montgomery county, va. fy2010 budget

Montgomery County, VAApproved Budget

montgomerycountyva.govFiscal Year 2010

COUNTY OF MONTGOMERY,

VIRGINIA

FISCAL YEAR 10

APPROVED BUDGET

BOARD OF SUPERVISORS

Annette Perkins, Chair

District A

James Politis, Vice-Chair

District D

Doug Marrs

District B

Gary Creed

District C

William Brown

District E

Mary Biggs

District F

John Muffo

District G

INTERIM COUNTY ADMINISTRATOR

L. Carol Edmonds

FINANCIAL & MANAGEMENT SERVICES DIRECTOR

Angela M. Hill

BUDGET MANAGER

Marc M. Magruder

SENIOR PROGRAM ASSISTANT

Susan S. Dickerson

BUDGET MESSAGE

FISCAL YEAR 10 APPROVED BUDGET

TABLE OF CONTENTS


TABLE OF CONTENTS

BUDGET SUMMARY Introduction .................................................................................................................................................. 1 Summaries of Major Selected Functions ...................................................................................................... 2 Recap of Expenditures by Division ............................................................................................. Appendix A Summary of Full-Time Employees/Equivalents ......................................................................... Appendix B Graphs .......................................................................................................................................... Appendix C Approved FY 10 Classification and Compensation Plan ............................................................ Appendix D Organization Chart ...................................................................................................................... Appendix E UNDERSTANDING THE BUDGET: MONTGOMERY COUNTY’S BUDGET PROCESS Preparation of the Annual Budget ................................................................................................................ 1 FY 10 Budget Calendar ................................................................................................................................ 1 The County’s Budget Process ...................................................................................................................... 2 How to Understand and Use this Document ................................................................................................ 3 Conclusion .................................................................................................................................................... 4 Glossary of Financial Terms ........................................................................................................................ 5 REVENUE SUMMARY Overview of Economic Status ...................................................................................................................... 1 Variables Affecting Revenues ...................................................................................................................... 3 County Resources ......................................................................................................................................... 4 Current Property Taxes ................................................................................................................................. 5 Conclusions ................................................................................................................................................. 9 Revenue Estimates ....................................................................................................................... Appendix A EXPENDITURE PLANS Revenue Sharing

100 Board of Supervisors 110 County Administration 120 County Attorney 130 Financial & Management Services 132 Insurance 140 Information Technology 150/152 Commissioner of Revenue/Assessments

160/162 Treasurer & Treasurer Collections 170 Registrar/Electoral Board 180 Internal Services 200 Commonwealth Attorney 210 Circuit Courts 220 General District Court 230 Juvenile & Domestic Relations Court 240 Magistrate 250 Clerk of the Circuit Court

310/320 Sheriff 330 Fire Departments & Rescue Squads 400 General Services 510 Comprehensive Services Act 520 Human Services 530 Public Health Department 540 Social Services 700 Parks & Recreation 710 Regional Library System 800 Planning & GIS Services 810 Economic Development 910 Other Agencies 950/960 Contingencies-General & Special 03 Law Library 09 Montgomery County Public Schools 18 General Government Debt Services

Capital Construction

BUDGET SUMMARY


BUDGET SUMMARY

Budget Summary, Page 1

Introduction

The FY 10 budget for the General Fund and the School Operating Fund totals $135.7 million. The General Fund totals $39.3 million and the School Operating Fund totals $96.4 million. The total County budget also includes the Debt Service Fund ($19.0 million), the Law Library Fund ($17,600), the School Cafeteria Fund ($3.8 million), and funding for Fire and Rescue Capital Equipment ($335,720). The County budget for all funds totals $158.9 million.

The approved real estate tax rate remains level at 71 cents. In order to address state funding reductions, increases in fringe benefit costs and debt service, reallocation of some resources and reductions in some expenditure categories were required. The FY 10 budget reflects a total increase of $2.4 million in state, federal, and local funds.

General Fund25%

School Operating61%School Cafeteria

2%

County Capital<1%

Law Library<1%

Debt Service12%

FY 10 Approved Budget $158.9 Million ($2.4 Million Increase)

County funds provided in the School Operating Budget total $35.1 million. This is a $227,535 decrease in County funding from FY 09 to FY 10. As part of the Governor’s budget, School Construction funds

previously used by the County for School Debt Service Costs were eliminated. The transfer to the School Operating Budget was reduced by this amount to provide funds to cover school debt service costs. However, the transfer will be restored if the School Construction Funds become available.

Expenditure requests were reduced in an effort to maintain a level tax rate while balancing the budget. Departments’ and agencies’ funding requests were analyzed and virtually all were deferred. Travel costs including conference registrations were reduced in almost all departments by 25%. Training costs were decreased by 33%. Part time monies were reduced or eliminated where feasible. County wide savings generated from these reductions totaled just over $80,000.

Included in the FY 10 Approved Budget is an estimated 12.6% increase for health insurance premiums, a63% decrease in unemployment insurance rates, and a 5% increase for worker’s compensation. All other

fringe benefit rates remain unchanged for FY 10. No compensation increases (i.e. no July 1 pay plan adjustments, merit increases, MAG adjustments, reclassifications) are included in the approved budget.

Costs for operations for the five constitutional officers total $13.97 million, of which local funds cover 54%for these offices and state and other resources cover 46%. This is a shift from the FY 09 budget when local funds provided 45% of these costs with state and other resources covering 55%.

BUDGET SUMMARY


Summaries of Major Selected Functions

General Government Administration

General Government Administration refers to divisions such as, the Board of Supervisors, County

Administrator, County Attorney, Registrar, Financial and Management Services, Information Technology,

Human Services, Internal Services, and others. Highlights include:

$57,127 is added to County Administration and reduced from Information Technology to reflect a

transfer of one full time equivalent (FTE) to assist the Human Resources Department with various

technology functions outlined in the County Administration expenditure section of this document.

$35,000 is added to Financial and Management Services to cover the cost of Financial Advisor

Services. Historically, costs for professional services of a financial advisor were incorporated

within the bond issue as a service directly related to the financing of projects paid through the

bond proceeds. However, in order to obtain additional services for projects not directly related to

a specific bond issuance, the County plans to enter into an annual contract for the professional

services of a financial advisor.

$164,946 is added to Information Technology to provide funding for various software

maintenance and support contracts, network upgrades, Mobile Data Terminals in patrol vehicles,

new Computer Aided Dispatch software, conversion of the MUNIS system to a more user

friendly operating system and various other needs outlined in the IT Division expenditure section.

($29,106) is reduced from Internal Services for vehicle replacements to offset revenue shortfalls.

This is a 33% reduction, providing a total of $59,094 for vehicle replacements in FY 10.

Judicial Administration

Judicial Administration includes the Clerk of the Circuit Court, Juvenile and Domestic Court Clerk, Circuit

Court, District Court, Magistrate, Commonwealth’s Attorney, etc. The County is required to provide office

space, furniture, filing cabinets and other minimal operational items for the Courts. The State Supreme

Court provides funding for other costs such as personal services. While in the past offices such as the

Commonwealth’s Attorney and Clerk of Circuit Court were funded almost exclusively by the State

Compensation Board, state budget reductions require additional local dollars.

Tax Collection

Tax Collection includes the Commissioner of Revenue and the Treasurer. Funding from the FY 09 to the FY

10 budget increased 0.21%. Both offices absorbed reductions in part-time and overtime compensation,

travel, the Treasurer’s office also reflects a decrease resulting from turnover savings in the base budget.

FY 09 Budget

FY 10 Budget Difference

% Change

Commissioner of Revenue $1,121,800 $1,132,289 $10,489 0.94% Treasurer $1,032,370 $1,026,323 ($6,047) -0.59% Total $2,154,170 $2,158,612 $4,442 0.21%

BUDGET SUMMARY


Public Safety

Expenditures for Public Safety are comprised of the Sheriff’s Department and fire and rescue operations.

This category decreased 1.34%.

FY 09 Budget

FY 10 Budget Difference

% Change

Sheriff $10,105,806 $10,267,546 $161,740 1.60% Fire and Rescue $1,055,191 $1,056,391 $1,200 0.11% Fire and Rescue Capital $656,855 $335,720 ($321,135) - Total $11,817,852 $11,659,657 ($158,195) -1.34%

Highlights include:

($538,015) is reduced from Jail Operations expense to reflect the transfer of 11 full time equivalents

to the Western Virginia Regional Jail (WVRJ). ($311,778) is reduced in Jail Block expenses. With

the opening of the WVRJ in March 2009, fewer inmates will be held in the County jail. Likewise,

revenue from daily per diem reimbursement from the State will be less as will costs to house inmates

locally.

$1,000,000 is added to the Sheriff’s budget for the County’s cost for participation in the WVRJ.

$21,000 is added to cover the cost of continuing the Inmate Litter Cleanup Program. This covers

overtime pay for a deputy to supervise the program and minimal supplies.

$335,720 or half a penny of the real estate tax rate is provided for fire and rescue capital equipment.

The Sheriff’s Office is supported with $4.8 million in state/other designated funds or 46% of the Sheriff’s

total budget. Local funds provide $5.5 million or 54% of the Sheriff’s total budget. In FY 09, the state

provided 57%, with local funding providing the remaining 43%. The funding shift in FY 10 is a result of

cuts to the Sheriff’s state funding in the Governor’s budget. The following chart shows the amount of local

funding provided for the Sheriff’s office over the past five fiscal years.

$0 $2,000,000 $4,000,000 $6,000,000

FY 06 FY 07 FY 08 FY 09 FY 10

Sheriff Local Funding

General Services

The General Services function consists of Solid Waste Removal, Maintenance of Buildings and Grounds,

Animal Control, Engineering/Environmental Services, and Inspections. Increases to the General Services

budget are included to cover the costs associated with basic expenses of utility and fuel costs, as well as

maintaining the County’s infrastructure.

$114,910 is added to the General Services budget to cover the costs of basic maintenance, utilities,

and fuel at all County owned facilities and other miscellaneous operating costs.

BUDGET SUMMARY


($41,511) is reduced in Centralized Maintenance projects to offset revenue shortfalls in FY 10. This

33% reduction leaves a balance of $84,281 to cover routine maintenance throughout the County.

($50,748) is reduced from personal services to reflect the elimination of the Erosion and Sediment

Control Inspector position. The workload associated with construction inspection activities has

decreased due to the economic conditions; therefore the workload associated with this activity will be

absorbed within the Division.

Health and Welfare

Health and Welfare includes Social Services, Human Services, Public Health and the Comprehensive

Services Act. Funding for these agencies includes federal, state and local dollars totaling $9.2 million. An

additional $50,000 in local money is held in Special Contingencies to meet increased costs for the

Comprehensive Services Act. Of the total amount budgeted for Health and Welfare, 72% is attributable to

the Department of Social Services where funding is provided to cover the County’s share of mandated costs

related to public assistance programs and administrative costs which include their participation in the

County’s Compensation Plan. Funding for Human Services and the Health Department provides 9% of the

total in this category. The remaining funds support services through the Comprehensive Services Act (CSA),

of which County dollars represent 19% of the total funding.

FY 09 Budget FY 10 Budget Difference

% Change

Comprehensive Services Act $1,812,367 $1,726,128 ($86,239) -4.76% Human Services $428,163 $396,636 ($31,527) -7.36% Public Health $496,849 $449,886 ($46,963) -9.45% Social Services $6,543,615 $6,607,363 $63,748 0.97% Total $9,280,994 $9,180,013 ($100,981) -1.09%

Education

The Montgomery County Public Schools’ total School Operating Fund decrease in the FY 10 budget is $1

million. County funding in the FY 10 budget totals $35.1 million, a decrease of $.2 million. State School

Construction funds are estimated to decrease $227,535 in FY 10. In order to provide sufficient funds to

cover debt service requirements, the transfer to the School Operating Fund decreased and the transfer to the

Debt Service Fund increased by this amount. A $3.2 million increase in Federal Stimulus Funding offsets

nearly a $4 million decrease in other State funding for FY 10. Reductions in state, federal, and other dollars

for schools are estimated at $0.8 million bringing the total dollar decrease for school operations to $1

million.

