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Tender No. NIELIT/HQ/ADMIN/6/2016

National Institute of Electronics & Information TechnologyElectronics Niketan, 6, CGO Complex, New Delhi

SHORT NOTICE E-TENDERCONNECTION WITH THE INAUGURATIONBUILDING AT SECTOR-8, DWARKA

National Institute of Electronics and Information Technology [NIELIT] [erstwhile DOEACC Society] is an

Autonomous Scientific body of Ministry of

set up to carry out Human Resource Development and related activities in the area of Information, Electronics

& Communications Technology (IECT). NIELIT is engaged both in Formal & Non

IECT besides development of industry oriented quality education and t

also one of the National Examination Body, which accredits institutes/organizations for conducting courses in IT

in the non-formal sector.

2. On behalf of the Director General

Event Management Companies (EMCs)

Delhi as per given schedule of tender event.

3. Tender documents may be downloaded from Central Public Procurement Portal

https://eprocure.gov.in/eprocure/app

procurement should enroll/


instructions provided at Annexure-1 regardi

4. Bidder can access tender documents on the website, fill them with all relevant information and submit

the completed tender document into electronic tender on the website

on or before the due date of submission of the tender

5. Tenders and supporting documents should be uploaded through e

tender documents will not be accepted.

SHORT NOTICE E

(Tender

NIELIT/HQ/ADMIN/6/2016-17

National Institute of Electronics & Information TechnologyNiketan, 6, CGO Complex, New Delhi-110003

TENDER FOR HIRING AN EVENT MANAGEMENTINAUGURATION CEREMONY OF NIELIT HEADQURATERDWARKA, NEW DELHI.


Autonomous Scientific body of Ministry of Electronics and Information Technology [MeitY]

urce Development and related activities in the area of Information, Electronics

& Communications Technology (IECT). NIELIT is engaged both in Formal & Non-Formal Education in the area of

IECT besides development of industry oriented quality education and training in the state


Director General, NIELIT, e-tenders are invited from the reputed and well experienced

(EMCs) for Inauguration Ceremony of NIELIT Building at

as per given schedule of tender event.

Tender documents may be downloaded from Central Public Procurement Portal

https://eprocure.gov.in/eprocure/app. Aspiring Bidders/ Suppliers who have not enrolled/registered in e

/register before participating through the website

https://eprocure.gov.in/eprocure/app . The portal enrolment is free of cost. Bidders are advised to go through

1 regarding “Procedure for submission of the e-Tender

Bidder can access tender documents on the website, fill them with all relevant information and submit

the completed tender document into electronic tender on the website https://eprocure.gov.in/eprocure/app

on or before the due date of submission of the tender.

Tenders and supporting documents should be uploaded through e-procurement. Hard copy of the

tender documents will not be accepted.

SHORT NOTICE E-TENDER (Tender No. NIELIT/HQ/ADMIN/6/2016-17)

Page1of25

National Institute of Electronics & Information Technology

MANAGEMENT AGENCY IN HEADQURATERS


[MeitY], Govt. of India, was

urce Development and related activities in the area of Information, Electronics

Formal Education in the area of

raining in the state-of-the-art areas. It is


m the reputed and well experienced

for Inauguration Ceremony of NIELIT Building at Sector-8,Dwarka, New

Tender documents may be downloaded from Central Public Procurement Portal

. Aspiring Bidders/ Suppliers who have not enrolled/registered in e-

register before participating through the website

. The portal enrolment is free of cost. Bidders are advised to go through

er”.

Bidder can access tender documents on the website, fill them with all relevant information and submit


procurement. Hard copy of the

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Tender No. NIELIT/HQ/ADMIN/6/2016-17

Tender Document for Hiring Event Management Agency for Inauguration Ceremony of NIELIT Building

at Dwarka, New Delhi

Schedule of Events

Particulars Details

Nature of the Work Event Management with all arrangements for Inauguration

Ceremony of NIELIT Building at Dwarka, New Delhi.

Details of Contact Person for clarifications/queries B. S. Shishodia, Dy. Director (Civil) NIELIT Headquarters, Electronics Niketan, 6, CGO Complex, Lodhi Road, New Delhi – 110003, Phone: 011-24363731, Mobile: 9650722599 Email: : [email protected]

Mode of Tendering e-Tender(online) on URL https://eprocure.gov.in/eprocure/app

Cost of Tender Document (non-refundable) Rs.1000/- (Rupees one thousand only)

No. of Covers a) Technical Bid b) Financial Bid

i) Approximate Tender value 20.00 Lakhs

Earnest Money Deposit (EMD)

Rs. 40,000/- only Through DD/NEFT/Bankers’ Cheque in favour of NIELIT payable

at New Delhi. Bank of India, SB A/c. no. 604820100000012, IFSC

Code-BKID0006048 on or before bid submission closing time as

mentioned in the tender document/corrigendum at NIELIT, New

Delhi.

Date and time of Publishing of e-tender 04/02/2017

Website for downloading Tender Document, Corrigendum’s, Addendums Etc.

http://nielit.gov.in http://eprocure.gov.in

Last date of receipt of Pre-Bid queries by e-mail (in prescribed format at Annexture- V)

Queries related to pre-bid may be sent through e-mail at [email protected] latest by 8

th February, 2017up

to.12.00hrs.

Date of pre-bid meeting 10 /02/2017 at 11.00 hrs.

Date and time of uploading minutes of pre-bid meetings

14 /02/2017 at 17.00 hrs.

Online Bid Submission Start Date & Time 15/02/2017, 09.00 hrs.

Online Bid Submission Closing Date & Time 20/02/2017, 14.00 hrs.

Online Technical Bid Opening Date & Time 21/02/2017, 15.00 hrs.

Tender inviting Officer & Address where the EMD Instruments of the Tenders are to be submitted

Addl. Director (P & A), NIELIT Headquarters, Electronics Niketan, 6, CGO Complex, Lodhi Road, New Delhi – 110003

Venue for Technical Bid opening NIELIT Headquarters

Date, Time and Venue of opening of Financial bids Will be intimated later to the technically qualified bidders

Bid Validity 90 Days from the closing date of bid submission

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Annexure- l

INSTRUCTIONS FOR ONLINE BID SUBMISSION

As per the directives of Department of Expenditure, Ministry of Finance, this tender document has been

published on the Central Public Procurement Portal (URL: http://eprocure.gov.in ). The bidders are

required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature

Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal,

prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at:

https://eprocure.gov.in/eprocure/app .

