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User's Guide

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Table of Contents

INTRODUCTION............................................................................................................. 5

Getting Help................................................................................................................................. 6

Upgrading Unimessage Pro.......................................................................................................... 6

Unimessage Pro Components ...................................................................................................... 6The Scheduler ......................................................................................................................................... 6Device Drivers ........................................................................................................................................ 6The User Interface................................................................................................................................... 7

INSTALLATION AND CONFIGURATION................................................................. 7

Installation and device configuration ........................................................................................... 7System Requirements.............................................................................................................................. 7Installation .............................................................................................................................................. 8

Stand-alone or Network Server installation.......................................................................................................... 8Network client installation ................................................................................................................................. 11

Removing Unimessage Pro................................................................................................................... 11

Loading Unimessage Pro for the first time ................................................................................ 12Unimessage Pro Main Display.............................................................................................................. 14Device Configuration............................................................................................................................ 15

Restarting a device, to activate changed settings................................................................................................ 16

Email Configuration (not included with Xlite version) ............................................................. 17Associating email Servers with email Devices ..................................................................................... 17Selecting an email Account to Send email Messages ........................................................................... 18

SENDING YOUR FIRST MESSAGE........................................................................... 18

RECEIVING MESSAGES............................................................................................. 20

Setting up your MFP .................................................................................................................. 20

ROUTING RULES ......................................................................................................... 22

System Routing Rules - Messages Received ............................................................................. 22

User Routing Rules - Messages Sent or Received ..................................................................... 22

SCANNING...................................................................................................................... 23

Scanning with your MFP or other Twain-Compatible Scanner ................................................. 23Any Windows Application, Including Unimessage Pro ....................................................................... 23Into Unimessage Pro, from TWAIN Scanners...................................................................................... 24

AUTOMATIC MESSAGE TRANSMISSION USING EMBEDDED COMMANDS25

TIME-DELAYED TRANSMISSION ........................................................................... 26

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SENDING FILES, INCLUDING COLOR IMAGES, WITH YOUR FAX ANDEMAIL MESSAGES ...................................................................................................... 26

UNIPAD, THE UNIMESSAGE PRO MESSAGE EDITOR ...................................... 28

MAKING PERSONALIZED FAX COVER SHEETS................................................ 28

HOUSEKEEPING .......................................................................................................... 29

FOLDERS........................................................................................................................ 29

Finding Items Stored in Unimessage Pro Folders...................................................................... 30

UNIMESSAGE INSTALLATION DETAILS.............................................................. 31

Step-by-Step Installation Wizard ............................................................................................... 31Start Up Wizard: User........................................................................................................................... 32Start Up Wizard: Floppy Disk .............................................................................................................. 33Start Up Wizard: User Accounts........................................................................................................... 34Start Up Wizard: Add User................................................................................................................... 35Start Up Wizard: Email Servers............................................................................................................ 37Start Up Wizard: Front-End.................................................................................................................. 39Device Wizard: Select Device .............................................................................................................. 40Device Wizard: Detect Device Introduction ......................................................................................... 41Device Wizard: Select........................................................................................................................... 42Start Up Wizard: Device....................................................................................................................... 43Start Up Wizard: Email Device ............................................................................................................ 44Device Wizard: Detected Devices ........................................................................................................ 45Device Wizard: Use for Fax.................................................................................................................. 46Device Wizard: Device Name............................................................................................................... 47Device Wizard: Job Types .................................................................................................................... 48Device Wizard: Dial Mode ................................................................................................................... 49Device Wizard: Answering................................................................................................................... 51Device Wizard: Use For Dial-Up Email ............................................................................................... 52Device Wizard: Dial-Up Connections/Servers ..................................................................................... 53

Dial-up networking name................................................................................................................................... 53User Name ............................................................................................................................................ 53

Password ............................................................................................................................................................ 53Device Wizard: New Account .............................................................................................................. 54

User or system wide ........................................................................................................................................... 54Device Wizard: Mail Servers................................................................................................................ 55

Server ports ........................................................................................................................................................ 56Delivery.............................................................................................................................................................. 56Limits of incoming messages ............................................................................................................................. 57

Device wizard: check mail.................................................................................................................... 57How to Define More Email Accounts................................................................................................... 59Start Up Wizard: Scheduler .................................................................................................................. 60Start Up Wizard: Shortcut..................................................................................................................... 61

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Congratulations ..................................................................................................................................... 62

LEGAL INFORMATION .............................................................................................. 63

Conditions of Purchase .............................................................................................................. 63

Permitted Uses ........................................................................................................................... 63

Uses not Permitted ..................................................................................................................... 63

Governing Law........................................................................................................................... 64

Limited Warranty ....................................................................................................................... 64

Copyright ................................................................................................................................... 64

Trademarks................................................................................................................................. 65

INDEX.............................................................................................................................. 66

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Introduction

Wordcraft International Limited has specially designed Unimessage Pro for usewith select OKIFAX fax machines and OKIOFFICE Multifunctional Printers(MFPs). With Unimessage Pro you can send and receive fax messages quicklyand easily by linking your device to your PC.Subject to the devices with which you are using Unimessage Pro and theconfiguration of your specific copy of Unimessage Pro, other features ofUnimessage Pro include:

� Viewing your incoming and outgoing messages on screen in theUnimessage Pro Message Editor, UniPad.

� Built in "New message" function for sending messages without having touse your word processing application.

� Scanning hard copy documents using the TWAIN scanner in yourOKIFAX.

� Creating contacts in your Unimessage Pro Phonebooks for frequentlyused fax numbers and email addresses.

� Automated message transmission using Unimessage Pro EmbeddedCommands.

� Time-delayed transmission to take advantage of evening or weekendtelephone rates.

� Creating folders to store your incoming and outgoing messages.� Creating your personalized fax cover sheets.� Sending color images by fax using Wordcraft's WBF transfer protocol or

ITU DTM.� Sending data files embedded in your fax documents using Wordcraft's

WBF transfer protocol or ITU DTM.� Viewing and editing monochrome fax and color graphics files in the

Unimessage Pro Viewer, UniPad.� Creating graphics files in the Unimessage Pro Viewer.� Storing properties of files in the Unimessage Pro folders to be used with

Unimessage Pro’s sophisticated search engine.� Routing of incoming messages using Unimessage Pro’s simple wizard

style Routing Rules.� Can be easily upgraded to support multiple users on suitable Windows

Local Area Networks [LAN].� This User Guide gives instructions on how to install Unimessage Pro, how

to send your first message, how to receive messages to your PC, andbasic information about some of the other functions listed above.

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Getting Help

Unimessage Pro has detailed help files that give much more information than isin this guide. Select Contents and Index from the Help menu to view an on-screen manual.Context-related Help by subject and topic is available at any time. You candisplay it by clicking on the Help buttons or by pressing F1 on your keyboard.

Upgrading Unimessage ProUnimessage Pro can be upgraded for several reasons, including:

� To add features, for example email functions are not included in allUnimessage Pro configurations.

� To support multiple users on a LAN.� To support more devices at the same time.

See your Oki dealer for upgrade information.

Unimessage Pro Components

Unimessage Pro has three components:

The Scheduler

This controls the list (queue) of jobs waiting to be done, makes sure jobs aredone by the right device at the right time and keeps a record (log) of everythingthat happens. The Scheduler runs in the background so you can continue to usethe PC for other work while jobs are being carried out.On a network, only one Scheduler is required. This can run on any workstation,whether or not that workstation is connected to a device or is submitting fax oremail jobs, but it is usually more convenient to run it on the first workstation towhich you attach a device.

Device Drivers

These get their instructions from the Scheduler and each one knows how to sendor receive messages using a certain type of device - mail server, modem or MFP.Device drivers also run in the background.More than one driver (and more than one device) can be used on a single PC ifthe volume of messages requires it. On a network Unimessage Pro supportsmultiple devices (of different types if required) and multiple users, but the devicesthemselves should not be connected to network file servers which are alreadybusy meeting the filing and printing needs of the network. Connecting devices tofile servers would also restrict the total number of devices on the network - withUnimessage Pro you can connect up to 30 devices (subject to your softwarelicense) - the more devices, the greater the throughput.Depending on your configuration, the Unimessage Pro fax and email drivers mayappear minimized at the foot of your screen. If so, double click on them to displaythe progress of a fax or email.