Parks and Recreation

Parks and Recreation is responsible for offering recreational opportunities for citizens of the County.

Highlights include:

$13,000 is added to cover the increased costs of ongoing programs including adult and youth

programs as well as the Frog Pond. This increase will be offset by increased revenue in FY 10.

$9,000 is added for costs associated with the County hosting the district Dixie League

tournament. The location of this tournament rotates between Montgomery and Pulaski Counties

and the Towns of Blacksburg and Christiansburg. Montgomery will host the tournament in FY

10 and sufficient funds do not exist in the base budget to conduct the tournament.

BUDGET SUMMARY


Regional Library The Regional Library accounts for 5% of the General Fund budget, with funding of $1.9 million. The chart to the right shows the funding for the Regional Library over the past five fiscal years.

Debt Service Debt service requirements on existing and new debt are based on the sale of bonds and the interest rate at the time of sale. Debt service tables are established and dictate debt service retirements over a fixed period. The following table shows a comparison for the County and the Schools debt service costs from FY 09 to FY 10.

Contingencies – General The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget.

No funding is added to the General Contingencies. The County has a policy of retaining 1% of the County’s General Fund budget to cover contingency needs. Current funding is slightly less than 1% of the total General Fund Budget for FY 10.

Contingencies – SpecialSpecial contingencies include monies held in abeyance to meet the mandated local share of the Comprehensive Services Act ($50,000).

Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 10 Approved Budget are included in the Appendices at the end of this section.

$1,500,000 $1,600,000 $1,700,000 $1,800,000 $1,900,000

FY 06 FY 07 FY 08 FY 09 FY 10

Regional Library Budget

BUDGET SUMMARY

APPENDIX A

FY 08 FY 08 FY 09 FY 09DIVISION Appropriated Expended Approved Appropriated Base Addenda Total $ % $ %

REVENUE SHARING 164,106 136,296 164,106 168,297 164,106 - 164,106 - 0% (4,191) -2%BOARD OF SUPERVISORS 721,651 431,773 235,728 1,302,921 244,899 - 244,899 9,171 4% (1,058,022) -81%COUNTY ADMINISTRATION 1,317,983 1,194,022 1,347,053 1,469,159 1,347,370 34,177 1,381,547 34,494 3% (87,612) -6%COUNTY ATTORNEY 246,921 206,916 222,204 256,664 232,243 (605) 231,638 9,434 4% (25,026) -10%FINANCIAL & MANAGEMENT SERVICE 826,214 751,502 848,556 869,846 840,149 29,256 869,405 20,849 2% (441) 0%INSURANCE 274,663 249,744 280,163 280,163 280,163 3,737 283,900 3,737 1% 3,737 1%INFORMATION TECHNOLOGY 1,243,312 1,102,855 1,252,687 1,386,123 1,203,399 77,273 1,280,672 27,985 2% (105,451) -8%COMMISSIONER OF REVENUE-COMP 598,549 577,903 628,140 633,710 645,448 (500) 644,948 16,808 3% 11,238 2%ASSESSMENT - COUNTY 458,127 414,096 493,660 504,660 493,384 (6,043) 487,341 (6,319) -1% (17,319) -3%REASSESSMENT - - - - - - - - - - -TREASURER - COMP BD 546,585 541,605 561,563 567,057 582,069 - 582,069 20,506 4% 15,012 3%COLLECTIONS - COUNTY 495,481 472,802 470,807 477,719 450,154 (5,900) 444,254 (26,553) -6% (33,465) -7%ELECTORAL BOARD 334,157 305,665 345,704 351,581 333,197 (2,209) 330,988 (14,716) -4% (20,593) -6%INTERNAL SERVICES 496,667 406,085 331,039 402,614 333,209 (62,206) 271,003 (60,036) -18% (131,611) -33%COMMONWEALTH ATTORNEY 881,348 854,197 919,821 946,898 925,760 (388) 925,372 5,551 1% (21,526) -2%CIRCUIT COURT 167,436 161,968 156,432 162,376 157,839 - 157,839 1,407 1% (4,537) -3%GENERAL DISTRICT COURT 38,217 32,514 29,597 30,597 29,597 (250) 29,347 (250) -1% (1,250) -4%J & D RELATIONS COURT 28,242 20,601 20,837 28,453 20,837 (313) 20,524 (313) -2% (7,929) -28%MAGISTRATE 5,577 4,429 5,000 5,889 5,000 - 5,000 - 0% (889) -15%CIRCUIT COURT CLERK 771,591 738,553 609,549 679,598 618,829 (450) 618,379 8,830 1% (61,219) -9%SHERIFF - COMP BOARD 7,220,246 6,984,271 7,544,731 7,756,286 7,598,799 (855,793) 6,743,006 (801,725) -11% (1,013,280) -13%SHERIFF - COUNTY 2,002,300 1,809,441 2,561,075 2,797,977 2,519,740 1,004,800 3,524,540 963,465 38% 726,563 26%FIRE AND RESCUE 993,830 992,882 1,055,191 1,055,191 1,055,191 1,200 1,056,391 1,200 0% 1,200 0%GENERAL SERVICES 4,733,086 4,312,582 4,673,259 4,876,112 4,686,201 6,244 4,692,445 19,186 0% (183,667) -4%COMPREHENSIVE SERVICES ACT 1,857,845 1,771,815 1,812,367 1,812,367 1,726,128 - 1,726,128 (86,239) -5% (86,239) -5%HUMAN SERVICES 404,954 390,353 428,163 433,444 433,399 (36,763) 396,636 (31,527) -7% (36,808) -8%PUBLIC HEALTH 555,249 555,249 496,849 496,849 496,849 (46,963) 449,886 (46,963) -9% (46,963) -9%SOCIAL SERVICES 6,432,836 6,105,297 6,543,615 6,589,513 6,635,588 (28,225) 6,607,363 63,748 1% 17,850 0%PARKS AND RECREATION 761,654 699,738 763,017 990,614 743,963 19,730 763,693 676 0% (226,921) -23%REGIONAL LIBRARY 1,963,872 1,815,208 1,868,071 2,055,387 1,863,021 (1,875) 1,861,146 (6,925) 0% (194,241) -9%PLANNING & GIS 705,187 609,689 610,255 740,700 625,100 32,688 657,788 47,533 8% (82,912) -11%ECONOMIC DEVELOPMENT 387,475 290,090 389,010 390,367 364,784 (7,373) 357,411 (31,599) -8% (32,956) -8%OTHER AGENCIES 1,165,733 1,070,324 1,165,251 1,325,473 1,165,251 29,762 1,195,013 29,762 3% (130,460) -10%CONTINGENCIES - GENERAL - - 371,400 339,400 371,400 - 371,400 - - 32,000 - CONTINGENCIES - SPECIAL 107,629 - 188,400 188,400 - 50,000 50,000 (138,400) -73% (138,400) -73%ADJUSTMENTS (91,700) (58,844) (91,700) (91,700) (91,700) - (91,700) - 0% - 0%

TOTAL GENERAL FUND 38,817,023$ 35,951,622$ 39,301,600$ 42,280,705$ 39,101,366$ 233,011$ 39,334,377$ 32,777$ 0% (2,946,328)$ -7%

Approved Over FY 09 Approved Over FY 09 Appropriated

COUNTY OF MONTGOMERY, VIRGINIARECAP OF EXPENDITURES BY DIVISION

FISCAL YEAR 2010

FY 10 Inc/(Dec) FY 10 Approved Inc/(Dec) FY 10 Approved

Page 1

FY 08 FY 08 FY 09 FY 09DIVISION Appropriated Expended Approved Appropriated Base Addenda Total $ % $ %

LAW LIBRARY FUND 17,600$ 7,835$ 17,600$ 17,600$ 17,600$ -$ 17,600$ - 0% - 0%SCHOOL OPERATING FUND 94,646,310$ 91,039,982$ 97,385,738$ 101,459,109$ 93,807,307$ 2,617,417$ 96,424,724$ (961,014) -1% (5,034,385) -5%SCHOOL CAFETERIA FUND 4,077,162$ 4,028,137$ 3,772,715$ 3,972,715$ 3,772,715$ -$ 3,772,715$ - 0% (200,000) -5%SCHOOL CAPITAL CONSTRUCTION 6,233,949$ 2,800,886$ 1,313,710$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710) -100% (1,313,710) -100%COUNTY CAPITAL CONSTRUCTION 1,117,000$ 119,665$ 656,855$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135) - (321,135) -49%DEBT SERVICE FUND 10,769,710$ 10,404,610$ 14,059,053$ 14,059,053$ 14,059,053$ 4,966,156$ 19,025,209$ 4,966,156 35% 4,966,156 35%GRAND TOTAL ALL FUNDS 155,678,754$ 144,352,738$ 156,507,271$ 163,759,747$ 152,743,191$ 6,167,154$ 158,910,345$ 2,403,074$ 2% (4,849,402)$ -3%

Over FY 09 AppropriatedApproved Over FY 09 ApprovedFY 10 Inc/(Dec) FY 10 Approved

FISCAL YEAR 2010

Inc/(Dec) FY 10 Approved

COUNTY OF MONTGOMERY, VIRGINIARECAP OF EXPENDITURES BY DIVISION

Page 2

BUDGET SUMMARY

APPENDIX B

Summary of Authorized FTE or FTE Equivalent Positions

Approved Approved Approved Approved Approved Approved Approved Approved Approved

Division Department Full-Time Part-Time Total Full-Time Part-Time Total Full-Time Part-Time Total

