ms powerpoint2007

Module 1 OFFICE AUTOMATION MAY - 2010 / BLY

ADCPM MS POWERPOINT 2007 Page - 1

~ ~ ~ INDEX ~ ~ ~

TOPIC PAGE

INTRODUCTION of MS POWERPOINT 2007……........……................. ................... 02

WHAT is SLIDE & SLIDE SHOW ……………………...……................. ................... 02

STEPS to MAKE PRESENTATION ………………….....…….................. ................... 02

STARTING POWERPOINT ………………………….....…….................. ................... 02

CREATING & SAVING a PRESENTATION ……….......…….................. ................... 02 ~ 04

OPEN, QUIT & RUN a PRESENTATION …………......…….................. ................... 04

PANELS in MS POWERPOINT 2007 …………….........…….................. ................... 04

HOME PANEL ............................................... .......................................... ................... 04 ~ 06

INSERT PANEL ......................................................................................... ................... 06 ~ 08

DESIGN PANEL ........................................................................................ ................... 08 ~ 09

ANIMATION PANEL …………………………………...……................. ................... 09 ~ 11

SLIDE SHOW PANEL ……………………………….....…….................. ................... 11 ~ 12

REVIEW PANEL ………………………………………..……................. ................... 12 ~ 13

VIEW PANEL …………………………………………..…….................. ................... 13 ~ 14

SLIDE COMPONENTS USED for REFERENCE ….......…….................. ................... 14

KEYBOARD SHORTCUTS ....................................................................... ................... 15

Note: If you find any typing or printing error/s, inform immediately to your branch office.

BLY / JUNE - 2010 OFFICE AUTOMATION Module 1

Page - 2 MS POWERPOINT 2007 ADCPM

INTRODUCTION OF MS POWERPOINT 2007

PowerPoint is the component of MS Office. It is used to create presentations of your data; text, graphics or multimedia files. These can be reproduced on transparency, paper, and slides, photo-print and on screen Presentations. PowerPoint components can be used to work on slides, organize presentation contents with outlines and generate speaker notes and audience handouts.

PowerPoint even creates the slide shows, which are electronic presentations, which you can run on your computer screen or through a projection device.

Presentation:

A Presentation is an organized structure and effective way of displaying your ideas, analysis, information on a particular topic, using text, graphics, pictures, animations and media clips. Each presentation is made up of number of slides in different formats. This is similar to the pages in Word document.

What is Slide & Slide Show?

Slide: A Slide is an electronic page in a slide show.

Slide Show: A Slide Show is an electronic presentation, which can be run on a computer screen

or a projection device.

Steps to make PowerPoint presentation:

1. Select Way to start your Presentation: PowerPoint gives you several ways to create a presentation such as Content Slide, Design Slide, Installed Templates and Blank Presentation.

2. Create the Slides: After deciding a way to start your presentation, you need to create slides in your presentation.

3. Customizing the Presentation: After creating slides, you can customize them according to your needs by rearranging them.

4. Adding Illustrations to Slides: You can adorn your presentation by adding illustrations like special graphics using PowerPoint sophisticated drawing tools.

5. Creating Slide Show: With PowerPoint tools, you can create an on-screen electronic presentation called Slide Show.

Starting PowerPoint:

The PowerPoint is started in the same way as you start every application in MS Office suite. To start PowerPoint, you need to follow these steps:

Click the Start button in the lowest corner. On the Start menu, position the insertion point on All Programs, and click Microsoft office

PowerPoint 2007

Creating a new Presentation: To create a new presentation: Click on Office Button. Click on New. Now choose Blank Presentation or Installed Templates. Then click on Create.

Components of MS PowerPoint: 1. Title bar 2. Menu bar/Panel 3. Tool bar 4. Slide Tab



5. Slides Pane 6. Notes Pane 7. Status bar

This is an example of Presentation which is created from Installed Templates.