1. Online bids/e-tenders are invited from the reputed and well experienced Event Management

Companies (EMCs) for conducting Inauguration Ceremony of NIELIT Building at Sector-8, Dwarka, New

Delhi having experience of at least 5 years in organizing events of State/Central Govt./PSUs/Autonomous

Bodies.

2. Bidders are advised to study the tender Document carefully before submitting the tender form. It will

be presumed that the bidder has considered and accepted all the terms and conditions of this tender.

No enquiry, what so ever verbal or written shall be entertained in respect of acceptance/rejection of

the tender. BIDS MUST BE UNCONDITIONAL.

3. The Bidders should take care that no column in the e-tender should be left blanks which would be

otherwise made the tender liable for rejection. In case any column has to be left blank, it should be

filled as “NOT APPLICABLE”.

4. Online Bids should be prepared in accordance with the prescribed format Appendix-I (Technical

Bid i.e. Details of the Agency) and Appendix-II (Financial Bid) of the tender Document, and to be

submitted on e-procurement portal.

5. The tender form is non-transferable.

REGISTRATION

6. Bidders are required to Enroll on the e-Procurement module of the Central Public Procurement Portal

(URL: https://eprocure.gov.in/eprocure/app) by clicking on the link “Click here to Enroll” on the CPP

Portal is free of charge.

7. As part of the enrolment process, the bidders will be required to choose a unique username and assign

a password for their accounts.

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8. Bidders are advised to register their valid email address and mobile numbers as part of the registration

process. These would be used for any communication from the CPP Portal.

9. Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II

or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA

India (e.g. Sify / TCS / nCode / eMudhra etc.), with their profile.

10. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to

ensure that they do not lend their DSC’s to others which may lead to misuse.

11. Bidder then logs in to the site through the secured log-in by entering their user ID / password and the

password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

12. There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by

several parameters. These parameters could include Tender ID, organization name, location, date,

value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a

number of search parameters such as organization name, form of contract, location, date, other

keywords etc. to search for a tender published on the CPP Portal.

13. Once the bidders have selected the tenders they are interested in, they may download the required

documents / tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder. This

would enable the CPP Portal to intimate the bidders through SMS / e-mail in case there is any

corrigendum issued to the tender document.

14. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to

obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS

15. Bidder should take into account any corrigendum published on the tender document before submitting

their bids.

16. Bidders should go through the tender advertisement and the tender document carefully to understand

the documents required to be submitted as part of the bid. Please note the number of covers in which

the bid documents have to be submitted, the number of documents - including the names and content

of each of the document that need to be submitted. Any deviations from these may lead to rejection of

the bid.

17. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender

document / schedule and generally, they can be in PDF / XLS / RAR / DWF formats. Bid documents may

be scanned with 100 dpi with black and white option.

18. To avoid the time and effort required in uploading the same set of standard documents which are

required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g.

PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can

use “My Space” area available to them to upload such documents. These documents may be directly

submitted from the “My Space” area while submitting a bid, and need not be uploaded again and again.

This will lead to a reduction in the time required for bid submission process.

SUBMISSION OF BIDS

19. Bidder should log into the site well in advance for bid submission so that he/she upload the bid in time i.e.

on or before the bid submission time. Bidder will be responsible for any delay due to other issues.

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20. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the

tender document.

21. Bidder has to select the payment option as “offline” to pay the tender fee / EMD as applicable and enter

details of the instrument.

22. Bidder should prepare the EMD as per the instructions specified in the tender document. The original

should be posted/couriered/given in person to the Tender Processing Section, latest by the last date of bid

submission or as specified in the tender documents. The details of the DD/any other accepted instrument,

physically sent, should tally with the details available in the scanned copy and the data entered during bid

submission time. Otherwise the uploaded bid will be rejected.

23. Bidders are requested to note that they should necessarily submit their bids in the format provided and no

other format is acceptable. If the price bid has been given as a standard BoQ format with the tender

document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to

download the BoQ file, open it and complete the white colored (unprotected) cells with their respective

financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the

details have been completed, the bidder should save it and submit it online, without changing the

filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.

24. The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time for

referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should

follow this time during bid submission.

25. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to

ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time

of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit

encryption technology. Data storage encryption of sensitive fields is done.

26. The uploaded tender documents become readable only after the tender opening by the authorized bid

openers.

27. Upon the successful and timely submission of bids, the portal will give a successful bid submission message

& a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all

other relevant details.

28. The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This

acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS

29. Any queries relating to the tender document and the terms and conditions contained therein should be

addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the

tender.

30. Any queries relating to the process of online bid submission or queries relating to CPP Portal in general

may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is 1800 3070 2232.

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ANNEXURE-II

GENERAL TERMS AND CONDITIONS/INSTRUCTION TO BIDDERS

NIELIT HQ, New Delhi invites e-tenders in two bids System for hiring the services of an Event

Management Agency in connection with the inauguration ceremony of NIELIT HQ Building at Dwarka, New

Delhi from interested agencies who comply with eligibility, general terms and conditions and scope of work

as per following:

2. ELIGIBILITY CRITERIA:

2.1 The vendor should have the experience of at least 5 years in organizing events of State/Central

Govt./PSUs/Autonomous Bodies or Local Bodies/Municipalities (Valid proof/Copies of work order

and bills or completion certificate for the same to be uploaded with technical bid).

2.2 The Registered Office or one of the Branch Office's of the Firm should be located either in Delhi or

New Delhi. The vendor who does not have an Office located in National Capital Region of Delhi,

their bids shall not be entertained.

2.3 The Bidder should submit an undertaking with the Technical Bid to the effect that their firm has

not been black listed by any of the Departments/Organizations of the Government of

India/Government of NCT of Delhi and no criminal case is pending against the said firm on the date

of submission of this bid (Prescribe Performa as per Annexure- VI).

2.4 Resolution of Board meeting authorizing the person to sign tender Document (if applicable) should

be uploaded.