FY 08 FY 08 FY 08 FY 09 FY 09 FY 09 FY 10 FY 10 FY 10

110 County Administration 5 0.5 5.5 5 0.5 5.5 5 0.5 5.5

110 Public Information Office 4 0 4 4 0 4 4 0 4

110 Human Resources 3 0 3 3 0 3 4 0 4

110 Emergency Services 1 0 1 1 0 1 1 0 1

120 County Attorney 1 0.5 1.5 1 0.5 1.5 1 0.5 1.5

130 Finance Department 8 0.5 8.5 8 0.5 8.5 8 0.5 8.5

130 Purchasing 2 0 2 2 0 2 2 0 2

140 Information Technology 8 0.5 8.5 10 0.5 10.5 9 0.5 9.5

150 Commissioner of Revenue 11 0 11 11 0 11 11 0 11

152 Assessment 7 0 7 7 0 7 7 0 7

152 Land Use 1 0 1 1 0 1 1 0 1

160 Treasurer 9 0 9 9 0 9 9 0 9

162 Treasurer- Collections 8 0 8 8 0 8 8 0 8

170 Registrar/Electoral Board 4 0 4 4 0 4 4 0 4

180 Internal Services-Garage 2 0 2 2 0 2 2 0 2

200 Commonwealth Attorney 10 0 10 11 0 11 11 0 11

210 Circuit Court 2 0 2 2 0 2 2 0 2

220 General District Court 0 0 0 0 0 0 0 0 0

230 Juvenile & Domestic Relations 0 0 0 0 0 0 0 0 0

240 Magistrate 0 0 0 0 0 0 0 0 0

250 Clerk of Circuit Court 10 0 10 10 0 10 10 0 10

310 Sheriff-State 116 1 117 116 1 117 105 1 106

320 Sheriff-County 10 1.5 11.5 15 3.5 18.5 15 3.5 18.5

400 Animal Control 3 1.125 4.125 3 1.125 4.125 3 1.25 4.25

400 Public Facilities Administration 2 0 2 2 0 2 2 0 2

400 Building & Grounds 9 0 9 9 0 9 9 0 9

400 Housekeeping 8 1 9 8 1 9 8 1 9

400 Sanitary Collections 5 18 23 5 18 23 5 18 23

400 Litter Control 1 0 1 1 0 1 1 0 1

400 County Engineer 2 0 2 2 0 2 2 0 2

400 Soil Erosion 1 0 1 1 0 1 0 0 0

400 Inspections 5 0 5 5 0 5 5 0 5

520 Human Services 1 0 1 1 0 1 2 0 2

520 Office on Youth 2 0 2 2 0 2 0 0 0

520 RSVP 2 0.5 2.5 2 0.5 2.5 2 0.5 2.5

540 Social Services 66 0 66 66 0 66 66 0 66

700 Parks & Recreation 7 0 7 7 0 7 7 0 7

710 Regional Library 18 5.875 23.875 18 5.875 23.875 18 5.875 23.875

800 Planning & GIS 7 0 7 7 0 7 7 0 7

810 Economic Development 4 0 4 4 0 4 4 0 4

TOTAL 365 31 396 373 33 406 360 33.125 393.125

BUDGET SUMMARY

APPENDIX C

Mobile Homes<1%

Merch Capital

1%

Delinquent1%

Business F&F1%

Mach &Tools1%

Other2%

Sales Tax5%

Personal Prop6%

Real Estate31%

Designated $'s52%

Where It Comes FromFY 2010 Approved Budget

General Fund25%

All School Funds63%

Law Library<1%

County Capital<1%

Debt Service12%

Where It GoesFY 2010 Approved Budget

$158.9 Million

Mobile Homes<1%

Merch Capital1%

Delinquent2%

Business F&F3% Mach &Tools

3%Other

5%

Sales Tax10%

Personal Prop13%

Real Estate63%

Undesignated Revenue$75.3 Million

General Govt. Admin.13%

Planning and Economic Development

3%Parks and Recreation

2%

Library5%

Other Agencies

3%

Health and Welfare22%

General Services12%

Public Safety29%

Judicial Administration4%

Tax Collections6%

Contingencies1%

General Fund FunctionsTotal Approved $39.3 million

County Administrator27%

Board of Supervisors5%

Registrar/Electoral Board6%

Human Services8%

Internal Services3%

Insurance5%

Information Technology25%

Financial and Management Services

17%

County Attorney4%

General Government AdministrationTotal Dollars $5.2 million

School Operating96%

School Cafeteria4%

School FundsTotal Approved $100.2 million

0

10

20

30

40

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

Do

llars

Mill

ion

s

Fiscal YearAll years are net of County funding provided for school debt service and school

capital

County Funding for Schools

BUDGET SUMMARY

APPENDIX D

COUNTY OF MONTGOMERY

County PSAGrade Minimum Market Maximum Class Title FTE FTE

UNIFIED104 17,787$ 22,590$ 27,570$

Site Attendant 18.000 - 105 18,677$ 23,719$ 28,949$

Animal Control Aide 1.250 - Custodian 10.000 - Van Driver 0.500 -

106 19,610$ 24,905$ 30,396$ Library Courier 0.500 - Library Page 0.375 -

107 20,591$ 26,151$ 31,916$ Cook 3.000 -

108 21,621$ 27,458$ 33,512$ Laborer 2.000 - Social Work Assistant I 6.000 -

109 22,702$ 28,831$ 35,187$ Maintenance Worker - 5.000 Public Facilities Maintenance Worker 6.000 - Social Work Assistant II 3.000 - Utility Operator IV - 2.000

110 23,837$ 30,273$ 36,947$ DSS Aide 1.000 - Library Service Specialist 5.500 - Office Assistant 3.000 -

111 25,028$ 31,786$ 38,794$ Assistant Registrar 2.000 - Customer Service Representative 1.000 - Customer Service Representative - Unfunded 1.000 - Deputy Court Clerk 5.000 - Library Technician 1.000 - Public Information Specialist 1.000 - Sanitation Equipment Operator 3.000 - Senior Office Assistant 4.000 - Tax Technician 10.000 - Utility Equipment Operator - 2.000 Utility Operator III - 6.000

112 26,700$ 33,375$ 42,721$ Animal Control Officer 2.000 - Dispatcher 9.000 - Legal Instruments Examiner 1.000 - Maintenance Crew Leader 1.000 - Maintenance Mechanic/Carpenter 1.000 - Maintenance Crew Leader - Parks 1.000 - Senior Deputy Court Clerk 2.000 - Senior Tax Technician 6.000 -

113 28,035$ 35,044$ 44,857$ Eligibility Worker 12.000 - Land Use Technician 1.000 - PC Technician 1.000 - Program Assistant 9.500 - PSA Crew Leader - 1.000 Tax Specialist 8.000 - TV Multi-Media Production Specialist 1.000 - Utility Operator II - 2.000

APPROVED FY 10 CLASSIFICATION AND COMPENSATION PLAN

1 of 4




114 29,437$ 36,796$ 47,099$ Dispatch Supervisor 1.000 - Mechanic 2.000 - Senior Legal Instruments Examiner 1.000 -

115 30,909$ 38,636$ 49,454$ Children's Program Specialist 0.500 - Deputy Assistant Registrar 1.000 - Eligibility Intake Worker 8.000 - Fraud Investigator 1.000 - Legal Assistant 6.000 -

116 32,454$ 40,568$ 51,927$ Court Clerk Supervisor 2.000 - Deputy 61.500 - Employment Services Worker 6.000 - Procurement Technician 1.000 - Senior Eligibility Worker 5.000 - Senior Program Assistant 5.000 1.000 Social Worker 9.000 - Utility Operator I - -

117 34,077$ 42,596$ 54,524$ Accountant 1.500 - Assistant Branch Library Supervisor 3.000 - Benefits Coordinator 1.000 - Building Inspector 2.000 - Computer Technology Specialist 1.000 - Internet & Design Specialist 1.000 - Library Programs Coordinator 1.000 - Marketing & Research Specialist 1.000 - Secretary to the Board 1.000 - Tax Supervisor - - Technology Support Specialist 1.000 - Technology Support Specialist - Unfunded 1.000 -

118 35,781$ 44,726$ 57,250$ Administrative Manager 1.000 - Branch Library Supervisor 3.000 - Chief Animal Control Officer 1.000 - Eligibility Supervisor 1.000 - Library Acquisition Manager 1.000 - Library Business Manager 1.000 - Maintenance Manager 1.000 1.000 Master Deputy 14.000 - Planning Technician 1.000 - Recreation Program Supervisor 4.000 -

119 37,570$ 46,963$ 60,112$ Assistant County Assessor 1.000 - Assistant to Co. Administrator 1.000 - Child Protective Services Worker 3.000 - Corporal - Law Enforcement 8.000 - Deputy - LIDS 1.000 - GIS Analyst 2.000 1.000 Lead IT Customer Service Specialist 1.000 - Master Deputy Treasurer 2.000 - Payroll Supervisor 1.000 - Water Operations Specialist - 1.000

2 of 4




120 39,449$ 49,311$ 63,118$ Human Services Manager 1.000 - Library Services Manager 1.000 - Library Youth Services Manager 1.000 - Planner-Comprehensive & Development 2.000 - Social Work Supervisor 2.000 -

121 42,440$ 51,776$ 68,752$ Deputy/Investigator 5.000 - Deputy-EMT 1.000 - Employment Services Manager 1.000 - Sergeant 8.000 -

122 44,562$ 54,365$ 72,190$ Assistant DSS Director 1.000 - Assistant General Services Manager 1.000 - Child Protective Services Supervisor 1.000 - Library Systems Administrator 1.000 -

123 46,790$ 57,083$ 75,799$ Building Official 1.000 - Project Manager - Economic Development 1.000 - PSA Engineer - 1.000 Senior IT Applications Specialist 2.000 -

124 49,129$ 59,938$ 79,589$ Chief Deputy Com of Revenue 1.000 - Chief Deputy Treasurer - - Wastewater Manager - 1.000 County Assessor 1.000 - Finance Manager 1.000 - Lieutenant 5.000 - Procurement Manager 1.000 - Senior Systems Engineer 1.000 -

125 51,586$ 62,934$ 83,569$ GIS Manager 1.000 - Planning & Zoning Administrator 1.000 -

126 54,165$ 66,081$ 87,747$ Assistant Commonwealth Attorney 5.000 - Captain 1.000 -

126 54,165$ 66,081$ 87,747$ Captain - Administrative 1.000 - General Services Manager 1.000 - Lead Systems Engineer 1.000 - Master Chief Deputy Treasurer 1.000 -

127 57,821$ 69,385$ 95,405$ Lead IT Applications Specialist 1.000 -

128 60,712$ 72,854$ 100,175$ Chief Deputy Commonwealth Attorney 1.000 - Chief Deputy Sheriff 1.000 -

EXECUTIVE223 47,569$ 57,083$ 78,490$

Emergency Services Coordinator 1.000 - Human Services Director 1.000 -

224 49,948$ 59,938$ 82,414$ Public Information Director 1.000 -

3 of 4




226 55,068$ 66,081$ 90,862$ Budget Manager 1.000 - General Registrar 1.000 - Parks & Recreation Director 1.000 -

228 60,712$ 72,854$ 100,175$ Commissioner of Revenue 1.000 - County Treasurer 1.000 - Library Director 1.000 - Social Services Director 1.000 -

229 63,748$ 76,497$ 105,184$ Human Resource Director 1.000 - Planning Director 1.000 -

230 66,935$ 80,322$ 110,443$ Economic Development Director 1.000 - Financial & Management Services Director 1.000 -

232 73,796$ 88,555$ 121,763$ County Engineer 1.000 -

233 77,486$ 92,983$ 127,851$ Chief Information Officer 1.000 -

234 81,360$ 97,632$ 134,244$ Assistant County Administrator 1.000 -

235 85,428$ 102,514$ 140,956$ Clerk of Circuit Court 1.000 - Sheriff - -

237 94,184$ 113,021$ 155,404$ Sheriff-CD 1.000 -

239 103,838$ 124,606$ 171,333$ Commonwealth's Attorney 1.000 -

391.125 24.000

County Administrator 1.000 -

County Attorney 1.000 -

PSA Director - 1.000

TOTAL 393.125 25.000

GRAND TOTAL 418.125

4 of 4

BUDGET SUMMARY

APPENDIX E

County Citizens

Elected Officials

Clerk of Circuit Court Commissioner of Revenue Commonwealth Attorney Sheriff Treasurer

Board of

Supervisors

School Board

Organization Chart

Montgomery County,

Virginia

Assistant

County

Administrator

General Services

Animal Control Buildings & Grounds Central Maintenance Engineering Housekeeping Inspections Landfill Litter Control Soil & Erosion Solid Waste Collections

Economic

Development

Human

Resources

Emergency

Services

Financial and Management

Services

Budget Finance PSA Customer Service Purchasing Risk Management

Human Services

Alternative Community Programs Comprehensive Services Act Human Services Retired and Senior Volunteer Program

Information

Technology

Parks and

Recreation

County

Administrator

County Attorney

Health

Department

Library Board

Social Services

Fire & Rescue

Commission

Other Agencies

Public Service

Authority (PSA)

General Gov’t

Debt Service

Courts

MagistrateCircuit Courts I and II General District Court J & D Courts Law Library

Registrar/

Electoral Bd.

Insurance Internal Services

Planning and

GIS Services

Public

Information

UNDERSTANDING THE BUDGET

MONTGOMERY COUNTY’S BUDGET PROCESS

UNDERSTANDING THE BUDGET PROCESS

Understanding the Budget Process, Page 1

Preparation of The Annual Budget Montgomery County's annual budget begins with the proposed budget, the budget recommended by the

County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the

Board of Supervisors.

This budget document includes both the County's general government operating budget and Montgomery

County Public Schools' operating budget.