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The User Interface

This is the part of Unimessage Pro you use. One of its tasks is to enable you tosend messages directly from any Windows application by printing to theUnimessage Pro printer. Unimessage Pro will convert this printed output into thecorrect format: fax or email, depending on the requirements of the person(s) youare sending it to.It allows you to see the various job queues and lists that make up UnimessagePro and it allows you to create and view messages as well as selecting variousprogram optionsOn networks the user interface runs on each workstation that wants to send orreceive messages.

Installation and Configuration

Installation and device configurationSystem Requirements

Before you install Unimessage Pro you should make sure that you have an IBM-compatible PC running Windows 95, 98, NT4 or above. The following minimumspecification is recommended:

� Pentium 120MHz, 16 MB RAM when running Windows 95 or 98 FirstEdition.Microsoft Windows 95 OSR1 Service Pack 1 is recommended.

� Pentium 120MHz, 32 MB RAM when running Windows NT4 or 98 SecondEdition.When using Windows NT4 please ensure that Microsoft NT4 Service Pack

4 or later is installed.� Pentium 133MHz, 64 MB RAM when running Windows 2000 Professional

– 128 MB Ram recommended.A 24-Bit color video card and driver is recommended.

Please note that though Unimessage Pro will operate on the above specificationPC this is a minimum. As with most Windows applications, Unimessage Pro willrun faster when used on a PC with a faster processor or with more RAM. If youare using other applications on your PC at the same time as Unimessage Pro, afaster processor and additional RAM are highly recommended.

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Installation

Stand-alone or Network Server installationTo install Unimessage Pro:

� If using Windows NT4 or 2000, make sure you have Administrator accessrights – this is necessary because Unimessage Pro needs to:� Register the location of some of its components.� Install any Windows updates that are required to use Unimessage Pro.� Create any printers provided by Unimessage Pro.

� Close all applications that are running to avoid any conflicts duringinstallation, especially Outlook or Exchange.

� Make sure that the MFP or modem is connected correctly and is switchedon.

� If your copy of Unimessage Pro includes support for the sending andreceiving of email messages via SMTP and POP3 servers and you wantto access the internet via a Windows Dial Up Network [DUN] connection,make sure that you have installed a suitable modem driver underWindows and created the Windows DUN connection before you installUnimessage Pro.

� Put the Unimessage Pro CD-ROM in your CD drive.� If the CD does not auto-run, Select Start����Run� In the dialog box type:

D:\SETUP (where "D" is your CD drive).� Press Enter.

The Unimessage Pro Auto Installer Screen displays. To select an option on theUnimessage Pro Auto Installer Screen either double click it or use cursorup/down to select it then press Enter on your keyboard.Please follow the on-screen prompts to:

� Select a language.� View any on-line documentation that may be included.� Start the Unimessage Pro installation.

When using Unimessage Pro on a network with a separate file server, ensurethat you install Unimessage Pro onto the file server.When using the peer-to-peer network functions provided by Windows 95, 98,NT4 or 2000, install Unimessage Pro onto the main PC’s hard disk then sharethe Unimessage Pro folder so that it is visible to all other Windows PCs whereyou want to be able to use Unimessage Pro. You must grant full access to theshared folder; read-only access is not sufficient.

� Once all the files have been copied from the CD, you should restartWindows before you use Unimessage Pro – doing so allows any requiredupdates to be applied.

� Unimessage Pro will continue the installation on re-starting. Please followthe instructions carefully.

Unimessage Pro requires you to enter your user details; you can enter any

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alphanumeric characters including spaces. Unimessage Pro will validateany data entered, as the information is very important and will beautomatically used in fax or email details so that recipients can reply toyou correctly.

If you have received a Unimessage Pro Upgrade Disk with your CD youshould insert this when prompted to so that the new configuration can beimplemented.

� If you are installing Unimessage Pro for use on a network you can createusers during the installation process. Each user is granted one of 3privilege levels (Administrator, Supervisor or User) that determine whatthe user is allowed to do.

� If your copy of Unimessage Pro includes support for email devices (anyversion other than Xlite) and you have either a permanent connection tothe Internet or a Windows DUN connection to the Internet, you canconfigure Unimessage Pro to send and receive email messages:

� Define any SMTP and POP3 email servers that you want to be availablewith Unimessage Pro.

� Configure Unimessage Pro to use either your permanent connection or anexisting Windows DUN connection to the Internet by selecting a devicethat can support data connections, such as a modem on the port that youhave already defined a Windows DUN connection.

If you are using a Windows DUN connection you will need to enter User andPassword details into Unimessage Pro even if these have already been enteredwhen the connection was defined.

� Select which SMTP and POP3 email servers can be accessed via theUnimessage Pro email driver.

� Define the first email account and select whether it should be System-wideor User specific.

A System-wide email account is only visible to Unimessage ProAdministrators and Supervisors and any email retrieved usinga System-wide email account is added to the Network Inbox. AUser specific email account is visible to the user associatedwith it as well as all Administrators and Supervisors. Any emailretrieved using a User specific email account is added to theuser’s Received items folder.

� If the device you select or detect can support the sending or receiving offax messages, and you want to use it to send or receive fax messages,you will need to configure it.

� When Unimessage Pro has collected sufficient information it will create ashortcut to start Unimessage Pro, which it will then run.

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� Before you can send email messages, you must havedefined an email driver and an email account. If youconfigured Unimessage Pro for use with a fax machineduring installation, you must define a new device andaccount for email messages.

� Additional devices can be defined by selecting Devicefrom the File, New menu at the PC to which the device isconnected.You will only be permitted to have the number of devices

allowed by your license active at any one time. Youmay be able to upgrade your copy of Unimessage Proto allow more devices to be active at the same time ifyour message traffic requires it. Refer yourUnimessage Pro Administrator to the section onUpgrading Unimessage Pro if required.

� Additional email accounts can be defined by selectingEmail account from the File, New menu.

� If you have installed Unimessage Pro onto a local harddisk [HD] and want to use it from other PCs on a peer-to-peer network remember to share the Unimessage Profolder with full access rights to all other PCs that youwant to be able to use Unimessage Pro.

� If you are using a Windows Dial Up Networking [DUN]connection and are also connected to a LAN using theIPX/SPX protocol, e.g. some versions of Novell Netware,you will be disconnected from the LAN while theWindows DUN connection is established. To avoid thisdisplay the properties for the Windows DUN, click theServer Types tab and de-select the Log on to networkand IPX/SPX Compatible options then click OK.

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Network client installationOn each of the Windows PCs where you want to use Unimessage Pro:

� If using Windows NT4 or 2000, make sure you have Administrator accessrights – this is necessary because Unimessage Pro needs to:� Register the location of some of its components.� Install any Windows updates that are required to use Unimessage Pro.� Create any printers provided by Unimessage Pro.

� If the drive where Unimessage Pro is installed is not already mapped onthe PC:� Use Network Neighborhood to browse to the folder where you have

installed Unimessage Pro.� Right click on the Unimessage Pro folder and select Map network

drive from the menu that is displayed.� Select the Client folder on the drive that is mapped to where

Unimessage Pro is installed, and run SETUP.EXE from this folder.� Confirm the drive where Unimessage Pro is installed, ; the default

suggested will usually be correct.� After registering the location of its components and installing any Windows

updates that are required, restart Windows� Unimessage Pro will continue the installation on re-starting. Please follow

the instructions carefully.� During the installation of Unimessage Pro network client on

each network workstation only create a device driver if themodem or MFP is connected directly to the workstation atwhich you are installing the client – you can use modems andMFPs connected elsewhere on the network from withinUnimessage Pro.

� Additional email accounts can be defined by selecting Emailaccount from the File, New menu.

� Additional devices can be defined by selecting Device from theFile, New menu at the PC to which the device is connected.You will only be permitted to have the number of devices

allowed by your license active at any one time. You may beable to upgrade your copy of Unimessage Pro to allow moredevices to be active at the same time if your message trafficrequires it. Refer your Unimessage Pro Administrator to thesection on Upgrading Unimessage Pro if required.

� If you are using a Windows Dial Up Networking [DUN]connection and are also connected to a LAN using theIPX/SPX protocol, e.g. some versions of Novell Netware, youwill be disconnected from the LAN while the Windows DUNconnection is established. To avoid this display the propertiesfor the Windows DUN, click the Server Types tab and de-select the Log on to network and IPX/SPX Compatibleoptions then click OK.

Removing Unimessage Pro

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Unimessage Pro integrates into the Windows Add/Remove Programs function.Select Start � Control Panel � Add/Remove Programs, then Unimessage Proand click the Add/remove button to start the removal process.