2.5 The bidder must submit (upload) self-attested copy of Certificate of Registration/Incorporation of

the firm.

2.6 The vendor must furnish details of PAN No., Service Tax No., Sales Tax/ VAT Registration No., and

upload the scanned copy of these documents in e-procure portal as specified in Appendix-I.

2.7 The bidder should have an average turnover of Rs.50.00 lakh during the last three financial years

2013-14, 2014-15 & 2015-16. The bidder must upload self-attested photocopies of Balance

Sheet/CA’s certificate as proof of the turnover along with copy of Audited/ self-attested Accounts

as a proof of its Turnover along with technical bid.

2.8 The bidder should have successfully organized minimum 3 such events including public sector with

covering audience of not less than 400 persons during the last 3 years (2013-14, 2014-15 & 2015-

16) in India. (Valid proof/Copies of work order and bills or completion certificate for the same to be

uploaded with technical Bid).

2.9 A copy of this Tender Document with each page duly signed by the authorized signatory (who has

signed the Bid), should also be uploaded in e-procure portal with the Technical Bid in token of

bidders confirmation to accept the terms and conditions and other provisions contained in it.

2.10 Requisite EMD & Tender cost must be submitted along with the technical Bid.

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3. TERMS AND CONDITIONS

Terms and Conditions of the tender are as under:

3.1 The rates quoted should be firm and in Indian Rupees. In case of any difference / discrepancy

between the rates quoted in figures and words, the later shall prevail.

3.2 The bid should be valid for a minimum period of 90 days after the closing date for submission.

3.3 The bidder shall quote the technical and financial bids, only as per the format enclosed at

Appendix I and Appendix II.

3.4 The EMD of successful firm may be converted into Performance Security Deposit, if requested and

shall be returned after successful completion of work in such case. However, the total

Performance Security Deposit shall be restricted to a maximum of 10% of total value of the

accepted tender.

3.5 The Director General of National Institute of Electronics and Information Technology (NIELIT),

Ministry of Electronics and Information Technology, Electronics Niketan, 6, CGO Complex, New

Delhi-11003 reserves the right to reject any or all bids without assigning any reason.

3.6 The Firms are required to upload copies of the following documents along with the Technical Bid,

failing which their Bids shall be summarily/out-rightly rejected and will not be further considered:

(a) Scanned copy of Earnest Money Deposit (EMD) and Tender Cost

(b) Scanned copy of PAN/GIR Card, VAT/Sales Tax/Service Tax registration certificate.

(c) Scanned copy balance sheets and Profit & Loss Account for the last 3 financial years i.e. 2013-

14, 2014-15 and 2015-16 (as per point 2.7).

(d)Scanned copy of Work experience of similar work during the last 3 years (requisite proof

Thereof as per point 2.8)

(e) Scanned copy of undertaking that his/her firm is not blacklisted by any Govt. Departments /

organization.

(f) A copy of this Tender Document with each page duly signed by the authorized signatory &

stamped as per point 2.9

(g) The proposed design/concept as per the area and No. of guests after conducting site survey.

(h) Forwarding letter on letter head of the Bidder towards submission of the Bid.

3.7 Conditional bids including having conditional rebate are liable to be rejected out-rightly at the first

instance.

3.8 The contracting Firm shall not be allowed to transfer, assign, pledge or sub-contract its rights and

liabilities under the order to any other Company/Firm/Agency.

3.9 The contracting Firm will be bound by the details furnished by them to the NIELIT, while

submitting the tender or at subsequent stage. In case, any of such documents furnished by them is

found to be false at any stage, it would be deemed to be a breach of terms of contract, making

them liable for legal action besides termination of order.

3.10 Financial bids of only those Firms who are technically qualified shall be opened & evaluated.

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3.11 NIELIT, reserves the right to terminate the order during initial period after giving 5 day's notice to

the Firm, if the progress is observed unsatisfactory.

3.12 The contracting Firm should be in a position to manage the event on short notice as and when

needed. It may be noted that the items entered into order are to be arranged at the event site.

3.13 All expenses for assigned event management work should be borne by the firm. The contracting

firm shall liaise with the authorized officers of NIELIT and provide the services as per requirement

on urgent basis and also take guidance from the NIELIT authorities to ensure that required

facilities are extended at site on time.

3.14 The rates quoted shall remain same during the validity period of the order and no request for any

increase in the rates shall be entertained.

3.15 The owner/firm should be available on his own direct telephone (office as well as residence) and

also on mobile phone so that he may be contacted immediately in emergency cases. The Mobile

Number may also be provided.

3.16 Before award of the order, all original documents will be checked by the NIELIT and at that time

attested photo-copies are required to be furnished.

3.17 Order for event management items shall be placed on requirement basis. If the selected firm fails

to deliver the items or to replace the defective/spurious items immediately, penalty to such effect

would be charged, which would be limited to 10% of the order value and shall be adjusted against

the firm's pending bills.

3.18 The NIELIT shall not be responsible for any financial loss or loss to life or other injury to any person

deployed by the contracting firm in the course of their performing the duties to the NIELIT in

connection with the assigned event management work.

3.19 In the event of failure to accept the offer of order or failure of submission of performance security

deposit by the successful bidder for whatsoever reason(s), Earnest Money Deposit submitted by

the bidding firm shall be forfeited.

3.20 In case of breach of Order/Contract by the vendor, NIELIT shall have the authority to

cancel/terminate the Contract besides forfeiting the Security Deposits.

3.21 NIELIT reserves the right to order or not to order for any item listed in the price schedule appendix

-II.

3.22 The Order shall be subject to Delhi jurisdiction. This document and the order or job award letter

issued as a result of the tender process shall be interpreted in terms of Indian Laws.

3.23 All disputes arising out of this contract shall be settled amicably by NIELIT and the contractor. In

the event of failure to reach amicable settlement, the same shall be settled by an Arbitrator

appointed as per the provisions of Arbitration and Conciliations Act, 1956. The decision of the

Arbitrator shall be final and binding.

3.24 The items should be genuine and of standard make. In case it is found that the items are

duplicate/ fictitious, it would be open to the NIELIT to terminate the Order, forfeit the

Performance Security and black list the firm.