The Board of Supervisors holds public hearings at which citizens may express their views on the

recommended budget. Such comments assist the Board of Supervisors in making decisions regarding

spending. The County's 2010 original Budget Calendar is as follows (some changes may occur during the

process):

Fiscal Year 2010 Budget Calendar

Activity Date/Deadline

County Administration delivers budget forms to divisions and external agencies. 11/07/08

Board of Supervisors holds budget work session for budget development. 11/12/08


Divisions without access to the County’s network key base budget changes. 12/08-12/12/08

Divisions and external agencies (except schools) submit proposed base budget 12/30/08

revisions to County Administrator and administrative review of base budget.

Board of Supervisors holds public hearing for citizen input. 01/12/09

County Administrator review with Directors, Constitutional Officers,

and Agency Heads the Proposed Budget. 01/12-02/09/09


School Board budget presented to Board of Supervisors. 02/09/09


County Administrator delivers Proposed Budget to Board of Supervisors. 03/06/09

County Administrator presents FY 2010 Proposed Budget. 03/09/09

Board of Supervisors prepares proposed tax rate & budget synopsis for 03/09-03/16/09

advertisement in newspapers.



Activity Date/Deadline

Board of Supervisors holds budget work session. 03/16/09

Board of Supervisors holds public hearing on advertised tax rate and budget. 03/26/09

Board of Supervisors holds work sessions to establish tax rate and adopt budget. 03/16-04/13/09

Board of Supervisors establishes tax rate and adopts budget. 04/13/09

Board of Supervisors makes budget appropriation. By 06/30/09

County Administration notifies divisions and agencies of final appropriations. After 07/01/09

The County's Budget ProcessWith the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2010 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include:

Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items.

o Base Budget Targets are established as follows:

Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits.

Operations and Maintenance Target - Caps funding at the level of the FY 09 Approved Budget, less adjustments for one-time only expenditure items.

Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.

Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request.

These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart on page 3 depicts the process.



How to Understand and Use This Document The FY 2010 budget document is organized into six major headings, each of which is separated by a large

divider tab:

o Budget Message

o Table of Contents

o Budget Summary

o Understanding the Budget

o Revenue Summary

o Expenditure Plans

Included under the last section, Expenditure Plans; are 38 of the County's major Divisions or budget

categories, which include revenues earmarked for use by the specific Division. Listed numerically according

to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data,

Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the

County Administrator’s recommendation. Also included are each Department’s Description and Financial

Data.

Division Financial Data - Provides a recap of the Division's funding history, including the Base Budget and

addenda requests, as well as recommended funding by three categories:

o Personnel Services

o Operations and Maintenance

o Capital Outlay

Division Description, Base Budget Discussion, and Addenda Discussion - The Description section

explains the Division as a whole. The Base Budget Discussion and Addenda Discussion justify and describe

the County Administrator’s funding recommendations.

Base Budget Total Budget

Addenda

+ =

Estimated Costs for Continued Dollars Over and Above the

Operations Base Budget Target for

Operating and Capital Items

Base on Prior Year Approved

Budget with Adjustments Dollars Requested for New Base Budget +

or Expanded Services (Initiatives) Addenda Excludes:

Motor Vehicle Purchases

Office Furniture

Other Equipment



Department Description and Financial Data - Presents historical budget data by major category for each

department. The following column headings are used:

FY 08 Revised Budget

FY 08 Actual Budget

FY 09 Approved Budget

FY 10 Base Budget

FY 10 County Administrator’s Recommended Addenda

FY 10 County Administrator’s Recommended Total

The County Administrator's Recommendation column identifies the amount of funding recommended for

each major cost category by base budget and addenda.

Revenue that has been designated to offset expenditures in divisions is also presented. These sources include

State Compensation Board funding, fees and permit charges collected by the respective divisions and other

sources related to each specific function. In the presentation format, designated revenues are totaled and

subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue

needed to support the division’s expenditures.

Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the

annual budget. It is available as public information for review by any citizen who requests access to it and is

found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following

page in an effort to assist citizens in reviewing and understanding the County's budget. If you have any

questions about the County's budget or the budget process, please contact Montgomery County’s Office of

Public Information at 382-5700.

GLOSSERY OF TERMS


Addenda Request

The request for funding amounts over and above the designated Base Budget targets.

Appropriation

An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using

government resources. These are usually for specific, stated amounts over a one-year period.

Appropriation Resolution

The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County

funds.

Approved Budget

The budget enacted by the Board of Supervisors.

Assessed Value

The fair market value placed by the Commissioner of Revenue on personal and real property owned by

County citizens. Real estate values are reassessed every four years.

Base Budget

A budget that shows how much it would cost in the next fiscal year to operate the same programs approved

in the current year.

Budget

A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for

offsetting those costs (revenues).

Budget Calendar

The County's schedule of deadlines and events for preparing and adopting the next year's budget.

Budget Document

The County staff’s official report which presents the proposed budget to the Board of Supervisors.

Budget Message

The County Administrator's written synopsis of the proposed budget. This message analyzes budgeting

issues and specific programs within the context of the County's economic climate. In addition, it gives the

County Administrator an opportunity to highlight certain recommendations, which deserve special attention.

Capital Assets

Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture

and equipment are examples of fixed assets.

Capital Improvement Program

The County's five year plan for completing capital projects on an annual basis, with tentative beginning and

ending dates for each, anticipated costs and options for financing them.

Capital Projects

Large one-time construction projects or purchases that are expected to provide services to citizens over a

period of time. Examples of capital projects are the construction of new schools, fire stations, etc.

GLOSSERY OF TERMS


Contingencies

Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special

purposes.

Debt Service

The repayment of County debt, including interest.

Expenditures

The cost of or payment for goods and services used in County operations.

FTE

Full Time Employee or Full Time Equivalent.

Fiscal Year

The County's financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year.

Function

An overall type of activity performed by a division or organization. The County's budgets are divided into

groups of divisions that perform similar functions.

General Fund

The part of the budget that accounts for day-to-day operating expenses for the County, including dollars

transferred from the General Fund for support of the school system. This fund is separate from proprietary

funds such as the PSA and IDA funds.

General Obligation Bonds

A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and

credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects

through payments of principal and interest over a period of years.

Grant

A gift of assets, usually cash, by a private or government funding source, to another organization. The

County receives most of its grants for specific projects or programs from the federal or state government.

However, private foundations sometimes contribute funds to the County.

Internal Service Fund

A type of fund covering costs for delivery of goods or services from one County program to another on a

cost-reimbursement basis, such as the Motor Pool.

Proposed Budget

The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator.

Revenue

Income or increased assets for a specific fund.

GLOSSERY OF TERMS


Tax Exempt Revenue Bonds

Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” (the legal

right to use the property) to the Industrial Development Authority. The IDA then “leases back” these

facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease

payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must

enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, monitors

requisitions on the use of funds and issues checks to vendors from the proceeds.

Tax Levy

The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values

of personal and real properties.

Tax Rate

The level at which taxes are imposed or charged for certain property owned by citizens and businesses.

Unemployment Rate The Virginia Employment Commission's (VEC's) report of persons who are actively filed as not holding, but

are seeking, a job for which they would receive compensation. This does not include persons who have no

job, but do not consult the VEC for job placement services.

REVENUE SUMMARY


REVENUE SUMMARY FY 10

Revenue Summary, Page 1

Overview of Economic Status

The condition of the County economy is greatly affected by national and state economic conditions. The economy has an impact on County services and the County’s ability to pay for these services. With a strong

economy come more people working, more homebuyers, and more tax revenue. In contrast, a bleak economy means businesses close, unemployment rates increase, and the competition for government dollars increases. The state of the economy is the single most important factor in predicting growth and increased tax revenue.

Predicting Future Revenue Collections

Real Estate values are based on the actual value as of January 1, 2008 and estimated increases from new construction. From January 1, 2008 to January 1, 2009, assessed values due to new construction are estimated to increase $162 million. From January 1, 2009 to January 1, 2010, assessed values are estimated to increase $115 million, reflecting the decline in the housing market.

Personal property tax collections are based on the 2008 tax book, which is the most recent documentation of assessment values. From this data, the 2009 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 08 and FY 09 is used to estimate the rate of collection in FY 10. The 2009 personal property book will not be issued until at least September 1, 2009, which is in FY 10. As additional information is known, estimates can be refined.

Estimated values and collection rates can also change depending upon the fluctuations in the economy and interest rates. If consumer confidence wanes, the growth in sales tax collections, personal property values and the value of new housing starts are affected. Mirroring the nation and state, sales tax collections, new car registrations and new housing starts are declining from the growth realized in previous years.

In FY 08, many revenue categories exceeded projections, while a few fell short of the projected estimates. In FY 09, collections to date appear to be meeting the current estimate. In FY 10, some additional revenue will be generated largely due to increased value from the new car sales and construction that occurred prior to the down turn in the economy. Shortfalls in FY 10 are expected in the following categories of revenue: sales tax collections and interest earnings. These shortfalls are based on the decline in economic conditions.

What is the National Economic Outlook?

The state and local economy often mirrors national trends. National economic indicators suggest the recession will continue.

The United States unemployment rate had fallen in the past years, indicating a strong economy. According to the Virginia Employment Commission (VEC), the unemployment rate for the U.S. fell from 5.5% in 2004 to 5.1% in 2005 to 4.6% in 2006 to 4.8% in 2007. Comparing the latest information, the unemployment rate for December 2008 was 7.6% (the highest rate since 1992) compared to 4.8% for December 2007. The most recent data indicates that unemployment rates are rapidly increasing and provide further proof of a deepening recession.



The U.S. Gross Domestic Product, which is the total market value of goods and services produced in the Unites States, is a good indication of economic trends. According to the VEC, the GDP of the U.S. for the fourth quarter of 2008 decreased 3.8%. This is a tremendous decrease from previous years. Consumer spending, business investment and investment in housing have all had significant reductions this past year.

The Consumer Price Index (CPI) is a measure of inflation. In 2004, the percentage change (inflation rate) for the CPI was 2.7%. This rate increased to 3.4% for 2005, decreased to 3.2% for 2006, and decreased to 2.9% for 2007. In 2008, the rate increased to 3.8%, the highest in four years.

Payroll employment declined by 598,000 jobs in January 2009, the largest one-month decline since 1974. From November 2008 to January 2009, nearly 1.8 million jobs have been lost, the worst three-month loss since 1945.

The CPI and unemployment rates are much higher than in previous years and whether the weak national economy will continue past 2010 is unknown. Credit issues, tighter lending practices, excess inventory of homes on the market, slowdown in housing starts, and lower corporate earnings have led to the recession. Efforts at the Federal level to stabilize the banking, auto and housing industries, along with the American Recovery and Reinvestment Act are intended to slow further decline.

What is the State Economic Outlook?

Virginia’s economy is experiencing similar trends as the national economy.

Virginia’s unemployment rate has also fallen over the past several years, indicating job growth until this year. According to the VEC, the unemployment rate for the State of Virginia fell from 3.7% in 2004, to 3.5% in 2005, to 3.0% in 2006 back up to 3.3% in 2007. Comparing the latest information, the unemployment rate for December 2008 was 5.2%, up from 3.2% for December 2007.

Based on the latest data, Virginia’s economic outlook is consistent with national trends. Recent data shows that unemployment rates are increasing drastically and are anticipated to increase throughout 2009. The weakening of the national economy is also affecting Virginia’s economy and job growth. With state budget shortfalls, the state’s economic outlook is weaker than in previous years.

All major categories of State General Fund revenues trailed their forecasts, creating an initial shortfall of $2.9 billion over the biennium. The January 2009 re-forecasting resulted in an additional shortfall of $821.5 million for the biennium, making the total $3.7 billion.

Sales tax collections for the main holiday shopping season (December-January collections) declined 8.8%, the largest drop on record.

