty Completion Certificate

    WO . Work order

  • 2 Tender No. NDCL/WSD-08/073-74 for Supply and Delivery of Maintenance Free Valve Regulated Lead Acid ( MF VRLA) Battery (600Ah) for MWDR

    Nepal TelecomNepal Doorsanchar Company Limited

    Glossary of Terms Used in this Document

    Bidder: Bidder is a person or an entity who submits the bid document under this tender.

    Blacklisting: It is enlisting or including the name of a person, a firm, or a company in a list seen asunacceptable or untrustworthy. Once the name is included in such a list, the person or the company islooked by suspicion and may not be allowed to participate in a bidding process.

    Bid Price: The price quoted by the Bidder in Bid Form.

    Bill of Quantities: The Priced and completed Bill of Quantities forming part of the Bid.

    Contract: The Contract means the agreement entered into between the Nepal Telecom and theSupplier, as recorded in the contract agreement form signed by the parties, including all amendmentsand appendices thereto and all documents incorporated by reference therein;

    Contract Award: It is the decision of Nepal Telecom to give responsibility to execute a project throughcontract agreement signed with a successful bidder. The awardee is responsible to execute the contractas per the agreement made with Nepal Telecom.

    Corrupt Practice: It is the offering, giving, receiving, or soliciting, directly or indirectly, anything of valueto influence improperly the action of the other party.

    Contract Price: The total price of all the goods and services included in the contract which will bepayable to the supplier on the fulfillment of all obligations under the contract.

    Contract Document: The documents listed in the Agreement, including amendments thereto. Subject tothe order of precedence set forth in the Agreement, all documents forming the Contract (and all partsthereof) are intended to be correlative, complementary and mutually explanatory

    Corruption: It is the dishonest activity especially the involvement in bribery. Corruption in case ofconstruction projects is the action of the other party.

    Completion: The fulfillment of the related services by the Supplier in accordance with the terms andconditions set forth in the contract.

    Corrected Bid Price: Bid price obtained after the arithmetical error corrections

    Delivery: The transfer of the Goods from the Supplier to the Purchaser in accordance with the terms andconditions set forth in the contract.

    Day: The calendar day.

    Evaluated Price: The total price obtained after the Financial Evaluation.

    Fraudulent Practice: It is a practice of gaining of a materials advantage dishonestly. It is a practice that isfalse or impostor. It is any act or omission, including mis-representation that knowingly misleads orattempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation.

    Goods: All of the goods (Hardware and Software), which the supplier is required to supply and deliverto the Nepal Telecom under the contract;

  • 3 Tender No. NDCL/WSD-08/073-74 for Supply and Delivery of Maintenance Free Valve Regulated Lead Acid ( MF VRLA) Battery (600Ah) for MWDR

    Nepal TelecomNepal Doorsanchar Company Limited

    Global Company: Global Company means company having offices in more than one country.

    Major Clause: Clauses marked with * are considered as major clauses.

    Mandatory Clauses: Clauses with following statement are considered as mandatory Clauses:

    ... deviation on which shall result in rejection of the Bid

    ... without which the Bid shall be rejected

    ... deviation on which shall lead to rejection of the Bid

    ... shall be rejected

    Nepal Telecom (NT): The purchaser, Nepal Doorsanchar Company Limited;

    Purchaser: The organization purchasing the Goods, i.e. Nepal Telecom

    Supplier: The Supplier means the individual or firm supplying the goods under this contract;

    Successful Bid: The Bid that substantially comply with the technical, commercial and financialrequirements of the tender and determined to be the lowest evaluated price after financial Evaluation.

    Service: The services ancillary to the supply of the Goods, such as transportation and insurance, and anyother incidental services, such as installation, commissioning, provision of technical assistance, training,warranty, AMC and other such obligations of the Supplier covered under the Contract;

    End of Abbreviations and Glossary

  • 4 Tender No. NDCL/WSD-08/073-74 for Supply and Delivery of Maintenance Free Valve Regulated Lead Acid ( MF VRLA) Battery (600Ah) for MWDR

    Nepal TelecomNepal Doorsanchar Company Limited

    Section I:Invitation for Bids (IFB)

  • 5 Tender No. NDCL/WSD-08/073-74 for Supply and Delivery of Maintenance Free Valve Regulated Lead Acid ( MF VRLA) Battery (600Ah) for MWDR

    Nepal TelecomNepal Doorsanchar Company Limited

    Section I: Invitation for Bids (IFB)Date: February 09, 2017

    Tender No. NDCL/WSD-08/073-741. Nepal Telecom (Nepal Doorsanchar Company Limited) intends to purchase Maintenance Free Valve

    Regulated Lead Acid ( MF VRLA) Battery (600Ah). To full fill this purpose Nepal Telecom invitessealed bids for the Tender No. NDCL/WSD-08/073-74 for Supply and Delivery of Maintenance FreeValve Regulated Lead Acid ( MF VRLA) Battery (600 Ah) for MWDR.The Bidders, who meets the eligibility criteria mentioned in the Clause No 16 of Section III:Instruction to Bidders can participate in this Tender. The evaluation shall be performed in fourstages i.e. Preliminary Examination, Detail Technical, Commercial and Financial Evaluations.Responsiveness of the bids shall be determined after the Preliminary and Detail Evaluations of theBids. Financial Evaluation determines ranking of the bids based on the evaluated price.

    2. Interested bidders may obtain further information from the office of:Nepal Telecom (Nepal Doorsanchar Company Limited),Wireless Service Directorate,Babarmahal,Kathamandu, Nepal.

    Tel. No. : 977 1 4788666Fax No. : 977 1 4785866E-Mail : ntc.msd@ntc.net.npWebsite : http://www.ntc.net.nporhttp://eproc.ntc.net.np

    3. A complete set of bidding documents may be purchased by any interested bidder on the submissionof a written application to the office mentioned in clause no. 2 of this section and upon payment ofa non-refundable fee of NRs. 10,000.00 (In Words: Nepalese Rupees: Ten Thousand only) or US$100.00 (In words: United States Dollars: One Hundred only) or Euro 90.00(In words: Euro: Ninet

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