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4. EARNEST MONEY DEPOSIT (EMD):

The Technical Bid must be accompanied by scanned copy of NEFT/DD/Bankers’ Cheque for Earnest

Money Deposit, as stated in Appendix- I drawn on any Nationalized Bank/Scheduled bank in favor

of NIELIT, New Delhi. EMD shall be valid for a maximum period of 90 days from the closing date

(original) of the tender. Quotation uploaded without EMD will be rejected.

The DD/Bankers’ Cheque in physical form duly sealed in envelope super scribed with “DDs towards

EMD and Tender Document cost for the tender no. < NIELIT/HQ/ADMIN/6/2016-17> for

Hiring Event Management Agency for Inauguration Ceremony of NIELIT Building at Dwarka, New

Delhi” shall be dispatched/submitted, so as to reach on the date and time of opening of the

technical Bid as per schedule, at NIELIT Office at the address mentioned below:

The Deputy Director (Civil)

National Institute of Electronics and Information Technology

Electronics Niketan,6,CGO Complex,

New Delhi-110003

5. PERFORMANCE SECURITY:

a) Successful bidders shall submit a Performance Security of 10% of the total cost of the order

within 3 working days of date of intimation regarding acceptance of the tender by NIELIT.

b) The Performance Security Deposits can be submitted in the form of a Bank Draft/Pay Order

or FDR or Bank Guarantee drawn on any Nationalized Bank in favor of NIELIT payable at

Delhi.

c) The Bank Guarantee/FDR should be valid for 60 days more from the date of proposed event.

d) The proceeds of the Performance Security deposit shall be payable to the Purchaser as

compensation for any loss (including loss of opportunity, time or cost) resulting from the

Supplier’s /Bidder’s failure to comply with its obligations under the Order.

e) No interest will be paid by NIELIT on the Performance Security.

f) It is mandatory that for Bank Guarantee to be acted upon must be routed through structure

Financial Messaging Systems (SFMS) from issuing Bank to our Bank by sending IFM 760 COB

Bank Guarantee Advice Message. Thereafter, only physical Bank Guarantee will be taken as

submitted and become operational. Our bank details for this purpose are:-

1. Beneficiary Name and Address National Institute of Electronics and

Information Technology (NIELIT), Electronics

Niketan, 6, CGO Complex, Lodhi Road, New

Delhi – 110003.

2. Name of the Bank Bank of India

3. Bank Branch & Address Electronics Niketan, 6, CGO Complex, Lodhi

Road, New Delhi – 110003.

4. Beneficiary Account No. 604820100000012

5. IFSC Code BKID0006048

6. PROCEDURE FOR SUBMISSION OF THE PROPOSAL:

6.1 The vendors desirous of participating in the tender process shall have to upload its bid online in

two parts, viz., Technical Bid as per Performa at Appendix - I and Financial Bid as per Performa at

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Appendix- II.

6.2 Any overwriting/cutting/fluiding should be authenticated by the signatures of the individual, who

has signed the Bid. Non-adherence will lead to rejection of the Bid.

6.3 Technical Bid – The entire requisite supporting documents confirming eligibility criteria or

otherwise required as per tender document are to be furnished (uploaded) by the bidder along

with Technical Bid.

6.4 Financial Bid-All columns of the Performa should be correctly and clearly filled.

6.5 Cost for each activity shown separately in the Appendix- II must be indicated separately.

6.6 The vendors will have to quote for all items included in Appendix- II.

7. PRICE BID

7.1 The below mentioned Financial Proposal/Commercial bid format is provided as BOQ along with this

tender document at https://eprocure.gov.in/eprocure/app. Bidders are advised to download this

BoQ_Ina.xls as it is and quote their offer/rates in the permitted column and upload the same in the

financial bid. Bidder shall not tampered/modify downloaded price bid template in any manner. In

case the same is found to be a tampered/modified in any manner, tender will be completely

rejected and EMD would be forfeited.

7.2 L1 shall be evaluated on total amount inclusive of taxes as mentioned in the Financial Bid Format.

7.3 The Bids must be submitted online only at CPPP website: https://eprocure.gov.in/eprocure/app. on

or before the due date. Bids submitted after the due date & time will be rejected.

7.4 Bidder is duty bound to observe all the Laws, Rules, Regulations, Policies, Procedures and Guidelines

of the Central Vigilance Commission and Government of India as in force from time to time.

7.5 NIELIT reserves the right to accept or reject any bid or cancel tender proceedings without assigning

any reason whatsoever.

7.6 NIELIT reserves the right to change (increase/decrease) the quantity of items to be procured or to

place Purchase Order for the selected items only, that is, some of the items may be omitted from

procurement in entirety.

7.7 Incomplete quotations are liable to be rejected.

7.8 In case of any discrepancy between rates mentioned in figures and words, the latter shall prevail.

7.9 Conditional tenders, on whatsoever ground, shall not be accepted and shall be summarily rejected.

7.10 Any attempt of direct or indirect negotiation on the part of the bidder with the authority who is

competent to finally accept it after the submission of the tender; or any other endeavor to secure

any interest or any influence by the bidder by any means for acceptance of a particular tender will

render the bidder liable to be excluded from considerations.

7.11 Any statutory applicable taxes such as Sales Tax, VAT, Service Tax, etc. should be mentioned

separately in the Financial Bid. However quote should be inclusive of all other levies, statutory taxes

and charges such as Octroi, Transportation, Packaging & Forwarding charges etc.

7.12 The financial bids will be evaluated by a Tender Evaluation Committee of NIELIT.

8. INSPECTION:

NIELIT or its representative shall have the right to inspect or to test the items to confirm their

conformity to the ordered specifications. The supplier shall provide all reasonable facilities and

assistance to the inspector at no charge to NIELIT. In case any inspected or tested goods fail to

conform to the specifications, NIELIT may reject them and supplier shall either replace the rejected

goods or make all alterations necessary to meet specification required free of cost to NIELIT.

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9. FORFEITURE OF EMD: The EMD will be forfeited under the following condition:

9.1 If the bidder withdraws or amends, impairs or derogates from the tender in any respect within the

period of validity of the tender.