Loading Unimessage Pro for the first time

Select the Unimessage Pro shortcut from your Desktop�� Start menu orStart ���� Programs folder depending on where you chose to create it duringUnimessage Pro installation.Unimessage Pro Welcome MenuWhen you start Unimessage Pro it normally displays the main Welcome menu:

From this menu you can access the main Unimessage Pro system. You cancheck on the progress of messages and examine the lists of received andtransmitted messages by clicking the Unimessage Pro logo. Click the Wordcraftlogos to visit the Wordcraft International Ltd. web site(http://www.wordcraft.co.uk).The round buttons provide quick access to some of the Unimessage Profunctions and can include a combination of the following:

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NewMessage

This takes you directly to the UnimessagePro message editor so that you can createa message and send it.

BrowseFolders

This takes you to the list of folders withinUnimessage Pro so that you can check onthe progress of messages, examine thelists of received, transmitted, filedmessages and print these lists or individualmessages.

Copy (All versions except Xlite) This combinesthe functions of TWAIN scanning andprinting and allows you to make multiplehardcopies of a document in the automaticdocument feeder of the TWAIN scanner.

File Scan This takes you to the Unimessage ProScan setup dialog so that you can scandocuments or images into your PC.

EmailScan

(All versions except Xlite) This scans adocument or image, then automaticallyattaches it to an email message.

Find This takes you to the Unimessage Pro Finddialog where you can search your PersonalUnimessage Pro folders for filed items.

Faxoptions

This allows you to set up the main faxparameters of the software.

Help This takes you to the Unimessage Pro on-line Help.

Exit This closes Unimessage Pro.

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Unimessage Pro Main Display

When you click the Unimessage Pro logo on the Welcome menu the mainUnimessage Pro display appears:

At the top of the Main Unimessage Pro Display is the menu list: File, Edit, View,Message, Setup, System, Window and Help.Below the menu list is the main toolbar: New, Open, Print, Send, Check, Acquire,and Find. You can disable the toolbar display from the View menu.At the foot of the screen is a status bar that displays various messagesdepending on what you are doing. You can disable the status bar from the Viewmenu.The remainder of the screen is divided into two parts:

� On the left is the list of available folders.To open a folder in the right pane, click its name in the folder tree.If a folder contains any unread items, Unimessage Pro displays the numberof unread items within each folder after each folder’s name in this section ofthe screen.If your copy of Unimessage Pro includes functions to allow its use on asupported Windows based LAN you will see a Network folders branch in thistree as well as the Personal folders branch. Folders within this branch,including any you create yourself, are visible to all Unimessage Pro users onthe LAN – though their access to the folder may be restricted depending onthe user’s privilege level.

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For details of the maximum number of people that can use Unimessage Proat the same time on a LAN, select About Unimessage Pro from the Helpmenu and consult the Network tab. You can increase the maximum numberof people that can use Unimessage Pro at the same time up to 500. Referyour Unimessage Pro Administrator to the section on Upgrading UnimessagePro if required.You can change the width of this area by placing your cursor on its right-handborder (the cursor will change shape), holding down the left mouse button,and dragging the border to a new position.� On the right is a display area for individual or multiple folders.

You can select folders to be displayed by clicking on them in the folder list. Oncefolders are displayed they can be minimized or maximized like normal Windowsscreens. You can use the Window menu to cascade the folders displayed, splitthem horizontally or vertically, switch between open folders, or close them all.Most folders also have their own toolbars that you can disable from the Viewmenu.

� When you close the main Unimessage Pro display, theWelcome menu reappears.

If you prefer to skip the Welcome menu, select Program fromthe Setup menu, click on the Application tab and clear theShow "welcome" screen option then click OK. The next timeyou start Unimessage Pro, the Welcome menu will not appear.� You can switch between open folders in the main

Unimessage Pro display using Ctrl+TAB or Ctrl+F6.� You can close the current folder in the main Unimessage Pro

display using Ctrl+F4.

Device Configuration

During the installation process you configured Unimessage Pro for use with yourMFP. If you want to, you can reconfigure how Unimessage Pro works with yourMFP, for example to enable or disable reception of fax messages to the PC viathe Devices folder.Open the Devices folder in the folder tree, then double-click on the appropriateentry in the list of devices that appears in the right hand pane. Your device’ssettings display:

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Change the settings on the Device Properties dialog and then click OK to savethe new settings.

� All changes made to controls on any tab ofthe above dialog take effect from whenUnimessage Pro, or the device, is restarted.

� The All settings button allows you toreview and change all of the detailedsettings that are available for the type ofdevice you are using. Only make changes ifyou are sure improper settings can causeunpredictable behavior.

Restarting a device, to activate changed settingsChanges made to a device’s properties only take effect from the next time youstart Unimessage Pro, or close and then restart the device after editing itssettings, as described below:

� Select the device in the Devices list.� Click the Log off toolbar button:

� � Click the Start toolbar button:�

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Email Configuration (not included with Xlite version)

You will see the Email accounts folder included in either your Personal Folders(for stand-alone configurations) or Network folders (for LAN compatibleconfigurations) branch of the folder tree.Email servers (POP3 and SMTP)Unimessage Pro can retrieve email messages from mailboxes on POP3 emailservers and send email messages via SMTP email servers.Unimessage Pro administrators maintain a list of POP3 and SMTP email serversthat can be accessed by Unimessage Pro on the Servers tab after selectingEmail from the Setup menu.

Associating email Servers with email Devices

Unimessage Pro email devices are responsible for sending and receiving emailmessages. Before any users can send or receive email messages, at least oneUnimessage Pro email device must be active that can access the required POP3and SMTP email servers.When defining an email driver you can select what POP3 and SMTP servers itcan access. To review and change this information, when logged ontoUnimessage Pro as an Administrator:

� Open the Devices folder.� Double-click on the appropriate email device.� Click on the Servers tab.� If this email device connects to the Internet via a Windows DUN

connection, ensure that the appropriate connection is selected.� Select all POP3 and SMTP servers that this email device can access,

clear all that it cannot.� Click OK.

Email accountsThere are two types of email accounts in Unimessage Pro: System-wide

These accounts are only shown in the list of email accounts for UnimessagePro Supervisors and Administrators who can use them to send emailmessages. However, any email retrieved using the POP3 email serveraccount defined in a System-wide email account is added to the NetworkInbox.� User specificThese accounts "belong" to one specific Unimessage Pro user. Any emailmessages retrieved using a user specific email account are moved directlyinto the appropriate user’s Received items folder, they do not pass throughthe Network Inbox.A Unimessage Pro user with User privileges sees only those email accountsthat "belong" to them, they can create more email accounts but can only usePOP3 and SMTP servers already defined by Unimessage Pro Administrators.

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Selecting an email Account to Send email Messages

Before any Unimessage Pro user can send any email messages via UnimessagePro at least one email account must be shown in the user’s view of the Emailaccounts folder. One of the email accounts listed must be set as the default(shown bold) by right clicking on it and selecting Use to send my email .Once an email account has been set as default that user can submit emailmessages. However, email messages will can only be sent when a UnimessagePro device capable of sending and receiving email messages via the appropriateSMTP and POP3 email servers is available. If no such device is available, emailmessages will remain in the Outbox unsent, and no email messages will can bereceived.

Sending your first messageTo check that your Unimessage Pro installation has been successful, it is a goodidea to send a quick test message. Alternatively, you can put a first test job onhold and view it in the personal Outbox folder to check layout etc., then delete it.

� Make sure that Unimessage Pro is loaded.� Load your word processor.� Enter any text you wish.� Select Print and choose the Unimessage Pro printer.� Use the Properties button to check fine resolution (200x200 dpi) is

selected.� Print the text.� The Unimessage Pro message editor opens:

� Enter the fax number or email address (depending on the device you haveinstalled) in the To: field.

If you enter an email address an image of the document printed will be sentas an email attachment.

� To prevent the message from being sent immediately, click the Properties

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button in the toolbar (or select Properties from the File menu).Select Hold in the Status drop-down list on the General tab and click OK.� To send the message, click on the Send button in the toolbar (or select

Send from the File menu).

� In Unimessage Pro you can see the job on hold in your personal Outbox.� Once the Job is in the Outbox there are several options available after

selecting the job, ; these include:� Clicking the Open toolbar button to view the message.� Clicking the Start toolbar button to allow the message to be sent.

The job’s status should change from Hold to Pending and then to Inprogress as Unimessage Pro starts to send the message.� Clicking the Delete toolbar button to delete the message without

sending it.

The message will be added to the Deleted items folder from where you canrestore it later.