Over the next two years, Virginia is estimated to receive $4.5 billion from the Federal “Stimulus

Package.” Included in this amount is $1.2 billion for the State Stabilization Fund which is earmarked for education and restoration of government services. Funds from these sources are anticipated to restore some of the reductions to public schools and Constitutional Offices included in the Governor’s Budget.



What about Local Growth?

While the local economy often mirrors state and national trends, Montgomery County’s outlook does

not appear as bleak as national and state trends.

Like national and state trends, Montgomery County’s unemployment rate has fallen in recent years and then increased sharply during the last few months. According to the VEC Montgomery County’s

unemployment rate fell from 3.3% in 2003 to 3.2% in 2004 to 3.1% in 2005 to 3.0% in 2006. In December 2008, the County’s unemployment rate was 5.4%, up from a year ago when the unemployment rate for December 2007 was 3.2%.

New car registrations for the fourth quarter of 2008 compared to the third quarter of 2008 were down 40%. New truck registrations for the fourth quarter of 2008 compared to the third quarter of 2008 were down 45%. Montgomery County’s decline was less than most other localities in the New River Valley.

State Budget: Local Impact

The FY 10 Governor’s budget reduced state funding for public education, public safety,

Constitutional Officers, local libraries, and other local services. The impact of these reductions was over a $1 million loss in revenue to the County General Fund.

The Governor’s Budget reduced State funding for public schools by nearly $4 million from the FY 2009 Approved Budget. In addition, state construction funding of $227,535 has also been reduced, resulting in a total state reduction in funding of $4.2 million. $3.2 million in Federal Stimulus dollars offsets the $4.2 million state shortfall reduction, resulting in a total dollar decrease to the School Operating Budget of $1 million.

Variables Affecting Revenues

As depicted below, factors other than state policy affect local revenue. All these factors drive the funding available for the annual budget.



County Resources

Resources within the County budget are classified as either designated or undesignated.

Designated Resources represent revenue accounts which are mandated for specific uses including:

Support from the State Compensation Board for constitutional officers, court fees, fees for services and programs

Direct state aid for public assistance payments State and federal funds for schools Support for human services programs

Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents accounts which may be used in the budget at the Board’s

discretion. These accounts include property taxes, sales taxes, and similar local sources of revenue.

Total budgeted revenue for FY 10 is $158.9 million with $80.7 million considered designated. Of this designated amount, $65 million or 78% is earmarked for schools. Designated resources are mandated for specific uses. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion, totals $75.3 million. Of this amount, $35.1 million or 47% goes to the public schools for operations. $17 million or 23% of the undesignated dollars support debt service costs for county facilities including public schools. $2.9 million in undesignated fund balance is also used for planned debt service purposes in the FY 10 Approved Budget.

County Tax RatesThe table below shows that all tax rates remain unchanged from FY 09 to FY 10. All rates are per $100 of assessed value.

Mobile Homes<1%

Merch Capital1%

Delinquent2%

Business F&F3% Mach &Tools

3%Other

5%

Sales Tax10%

Personal Prop13%

Real Estate63%

Undesignated Revenue$75.3 Million

County Tax Rates FY 09 FY 10Real Estate Tax Rate $0.71/100 $0.71/100Personal Property $2.45/100 $2.45/100Machinery & Tools $1.82/100 $1.82/100Merchants Capital $3.05/100 $3.05/100Mobile Homes $0.71/100 $0.71/100



Current Property Taxes Real Estate Tax Assessments

Real Estate values totaled $6.7 billion on the 2008 Land Book including the land use value. New growth for the 2009 Land Book is estimated at $162 million, bringing the 2009 Land Book to $6.83 billion. Due to an unstable and slowing housing market, growth projected for FY 10 is expected to be $115 million, bringing the estimated 2010 Land Book to $6.95 billion.

Four-year increments show reassessment value increases (including growth) as follows: 1999 reassessment values increased 29%; 2003 reassessment values increased 34%; 2007 reassessment values increased 34%. The chart below shows the values on the land book from 1996 through 2010 and increases each year.

Real Estate Tax Rates

As the graph below denotes, the Board of Supervisors has traditionally dropped tax rates in the years of the general reassessment. The FY 10 Approved Budget includes no increase in the real estate tax rate.

3% 2% 3% 29%4% 4% 3%

34% 2%3% 3% 34% 3% 3% 2%

012345678

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

Billi

ons

Calendar Year

Real Estate Values History

70 72 76

6368

74.581.5

64 67 6774

6371 71

5060708090

100

FY 1997

FY 1998

FY 1999

FY 2000

FY 2001

FY 2002

FY 2003

FY 2004

FY 2005

FY 2006

FY 2007

FY 2008

FY 2009

FY 2010

Rat

e

Fiscal Year

Real Estate Tax Rate History



Personal Property Tax Assessments

Personal Property Tax is assessed on cars, vans, pick-up trucks, utility trailers, boat trailers, motorcycles, and similar property owned by individuals and businesses. The rate is $2.45 per $100 of assessed value.

Since FY 02 the County has experienced significant growth in motor vehicle revenue collections. Dramatic increases have occurred in prior years due to the larger than average sales in sport utility vehicles. Recent data show a decline in car and truck registrations in 2008 from 2007. The values on the personal property book have remained relatively flat for several years with a recent increase in value on the 2008 personal property book which reflects value as of January 1, 2008. No increase is projected for FY 10 which is based on the 2008 personal property book value.

The Car Tax Relief program prohibits increasing the personal property tax rate on the first $20,000 of value for vehicles that qualify for relief. In addition, before the state will provide reimbursement, the locality must first collect the taxpayer’s share. Changes in the Car Tax Relief program made by the General Assembly became effective in FY 07. These changes reduce the amount of funding the State provides for Car Tax Relief. Individuals no longer receive a 70% reduction on their Car Tax bills.Each year the percentage of relief changes. The percentage of relief for FY 09 is 59.91% and the percentage for FY 10 will be known in the fall of 2009.

Other Personal Property Taxes

Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Since FY 02, revenue collections have been relatively flat, averaging close to $2 million per year. In recent years, the County has seen a spike in revenue with the County collecting $2.3 million in FY 06. However, newer projections indicate a decline in collections since FY 07. The County estimates $2.13 million for FY 09 and collections indicate the County will meet the estimate. The FY 10 estimate has been set at $2.16 million.

$6.9 M $6.9 M $7.1 M $7.3 M $8.1 M $8.7 M $8.7 M $8.7 M $9.3 M

$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000

$10,000,000

FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 est.

FY 2010 est.

Motor Vehicle Revenue Collections



Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 03 and FY 04, assessed value declined. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. The County estimates $1 million in collections for FY 09, and collections indicate the County will meet the estimate. The FY 10 estimate has been set at $1 million.

Local Sales Tax: Growth of Retail Sales

Local sales tax collection has increased progressively over the last few years. Collections for FY 08 grew 3.38%. FY 09 collections are projected to grow 4.1% over the FY 08 collections, although falling $118,000 short of the FY 09 estimate. Therefore, the FY 10 estimate is set at $7.6 million.

$1.97 M $1.91 M $2.17 M $2.19 M $2.34 M $2.22 M $2.13 M $2.13 M $2.16 M

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 Est.

FY 2010 Est.

Machinery & Tools Revenue

$1.4 M $1.2 M $1.2 M $0.9 M $1.1 M $1.0 M $1.0 M $1.0 M $1.0 M

$0 $200,000 $400,000 $600,000 $800,000

$1,000,000 $1,200,000 $1,400,000 $1,600,000


FY 2010 Est.

Merchants Capital Collections

$5.9 M $6.0 M $6.2 M $6.5 M $6.7 M $7.1 M $7.3 M $7.7 M $7.6 M

$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000


FY 2010 Est.

Sales Tax Revenue Collections



Fund Balance

In FY 10, the Debt Service reserve of $500,000 has been combined with monies from the Rainy Day Fund of $550,000 for a total of $1,050,000 which, when spread over a 6 year, period will offset $175,000 of annual debt service cost over the same period.

For the past 3 years, 2 to 4 cents from the real estate tax rate were held in abeyance to cover the cost of future debt service. In FY 10, $1.9 million of these funds is used to offset the increase in debt service.

Reserve Funds

A reserve fund is defined as an account used either to set aside revenues that are not required for expenditure in the current year or earmark revenues for a specific future purpose.

Why Do We Need Reserve Funds and a Cash Flow Reserve?

The financial health of a locality is determined based on its “operating position” which refers to three

factors:

o The County’s ability to balance the budget using current revenue (not using fund balance in the

operating budget).

o The County’s ability to maintain reserves for emergencies (establishing reserve funds for

specific purposes).

o The County’s ability to maintain sufficient cash to pay expenses on a timely basis. (Ensuring an

adequate level of cash flow reserves).

Setting aside monies through reserve funds will help the County to withstand unexpected financial emergencies should they occur, such as revenue shortfalls, unexpected inflation and unplanned expenditures. Earmarking revenue through reserves for specific purposes will improve the County’s

ability to pay for major projects in a “planned” manner.

Why Shouldn’t We Use Reserve Money to Balance the Budget?

These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have

recommended a policy of maintaining undesignated fund balance between 8% and 10% of operating revenue.

Cash Flow Reserve sets aside approximately $11.7 million or 7.4% of the total FY 10 Approved Budget for emergency and unforeseen circumstances to ensure sufficient cash to pay the bills.



Debt Service Reserve – Through this reserve fund, money can be earmarked to address unanticipated “peaks” in debt service costs or buy down debt service costs as the annual payments begin to

decrease. In FY 10, monies from this reserve will be combined with monies from the Rainy Day Fund to “shave the peak” in debt service over a 6 year period. This reserve of $500,000 has been combined with monies from the Rainy Day Fund of $550,000 for a total of $1,050,000, which when spread over a 6 year period will offset $175,000 of annual debt service cost over the same period.

Landfill Post Closure Reserve – The Landfill Closure reserve sets aside monies for the costs associated with monitoring and remediation of a landfill after it is closed in order to meet the requirements of the Department of Environmental Quality. The reserve is $250,000 and $59,150 may be needed in FY 10 for remediation costs.

Facilities and Maintenance Reserve – This reserve fund earmarks monies for facilities and general maintenance items. This reserve differs from the Capital Reserve in that the Capital Reserve focuses on major capital projects designed to meet long-term needs. Items supported through this reserve would be for purchases that are considered a part of general operations such as machinery, equipment, general repairs, and upkeep of facilities and grounds. The reserve is $723,000.

Capital Reserve – This account reserves funds for transfer to support projects in the Capital Budget. The reserve is $500,000.

Technology Reserve – This account reserves funds for technology projects and infrastructure requirements from monies remaining from the Information Technology Department budget at year end. The reserve is $138,534.

Rainy Day Fund – This account reserved $1,000,000 to adjust financial issues. $229,920 was used to offset the state “flexible cut” in FY 09. $550,000 of the fund was used to offset $175,000 in debt service costs over a six year period. The remaining balance in this reserve is $220,080.

Conclusions

The approved real estate tax rate is set at 71 cents for the FY 10 Budget, representing no tax increase.

Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown impact of all state agency reductions on the County’s revenue, reserve funds are intended to enable the County to react positively to future circumstances.

Restoration of state funding reductions and Federal “Stimulus Package” funding helped to significantly offset the reductions to public schools and Constitutional Offices that were included in the Governor’s Proposed Budget.