9.2 If the bidder withdraws the bid before the expiry of the validity period of 90 days of the bid or

within the time frame of extension given by NIELIT in special case communicated before the expiry

of the bid.

9.3 If the bidder fails to comply with any of the provisions of the terms and conditions of the bid

document.

9.4 If the selected bidder fails to execute agreement/order in prescribed format and furnish the

Performance Security within the prescribed time.

10. RETURN OF EMD:

10.1 The Earnest Money of the entire unsuccessful bidder will be returned as early as possible after the

expiration of the period of the bid validity but not later than 30 days of the issue of the order. No

interest will be paid by NIELIT on the Earnest Money Deposit.

10.2 The Earnest Money of successful bidder shall be returned after submission of Performance Bank

Guarantee of the amount equivalent to 10% of the total price of the items to be supplied as per the

order placed.

11. DELIVERY:

11.1 Free delivery at Site, New Delhi.

11.2 The Bidder must be in a position to supply/execute the ordered items on very short notice as and

when needed. However, in any case, the delivery/execution shall require to be completed within 10

days of placement of the order. In case the Vendor fails to deliver/execute the items within

stipulated delivery period, NIELIT may recover Liquidated Damages as per clause- 13, cancel the

purchase order, terminate the Agreement and forfeit the Performance Security. The vendor would

generally be allowed 10 days time for supply/execution of the ordered items. However, it may be

required to supply/execute the items in smaller time frame also depending upon exigencies, which

shall be mentioned in the supply order as and when required.

12. PAYMENT

A pre-receipted bill in triplicate in the name of NIELIT, New Delhi duly supported by the Order,

Delivery Challan, should be submitted to NIELIT for processing of the documents for making the

payment. The due payment shall be made after deducting TDS as applicable.

13. LIQUIDATED DAMAGE:-

If the supplier fails to deliver/execute any or all the goods ordered within the period specified in the

order or to replace the defective/spurious items immediately or use inferior quality items NIELIT

shall without prejudice to its other remedies, deduct as liquidated damage up to 50% of the price of

such goods/items subject to a maximum of 10% of the order value and the same shall be deducted

from the bill(s) or any other payment due to the party. NIELIT shall be at liberty to terminate the

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agreement, cancel the order and may also forfeit the Performance Security in case; supplier fails to

deliver/execute the items within stipulated delivery period.

14. VALIDITY:

14.1 Selected lowest Bidder (s) shall be placed confirm order with definite validity for the Event

Management work subject to submission of performance security within given time frame. The

quality requirement/quantities indicated in the tender document are estimated only. NILEIT does

not make any commitment to purchase any or all items. Further quantities for which purchase order

shall be placed may vary depending on the actual requirement. In case, the selected Agency is

found in breach of any condition(s) of the order at any stage or services of the Agency are found not

to the satisfaction of the NIELIT, the Order may be terminated. The decision of NIELIT shall be final

in this regard.

14.2 In case of breach of contract by the vendor, NIELIT shall have the right to terminate the contract and

forfeit the Security.

14.3 All the claims related with the order may be submitted to NIELIT within the validity period of the

Order. After expiry of the Order no claim of any type shall be entertained.

15. Bid Evaluation Criteria:

15.1 In the first instance the Technical Bids shall be opened by the authorized representatives of NIELIT

in the presence of representatives of bidders, if available.

15.2 The date and time for opening of the Technical Bids is given in the “schedule of event” of this

document.

15.3 The Bidders may depute their representatives for the Technical Bid opening.

15.4 The Technical Bids will then be evaluated by NIELIT, internally

15.5 Once the Technical Bids are accepted, the Financial Bids of the vendors (whose Technical Bids have

been accepted) shall be opened, the date for which shall be communicated to the vendors through

e-mail/phone.

15.6 If any vendor so desires, it may depute its representative for Financial Bid opening also.

15.7 The L1 bidders will be arrived at by calculating the total cost of all the items as per schedule. The

decision of the Director General, NIELIT shall be final and binding.

16. Special Terms & Conditions:

16.1 The bidder selected will be required to manage the event on very short notice (7-10 days), as and

when required.

16.2 The bidder shall submit (upload) the proposed design as per the area and no. of guests along with

the technical bid.

16.3 Bid should be submitted with a forwarding letter on letter head of the Bidder.

16.4 The selected bidder shall act in a transparent manner for the event and shall not in any way act in the

manner that is detrimental to the interest and reputation of NIELIT.

16.5 The selected bidder shall undertake to abide sincerely by all rules, regulations and laws of land for

their responsibilities to manage the events and shall agree to keep itself liable and responsible for any

such violation directly or indirectly related to their responsibilities for the event.

16.6 In the event of any material default which results in shabby presentation or any failure on any

account shall be treated as breach of faith and accordingly be liable for penal provisions as set by

NIELIT.

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16.7 The work shall be awarded to the technically qualified bidder quoting the lowest amount in the

Financial Bid .In case the lowest amount thus quoted is identical in case of more than one bidder

then the contract will be awarded to the bidder whose experience in conducting such event is more.

16.8 Bidder will provide the Material, Services etc. up to the mark as per scope of works .

16.9 The items required to be used for the event shall be available at the required site /place and

installed well in time so as to avoid last moment crisis.

16.10 All the arrangement shall be made to the satisfaction of NIELIT authorities.

16.11 The sitting area for the dignitaries, VIPs, Press, Invites and Staff shall be made proper and well

Demarcated.

16.12 Required quantity and quality of items of High Tea and Lunch as approved by NIELIT shall be made

available in time.

16.13 The stage arrangements with back drop LED wall with both side projection/flex wings, flower

arrangement, lighting the Lamp, Podium, etc. shall be of appropriate size and high quality &

standards and installed well before schedule time.

17. Force Majeure

If, at any time, during the continuance of the agreement, the performance in whole or in any part

by either party of obligation under the agreement shall be prevented or delayed by reasons of any

war, hostile acts of the enemy, civil commotion, subrogate, fire, floods, earth quakes, explosions,

epidemics, strikes and quarantine restrictions by acts of God, (herein after referred to as

eventualities)then provided notice of the happening of any such eventualities is given by either

party to the other within two days from the date of occurrence there on, neither party shall, by

reason of such eventualities been titled to terminate this contract agreement nor shall either party

have any claim of damages against the other in respect of such non performance nor delay in

performance. Performance of the contract agreement shall, however be resumed as soon as

practicable after such eventuality has come to an end.