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Saving a Presentation: To save the Presentation:

1. Press shortcut key CTRL + S or click the Office Button and choose Save. 2. A dialog box named Save As will be open, type the name of your presentation with

extension .pptx 3. Now click on Save.

Opening an existing Presentation: To open a Presentation:

1. Press shortcut key CTRL + O or click the Office Button and choose Open. 2. Now a dialog box will be appear, named Open. 3. Then type the desired presentation name which you want to open. 4. Click on Open.

Quitting from the Presentation/PowerPoint:

To close the current Presentation:

Go to Office Button and click on Close or press shortcut key CTRL + W.

To exit from the PowerPoint:

Go to Office Button & click on Exit PowerPoint or press shortcut ALT + F4.

Running a Presentation:

To Run/Display a presentation, you have to select slide show. You can show your slide with Slide Show Button.

You can directly press shortcut key F5 to show your slides, after designing them.

Panels in MS PowerPoint 2007:

There are seven panels in MS PowerPoint 2007. Every panel has many options to create a

presentation and design it in different way.

HOME PANEL: There are many groups which have several options to format the text in your

presentation such as Clipboard, Slides, Font, Paragraph, Drawing and Editing.

Clipboard: This group has the options such as Cut, Copy, Paste and Format painter which are work same as other office applications.

Slides: In this group there are options available such as New Slide, Layout, Reset and Delete Slide.

New Slide: You can insert a new slide in your presentation by only single clicking on this option.

Layout: Layout refers to the way things are arranged on a slide. A layout contain place holder which enter whole text such as „Title‟ and „Bullets‟ and slide contain such as Tables, Charts, Pictures, Shapes and ClipArt. There are different layouts in MS PowerPoint2007. 1. Title slide 2. Title and contained



3. Section header 4. Two contained 5. Comparison 6. Title only 7. Blank presentation 8. Contained with caption 9. Picture with caption

Reset: This option is used to reset the size, position and formatting of the slide to their default setting.

Rearranging Slides:

To change the order of slides, you need to get into the slide sorter view, and follow these steps:

Click at the desired slides whose position is to be changed. Hold down the mouse button and drag the slide to a new position.

A vertical line appears to indicate where the slide will drop after you release the mouse button.

Now release the mouse button and PowerPoint will position selected slide at the new position.

Selecting Slides:

If you want to apply a change on multiple slides, then you need to select them concurrently. You can select multiple slides in one of the following manner:

Hold down the SHIFT key and select the first and last slides in the series. To select non-continuous slides, hold down CTRL key and then click each slide to

be selected.

Duplicating and Deleting Slides:

You can duplicate and delete selected slides in the slide sorter view and see the effect on the arrangement and flow of slide immediately.

To Duplicate or Delete Slides:

Select the slide or slides that are to be duplicated or deleted. To duplicate, press CTRL + D. To delete, press Del.

Delete Slide: This option is used to remove the slide from the presentation.

Font: In this group you can change font style by giving it many effects such as Font face, Bold, Italic, Underline, Strikethrough, Text shadow, Character spacing, Change case, Increase/Decrease font size and Font color etc.

Paragraph: In this group, options are available which are related with paragraphs. These options are used to change the text direction, spacing and alignment. Bullets: To add the bullets in your slide, you have to click on this option. Numbering: This option is used to add numbering in the slide. Line spacing: To specify the line space, this option is used. Increase list level: It is used to increase the indent level in a paragraph of the slide. Decrease list level: It is used to decrease the indent level in a paragraph of the slide. Column: This option is used to split the text into two or more columns. Alignment: There are four alignments available in Power-point to align the text such as

Left, Right, Center and Justify. Text Direction: This is used to change the orientation of the text to vertical, stacked or



rotate it to the desired direction. Align Text: This option helps to set the text alignment in the text box of the slide. Convert to Smart Art graphic: This option is used to convert the text in Smart Art

graphic to visually communicate the information.