� If you instruct Unimessage Pro to send your message, after it has beensent Unimessage Pro:� Adds an entry to the Send log list within the Logs folder (showing

details of the success or failure of the attempt).� If sent successfully, moves the entry from the personal Outbox folder

and places a new entry in the Sent items folder unless you havedefined a Routing Rule that applies to sent messages.

� To send a short message you can also do any of the following:� Click the New Message button on the Welcome to Unimessage

Pro menu.� Click the New button on the main Unimessage Pro toolbar.� Select New, Message from the File menu.� Press Ctrl+N.� If you regularly send messages from Windows applications by

printing to the Unimessage Pro printer you can use UnimessagePro’s unique system of embedded commands to automate theprocess. For more information please see the sections onAutomating the transmission process and Embeddedcommands in the Unimessage Pro Help system available, byselecting Contents and Index from the Help menu.

� You can type a recipient’s name and associated fax number oremail address into the To, Cc or Bcc fields using the "Name <FaxNumber>" or "Name <Email address>".e.g. John Watkins <[email protected]> Jane Walker <00-44-1283-731402>

� Use the semi-colon character ";" to separate recipients in the To,

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Cc and Bcc fields or embedded commands.e.g. John Watkins <[email protected]>;Jane Walker <00-44-

1283-731402>;Rory Patterson� Hold down SHIFT when deleting an item to delete the item

without storing it in the Deleted items folder. Take care though –you will not be able to restore the item later.

� When you try to send or receive a message Unimessage Pro willrecord details of each attempt in the logs folder. SeeHousekeeping section for more information.

Receiving Messages

Setting up your MFP

Your fax/MFP must be configured to forward received faxes to the PC; to do thispress the AUTO REC button repeatedly until the LCD display shows PC MODE.Please consult the OKIFAX or OKIOFFICE User’s Guide for details.Setting up Unimessage ProDuring the installation process you configured Unimessage Pro for use with yourMFP. You can reconfigure how Unimessage Pro works with your device, forexample to enable or disable reception of fax messages to the PC, via theDevices folder.Open the Devices folder in the folder tree, then double-click on the appropriateentry in the list of devices that appears in the right hand pane. The Auto-answercheck box on the Device tab controls whether Unimessage Pro will answerincoming calls to receive fax messages. Change the settings as required andthen click OK to save the new settings.The settings take effect when Unimessage Pro next restarts, or after closing andrestarting the device.

� Whether or not your MFP supports the print and forward toPC function for received fax messages you can also definea Routing Rule to have all or some received messagesprinted automatically

How do I know when a message has been received?On a stand-alone Unimessage Pro system, where the Network folders branch isnot present in the folder tree:

� All your received messages are initially stored in the Received itemsfolder.

On a multi-user Unimessage Pro system, where the Network folders branch ispresent in the folder tree:

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� All received fax messages are initially stored in the Network inbox folderthat is visible only to Unimessage Pro Supervisors and Administrators.

� Email messages retrieved from POP3 email servers are stored in theNetwork Inbox for System Wide email accounts or into the appropriateuser’s Received items folder for email accounts personal to a specificuser.

For more information on email accounts refer to the on-line help and to thesection on Email Configuration within this guide.

If Unimessage Pro is running when a message is received, Unimessage Proadvises you of the reception and asks if you want to view the received message,view the contents of the folder in which it is stored, or deal with it later:

You can configure Unimessage Pro not to tell you when a message is received inthe dialog box displayed when you select Events from the Setup menu.If you want Unimessage Pro to automatically move, copy, forward or performsome other action on some or all messages stored in the Network Inbox, you candefine one or more System Routing Rules by selecting System Routing Rulesfrom the Setup menu. For messages stored in a user’s Received items folder,each user can define personal User Routing Rules by selecting Routing Rulesfrom the Setup menu.If you receive a message that has files attached to it, Unimessage Pro shows ashortcut in the file bar along the bottom of the Unimessage Pro Viewer windowcorresponding to each attached file when you view the message. TheUnimessage Pro Viewer can display the following types of image files attached toreceived fax and email messages:

� Bitmap files (.BMP)� JPEG files (.JPG)� PaintBrush files (.PCX)� TIFF files (.TIF)

Clicking on the shortcut shows the image file in the Unimessage Pro ViewerOther format files can be displayed in the associated application, e.g. MicrosoftWord for .DOC files, by double- clicking the shortcut.To save files received attached to messages separately, right click on theshortcut for the attachment and select Save as from the menu then displayed.

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� Take care if you edit a received message or attachments toa received message – you are editing the original messageor attachment, as it is stored in Unimessage Pro. Considersaving the attachments separately by right clicking on theshortcut and selecting Save as or copying the receivedmessage and editing the copy.

� To view HTML format received email messages you musthave Microsoft Internet Explorer 4 or later installed.

� When you try to send or receive a message, UnimessagePro records details of each attempt in the logs folder. SeeHousekeeping section for more information.

Routing Rules

System Routing Rules - Messages Received

If a received message is a fax with a sub address allocated to a Unimessage Prouser or an email received on a user specific email account:

� The received message is delivered directly to the user.If the received fax message doesn’t have a sub-address matching anyUnimessage Pro user, or is an email message received by the Unimessage Prosystem via a Unimessage Pro System-Wide email account:

� The received message is added to the Network Inbox folder, and allavailable Unimessage Pro Supervisors and Administrators are notified thatthe message has arrived and requires attention.

To vary the action on receipt of a message into the Unimessage Pro NetworkInbox, Unimessage Pro provides System Routing Rules.System Routing Rules are:

� Created and maintained by Unimessage Pro Administrators by selectingSystem Routing Rules from the Setup menu.

� Processed by the Unimessage Pro scheduler in the order shown, from topto bottom.

User Routing Rules - Messages Sent or Received

When a message is received it is normally stored in the Received items folder,when a message has been sent it is usually stored in the Sent items folder.You can change the action by which all or some messages are sent or receivedby defining one or more Routing rules. Select Routing Rules from the Setupmenu to create, modify, remove, activate or deactivate Routing Rules.User Routing Rules are:

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� Created and maintained by any Unimessage Pro user.� Specific to the user. Each user can define their own routing rules, which

act completely independently of all other Unimessage Pro users' routingrules.

� Processed by the Unimessage Pro user in the order they are shown, fromtop to bottom, when a message is forwarded to the user for any of thefollowing reasons:� Automatically because Unimessage Pro is operating in stand-alone

mode where the Network folders branch of the folder tree is notpresent.

� Automatically as a result of a matching System Routing Rule.� Automatically as a result of the sub-address sent with the fax message

matching a Unimessage Pro user’s sub-address.� Automatically because it was received via a user specific email

account.� Manually by a Unimessage Pro Supervisor or Administrator.

Some sample rules are supplied with Unimessage Pro. To activate them, go tothe Routing Rules dialog, select a suitable sample to base your own rule on, clickCopy, click Modify, enter the incomplete information and click Finish to storethe completed rule.

� If OCR functions are included in your copy of UnimessagePro, you can define a User Routing Rule to automaticallyOCR received fax messages.

� You can also define an OCR auto-detection scheme byselecting OCR from the Setup menu that you can apply aspart of the User Routing Rule, to detect information fromthe received OCR data derived from the fax image - forexample the subject of the fax message. If you define otherrouting rules below the OCR and Detect User RoutingRules these subsequent rules can act on the detectedinformation.

Scanning

Scanning with your MFP or other Twain-Compatible ScannerIf your MFP is TWAIN compatible, it means that you can use your MFP to scanhard copy documents into any TWAIN compatible application you are running(e.g. PaintShop Pro, Corel Photo Paint, etc.).

Any Windows Application, Including Unimessage Pro

When using a TWAIN compatible Windows application, including UnimessagePro, page(s) can be scanned, by using the procedure below:

� Select Select Source from the File menu.� Choose the appropriate TWAIN Scanner from the menu and click on OK.� Select Acquire Image from the File menu.� The scanner setting dialog will appear, choose settings and start the scan.

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Often there is a Help button that provides more information about thesettings available for your scanner.

� If you acquire images at asymmetric resolutions such as 200x 100 dpi and 200 x 400 dpi, you will be able to view them inUnimessage Pro, but may experience problems withdisplaying them in other Windows applications. If your imageappears distorted when scanning at these (or otherasymmetric) resolutions, scan again using squareresolutions instead, e.g. 200 x 200 dpi, 300 x 300 dpi, etc.Asymmetric resolutions will also usually yield poor OCRresults.