I have read and understood all the terms and condition and agreed upon.

Signature& Seal of the Bidder

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(Tender No. NIELIT/HQ/ADMIN/C & M/27/2015)

Annexure -III

PRE-BID MEETING NIELIT will host a Pre-Bid Meeting of prospective bidders as per the schedule mentioned at page

no-1. The representatives of the interested organizations may attend the pre -bid Meeting at their

own cost. The purpose of the Meeting is to clarify any doubts regarding the scope of work. It will

also provide each bidder with an opportunity to seek clarifications regarding any aspect of the

tender document. A maximum of two representatives of each Bidder shall be allowed to

participate in the conference. The venue for the Pre bid Meeting is mentioned below:

National Institute of Electronics and Information Technology

Electronics Niketan, 6, CGO Complex,

Lodhi Road, New Delhi - 110 003

Any change in Venue and Time for Pre-Bid Conference will be displayed on NIELIT website

http://nielit.gov.in, http://meity.gov.in, and https://eprocure.gov.inat least one day before the

schedule of Pre-Bid Meeting

Enquiries and clarification: if any, shall be addressed to:

Er. B. S. Shishodia,

Deputy Director (Civil))

National Institute of Electronics and Information Technology,

Electronics Niketan, 6, CGO Complex, New Delhi – 110003

Phone. No: 91- 11- 24363731, 9650722599

Email: [email protected]

i. All pre-bid queries that are received by email in prescribed format on or before the date

mentioned in the schedule will be addressed by NIELIT in the Pre-bid Conference. NIELIT shall

aggregate and respond to all such queries as per the schedule bidding. The response to

clarifications will be issued as a Corrigendum to the original tender document.

ii. During the course of Pre-Bid Conference, the Bidders will be free to seek clarifications and make

suggestions for consideration. NIELIT shall endeavour to provide clarifications and such further

information as it may, in its own sole discretion, consider appropriate for facilitating a fair,

transparent and competitive bidding.

iii. In respect of clarification received, the following shall apply:

a) NIELIT reserves the right not to consider any condition or query that, in the own sole discretion of

NIELIT, is found unacceptable.

b) If in NIELIT’s opinion, certain conditions are acceptable, in whole or in part, the same shall be

finalized by NIELIT and the accepted conditions will be on NIELIT http://nielit.gov.in ,

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http://meity.gov.inand https://eprocure.gov.in

c) In respect of suggestions/alterations proposed, NIELIT may consider them and the result will be

published on NIELIT Website http://nielit.gov.in, http://meity.gov.in and https://eprocure.gov.in

d) If NIELIT deems it appropriate to revise any part of this Tender Document or to issue additional

data to clarify an interpretation of the provisions of this Tender Document, it may issue

supplements to this Tender Document. Such supplemental information, including but not limited

to, any additional conditions, clarifications, minutes of meeting, official communication over

email/ post, etc. will be communicated to all the bidders by putting up on NIELIT Website

(http://nielit.gov.in), http://meity.gov.inand https://eprocure.gov.in. Any such supplement shall

be deemed to be incorporated by this reference into this RFP.

e) In order to allow bidders a reasonable time to take the amendment(s) into account in preparing

their bids, NIELIT, at its discretion, may extend the deadline for the submission of bids, and the

extended date will be displayed on the website

http://nielit.gov.inhttp://meity.gov.in&https://eprocure.gov.in.

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ANNEXURE-IV

Scope of work and other conditions-

The Ceremony of Inauguration of NIELIT HQ Building is to be held at Dwarka, New

Delhi tentatively in the last week of February, 2017 .The convenience of Hon’ble

Union Minister of Electronics & Information Technology is being sought for the

Ceremony.

To conduct the mega event, Addl. Director (P & A), NIELIT invites online tenders from experienced, reputed & financially sound agencies for the above said Event Management work as per details mentioned below:-

Description HIRING AN EVENT MANAGEMENT AGENCY IN CONNECTION WITH THE INAUGURATION CEREMONY OF NIELIT-HQ BUILDING at DWARKA NEW DELHI (As per Tender Document)

Venue NIELIT, Plot No.3,PSP Area, Sector-8,Dwarka, New Delhi

Date of event Tentatively last week of February, 2017

Scope of work As per tender Document

Approx. Cost Rs. 20.00 Lakh Guests Approximately 450

Schedule of Requirement (To be met by all the bidders):

Sl. No. Particulars Qty. Unit Remark if any

1 Main Gate Fascia-flex (3’ wide) print

along with Welcome arch gates of clear

full road width & truck height including

flower decoration as per the

requirement.

2 Set. Unit rate should be

quoted separately for

extra quantity, if any

required

2 (a) Making Pandal of Water Proof pillar

less M. S. Steel Structure with White

Cloth, Black Masking and Wooden

Plat form wherever required, all the

passage and sitting space to be

covered with proper carpet including

adequate arrangement of ceiling

fans/pedestal fans/air-coolers as per

requirement.

1 Job Approximate Quantity

8000 Sq.Ft.

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(b) Seating arrangements - sofa,

roundtables, centre tables, chairs with

covers, Plan should be like sitting

arrangement of Total approx. 450 guests

including 10-12 dignitaries on Dias on

stage suitable rows of sofa sets for 50

dignitaries, Area should be marked

properly for VIPs, Press & Media, Invitee

Officers & Staff made with robust

material, etc.

(c) Creation of air conditioned 4 feet high

stage having Backdrop–LED-wall with

necessary wings at both side with

projection as per required size. Sufficient

area with well decorated Dias table and

chairs with Name plates for 10-12

dignitaries, flower vase on Dias, well

decorated Podium having NIELIT Logo,

complete stage floor covered properly

with carpet and decorated with flowers

should have sufficient space for VVIP

movements. Complete arrangement of

lamp lighting on the stage.

(d) Separate arrangement for serving

High Tea/Lunch for VVIPs with proper

seating arrangement & serving with

proper crockery and cutlery for approx.