Drawing: Shapes: This option is used to insert readymade shapes such as rectangle, circle etc in

your presentation. Arrange: With this option you can arrange objects on the slide by changing their order,

position and rotation. Quick styles: This option is used to choose the visual style for the shape or line. Shape Fill: It is used to fill the selected shape with solid color, picture and gradient. Shape Outline: This option is used to specify the color, width and line style of the

outline for the selected shape. Shape Effect: With this option, you can give the visual effect to the selected shape such

as shadow, 3D rotation, glow and reflection.

Editing: This group consist the option such as Find and Replace for editing in your presentation.

INSERT PANEL: There are many groups which used to decorate your presentation such as

Table, Illustrations, links, Text and Media Clips.

Tables: This option is used to insert or draw a table in your presentation. You can convert your text in table. Table: You can also insert a table in your slide/presentation. You can easily insert table

in your presentation with Title and Content Layout. In these Layout two placeholders: for title and content such as Table, Diagram, Chart or ClipArt are vacant. To insert a table in your presentation: Go to content section in your slide. Click on the Insert Table icon. Now a dialog box named Insert Table will display. Type the number of columns and rows in the given spaces and click OK.

Illustrations: You can add effects to your slide by adding the various types of graphics to it. This graphics can be informative such as Picture, ClipArt, Photo Album, Shapes, SmartArt and Chart options like other office applications. Pictures:

Adding Picture to the Presentation: Click a slide to which you want to add a picture. Go to Insert Panel. Click the Illustration group and select the picture icon. A dialog box will be open named Insert Picture. Choose any picture which you want to insert in your slide and click Insert.



Adding Picture to the Presentation by Layout content: Select the Title and Content Layout. Click the Insert picture from file icon available on the slide. After clicking, a dialog box will be open named Insert picture. Choose any picture and click Insert.

ClipArt: ClipArt consists of drawings. To insert ClipArt image to a slide: Click a slide to which you want to add a ClipArt. Go to Insert Panel. Click the Illustration group and then click ClipArt. Click in the search for text box and type a word that describes the type of image you

want to find and click OK. Now click the ClipArt image you want to use.

Links: This group has the option such as Hyperlink and Action to establish relation/link to presentation. Hyperlink: It is used to create a link/connection to another file, e-mail or any slide in

current presentation. These links can be used during the slide show. Action: Action button is a ready-made button, which you can insert in your presentation

and define action for it. Action buttons contain shapes, such as right and left arrows, and commonly used symbols for going to next, previous, first, and last slides, and for playing movies or sounds. Action buttons are most commonly used for self running presentations; you click them during a slide show. To insert Action Button for a Presentation: On the Insert tab, in the Illustrations group, click the arrow under Shapes. Under Action Buttons, click on the button that you want to add. To insert a button with a predefined size, click a location on the slide. To change the

size of the button, drag the shape to the size you want. In the Action Settings dialog box, do one of the following:

To choose the behavior of the action button when you click it, click the Mouse Click tab.

To choose the behavior of the action button when you move the pointer over it, click the Mouse Over tab.

To choose what action will happen when you click or move the pointer over the action button, do one of the following:

If you do not want anything to happen, click None.

To create a hyperlink, click Hyperlink to, and then select the destination for the hyperlink.

To run a program, click Run program, click Browse, and then locate the program that you want to run.

Now during the Slide show, if you click on the Action Button, the action occurs, which you defined for it earlier.

Text: This group has options which are related with text of the presentation such as Text Box, WordArt, Slide Number, Symbol, Object, Header and Footer. Text Box: This option is used to insert a text box in your presentation. Header & Footer: It is used to add header and footer in your presentation. WordArt: This option is used to insert a decorative text into your presentation,



Date & Time: This option is used to insert the current date & time in your presentation. Slide Number: By using it, you can add slide numbers on the slides. Symbols: Symbols are used to insert some characters which are not available on the

keyboard. Object: It is used to insert an embedded object.