REVENUE SUMMARY

APPENDIX A

FY 08 INC/(DEC) FY 10 BUDGETREVISED FY 08 FY 09 FY 10

ESTIMATE REALIZED ESTIMATE ESTIMATE $ %GENERAL FUNDGENERAL PROPERTY TAXES

REAL ESTATE PROPERTY TAX (DEC) 19,404,908 19,704,023 22,440,838 23,013,909 573,071 3%REAL ESTATE PROPERTY TAX (JUNE) 19,537,218 22,189,318 22,629,987 23,172,309 542,322 2%PERSONAL PROPERTY TAX MOTOR VEHICLES 3,307,674 3,939,511 3,935,251 4,506,721 571,470 15%PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES 4,754,279 4,754,279 4,754,279 4,754,279 - 0%PERSONAL PROPERTY BUSINESS FURN & FIXTURES 1,794,112 1,817,494 1,818,935 2,029,070 210,135 12%PERSONAL PROPERTY COMPUTER EQUIPMENT 383,245 374,795 374,334 392,904 18,570 5%PERSONAL PROPERTY MOBILE HOMES TAX 173,490 168,181 207,983 200,248 (7,735) -4%MACHINERY & TOOLS TAX 2,196,222 2,128,764 2,127,936 2,156,830 28,894 1%MERCHANTS CAPITAL TAX 992,610 953,963 954,513 976,000 21,487 2%PUBLIC SERVICE CORP TAXES RE & PP (DEC) 449,253 715,763 694,841 655,799 (39,042) -6%PUBLIC SERVICE CORP TAXES RE (JUNE) 435,522 637,540 678,939 642,964 (35,975) -5%DELINQUENT PROP TAX 1,600,000 1,098,119 1,132,833 1,085,894 (46,939) -4%ROLLBACK TAXES 35,000 72,490 35,000 15,000 (20,000) -57%PRE-PAID & OTHER PROPERTY TAXES - 234,901 - - - - PENALTY ALL PROP TAX 250,000 301,068 250,000 300,000 50,000 20%INTEREST ALL PROP TX 130,000 110,353 95,000 120,000 25,000 26%ADMIN FEE-DELINQ TP 62,476 74,918 25,000 25,000 - 0%

SUBTOTAL GENERAL PROPERTY TAXES 55,506,009 59,275,481 62,155,669 64,046,927 1,891,258 3%

OTHER LOCAL TAXES02 412101 LOCAL SALES AND USE TAX 7,234,144 7,333,314 7,745,478 7,614,100 (131,378) -2%02 412201 CONSUMER UTILITY TAX 635,000 633,840 635,000 635,000 - 0%02 412202 CONSUMER UTILITY TAX - 177 17,000 18,937 17,000 17,000 - 0%02 412203 E-911 - 177 CORRIDOR - - 1,800 1,800 - 0%02 412401 TELECOMMUNICATIONS TAX 200,000 284,642 175,000 259,000 84,000 48%02 412501 UTILITY LICENSE TAX 5,000 16,496 20,000 17,000 (3,000) -15%02 412503 CONSUMPTION TAX 95,000 98,712 95,000 100,000 5,000 5%02 412504 CONSUMPTION TAX - 177 5,000 5,724 5,000 6,500 1,500 30%02 412601 MOTOR VEHICLE LICENSE 576,000 514,398 620,000 620,000 - 0%02 412701 BANK STOCK TAX 50,000 68,415 50,000 65,000 15,000 30%02 412801 RECORDATION TAX 600,000 931,078 600,000 600,000 - 0%02 412802 ADDITIONAL TAX ON DEEDS 190,000 200,130 190,000 150,000 (40,000) -21%02 412901 TRANSIENT OCCUPANCY TAX 5,384 1,645 5,000 5,000 - 0%02 412902 TRANSIENT OCCUPANCY TAX - 177 26,253 37,125 22,500 40,000 17,500 78%02 412905 MEALS TAX 215,000 207,186 210,000 210,000 - 0%

SUBTOTAL OTHER LOCAL TAXES 9,853,781 10,351,643 10,391,778 10,340,400 (51,378) 0%

COUNTY OF MONTGOMERY, VIRGINIAFISCAL YEAR 2010 REVENUE ESTIMATES

FROM FY 09 BUDGET

Page 1


ESTIMATE REALIZED ESTIMATE ESTIMATE $ %


FROM FY 09 BUDGET

OTHER UNDESIGNATED REVENUE02 413305 LAND TRANSFER FEE 2,600 2,671 2,900 2,900 - 0%02 414101 COURT FINES & FORFEITURES 190,000 97,844 125,000 80,000 (45,000) -36%02 415102 INTEREST ON CHECKING 800,000 1,052,705 675,000 354,000 (321,000) -48%02 415201 RENTAL OF PROPERTY 168,000 166,001 171,984 171,984 - 0%02 415207 SALE OF SURPLUS/SALVAGE - 19,759 - - - - 02 416608 RETURNED CHECK - 1,955 - - - 02 418999 MISCELLANEOUS - 1,554 - - - - 02 419108 RECOVERED COSTS 12,533 5,606 - - - - 02 422101 SHARE ABC PROFITS 16,000 15,891 - - - - 02 422102 SHARE OF WINE TAXES 17,000 16,657 - - - - 02 422103 MOTOR VEHICLE CARRIER TAX 111,000 109,644 104,000 110,000 6,000 6%02 422105 MOBILE HOME TITLING TAX 60,000 121,653 135,000 114,000 (21,000) -16%02 422106 BOUNTY MONEY - 1,800 - - - - 02 422109 4% CAR RENTAL TAX 30,000 22,436 25,000 20,000 (5,000) -20%02 422112 PYMNT IN LIEU OF TX-PARKS 25,000 25,736 25,000 25,000 - 0%02 433295 MINERAL ROYALTIES - 616 - - - -

SUBTOTAL OTHER UNDESIGNATED REVENUE 1,432,133 1,662,527 1,263,884 877,884 (386,000) -31%

GENERAL FUND BALANCE

02 451203 (TO)FROM UNDESIGNATED FUND BAL 5,227,396 - - - - - 02 451205 (TO)FROM DESIG FUND BALANCE 2,780,685 - - - - -

SUBTOTAL GENERAL FUND BALANCE 8,008,081 - - - - -

TOTAL UNDESIGNATED REVENUE 74,800,004 71,289,651 73,811,331 75,265,211 1,453,880 2%

TRANFERS TO/FROM OTHER FUNDS02 451200 TRANSFER TO SCHOOL OPER. (37,706,665) (33,618,166) (35,331,515) (35,103,980) 227,535 -1%02 451104 TRANSFER TO DEBT SERVICE (10,547,243) (10,182,101) (13,831,518) (16,973,985) (3,142,467) 23%02 451209 TRANSFER TO SCHOOL CAPITAL CONSTRUCTION (3,343,735) (3,343,735) (1,313,710) - 1,313,710 -02 451209 TRANSFER TO COUNTY CAPITAL (1,117,000) (1,117,000) (656,855) (335,720) 321,135 -49%02 451209 TRANSFER TO SCHOOL CAFETERIA FUND (214,955) (214,955) - - - -

SUBTOTAL TRANFERS (52,929,598) (48,475,957) (51,133,598) (52,413,685) (1,280,087) 3%

NET UNDESIGNATED RESOURCES 21,870,406 22,813,693 22,677,733 22,851,526 173,793 1%

Page 2




FROM FY 09 BUDGET

DESIGNATED RESOURCESBOARD OF SUPERVISORS

02100 419108 RECOVERED COSTS 12,352 12,352 - - - -

COUNTY ADMINISTRATION

02110 419108 RECOVERED COSTS 15,000 38,924 15,000 9,800 (5,200) -35%

COUNTY ATTORNEY

02120 419108 RECOVERED COSTS 3,379 4,886 - - - - 02120 419120 BOE-COSTS 41,536 41,536 - - - -

FINANCIAL & MANAGEMENT SERVICES

02130 419108 RECOVERED COSTS 125,000 89,360 125,000 125,000 - 0%

INSURANCE

02132 419108 RECOVERED COSTS 126,000 139,810 126,000 126,000 - 0%

COMMISSIONER OF REVENUE-COMP

02150 423100 SHARED EXPENSES 223,349 219,797 225,929 223,115 (2,814) -1%

ASSESSMENT - COUNTY

02152 413304 LAND USE APPLICATION FEE 787 2,086 787 1,800 1,013 129%02152 419108 RECOVERED COSTS 2,270 2,002 2,270 - (2,270) -100%

TREASURER - COMP BD

02160 423100 SHARED EXPENSES 222,126 223,829 223,813 218,926 (4,887) -2%

TREASURER - COLLECTIONS02162 416010 FEES 168 196 165 - (165) -100%02162 416603 INTEREST - 54 - -

Page 3




FROM FY 09 BUDGET

ELECTORAL BOARD

02170 419108 RECOVERED COSTS - 200 - - - - 02170 423100 SHARED EXPENSES 62,228 - 63,752 61,159 (2,593) -4%

INTERNAL SERVICES

02180 415212 MILEAGE 17,700 - 17,700 17,700 - 0%02180 415209 PROCEEDS FROM RESALE 24,500 - 24,500 24,500 - 0%02180 415211 SALE OF PHOTOCOPIES 3,500 2,841 3,500 3,500 - 0%02180 419107 GARAGE CHARGES INTERNAL 6,000 11,317 6,000 6,000 - 0%02180 419111 VEHICLE MAINTENANCE 40,000 54,794 40,000 40,000 - 0%02180 419112 CANTEEN FUND - 1,123 - - -

COMMONWEALTH ATTORNEY

02200 416011 J&D DELINQUENT COLLECTIONS 2,283 6,169 2,283 2,283 - 0%02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 14,055 16,887 8,855 8,855 - 0%02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 52,073 32,872 52,073 52,073 - 0%02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 37,997 50,558 37,997 37,997 - 0%02200 419104 CONFISCATIONS 4,783 5,705 - - - - 02200 423100 SHARED EXPENSES 636,860 622,398 649,151 628,051 (21,100) -3%02200 423200 COMMONWEALTH ATT'Y FEES 2,769 4,084 2,769 2,769 - 0%

CIRCUIT COURT

02210 416016 JUDGE'S SECRETARY SALARY 7,500 7,500 7,500 7,500 - 0%02210 419108 RECOVERED COSTS 4,020 36 - - - 02210 419122 JURYREIM 7,980 25,500 - - -

GENERAL DISTRICT COURT

02220 414204 COURTHOUSE MAINTENANCE FEES 10,000 11,420 10,000 10,000 - 0%02220 419108 RECOVERED COSTS - 995 - - -

CIRCUIT COURT CLERK

02250 416010 FEES 290,000 225,110 290,000 87,800 (202,200) -70%02250 410107 JURY FEES 3,390 - - - - 0%02250 423100 SHARED EXPENSES 521,792 504,546 379,575 383,504 3,929 1%

Page 4




FROM FY 09 BUDGET

SHERIFF - COMP BOARD

02310 419108 RECOVERED COSTS 13,051 6,558 - - - 0%02310 423100 SHARED EXPENSES 4,490,609 4,465,923 4,576,606 4,018,459 (558,147) -12%02310 424415 LOCAL JAIL BLOCK GRANT 475,000 608,822 528,000 190,708 (337,292) -64%

SHERIFF - COUNTY

02320 412301 E-911 TAX 145,000 145,000 145,000 145,000 - 0%02320 414200 COURTHOUSE SECURITY FEE 137,000 167,903 206,000 175,000 (31,000) -15%02320 414206 JAIL FEES 6,500 7,726 7,200 7,000 (200) -3%02320 414207 JAIL - NONCONSECUTIVE DAYS 300 62 108 60 (48) -44%02320 414208 DNA FEE 800 986 1,080 900 (180) -17%02320 415103 INTEREST ON SAVINGS - 1 - - - -02320 416010 FEES 4,137 4,137 4,137 4,137 - 0%02320 419104 CONFISCATIONS 13,501 11,289 9,000 9,000 - 0%02320 419105 JAIL INMATE TELEPHONE 51,000 55,970 55,000 55,000 - 0%02320 419106 INMATE MEDICAL REIMBURSEMENT 3,500 4,289 3,500 800 (2,700) -77%02320 419108 RECOVERED COSTS 142,654 167,665 1,000 1,000 - 0%02320 419114 PRISONER/BOARDING 3,500 5,025 3,500 3,000 (500) -14%02320 419115 FINGERPRINTING 600 692 400 500 100 25%02320 419123 HEM DRUG TESTING 10,400 7,668 9,400 6,240 (3,160) -02320 419124 HEM MONITORING 87,600 60,919 75,500 52,560 (22,940) -02320 419125 HEM CONNECTION 500 1,320 1,000 300 (700) -02320 423100 SHARED EXPENSES 58,400 - 58,400 33,512 (24,888) -02320 424460 WIRELESS 911 34,000 49,753 35,000 49,000 14,000 40%