30 dignitaries in the earmarked area.

Proper crockery and well-dressed

waiters in sufficient numbers should be

provided.

(e) Arrangement of round Tables and

chairs with proper Covers (white) & Frills

for 250 guests at a time and adequate

Stalls for food with decoration etc. in the

1st basement of the building. Proper

crockery and well-dressed waiters in

sufficient numbers should be provided.

(f) Red carpeting with brand new from

main gate to the stage and plaque

unveiling site as per requirement

3 Arrangement of High Tea ( tea coffee,

soft drinks, fruit juice, mineral water

bottles and Snacks (Cookies, Veg.

Sandwich , Pastry, Pakoras of 4 types

and 2 types of Sweets) for Guests as per

standard menu.

450 Guest Proper crockery and

well-dressed waiters in

sufficient numbers

should be provided.

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4 Arrangement of Buffet Lunch for Guests

as per standard menu. (3types of salad, 4

vegetables, 2- dal, 2-sweets or 2 ice

cream, papad, achar, Fruit Raita, fruit

chart, 3 types of bread including tea

coffee, fruit juice, soft drink, 2- soups

and starters etc.

450 Guest Proper crockery and

well-dressed waiters in

sufficient numbers

should be provided.

5 Direction Signage 15 No.

6 Branding of size 12’x8’ (at appropriate

places in the city)

10 No.

7 Area Signage with stand 20 No.

8 Plasmas (50 inch size) 5 No.

9 Sound and Light arrangement. Console

for control panel for sound, light and

video & video equipments is to be made

PA SYSTEM +LIGHTS for all branding and

stage for approx 450 guests

1 set

10 Photography & Videography

02- Still & 02-Video Photographers

2 Job Complete event is to be

covered

11 Soundproof Generator with Diesel as per

requirement & sufficient capacity

including connections etc.

1 No. `

12 Decorating lighting on front elevation,

top and main gate of the building for 2

days

1 Job

13 Trained and equipped with fire fighting

skills Fire Marshals with Fire

Extinguishers (Safety Standard should be

followed )

10 No.

14 Well dressed Security Guards for single

shift.

15 No. Single Shift

15 Decor, flower arrangement at sign

board, main gate & Flower rangoli etc.

1 Job

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16 Supply of inauguration plaque of

Stainless Steel (Approx. size 5’x3’) with

engraves printing of matter.

The plaque is to be fixed at proper place

& properly decorated with arrangements

of unveiling. (Curtains, flower decoration

etc.) Making level platform and

carpeting for smooth approach as per

requirement of site. Necessary

arrangements for inauguration of the

building at entrance like red ribbon,

Scissor , flowers & decorated plate with

Roli & Akshat etc.

1 Job Matter is to be provided

by NIELIT.

17 Arrangement of pack lunch for drivers of

dignitaries/ officers/guest

50 No.

Schedule of Requirement (To be met by all the bidders):

Other Conditions:

• The bidder shall visit the premises and understand the exact requirements before submission of bids. The bidder has to submit their design and work plan based on the requirements as above. Vendors may visit the venue(site)at Dwarka, New Delhi and contact at the following numbers if required: Sh. Partha P. Adhikari, Tel.: 8527644545, Er. B. S. Shishodia, Tel.: 9650722599

• Proper Earthing and precautions should be taken to ensure safety, good quality cables from Generator set to the AV, air conditioners, and lights to be provided.

• Arrangement of parking of vehicles as may be deemed necessary. • Proper care should be taken for water management in case of rain. • Transportation of materials, boarding & lodging, travel expenses of

manpower deployed to carry out the work has to be borne by the bidder. • The Shortlisted Bidder has to take necessary approval from the local

authorities for the event. • Bidders may suggest & quote for any other essential item separately

however, that will not be considered for deciding the lowest bid. I certify that all the schedule of requirement is complied by us.

Signature& Seal of the Bidder

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Annexure - V

PRE-BID QUERIES FORMAT

Name of the Company/Firm:

Address of the Company/Firm:

Name of Person(s) Representing the Company/ Firm:

Name of Person Designation Email-Id (S) Tel. Nos. & Fax Nos., Mob. Nos.

Query / Clarification Sought:

S. No. RFP Pg.No. RFP Rule No./Clause Rule Details Query/Suggestion/Clarification

Note: - Queries must be strictly submitted only in the prescribed format (.XLS/ .XLSX/. ODF). Queries

not submitted in the prescribed format will not be considered/ responded at all by the tendering

authority.

Signature& Seal

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Annexure- VI

SELF – DECLARATION - NO BLACKLISTING

(Scanned copy to be uploaded in e-procure portal)

To

Additional Director (P & A)

National Institute of Electronics and Information Technology (NIELIT),

Electronics Niketan,

6, CGO Complex, Lodhi Road,

New Delhi- 110 003.

In response to this Financial Bid, I/We hereby declare that presently our Company/firm

M/s_______________________________________ is having unblemished record and is not declared

ineligible for corrupt and/or fraudulent practices either indefinitely or for a particular period of time by

any State/Central Government/PSU/Autonomous Body.

We further declare that presently our Company/firm

M/s___________________________________ is not blacklisted and not declared ineligible for reasons

other than corrupt & fraudulent practices by any State/Central Government/PSu/Autonomus Body on

the date of Bid submission and no Criminal case is pending against the firm/employees.

If this declaration is found to be incorrect at any stage then without prejudice to any other action

that may be taken, my/our security deposit may be forfeited in full and the award of work contract if any

to the extent may be cancelled.

Thanking you,

Place: __________ Signature: ___________________

Date: __________ Name: _____________________

Designation: ________________

Organization

Seal

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Appendix - I Technical Bid

For Hiring Event Management Agency for Inauguration Ceremony of NIELIT Building at Dwarka,

New Delhi

1. Name of Tendering Company/Firm/Agency :

(Attach certificate of registration)

2. Name of Director of Company/ :

Active Partner of Firm/Authorized Agent/Proprietor

3. Full Address of Registered Office :

Telephone No. :

FAX No. :

E-Mail Address :

4. Full address of Operating/ Branch Office :

at Delhi/New Delhi

5. Banker of the Company/ Firm/Agency :

Full address (upload copy of latest bank statement)

6. Details of Earnest Money Deposit

RTGS/NEFT/DD/. :

Drawn on Bank :

(Upload copy)

7. Details of Experience as per eligibility criteria :

8. Details of 3 event conducted for min. 400 persons :

9. PAN/GIR No. (Upload copy) :

10. TIN No. (Upload copy) :

11. VAT/Sales Tax Registration No. (Upload attested copy) :

12. Give details of Turner over (Sales)of the of the firm of the Profit & Loss Account expenditure as

evident for the years 2013-2014, 2014-15 and 2015-16.