Media Clips: Movie: It is used to insert a movie in your presentation. PowerPoint slides can also

display a movie. When you store a movie on a slide, you can resize and move it anywhere on your slide. To add a Movie to a Slide: Click the slide, on which you want to add a movie. Click the Insert Panel. Click the Movie icon in the Media Clips group. The Insert Movie dialog box appears. Click the movie file which you want to add and then click OK. A box will appear on your slide asking whether you want the movie to play

automatically or when you click the mouse. Click Automatically or When clicked. Move the mouse pointer over the movie. The mouse pointer turns into a long way

pointing arrow. Hold down the left mouse button and drag the mouse to place the movie where you

want it to appear on the slide. Move the mouse pointer over one corner of the movie until the mouse pointer turns

into a two way pointing arrow. Hold down the left mouse button and drag the mouse to resize the movie.

Sound: You can add sounds to the transitions effects and to the preset animation. You can also add audio to your presentation by inserting files from the clipart gallery. To add the sound: Select the slide where you want to add the sound. Click the Insert panel. Click the downward pointing arrow underneath the sound icon in Media Clips group. Choose Sound from File. The Insert Sound dialog box appears. Click the audio file you want to add and then click OK. Click Automatically or when clicked.

DESIGN PANEL: In this panel few options are available, which are used to design your

presentation attractive and effective.

Themes: Themes are used to change the overall design/style of the slide such as color, font and many other formatting. Colors: It is used to change the color of theme which is inserted in your slide. Fonts: It is used to change the font face/style of the theme. Effects:It is used to change the effects of current theme.



Page Setup: In this group two options are opened to set the slide setup. Page Setup: This option shows the

page setup dialog box to set the width & height of slide, handouts and notes.

Slide Orientation: This option switches the slide orientation between portait and landscape.

Background: With the help of this group you can change background style of your slides.

To change the Background style you have to do:

Go to Design Panel. Click on Background group and select

Background Styles. Now click on Format Background, a dialog

box will be opened namely Format background.

Click on Fill and highlight any option button from which you want to fill your background.

Click on Apply to All.

ANIMATIONS PANEL: This Panel has importance in PowerPoint application. There are many groups which effect the presentation and help to point the main topic of your presentation such as Animations and Transitions.



Preview: This option is used to preview the animation or transition of slide which you have created for the selected slide.

Animations: Animation effects occur within a slide (on object). Animation helps to highlight the emphasis points of your slide/presentation. You can add animation effects on different objects on a slide separately. There are four groups of preset Animation effects available in MS PowerPoint 2007. Custom Animation

Adding Custom Animation Effects: Choose the object you want to Animate. Go to Animations Panel and select the Custom Animation. The Custom Animation

Dialog box appears on the right hand side of the screen. Select the object on which you want to apply the Animation effects and then select

the different inbuilt animation effects and then use timing. Click the Preview button to view the changes. Use the “Move up” and “Move Down” buttons to change the Animation order for

different objects. Click OK to apply the Custom animation changes.

Add Animations for SmartArt graphics:

Animations that you apply to a SmartArt graphic are different from animations that you can apply to shapes, text, or WordArt.



Click the SmartArt graphic that you want to animate. On the Animations tab, in the Animations group, select the animation that you

want from the Animate list. When you animate your SmartArt graphic, depending on the layout that you use,

you can choose from among the following options:

As one object: The animation is applied as though the entire SmartArt graphic is one large picture or object.

All at once: All of the shapes in the SmartArt graphic are animated at the same time. The difference between this animation and As one object is most notable in animations where the shapes rotate or grow. With All at once, each shape rotates or grows individually. With As one object, the entire SmartArt graphic rotates or grows.

One by one: Each shape is animated individually, one after the other.

By branch one by one: All of the shapes in the same branch are animated at the same time. This animation works well with branches of an organization chart or a hierarchy layout and is similar to One by one.