Into Unimessage Pro, from TWAIN Scanners� Unimessage Pro also provides a function that allows you to build a multi-

page document from several separate TWAIN scans.� This is useful if you want to scan different pages with different settings, or

if you want to scan both sides of a document. It is used as describedbelow:

� Select Multiple Scans from the File menu.� The Unimessage Pro Scan Multiple Pages dialog appears:

� Click the Help button on this dialog for more details of how theseadvanced scanning functions are used.

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� If you intend to scan a document for fax transmission, selectfax resolutions such as 200 x 200 dpi or 200 x 100 dpi andselect Black and White instead of Color or Grey Scale.

� If you want to scan a document for Optical CharacterRecognition [OCR], best results are usually obtained withsquare resolutions such as 200 x 200 dpi, 300 x 300 dpi and400 x 400 dpi and Black and White, rather than Grey Scaleor Color. 200 x 200 dpi is usually adequate for all but thesmallest print.

� 24-bit color and high-resolution images can be very large;over 40 megabytes for each file, and additional PC memorymay be required to manipulate the image. It is best to useno higher than 200 x 200 dpi when using 24-bit color.

Automatic Message Transmission using Embedded Commands

You can send messages from your Windows application without directly enteringUnimessage Pro.When you select the Unimessage Pro printer from your application, a new fontbecomes available, the Commands font. If you use this font to enter commands,Unimessage Pro finds these when you print to the Unimessage Pro printer,follows the instructions and removes the commands from the document beforesending it. The commands must be entered in the Commands font, at 12 pointand enclosed by double square brackets.For example:

[[TO=01234 567890]]This command tells Unimessage Pro that the message is to be sent to the faxnumber 01234 567890.For more information, please see the sections on Automating the transmissionprocess and Embedded Commands in the Unimessage Pro Help systemavailable by selecting Contents and Index from the Help menu.

� You can also include Phonebook Contact and Distributionlist names in the embedded commands.

� If you are using Word 97 (or subsequent versions of Word)you must ensure that the Use printer metrics to layoutdocument is selected in Word. This can be found in theCompatibility tab reached from the Options item in theTools menu.

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Time-Delayed TransmissionWhen you send a message you have the option of delaying transmission.From the Unimessage Pro message editor, click the Properties toolbar button orselect Properties from the File menu, and then select the Time Range tab.

Here you can specify or select a date and time before or after which the messageshould not be sent. Alternatively, you can specify times that the message shouldbe sent between, e.g. 18:00 and 08:00 the following day for a cheaper call rate,on any day.

� You can also set, clear or change the time delay settings forjobs in the Outbox by right clicking on the job, selectingProperties from the menu displayed, and then reviewing thesettings on the Transmission tab

Sending files, including color images, with your fax and emailmessages

Files can be attached to both fax and email messages using Unimessage Pro.Unimessage Pro can attach image and other files to your fax message and sendit using either:

� Wordcraft Binary File [WBF] attachment – supported by all MFPs andmodems.

� International Telecommunications Union [ITU] Document Transfer Mode[DTM] fax attachment – supported by only some MFPs and Class 1compatible fax modems.

The image is encoded and embedded into your fax message, and decoded bythe recipient's viewer software.

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� If you want to send fax messages with WBF attachments tousers of PC fax software other than Unimessage Pro users,other recipients of your fax messages can download a demoversion of the Unimessage Pro Viewer from the followingInternet Website, which they can then use to decode theWBF attachment:Wordcraft International Ltd:http://www.wordcraft.co.uk/download/home.htm,and click the Unimessage Pro logo.

Files can be attached to email messages and sent in the following modes:� MIME� UUENCODE� BINHEX

When you define a Phonebook contact, you can specify in which format thecontact can accept attachments to fax and email messages on the Options tab.Unimessage Pro then sends any files you attach to messages addressed to thecontact, in the appropriate format.To attach a file to a message either:

� Select File from the Insert menu, or click the Paperclip button in theUnimessage Pro Message Editor toolbar, then browse to find the file youwant to send.

� Drag the file you want to attach, from Windows Explorer or from aUnimessage Pro file list into the Unimessage Pro message editor.

� Use the embedded command:[[ATTACH=…]]

Each attached file is represented by a shortcut that is shown at the bottom of theUnimessage Pro message editor window.

� When adding contacts to your Phonebook that you will sendmessages to via fax, remember to tell Unimessage Prowhether the contact can accept files attached to faxmessages using WBF, DTM or not at all via the Options tabon the contact’s properties dialog.

� If you send a fax message to a contact that cannot acceptWBF or DTM format attachments and you attach an imagefile to the message, Unimessage Pro converts any attachedimage files (.BMP, .PCX, .JPG and .TIF) into FAX imageformat (e.g. Black and White) before sending them. Thismeans the receiver does not receive the original file, merelya faxed image of the file.Messages with other types of files attached cannot be sent

by fax to recipients that cannot accept WBF or DTM formatfile attachments.

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UniPad, the Unimessage Pro Message Editor

The Unimessage Pro Message Editor operates in two modes – Text andGraphical. Use text mode when you create a new message, or after you OCR ascanned image or received fax message. Use graphical mode to view receivedfax messages or image files.Full information on all of the features of the Unimessage Pro Message Editor andViewer is available in the help file.

Making Personalized Fax Cover Sheets

Unimessage Pro comes with several cover sheets. During installation you canchoose a default cover sheet. To change this choice select Fax from the Setupmenu, then show the Cover sheet tab.You may choose to make your own cover sheet for use when sending faxmessages. If so, you first need to design your base document in your usualWindows application (Microsoft Word for example). When this is done, youshould print this document to the Unimessage Pro printer.When the Unimessage Pro Message Editor appears, click on the FAX shortcut inthe file bar at the bottom of the UniPad window, and an image of the documentyou have just printed will appear. If it is not already visible use the View,Toolbar, Cover sheet tools to display the toolbar for creating and editing coversheets. There are several buttons on this toolbar:

In order, these are used to:� Select object(s). Hold SHIFT while clicking on objects to select several

objects.� Insert field: Merge field, Text field and Image field.� Draw a rectangle where the field should be added, then select the

properties for the field in the dialog displayed.� Align selected objects: Left, Right, Top and Bottom.� Align selected objects: Baseline� Select either a Merge field or Text field object, click this button, then click

on the base line (bottom) of some text on the page that the base line ofthe field should be aligned with.

� Equalize selected objects: Width, Height and Size.� Position selected objects: Center vertically on page and Center

Horizontally on page.Select the appropriate Insert field tool, and draw rectangles on the page whereUnimessage Pro should insert some information, for example the name of theperson you are sending the fax message to, then select the appropriate settingsfor the field and click OK.To set fields to have similar location or size, select the field whose location orsize you want to match, then, while holding down the SHIFT key, click on all thefields you want to change then click the appropriate Alignment and Equalize sizetools.

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Select Save as from the File menu, change the file type to Cover Sheet, selectthe appropriate folder (e.g. C:\Program Files\Unimessage Pro\Public), enter asuitable filename and click OK. When prompted, enter a suitable Description,select the Save objects check box but do not select the Include objects onpage check box, then click OK. Your new cover sheet should then be available inUnimessage Pro.

Housekeeping

When you try to send or receive a message Unimessage Pro records details ofeach attempt in the logs folder. Periodically you should empty all or some of theentries in these logs by opening the folder, select an entry, click the Clear logbutton then complete the dialog and click OK.You can configure Unimessage Pro to automatically clear some or all of theentries in your message folders on starting by right clicking on the folder in thefolder tree and selecting Properties, Advanced.Items in the Deleted items folder can be individually restored to their originallocation using the right click menu.

Folders

Unimessage Pro uses folders to store messages that you have sent andreceived, images that you have scanned, and details about files you have onyour computer. You can then search all or some of these folders to findmessages or files at a later date.You can create your own folders, and each folder can contain sub-folders.To create a new folder:

� Right click, in the folder list shown on the left side of the main UnimessagePro display, on the folder within which you want to create a new folder, orright click on Personal Folders.

� Select New folder.� Type a name for the new folder and, if required, a brief comment

describing, for example, the folder’s intended use.� Click OK.

You can drag items into Unimessage Pro folders, either from Windows Explorer,or from other Unimessage Pro folders.

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� When you drag from a Windows Explorer folder to aUnimessage Pro folder Unimessage Pro only stores areference to the file and document properties for the file�

The file itself is not copied into the Unimessage Pro folderand will be opened from its original location when youopen the reference to it within Unimessage Pro.