2013-14

2014-15

2015-16

Turnover (Sales)

12. Additional information, if any (Attach separate sheet, if required)

Date:

Place :

Signature of authorized person

Full Name & Designation.:

Seal:

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Appendix-II

Financial Bid

FORMAT FOR PROVIDING FINANCIAL QUOTES TOWARDS PROVIDING THE COMPLETE SERVICES BY THE EVENT MANAGEMENT AGENCY IN CONNECTION WITH THE INAUGURATION CEREMONY OF NIELIT HQ at DWARKA, NEW DELHI

(Financial Bids are to be uploaded in the e-Procure Portal as per the BoQ Document Only. )

Sl.No. Particulars Qty.

(A)

Unit Unit

Rate(Rs.)

(B)

Taxes per Unit

in Rs.

( C )

Amount (in

Rs.)

D= A*(B+C) 1 Main Gate Fascia-flex (3’ wide)

print along with Welcome arch

gates of clear full road width &

truck height including flower

decoration as per the

requirement.

2 Set.

2 (a) Making Pandal of Water Proof

pillar less M. S. Steel Structure

with White Cloth, Black Masking

and Wooden Plat form wherever

required, all the passage and

sitting space to be covered with

proper carpet including adequate

arrangement of ceiling

fans/pedestal fans/air-coolers as

per requirement.

1 Job

(b) Seating arrangements - sofa,

roundtables, centre tables, chairs

with covers, Plan should be like

sitting arrangement of Total

approx. 450 guests including 10-

12 dignitaries on Dias on stage

suitable rows of sofa sets for 50

dignitaries, Area should be

marked properly for VIPs, Press &

Media, Invitee Officers & Staff

made with robust material, etc.

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(c) Creation of air conditioned 4

feet high stage having Backdrop–

LED-wall with necessary wings at

both side with projection as per

required size. Sufficient area with

well decorated Dias table and

chairs with Name plates for 10-12

dignitaries, flower vase on Dias,

well decorated Podium having

NIELIT Logo, complete stage floor

covered properly with carpet and

decorated with flowers should

have sufficient space for VVIP

movements. Complete

arrangement of lamp lighting on

the stage.

(d) Separate arrangement for

serving High Tea/Lunch for VVIPs

with proper seating arrangement

& serving with proper crockery

and cutlery for approx. 30

dignitaries in the earmarked area.

Proper crockery and well-dressed

waiters in sufficient numbers

should be provided.

(e) Arrangement of round Tables

and chairs with proper Covers

(white) & Frills for 250 guests at a

time and adequate Stalls for food

with decoration etc. in the 1st

basement of the building. Proper

crockery and well-dressed waiters

in sufficient numbers should be

provided.

(f) Red carpeting with brand new

from main gate to the stage and

plaque unveiling site as per

requirement

3 Arrangement of High Tea ( tea

coffee, soft drinks, fruit juice,

mineral water bottles and Snacks

(Cookies, Veg. Sandwich , Pastry,

Pakoras of 4 types and 2 types of

Sweets) for Guests as per

standard menu.

450 Guest

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4 Arrangement of Buffet Lunch for

Guests as per standard menu.

(3types of salad, 4 vegetables, 2-

dal, 2-sweets or 2 ice cream,

papad, achar, Fruit Raita, fruit

chart, 3 types of bread including

tea coffee, fruit juice, soft drink,

2- soups and starters etc.

450 Guest

5 Direction Signage 15 No.

6 Branding of size 12’x8’ (at

appropriate places in the city)

10 No.

7 Area Signage with stand 20 No.

8 Plasmas (50 inch size) 5 No.

9 Sound and Light arrangement.

Console for control panel for

sound, light and video & video

equipments is to be made

PA SYSTEM +LIGHTS for all

branding and stage for approx

450 guests

1 set

10 Photography & Videography

02- Still & 02-Video

Photographers

2 Job

11 Soundproof Generator with Diesel

as per requirement & sufficient

capacity including connections

etc.

1 No.

12 Decorating lighting on front

elevation, top and main gate of

the building for 2 days

1 Job

13 Trained and equipped with fire

fighting skills Fire Marshals with

Fire Extinguishers (Safety

Standard should be followed )

10 No.

14 Well dressed Security Guards 15 No.

15 Decor, flower arrangement at sign

board, main gate & Flower rangoli

etc.

1 Job

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16 Supply of inauguration plaque of

Stainless Steel (Approx. size 5’x3’)

with engraves printing of matter.

The plaque is to be fixed at proper

place & properly decorated with

arrangements of unveiling.

(Curtains, flower decoration etc.)

Making level platform and

carpeting for smooth approach as

per requirement of site. Necessary

arrangements for inauguration of

the building at entrance like red

ribbon, Scissor , flowers &

decorated plate with Roli & Akshat

etc.

1 Job

17 Arrangement of pack lunch for

drivers of dignitaries/

officers/guest

50 No.

Total (Rs.)

(Rupees in words: ……………………………………………………………………………………………………)

Note:

1. L1 shall be decided based on the Total amount (inclusive all Taxes) quoted by the bidder in the BoQ

Document.

2. Only the amount for the required work is to be quoted in the financial bid. Any financial bid having any kind

of Note/Condition will be rejected.

3. The quantity of guest shall be determined on the basis of Tea Cup/Plate consumption verified by NIELIT.

4. All Government Levies/Taxes shall be quoted as per prevailing rates, however, it may be paid as applicable at

the time of billing.

I certify that all the terms and conditions of the tender documents are acceptable to us.

Date: Signature& Seal of the Bidder Place:

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