FIRE AND RESCUE

02330 419108 RECOVERED COSTS - 731 - - - - 02330 441101 INSURANCE RECOVERIES - (724) - - - -

ANIMAL CONTROL

02340 413100 ANIMAL LICENSES 18,000 27,690 18,000 29,800 11,800 66%02340 413101 DOG & CAT STERILIZATION 2,180 2,180 - 700 700 - 02340 419108 RECOVERED COSTS - - - 1,700 1,700 -

Page 5




FROM FY 09 BUDGET

GENERAL SERVICES

02400 413308 BUILDING PERMITS 172,383 135,642 172,383 98,000 (74,383) -43%02400 413309 OCCUPANCY PERMITS 2,205 1,500 2,205 1,000 (1,205) -55%02400 413310 ELECTRICAL PERMITS 35,350 37,223 35,350 28,200 (7,150) -20%02400 413311 MECHANICAL PERMITS - 22,065 - 15,000 15,000 0%02400 413312 PLUMBING PERMITS 34,362 21,266 34,362 17,600 (16,762) -49%02400 413316 TECHNOLOGY FEE 13,600 - 13,600 - (13,600) -02400 413323 MANUFACTURED HOUSING PERMITS 33,146 15,269 33,146 10,300 (22,846) -69%02400 413325 REINSPECTION PERMITS 11,327 1,305 11,327 1,000 (10,327) -91%02400 414204 COURTHOUSE MAINTENANCE FEES 50,000 45,236 50,000 50,000 - 0%02400 414205 HHS MAINTENANCE FEES 16,800 13,300 16,800 16,800 - 0%02400 419108 RECOVERED COSTS - 2,213 - - - 0%02400 419110 HEALTH & HUMAN SVCS UTILITIES 67,906 50,207 67,906 64,000 (3,906) -6%

MAINTENANCE B&G COURTHOUSE

024002 424415 LOCAL JAIL BLOCK 21,500 - 21,500 21,500 - 0%

SOLID WASTE COLLECTION

02410 412201 CONSUMER UTILITY TAX 728,174 728,174 728,174 728,174 - 0%02410 416082 WASTE COLLECTION AND DISPOSAL 46,000 39,287 46,000 40,700 (5,300) -12%02410 424407 LITTER CONTROL GRANT 24,000 30,355 24,000 14,000 (10,000) -42%

ENGINEERING/ENVIRONMENTAL SVC

02420 413324 SOIL EROSION PERMITS 50,000 51,438 50,000 35,800 (14,200) -28%

AUTOMOBILE GRAVEYARD

02430 413301 AUTOMOBILE GRAVEYARD LICENSE - 3,600 - - - -

COMPREHENSIVE SERVICES ACT

02510 419108 RECOVERED COSTS - 55,795 - - - 02510 424445 COMPREHENSIVE SERVICES ACT 1,331,332 1,213,550 1,298,742 1,236,943 (61,799) -5%

Page 6




FROM FY 09 BUDGET

HUMAN SERVICES

02520 419458 CSA ADMINISTRATION 12,000 12,271 12,000 12,000 - 0%02520 419108 RECOVERED COSTS - 200 - - - - 25202 419108 RECOVERED COSTS 4,929 4,969 - - - - 25202 433107 R.S.V.P. GRANT 58,674 59,436 58,674 58,674 - 0%25205 413300 USER FEES - 1,073 - - - - 25205 416156 FLOYD CONTRIBUTION 9,204 - 9,204 8,648 (556) -6%25205 424412 VJCCCA GRANT 69,206 76,275 69,206 64,855 (4,351) -6%

SOCIAL SERVICES

02540 419108 RECOVERED COSTS - 44,447 - 70,000 70,000 - 02540 424102 PUBLIC ASSISTANCE PAYMENTS 5,140,704 5,067,626 5,095,354 5,200,520 105,166 2%02540 434402 FEDERAL PASS THROUGH 243,674 194,020 243,674 268,954 25,280 10%

OTHER02551 413301 AUTOMOBILE GRAVEYARD LICENSE 4,500 - 4,500 4,500 - 0%

PARKS AND RECREATION

02700 419108 RECOVERED COSTS - 200 - - - - 02700 416158 FUNDRAISING 2,000 - - - - - 27001 415201 PROPERTY RENTAL 2,000 1,445 1,500 1,500 - 0%27002 416010 ADULT EDUCATION FEES 6,000 10,673 5,500 8,000 2,500 45%27004 416010 SWIMMING POOL FEES 49,000 60,212 50,000 56,000 6,000 12%27005 416010 SENIOR EDUCATION FEES 4,500 893 3,500 1,000 (2,500) -71%27006 416010 ATHLETIC FEES 44,866 41,416 33,000 38,000 5,000 15%27006 416168 SCHOLARSHIP - 1,658 - - - - 27007 416010 COMMUNITY RECREATION FEES 3,000 3,119 3,000 3,000 - 0%27007 416168 SCHOLARSHIP - 74 - - - - 27008 416010 SENIOR TOUR FEES 9,500 10,011 9,500 9,500 - 0%27009 416010 OUTDOOR RECREATION FEES 15,100 15,239 15,100 15,100 - 0%27010 416010 SPECIAL PROGRAMS 2,000 725 2,000 1,000 (1,000) -50%27011 416010 SUMMER FEES 13,000 19,274 13,000 16,000 3,000 23%27012 416158 FUNDRAISING - (50) - - - -27014 416168 SCHOLARSHIP - 876 - - - -

Page 7




FROM FY 09 BUDGET

REGIONAL LIBRARY

02710 415211 SALE OF PHOTOCOPIES 10,000 13,360 12,000 12,000 - 0%02710 416151 LIBRARY FINES 60,000 70,917 55,930 66,262 10,332 18%02710 416152 LIBRARY FEES 3,012 5,102 - - - - 02710 416156 FLOYD CONTRIBUTION 74,278 74,278 74,278 74,278 - 0%02710 416158 LIBRARY DONATIONS 31,921 33,160 - - - - 02710 416159 BLACKSBURG CONTRIBUTION 12,000 12,000 12,000 12,000 - 0%02710 416160 CHRISTIANSBURG CONTRIBUTION 10,000 10,000 8,000 8,000 - 0%02710 419108 RECOVERED COSTS 937 4,104 - - - - 02710 424409 STATE LIBRARY GRANT 239,063 237,042 239,031 228,699 (10,332) -4%

PLANNING & GIS

02800 413307 REZONING AND SUBDIVISION PERMT 34,000 28,188 18,036 23,036 5,000 28%02800 413314 SITE PLAN REVIEW 900 1,842 1,000 1,000 - 0%02800 413316 TECHNOLOGY FEE 8,400 21,875 8,400 22,000 13,600 162%02800 416161 SALE OF MAPS, ORDINANCES 4,800 1,540 2,800 2,800 - 0%

ECONOMIC DEVELOPMENT

02810 419108 RECOVERED COSTS - 619,119 - - - -

OTHER AGENCIES

02910 422113 EXTENSION OFFICE REIMBURSEMENT 1,200 131 1,200 - (1,200) -100%02910 423100 SHARED EXPENSES 735 - 735 - (735) -100%

GENERAL GOVT DEBT SERVICE

02150 451205 RAINY DAY AND DEBT SERVICE FUND - - - 1,050,000 1,050,000 -

ADJUSTMENTS

02990 418306 ADJ FOR INTERNAL SERVICES (91,700) (58,844) (91,700) (91,700) - 0%02990 451202 (TO) FROM AUTO GRVYD RESERVE (4,500) - (4,500) (4,500) - 0%

- - TOTAL DESIGNATED 16,946,617 17,327,789 16,623,867 16,482,851 (141,016) -1%

TOTAL GENERAL FUND RESOURCES 38,817,023 40,141,482 39,301,600 39,334,377 32,777 0%

Page 8




FROM FY 09 BUDGET

LAW LIBRARY

03 415102 INTEREST ON INVESTMENTS 1,000 - 1,000 1,000 - 0%03 415103 INTERST ON SAVINGS - 908 - - - - 03 416010 FEES 14,000 18,736 14,000 14,000 - 0%03 451204 FUND BALANCE 2,600 - 2,600 2,600 - 0%

TOTAL LAW LIBRARY 17,600 19,644 17,600 17,600 - 0%

SCHOOL OPERATING FUND

LOCAL DESIGNATED RESOURCES09 415201 RENTAL OF PROPERTY 1,500 1,350 1,500 1,500 - 0%09 416121 TUITION - PRIVATE SOURCES 14,000 19,458 17,000 17,000 - 0%09 416122 SPECIAL FEES - 6,955 - - - - 09 416125 TRANSPORTATION OF PUPILS - 44,541 - - - - 09 418301 RECOVERED COSTS 149,566 280,210 97,500 97,500 - 0%09 418910 INSURANCE ADJUSTMENTS 23,036 18,036 5,000 5,000 - 0%09 418992 ADMINISTRATIVE COSTS-WARRANTS 35,000 - 35,000 35,000 - 0%09 418994 BENEFITS OTHER STATE AGENCIES 27,500 - 30,000 30,000 - 0%09 418995 SALE OF SUPPLIES 1,500 - 1,500 1,500 - 0%09 418998 SALE OF SCHOOL BUSES 5,000 - 5,000 5,000 - 0%09 418999 SALE OF OTHER EQUIPMENT 3,000 15,261 3,500 3,500 - 0%09 418996 MEDICAID REIMBURSEMENT 80,000 - 150,000 150,000 - 0%09 419101 TUITION-OTHER LOCALITY 20,000 21,275 10,000 10,000 - 0%09 433235 EMERGENCY AID - - -

SUBTOTAL LOCAL DESIGNATED RESOURES 360,102 407,086 356,000 356,000 - 0%

DESIGNATED STATE REVENUESOQ FUNDS09 422111 STATE RECORDATION TAX 186,658 266,791 186,658 186,658 - 0%09 424201 STATE SALES TAX 10,519,008 9,965,068 10,453,439 10,301,727 (151,712) -1%09 424202 BASIC STATE AID - SOQ 25,176,133 25,344,592 30,741,285 27,795,113 (2,946,172) -10%09 424204 SUMMER REMEDIAL "98" 159,851 - 200,687 253,077 52,390 26%09 424207 GIFTED EDUCATION SOQ 246,281 245,533 280,709 280,183 (526) 0%09 424208 REMEDIAL EDUCATION SOQ 564,643 734,107 648,751 647,533 (1,218) 0%09 424210 TEXTBOOKS 602,366 600,539 739,326 737,939 (1,387) 0%09 424212 SPECIAL EDUCATION SOQ 3,568,065 3,657,234 4,204,403 4,196,512 (7,891) 0%

Page 9




FROM FY 09 BUDGET

09 424217 VOCATIONAL EDUCATION SOQ 792,903 883,700 848,366 846,774 (1,592) 0%09 424221 FICA INSTRUCTIONAL SOQ 1,549,766 3,742,888 1,784,064 1,768,264 (15,800) -1%09 424225 RETIREMENT 2,204,511 - 2,208,247 2,191,650 (16,597) -1%09 424290 TEACHER MENTOR - 16,599 9,350 9,350 - 0%