� If you drag from a Unimessage Pro folder to anotherUnimessage Pro folder Unimessage Pro normally copies thefile to the target Unimessage Pro folder. However if thesource references a file outside of the Unimessage Profolder structure (i.e. was dragged in from a WindowsExplorer folder) only the reference to the external file ismoved or copied.

� If you open an image file (.BMP, .JPG, .TIF, .PCX, .FAX or.FCS) in the Unimessage Pro Viewer and then select Savein Unimessage Pro folder from the File menu, the imagefile always stored in the Unimessage Pro folder.

� To create a folder that is visible to all people usingUnimessage Pro on your LAN, right click on Networkfolders instead of Personal folders.

Finding Items Stored in Unimessage Pro Folders

Once files are stored in Unimessage Pro folders, you can ask Unimessage Pro tofind items for you based on their properties.To search for items stored in Unimessage Pro folders:

� Start the search using:� The Find button on the main Unimessage Pro toolbar – this searches

the Personal Folders structure.� Or right click on a folder in the list of folders and select Find.� Or click the Find toolbar button in an open list.

� Then:� Define a new search:� Select whether sub-folders should also be searched.� Select what properties you want to look for, by checking the boxes

corresponding to those properties in the Search Criteria list, andcomplete the details to search for by clicking on the red underlinedwords in the Match a message list.

� Or select from the list of previous searches in the Search History.� Then click OK to start searching.

� Unimessage Pro shows you the results of the search; you can right clickon entries in the Find Results dialog to perform functions on them.

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� When you use either of the following methods to search foritems:

� The Find button on the Welcome to Unimessage Pro menu,to search Personal folders.

� The Find button on the main toolbar, to search Personalfolders.

� The Find menu displayed when you right click on Personalfolders or Network folders.

The contents of the following system folders will not be processedand therefore we do not recommend that you file items in thesefolders:

Outbox, Send log, Receive log, Phonebook, Polling list, Printqueue, Devices, Users, Email accounts.

If you want to search any system folders, open the folder and clickthe Find button on the toolbar.

Unimessage Installation Details

Step-by-Step Installation WizardAfter the first stage of installation and re-booting your computer you will bepresented with Unimessage Pro Installation Wizard that guides you step-by-stepthrough the installation and configuration screen.The screens are listed below for your convenience.You can configure Unimessage Pro later, so don’t worry about clicking Next.Please be sure to create a shortcut item at the end of the Wizard so that you caneasily start Unimessage Pro when you need to.The actual screens may vary, depending on the version of Unimessage Pro andthe features of your OKIFAX fax machine or OKIOFFICE MFP.Unimessage Pro is licensed for a limited number of devices and users (you canpurchase more devices or users, please see Upgrading Unimessage Pro).However, this number refers to concurrent devices and users. If you cannot logon a device or a user, log an existing one off and try again.

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Start Up Wizard: User

Enter the details of the user of this copy of Unimessage Pro.These details will be used when preparing messages for transmission.

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Start Up Wizard: Floppy Disk

Unimessage Pro may be supplied with a floppy disk containing additional files.When provided, these files are essential to the successful operation ofUnimessage Pro. These files will add features, users or devices.The disk should be inserted into the computer’s floppy disk drive and theappropriate driver selected or Unimessage Pro may not operate correctly.If a floppy disk is provided with your copy of Unimessage Pro please keep it in asafe and secure place together with the Unimessage Pro CD. You will needeither one if you subsequently have to reinstall the software or want to upgradeUnimessage Pro.

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Start Up Wizard: User Accounts

The following users are already setup.Select Yes to add a new one or No to continue, then click Next.

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Start Up Wizard: Add User

Add details of the new user.Sub-address can be used to route incoming faxes to the user, if both thesending and receiving the fax devices support this feature.Privilege level controls which Unimessage Pro features the user can access.Calls allowed controls which telephone calls the user is permitted to make.Use Advanced to set maximum priorities for the user’s jobs.Select the Can check for email option if the user should be allowed to tell thescheduler to check for any new email whenever they want, otherwiseUnimessage Pro will check at regular intervals as defined for the email account.

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Network: User Advanced Screen

Maximum priorityThis sets a limit on the priority that any user may assign to a transmission.Maximum poll priorityThis sets a limit on the priority that any user may assign to a fax poll.

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Start Up Wizard: Email Servers

Unimessage Pro can retrieve email messages from mailboxes on POP3 emailservers and send email messages via SMTP email servers.If you are using Unimessage Pro with an MFC device only, click Next.An MFC will not support email. To use email setup another device from the front-end later.If you wish to setup an email capable device, Unimessage Pro now needs toknow what email servers may be used.If you do not wish to setup an email device now, or wish to use the servers listed,choose No then click Next.The listed email servers are already setup.Select Yes to add a new one.If no servers are specified you cannot setup email features until they have beensetup from the front-end on the Servers tab after selecting Email from the Setupmenu.

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Start Up Wizard: Add Server

Unimessage Pro can retrieve email messages from mailboxes on POP3 emailservers and send email messages via SMTP email servers.Add the name of the email server you would like to access from UnimessagePro.(e.g. mail.domain.com or 111.222.333.444)Indicate what type of server it is.Unimessage Pro administrators maintain a list of POP3 and SMTP email serversthat can be accessed by Unimessage Pro on the Servers tab after selectingEmail from the Setup menu.

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Start Up Wizard: Front-End

This is the part of Unimessage Pro that allows you to create, send and receivemessages.If you want the front-end running on this PC, you should select the UnimessagePro user name and language to be used.If the front-end is running, it will use one of your user licenses. You may wish toinstall a device on a computer without installing the front-end to avoid using auser license.

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Device Wizard: Select Device

Select No if you do not have a device connected directly to your computer.The Yes, look for devices … option scans the ports of your computer looking fordevices that can be used by Unimessage Pro. Use this option if you are not sureto which port your device is connected. Not all devices can be detected.The Yes, select a device ... from the list of supported devices option displaysa list of devices that this version of Unimessage Pro can support.If present Yes, select a device ... from the list of device(s) alreadyconfigured allows you to select a device that is already known to your copy ofUnimessage Pro. You probably have set it up before.

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Device Wizard: Detect Device Introduction

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Device Wizard: Select

This is a list of all devices that can be supported by this version of UnimessagePro.Select the manufacturer then the model.In case your device is not shown in the list, select General drivers and then theappropriate Class 1 fax, Class 2 fax or fax/data modem option depending on yourdevice’s capabilities.If your device is both Class 1 and Class 2 compatible select Class 1 as thisallows Unimessage Pro to use more advanced compression and Error Correctionfunctions.

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Start Up Wizard: Device

Choose a fax device from the list.Any earlier devices will be updated if necessary.

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Start Up Wizard: Email Device

Choose an email device from the list.

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Device Wizard: Detected Devices

Unimessage Pro has checked the ports and may have found one or moredevices.Click on the device you wish to setup.

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Device Wizard: Use for Fax

Select Yes if you want to send faxes with this device.

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Device Wizard: Device Name

All devices known to Unimessage Pro must have a unique name of up to 8characters.You can add a more detailed description if you wish.To accept the standard, recommended settings select the Typical option.To review all settings, and where appropriate change them, select the Customoption.

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Device Wizard: Job Types

The contents change depending upon the device selected.

Select which type of jobs you would allow Unimessage Pro to carry out using thisdevice.These are jobs that can be carried out using Unimessage Pro’s capability. Somejobs (for example printing or scanning) may also be carried out using softwaredelivered with the device.

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Device Wizard: Dial Mode

Select tone or pulse dialing.Tone is fast so should be the preferred method unless it is not supported by yourtelephone system.

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Device Wizard: Preamble

If you have to dial "9" to get an outside line (or any other digits) you should enterit here.If you would like a delay anywhere in this dialing preamble you should enter anampersand (&) to give a pause of about one second.If you are using Unimessage Pro at home and need to dial a code number tocharge the cost of your fax messages to a different account, you could enter thecode number here.Remember that you can use the "/" character at the start of a fax number inUnimessage Pro to tell Unimessage Pro to ignore any Preamble you might haveentered.For example "9&" meaning "dial 9 for an outside line, pause for about 1 second,then dial the rest of the number."

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Device Wizard: Answering

This screen can sometimes include options to print on receipt all faxes receivedto PC.

If you want to receive faxes into your computer you must allow Unimessage Proto answer incoming calls.Note:It must be possible to dial in to your devices for it to answer calls. This may notbe the case on many company telephone exchanges where your modem maynot be connected directly to an outside line.

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Device Wizard: Use For Dial-Up Email

This device can be used for dial-up connection to the Internet but you may notwant to use it for email - for example, you may collect your email via a permanentconnection on your network.Select Yes only if you really do want to do a dial-up email connection with thisdevice.