By level at once: All shapes at the same level are animated at the same time.

By level one by one: The shapes in the SmartArt graphic are animated first by level and then individually within that level.

Transition to This Slide: Slide transition is the animation like effects that occur on the whole slide (not on object). This transition effects can only be seen in slide show view, when you move from one slide to the next. You can control the speed of each slide Transition effects and you can also add sound and timing to it. Add the slide Transition to slide in your presentation: In the pane that contents the outline and slides tabs, click the Slide tab. On the Home Panel, click the Slide thumbnail. On the Animation Panel, in the Transition to This Slide group, click a slide

Transition effects. To set the slide transition speed presents on the Transition to This slide group and

then select the speed that you want. If you want to apply this Transition effects to all the slides then click the option Apply

to all.

SLIDE SHOW PANEL: There are many option and groups avilable which are realated with your

presentation and helps to present your presentation.

Start Slide Show: In this group, there are many options available to show the presentation as your desire or requirement. We have already mentioned the shortcut key to show the slide, is F5. From Beginning: With this option you can show your presentation from the first slide. It

starts the slide show from the beginning of the presentation.



From Current Slide: With this option you can show your presentation from the current slide not from the beginning or last slide.

Custom Slide Show: In this option only the selected slide will be shown in presentation.

Set Up: With the help of this group you can set the slide show, hide/show your slide and set the rehearse timing. Set up Slide Show: This option set the advanced options for the slide show. Hide Slide: This option is used to hide the slide from the presentation. Rehearse Timings: This option launches the full screen slide in which you can rehearse

your presentation. To set the Rehearse slide Timing: Go to Slide Show panel, click on Set Up group. Click the Rehearse Timings to start the show in rehearse mode. Click the advance button when you are ready to go to the next slide. If you know the

timing you want for a slide, you can enter it directly in the Rehearsal dialog box. When you reach the end of the slide show, click yes to accept the timing or No to try

again.

REVIEW PANEL: Three groups: Proffing, Comments and Protect are avilable in this panel.

Proofing: With the help of this group you can use or check many languages of the text present in the presentation. Spelling: This option is used to check the spelling mistake of the text. Research: This option opens a research pane to search the reference material such as

dictionary and translation services. Thesaurus: This option suggests the other word with same meaning to the text which

you have selected. Translate: This option translates the selected text into different languages. Language: This option sets the language used to check the spelling and grammar of

the selected text.

Comments: In this group there are options to add, delete and edit the comments in the presentation. Show Markup: It is used to show the comments and other annotation. New Comment: This option is used to insert a new comment about the selection. Edit Comment: This option is used to edit the comment. Delete: This option is used to delete the comment or markup from the presentation. Previous: This option navigates the previous comment in the presentation. Next: This option navigates the next comment in the presentation.

Protect: This option helps to protect your presentation from the reach of others. Protect Presentation:

Set a Password for a Presentation: To allow only authorized reviewers to view or modify your content, you can help secure your entire presentation file with a password.



Click the Microsoft Office Button, and then click Save As. Click Tools, and then click General Options. Do one or both of the following: If you want reviewers to enter a password before they can view the presentation,

type a password in the Password to open box. If you want reviewers to enter a password before they can save changes to the

presentation, type a password in the Password to modify box.

VIEW PANEL: After making the presentation with different layout on the slide, you can view your

presentation in different view avilable in View Panel.

Presentation Views: MS PowerPoint provides seven different types of views to see the presentation of a slide. Each view has a different format. Normal View: Normal view is the main editing view, where you write and design your

presentation. It is available in View panel as well as right bottom of the slide. When you click this option, it displays the first slide by default. It also displays the number of the slides on the left pane in the form of buttons. Whenever you want to edit a particular slide, click on the button to view the slide. This view has four working areas:

Outline tab: The Outline tab shows your slide text in outline form. This is a good place to start writing your content, to capture your ideas, plan how you want to present them, and move slides and text around.