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Device Wizard: Dial-Up Connections/Servers

Unimessage Pro uses your Windows dial-up connections to connect to theInternet.Dial-up networking nameThe name of the dial-up connection. If you have more than one dial-upconnection and you do not wish to use this one with your device just click Next.

User Name

Your dial-up user name. This is the same user name you entered in WindowsDialup Networking or DUN (it is not always the same as the user name you needto access your email (POP3) server).PasswordYour dial-up password. This is the same password you entered in WindowsDialup Networking or DUN (it is not always the same as the password you needto access your email (POP3) server).Select the mail servers you wish to access via this dial-up connection.

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Device Wizard: New Account

Enter a friendly name for the email account.Choose who can have access to this account.User or system wideIf email received using this account should be routed directly to a specific user'sReceived items folder, select the "User" option and the appropriate user from thelist presented.Email received using a "System wide" account will be routed to the NetworkInbox which is visible only to Unimessage Pro Supervisors and Administratorsfrom where it can then either be routed manually or automatically using SystemRouting Rules.System wide email accounts are only visible to Unimessage Pro Supervisor andAdministrators. Unimessage Pro Users see and use only email accounts that arespecific to them.

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Device Wizard: Mail Servers

Select the servers to be used with this dial-up account.Mail can usually be sent via any SMTP mail server but you may wish to select apreferred one to be used by this device.Any will allow the program to choose freely.You will need to enter your POP3 account name and password in order toreceive email.(This is not always the same as the details you entered in the dialup networkingscreen earlier)Click Advanced to allow more selections.

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Advanced mail settings

Server portsSMTP Port: do not change this value unless you are confident that you knowwhat you are doing. The default value is 25.POP3 Port: do not change this value unless you are confident that you knowwhat you are doing. The default value is 110.DeliveryLeave a copy on the server: select this if you would like to leave a copy of yourincoming mail on the POP server. You might wish to do this if you are workingfrom home and you want to see your mail but you want to leave it on the serverso that you can retrieve it later using your office system.Delete from server when the local copy deleted: if you are leaving the mail on theserver you can select this option to delete it when you delete the copy you havedownloaded.Automatically remove from server: if you are leaving mail on the server you canset a limit on the number of days it should be left before being deleted.

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Limits of incoming messagesLimit the size of message that can be downloaded: you can set limits on the sizeof messages you are willing to accept if you are working from home using dial-upand you do not want to download large messages (probably with attachments).Unimessage Pro will download as far as the limit you set so you will have an ideaabout what has arrived.If only part of a message has been downloaded, because it exceeds themaximum size set on this dialog, then you will see an icon partly colored red inthe attachment column for the email message. If you want to retrieve the entiremessage, after reviewing the lines that were downloaded for the message, rightclick on the message and select Download all of this message.

Device wizard: check mail

If you want to choose to check automatically for email, you will need to say howlong to wait before checking again.You can also choose which days or times to check, or only to check while youare logged on (network version only). If you don’t check this option, UnimessagePro will continue to collect your emails while you are not logged on, and will sendthem to you next time you log on.You might wish to check mail when connection costs are lower or when theservice provider is not busy.

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Check mail

You can select what times or which days you wish to check your email account.Click the day buttons to select the day, the hour buttons to select the hour, thetop left button to select all.

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How to Define More Email Accounts

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Start Up Wizard: Scheduler

Unimessage Pro has three main components:� The user front-end - the part you will see when running Unimessage Pro� One or more device drivers - these are associated with particular devices,

Your Oki MFP, as well as other fax modems/fax machines, supported byUnimessage Pro

� The scheduler - this takes jobs created by the front-end and allocatesthem to devices. When jobs are done it updates various logs and journalsso that the front-end can keep you informed.

The scheduler is in overall charge of the system and is required on a stand-alonePC.On a network the scheduler must be running on at least one PC, otherwise userfront-ends and device drivers will not be able to log on.If you want to run the scheduler on this PC, indicate which language you wouldlike to use.If in doubt choose the Yes option, which will detect the scheduler running onanother PC and automatically configure itself.

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Start Up Wizard: Shortcut

Unimessage Pro will create a shortcut to allow you to start the program with theoptions you have selected.You may give the shortcut a descriptive name and select where it should bedisplayed:

� on the desktop (your screen)� in the start menu (available immediately when you click the Windows Start

button)� or in a particular program group (select a program group from the pull-

down list)If you don’t create a shortcut you will not be able to start the program with theoptions you have selected unless you manually configure a shortcut from thefront end.

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Congratulations

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Legal Information

Wordcraft International LimitedUnimessage Pro Software License Agreement

Conditions of Purchase

Software is licensed subject to the limitations on permitted use. No refund will begiven after the purchaser has installed the software. This License shall continuefor as long as the Product is in use. Failure to comply with the terms andconditions detailed below will result in termination of the license. All copies of thesoftware must be destroyed on termination of the license.

Permitted Uses

The original purchaser may use the software on a computer system owned orused by the original purchaser for the purpose of any business or profession. Theoriginal purchaser may store the software on a hard disk system for use only bythe permitted number of users and connected only to the permitted number ofcommunication devices as specified in the system configuration file containedwithin the software product at the time of purchase, plus the number of users anddevices added by obtaining a valid licensed upgrade from Wordcraft InternationalLimited or an authorized agent of Wordcraft International Limited.

Uses not Permitted1. Downloading of the software from a computer service or bulletin board or

use in a multi-site arrangement except in respect of users licensed byWordcraft International Limited to do so.

2. Use of the software in a computer service business, network, time-sharing, interactive cable television or multiple CPU arrangement exceptin respect of users licensed by Wordcraft International Limited to do so.

3. The use of a single user version on a second or subsequent computer ornetwork workstation. Details of multi-user packs are available fromauthorized dealers or authorized distributors of Wordcraft InternationalLimited or direct from Wordcraft International Limited.

4. The use of a network version on a second or subsequent network.5. The making of alterations and modifications to the software, merging all or

any part of the software with another program, reverse engineering,decompiling, or disassembling of the software.

6. Obscuring any areas of the software responsible for company branding,

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image, help system, contacting Wordcraft International Ltd, identifyingWordcraft International Ltd as the copyright and trademark owner, or anysuch related areas. Exemptions to this clause will only be granted inexceptional circumstances at the discretion of Wordcraft International LtdApplications must be made in writing to Wordcraft International Ltd.

7. The right to rent, assign, lease, transfer or grant sub-licenses or otherrights to others.

8. The making of copies of any documentation belonging to WordcraftInternational Limited.

9. The selling or transferring of software marked ‘Not for Resale’ or‘Evaluation’ or ‘Demonstration’ or ‘Training’.

10. Any other uses not included in "Permitted Uses" above, which wouldrequire a license to use the copyright in the software.

The license contained in this agreement will terminate automatically and withoutnotice from Wordcraft International Limited if any provision in this agreement isnot complied with.

Governing Law

This agreement shall be governed by the laws of the United Kingdom of GreatBritain and Northern Ireland.

Limited Warranty

Wordcraft International Limited make no representations or warranties, expressor implied, of any kind with respect to the contents of this package andspecifically disclaim any express or implied warranty of merchantability or fitnessfor any particular purpose. Wordcraft International Limited’s liability shall belimited to replacing any faulty product with alternative product or a cash refund upto but not exceeding the value of the monies paid for the product when originallypurchased. In no event shall Wordcraft International Limited or their suppliers beliable for any special, incidental, indirect or consequential damages whatsoever(including, without limitation, damages for loss of revenue or profits, businessinterruption, lost or damaged data, or any other loss arising out of the installationof, use of or inability to use this software product). Wordcraft International Limitedshall not be responsible for any claims arising from the use of software marked‘Not for Resale’ or ‘Evaluation’ or ‘Demonstration’ or ‘Training’.Wordcraft International Limited shall not be responsible for any claims arisingfrom the use of software other than the use for which it was specifically sold.Wordcraft International Limited shall not be responsible for any claims by a thirdparty.No oral or written information or advice given to Wordcraft International Limited,or given by Wordcraft International Limited , or an authorized representative shallcreate a warranty or in any way increase the scope of this warranty.

Copyright

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Software and documentation produced by Wordcraft International Limited isprotected by International Copyright Conventions.

Trademarks

Wordcraft is a trademark of Wordcraft International Limited.All other trademarks are acknowledged.Following installation the package will be automatically registered.This is a legally binding agreement with Wordcraft International Limited.

If you feel you cannot accept the conditions defined above please return thecomplete software package unopened to your supplier.

© 2000 Wordcraft International Limited

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IndexAbout Unimessage Pro ................................................................................................................................. 12Acquire ......................................................................................................................................................... 12Add/remove button ......................................................................................................................................... 7Administrators .............................................................................................................................. 7, 12, 20, 22All ................................................................................................................................................................. 12ATTACH ...................................................................................................................................................... 26AUTO REC button ....................................................................................................................................... 20Auto-answer.................................................................................................................................................. 20Automatic Message Transmission using Embedded Commands.................................................................. 25Automating ............................................................................................................................................. 18, 25Bcc ................................................................................................................................................................ 18BINHEX ....................................................................................................................................................... 26BMP........................................................................................................................................................ 20, 26Browse Folders ............................................................................................................................................. 12Cc.................................................................................................................................................................. 18Check ............................................................................................................................................................ 12Class.............................................................................................................................................................. 26Clear.............................................................................................................................................................. 29Client............................................................................................................................................................... 7

Select........................................................................................................................................................... 7Color images ................................................................................................................................................. 26Compatibility ................................................................................................................................................ 25Configure Unimessage Pro ............................................................................................................................. 7Connects

Internet ...................................................................................................................................................... 12Define ........................................................................................................................................................... 26

Phonebook ................................................................................................................................................ 26Routing Rule ............................................................................................................................................. 20

Delete toolbar button .................................................................................................................................... 18Detect User Routing Rules............................................................................................................................ 22Device Configuration.................................................................................................................................... 12Devices folder ............................................................................................................................................... 20Devices list.................................................................................................................................................... 12Distribution list ............................................................................................................................................. 25DOC.............................................................................................................................................................. 20Document Transfer Mode ............................................................................................................................. 26DTM ............................................................................................................................................................. 26DUN.......................................................................................................................................................... 7, 12Edit................................................................................................................................................................ 12Email................................................................................................................................................... 7, 12, 18Email Configuration................................................................................................................................ 12, 20Email messages............................................................................................................................................. 26Email Scan .................................................................................................................................................... 12Embedded Commands ............................................................................................................................ 18, 25Events ........................................................................................................................................................... 20Fax Number .................................................................................................................................................. 18Faxes ............................................................................................................................................................. 20

PC ............................................................................................................................................................. 20File list .......................................................................................................................................................... 26Files............................................................................................................................................................... 26

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Sending ..................................................................................................................................................... 26Find ............................................................................................................................................................... 12Forward......................................................................................................................................................... 20

PC ............................................................................................................................................................. 20Grey Scale..................................................................................................................................................... 23Hardcopies .................................................................................................................................................... 12Help .............................................................................................................................................................. 12Help button ................................................................................................................................................... 23Help menu..................................................................................................................................................... 25High-resolution ............................................................................................................................................. 23Hold .............................................................................................................................................................. 18HTML........................................................................................................................................................... 20Index ............................................................................................................................................................. 18Insert menu ................................................................................................................................................... 26International Copyright Conventions............................................................................................................ 63International Telecommunications Union..................................................................................................... 26Internet .......................................................................................................................................................... 12

connects .................................................................................................................................................... 12IPX/SPX ......................................................................................................................................................... 7ITU................................................................................................................................................................ 26JPEG ............................................................................................................................................................. 20JPG.......................................................................................................................................................... 20, 26LAN .......................................................................................................................................................... 7, 12LCD .............................................................................................................................................................. 20License.......................................................................................................................................................... 63Limited Warranty.......................................................................................................................................... 63Log.......................................................................................................................................................... 12, 18Map................................................................................................................................................................. 7Message ............................................................................................................................................ 12, 18, 20

Receiving .................................................................................................................................................. 20Message Editor ............................................................................................................................................. 28Message Editor toolbar ................................................................................................................................. 26Messages Received ....................................................................................................................................... 22Messages Sent............................................................................................................................................... 22MFP .............................................................................................................................................. 7, 12, 20, 23Microsoft Internet Explorer .......................................................................................................................... 20MIME ........................................................................................................................................................... 26Name............................................................................................................................................................. 18Network ............................................................................................................................................ 12, 20, 22Network Inbox .............................................................................................................................. 7, 12, 20, 22New............................................................................................................................................................... 18New menu....................................................................................................................................................... 7New Message................................................................................................................................................ 12OCR .................................................................................................................................................. 22, 23, 28

define ........................................................................................................................................................ 22selecting .................................................................................................................................................... 22

Open toolbar button ...................................................................................................................................... 18Optical Character Recognition...................................................................................................................... 23Options.......................................................................................................................................................... 26Options item.................................................................................................................................................. 25Outbox .............................................................................................................................................. 12, 18, 26PaintBrush..................................................................................................................................................... 20PaintShop Pro ............................................................................................................................................... 23Paperclip button ............................................................................................................................................ 26PC ................................................................................................................................................................. 20

faxes.......................................................................................................................................................... 20forward...................................................................................................................................................... 20

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PC MODE..................................................................................................................................................... 20PCX ........................................................................................................................................................ 20, 26Pending ......................................................................................................................................................... 18Permitted Uses .............................................................................................................................................. 63Personal Folders............................................................................................................................................ 12Phonebook .................................................................................................................................................... 26

define ........................................................................................................................................................ 26Phonebook Contact ....................................................................................................................................... 25POP3................................................................................................................................................... 7, 12, 20Print .................................................................................................................................................. 12, 18, 25

Unimessage Pro ........................................................................................................................................ 25Program......................................................................................................................................................... 12Properties .......................................................................................................................................... 18, 26, 29

selecting .............................................................................................................................................. 26, 29Properties toolbar button............................................................................................................................... 26Received ........................................................................................................................................... 12, 20, 22Removing........................................................................................................................................................ 7Routing Rule ..................................................................................................................................... 18, 20, 22

define ........................................................................................................................................................ 20selecting .................................................................................................................................................... 20

Routing Rules dialog..................................................................................................................................... 22Save............................................................................................................................................................... 20Scan............................................................................................................................................................... 12Select............................................................................................................................................................. 25

Contents .................................................................................................................................................... 25Unimessage Pro ........................................................................................................................................ 25

Select File ..................................................................................................................................................... 26Send .............................................................................................................................................................. 18Send button ................................................................................................................................................... 18Sent ......................................................................................................................................................... 18, 22Servers .......................................................................................................................................................... 12Setup ............................................................................................................................................................. 12SMTP........................................................................................................................................................ 7, 12Status............................................................................................................................................................. 18Supervisors ......................................................................................................................................... 7, 12, 22System........................................................................................................................................................... 12System Requirements...................................................................................................................................... 7System Routing Rules............................................................................................................................. 20, 22System-Wide email accounts ........................................................................................................................ 22Text ............................................................................................................................................................... 28TIF .................................................................................................................................................... 20, 26, 29TIFF .............................................................................................................................................................. 20Time Range................................................................................................................................................... 26Time-Delayed Transmission......................................................................................................................... 26Tools menu ................................................................................................................................................... 25Top................................................................................................................................................................ 28Transmission................................................................................................................................................. 26TWAIN................................................................................................................................................... 12, 23TWAIN Scanner ........................................................................................................................................... 23Type .............................................................................................................................................................. 28

Cover Sheet............................................................................................................................................... 28Unimessage Pro ............................................................................................................................................ 25

print........................................................................................................................................................... 25select ......................................................................................................................................................... 25

Unimessage Pro Help.................................................................................................................................... 25UniPad ...................................................................................................................................................... 5, 28UniPad window............................................................................................................................................. 28

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Upgrading ....................................................................................................................................................... 5Upgrading Unimessage Pro ............................................................................................................................ 7User............................................................................................................................................................... 12User Accounts............................................................................................................................................... 31User Advanced Screen.................................................................................................................................. 31User Name .................................................................................................................................................... 31User Routing Rules ................................................................................................................................. 20, 22

define ........................................................................................................................................................ 22UUENCODE ................................................................................................................................................ 26View menu.................................................................................................................................................... 12Viewer............................................................................................................................................... 26, 28, 29WBF.............................................................................................................................................................. 26Width

Height ....................................................................................................................................................... 28Window menu............................................................................................................................................... 12Windows ....................................................................................................................................................... 18Windows application .................................................................................................................................... 25Windows Explorer ........................................................................................................................................ 29Windows Local Area Networks...................................................................................................................... 5Wordcraft Binary File ................................................................................................................................... 26Xlite .............................................................................................................................................................. 12