Slides tab: This is a great place to view the slides in your presentation as thumbnail-sized images while you edit. The thumbnails make it easy for you to navigate through your presentation and to see the effects of any design changes. You can also easily rearrange, add, or delete slides here.

Slide pane: In the upper-right section of the PowerPoint window, the Slide pane displays a large view of the current slide. With the current slide shown in this view, you can add text and insert pictures, tables, SmartArt graphics, charts, drawing objects, text boxes, movies, sounds, hyperlinks, and animations.

Notes pane: In the Notes pane below the Slide pane, you can type notes that apply to the current slide. Later, you can print your notes and refer to them when you give your presentation. You can also print notes to hand out to your audience or include the notes in a presentation that you send to the audience or post on a Web page.

Slide Sorter: In this view you can view number of slide, which can be accommodated on a full screen. However, all those slides appear on the screen in a reduced scale along with the slide number indicated at the extreme right lower side of each slide. It also provides the facility to rearrange the order of the slides according to the user choices by selecting and dragging a slide from a particular position to another. Thus, it makes easier to add, delete, remove, time and also to select animated transitions to move from one position to another. You can also preview the animation of the multiple slides by selecting and clicking.

Notes Page: You can type your notes in the Notes pane, which is located just below the



Slide pane in Normal view. This view has all your notes attached at the bottom of the each page. However, if you want to view and work with your notes in full page format, on the View tab, in the Presentation Views group, click Notes Page. It is used to enter notes for a slide within a presentation.

Slide Show: Slide show view is the end product of PowerPoint presentation. The basic idea of providing slide show is to communicate the ideas behind the presentation in an effective manner. Once you visualize the objects/contents of the presentation, it remains for a longer time in your mind and is also more communicative. It also speaks about the skills of user. Slide Show view takes up the full computer screen, like an actual presentation. In this view, you can see your presentation like your audience. You can see how your graphics, timings, movies, animated effects, and transition effects will look during the actual presentation.

Slide Master: This option opens the Slide Master view to change the design and format of your master slide. A slide master is part of a template that stores information, including placements of text and objects on a slide, text and object placeholder sizes, text styles, backgrounds, color themes, effects, and animation. When you save one or more slide masters as a single template file, it creates a template that you can use to create new presentations. Each slide master contains one or more standard or custom sets of layout. To add a slide master: On the View tab, in the Presentation Views group, click Slide Master. On the Slide Master tab, in the Edit Master group, click Insert Slide Master. On the Slide Master tab, in the Master Layout group, click the arrow next to Insert

Placeholder, and then click a placeholder. Click a location on the slide master, and then drag to draw the placeholder. Click the Microsoft Office Button, click Save As. In the File name box, type a file name, or do nothing to accept the suggested file

name. In the Save as type list, click PowerPoint Templates, and then click Save.

Handout Master: The Handout Master can be used to modify your Handout format. Handouts: These are the hard copies of the presentation slides which you can distribute to your audience. Handouts are compressed version of the slides of your presentation.

Notes Master: The Notes Master can be used to modify your Notes format.

Show/Hide: Ruler: This option shows/hide the ruler to measure and line up objects in the slide. Gridlines: This option is used to show/hide the gridlines.

Zoom: Zoom: Opens a dialog box to set the zoom level of the presentation. Fit to Window: This option zooms the presentation so that the slide fills the full window.

Slide Components used for Reference

The display of information is very important aspect of any presentation. Most speakers use slides for displaying information is not displayed on the slide. In addition to slides, one would also require handouts to be given to the audience, a set of notes and outlines of the presentation for the presenter. These can be created using the slides that have been prepared for the presentation.

Handouts: When you make presentations, in addition to the slide that are produced you require handouts to be given to the audience. Handouts are compressed version of the



slides of your presentation.

Speaker’s Notes: During the presentation, a set of notes is required to aid the presenter. PowerPoint allows you to create (Speaker‟s) Notes, which is small image of the slides along with some explanatory notes.

Outlines: Outlines are a summarized version of your slides, which display only titles and main text. This can be used to organize the flow of your presentation.

Difference between Handouts and Outlines Component:

Handouts are compressed version of the slides of your presentation but Outlines are a summarized version of slides that display only titles and main text.

KEYBOARD SHORTCUTS

CTRL + A Select all To select all the text and objects of slide.

CTRL + B Bold To apply bold formatting to the selected text.

CTRL + C Copy To copy the selected text (with Paste option).

CTRL + D Duplicate To make a copy of the selected object.

CTRL + E Align Center To center align the paragraph text.

CTRL + F Find To Find the required text in the presentation.

CTRL + G Group To grouped the selected objects or shapes.

CTRL + H Replace To replace the Searched text (with Find option).

CTRL + I Italic To apply italic effect to the selected text.

CTRL + J Justify To justify the paragraph text.

CTRL + K Hyperlink To Insert the Hyperlink in your presentation.

CTRL + L Align Left To left align the paragraph text.

CTRL + M Insert new slide To insert a new blank slide in presentation.

CTRL + N New To create a new presentation.

CTRL + O Open To open the existing presentation (dialog box).

CTRL + P Print To print the presentation (open print dialog box).

CTRL + R Align Right To right align the paragraph text.

CTRL + S Save To save the presentation (first time dialog box).

CTRL + T Font To open the font dialog box.

CTRL + U Underline To underline the selected text.

CTRL + V Paste To insert the text from clipboard (after cut/copy).

CTRL + W Close To close the presentation only (CTRL + F4).

CTRL + X Cut To place the selected text to another location.

CTRL + Y Redo To repeat the undo actions.

CTRL + Z Undo To cancel the last actions.



CTRL + = Subscript To create the small letters below text baseline.

CTRL + F2 Print Preview To open the print preview panel.

ALT + F4 Exit from PowerPoint To exit from the MS PowerPoint.

CTRL + SHIFT + = Superscript To create the small letters above text baseline.

CTRL + SHIFT + < Shrink Font To decrease the font size (CTRL + [).

CTRL + SHIFT + > Grow Font To increase the font size (CTRL + ]).

CTRL + SHIFT + D Duplicate Slide To create a duplicate slide.

CTRL + SHIFT + G Ungroup To ungroup the objects or shapes.

CTRL + SHIFT + M Insert New Slide To insert a new blank slide in presentation.

F1 Help To open the MS PowerPoint help option.

F5 Slide show To start slide show from beginning.

F7 Spelling To open the spelling dialog box.

F12 Save As To save the file with a new name or format.

SHIFT + F3 Change Case To change the case of the selected text.

SHIFT + F5 Slide show current To start slide show of current slide.

SHIFT + F7 Thesaurus To find the meaning and other similar words.

Enter To insert a new slide from slide pane.

Delete/Backspace To delete the selected slide in normal view.

CTRL + SHIFT + C Format Painter To copy the formatting from the text or object.

CTRL + SHIFT + V Format Painter To paste the formatting on the text or object.

CTRL + Spacebar Clear Formatting To clear the formatting of the selected text.

B To pause slide show & display a black screen.

W To pause slide show and displays a white screen.

N To move to next slide or next animation.

P To move to previous slide or animation.

S To stop or restart an automatic presentation.

Esc End Show To end the slide show.

Tab To go to the next hyperlink in a slide show.

SHIFT + Tab To go to the previous hyperlink in a slide show.

Number + Enter To go to slide number in slide show mode.

Spacebar / Click To move to next slide or next animation.

Backspace To go to the previous slide in slide show.

Note: If you find any typing or printing error/s, inform immediately to your branch office.

Tab

Esc

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