SUBTOTAL STATE SOQ 45,570,185 45,457,052 52,305,285 49,214,780 (3,090,505) -6%

STATE CATEGORICAL09 418302 UN SVC DIS 183,132 183,132 - - 09 424205 FOSTER CARE CHILDREN 137,870 47,555 140,317 89,625 (50,692) -36%09 424206 GENERAL ADULT EDUCATION 9,781 8,930 9,781 9,781 - 0%09 424211 GED 15,717 15,717 15,717 15,717 - 0%09 424218 VOCATIONAL ED CATEGORICAL 91,928 1,467 87,207 94,669 7,462 9%09 424220 CATEGORICAL OTHER 637 207,749 637 5,000 4,363 685%09 424222 ADDITIONAL TEACHERS - - - - - - 09 424223 ALGEBRA READINESS SOL 66,946 - 83,524 83,610 86 0%09 424226 NL BOARD CERTIFICATION - 50,000 - - - - 09 424228 EARLY READING INTERVENTION 147,899 163,377 189,572 173,608 (15,964) -8%09 424234 BENEFITS/OTHER STATE AGENCIES - 2,261 - - - - 09 424246 SPECIAL EDUCATION HOMEBOUND 75,743 - 68,908 93,947 25,039 36%09 424247 SPECIAL EDUCATION PRIVATE TUIT 267,961 - 201,756 265,375 63,619 32%09 424248 SPECIAL EDUCATION REGIONAL PRG - - - 15,418 15,418 - 09 424252 LOTTERY 1,327,452 1,334,265 1,486,263 565,782 (920,481) -62%09 424258 SALARY SUPPLEMENT PAYMENTS 1,741,985 1,754,666 - - - - 09 424259 SPECIAL ED-FOSTER CARE - 31,987 - - - - 09 424265 AT RISK MONIES 412,390 544,202 525,491 482,681 (42,810) -8%09 424267 ENGLISH-2ND LANGUAGE 140,536 135,654 148,932 148,054 (878) -1%09 424272 ALTERNATIVE EDUCATION 118,708 237,416 121,716 131,889 10,173 8%09 424274 REMEDIATION - - - - - - 09 424275 PRIMARY CLASS SIZE PMTS 866,797 860,751 966,775 972,850 6,075 1%09 424276 EDUCATIONAL TECHNOLOGY 622,000 639,321 622,000 622,000 - 0%09 424281 FOUR YEAR OLD PRESCHOOL ST 571,186 439,374 702,432 760,968 58,536 8%09 424295 SPECIAL EDUCATION IN JAILS - 396 - - - - 09 424390 HOLD HARMLESS STATE GRANT - - - - - 09 424405 SOL ALGEBRA READINESS - 68,666 - - - - 09 424416 PROJECT GRADUATION REGIONAL - 26,921 - - - -

SUBTOTAL STATE CATEGORICAL 6,798,668 6,753,806 5,371,028 4,530,974 (840,054) -16%

SUBTOTAL STATE DESIGNATED REVENUE 52,368,853 52,210,858 57,676,313 53,745,754 (3,930,559) -7%

Page 10




FROM FY 09 BUDGET

DESIGNATED FEDERAL REVENUE

09 433201 ADULT BASIC EDUCATION 89,405 98,574 89,405 85,560 (3,845) -4%09 433202 FAMILY LITERACY/CHAPTER I 1,517,521 1,492,152 1,531,110 1,492,449 (38,661) -3%09 433203 ESEA CHAPTER II BLOCK GRANT 24,685 2,105,939 25,190 - (25,190) -100%09 433206 GAPS EDUCATION 154,067 154,067 - - - - 09 433208 FOREST RESERVE FUNDS 5,000 3,759 5,000 5,000 - 0%09 433209 JOB PARTNERSHIP TR. ACT 26,209 37,060 - - - - 09 433211 MEDICAID REIMBURSEMENTS 93,339 - - - - 09 433212 TITLE III 37,046 30,124 - - - - 09 433215 FEDERAL STIMULUS FUNDING - - - 3,221,940 3,221,940 - 09 433219 SPECIAL EDUCATION-P.L. 94-141 1,653,966 82,082 1,854,588 1,902,249 47,661 3%09 433224 VOCATIONAL EDUC-CATEGORICAL 157,154 158,133 150,510 144,137 (6,373) -4%09 433226 EESA PL 98-377 TITLE II 475,728 487,727 303,759 307,800 4,041 1%09 433228 DRUG FREE SCHOOL PAYMENTS 36,706 6,406 37,354 30,423 (6,931) -19%09 433212 TITLE III ESL - - 24,994 29,432 4,438 18%09 433290 OTHER FEDERAL FUNDS-DQE - 22,737 - - - - 09 433234 DETENTION HOME READING PROGRAM 33,203 33,203 - - - -

SUBTOTAL FEDERAL DESIGNATED 4,210,690 4,805,301 4,021,910 7,218,990 3,197,080 79%

TRANSFERS (TO) FROM OTHER FUNDS

09 451100 TRANSFER FROM GENERAL FUND 36,193,230 33,618,166 35,331,515 35,103,980 (227,535) -1%09 451204 FUND BALANCE 1,513,435 - - - - -

TOTAL TRANFERS 37,706,665 33,618,166 35,331,515 35,103,980 (227,535) -1%

TOTAL SCHOOL OPERATING FUND RESOURCES 94,646,310 91,041,412 97,385,738 96,424,724 (961,014) -1%

TOTAL GENERAL AND SCHOOL OPERATING FUNDS 133,463,333 131,182,894 136,687,338 135,759,101 (928,237) -1%

SCHOOL CAFETERIA FUND

11 416124 CAFETERIA RECEIPTS 2,156,350 2,173,603 2,221,041 2,209,614 (11,427) -1%11 424215 STATE AID SCHOOL FOOD PROGRAM 58,253 - 60,642 72,069 11,427 19%11 433213 FEDERAL AID-SCH FOOD PROGRAM 1,447,604 1,722,570 1,491,032 1,491,032 - 0%11 451203 (TO)FROM UNDESIGNATED FUND BAL 200,000 - - - - - 11 451100 (TO)FROM GENERAL FUND 214,955 214,955 - - - - TOTAL SCHOOL CAFETERIA FUND 4,077,162 4,111,128 3,772,715 3,772,715 - 0%

Page 11




FROM FY 09 BUDGET

SCHOOL CAPITAL PROJECTS FUND

19 451100 TRANSFER FROM GENERAL FUND 3,343,735 3,343,735 1,313,710 - (1,313,710) -100%19 451104 TRANSFER TO DEBT SERVICE FUND - - - (1,873,545) (1,873,545) - 19 OTHER REVENUE/FUND BALANCE 2,890,214 100,549 - 1,873,545 1,873,545 - TOTAL SCHOOL CAPITAL PROJECTS FUND 6,233,949 3,444,284 1,313,710 - (1,313,710) -100%

COUNTY CAPITAL PROJECTS FUND

12 451110 TRANSFER FROM GENERAL FUND 1,117,000 1,117,000 656,855 335,720 (321,135) -TOTAL COUNTY CAPITAL PROJECTS FUND 1,117,000 1,117,000 656,855 335,720 (321,135) -

DEBT SERVICE FUND

18 415107 INTEREST AND FREED UP DS RESERVE - - - 177,679 177,679 - 18 424239 STATE SCHOOL CONSTRUCTION 222,467 222,509 227,535 - (227,535) -100%18 TRANSFER FROM SCHOOL CAPITAL FUND - - - 1,873,545 1,873,545 - 18 451100 TRANSFER FROM GENERAL FUND 10,547,243 10,182,101 13,831,518 16,973,985 3,142,467 23%

TOTAL DEBT SERVICE FUND 10,769,710 10,404,610 14,059,053 19,025,209 4,788,477 34%

TOTAL RESOURCES ALL FUNDS 155,678,754 150,279,560 156,507,271 158,910,345 2,225,395 1%

Page 12

EXPENDITURE PLANS


REVENUE SHARING

Citizens

Board of Supervisors

County Administrator

Assistant County Administrator

Revenue Sharing

REVENUE SHARING

Budget Summary

Change

FY 08 FY 08 FY 09 FY 10 FY 10 FY 10 App 09/

Revised Actual Approved Base + Addenda = Approved App 10

EXPENDITURES BY DEPARTMENT

Refunds 164,106$ 136,296$ 164,106$ 164,106$ -$ 164,106$ -$

TOTAL EXPENDITURES 164,106$ 136,296$ 164,106$ 164,106$ -$ 164,106$ -$

REVENUE BY CLASSIFICATION

Designated Revenue -$ -$ -$ -$ -$ -$ -$

Adjustment for Revenue Refunds -$ -$ -$ -$ -$ -$ -$

TOTAL DESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

TOTAL UNDESIGNATED REVENUE 164,106$ 136,296$ 164,106$ 164,106$ -$ 164,106$ -$

TOTAL REVENUES 164,106$ 136,296$ 164,106$ 164,106$ -$ 164,106$ -$

REVENUE SHARING

Division Description

This division is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semi-annually to the City of Radford.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

No Notable Base Budget Adjustments

Addenda Discussion

Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

No Addenda Added

REVENUE SHARING

Department Description and Financial Data

Revenue Sharing

This department is responsible for payments to the City of Radford as part of a revenue sharing agreement

between the County and the City.

Change




Revenue Sharing 164,106$ 136,296$ 164,106$ 164,106$ -$ 164,106$ -$


Citizens



Budget Summary

ChangeFY 08 FY 08 FY 09 FY 10 FY 10 FY 10 App 09/

Revised Actual Approved Base + Addenda = Approved App 10EXPENDITURES BY DEPARTMENTBoard of Supervisors 721,651$ 431,773$ 235,728$ 244,899$ -$ 244,899$ 9,171$ TOTAL EXPENDITURES 721,651$ 431,773$ 235,728$ 244,899$ -$ 244,899$ 9,171$

EXPENDITURES BY CLASSIFICATIONPersonal Services 154,512$ 135,698$ 130,848$ 140,019$ -$ 140,019$ 9,171$ Operations & Maintenance 564,342$ 293,304$ 104,880$ 104,880$ -$ 104,880$ -$ Capital Outlay 2,797$ 2,771$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 721,651$ 431,773$ 235,728$ 244,899$ -$ 244,899$ 9,171$

REVENUE BY CLASSIFICATIONLocal Recovered Costs 12,352$ 12,352$ -$ -$ -$ -$ -$ TOTAL DESIGNATED REVENUE 12,352$ 12,352$ -$ -$ -$ -$ -$

TOTAL UNDESIGNATED REVENUE 709,299$ 419,422$ 235,728$ 244,899$ -$ 244,899$ 9,171$

TOTAL REVENUES 721,651$ 431,773$ 235,728$ 244,899$ -$ 244,899$ 9,171$


Division Description The Board of Supervisors is an elected body of seven members, representing seven voting districts. The Board of Supervisors has both administrative and legislative responsibilities, some of which are discharged in the role of the local governing body and some of which have derived from its function as an administrative subdivision of the state. The Board establishes policies and enacts ordinances governing the County and its citizens. Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year.

Base Fringe Benefit Adjustments – The base budget includes funding for the following fringe benefits changes: 12.6% increase in health insurance, a 63% decrease in unemployment insurance rates, and a 5% increase for workers’ compensation. All other fringe benefit rates remain unchanged for FY 10.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

No Reductions have been made to the Board of Supervisors Budget – However, no funds are added to continue programs funded in FY 09 from one-time only money. These include:

Gypsy Moth Program Revenue Sharing-Road Improvement Projects.

Funding to continue the Inmate Litter Clean-Up Program is discussed in the Sheriff - County budget (Division 320).


Department Description and Financial Data Board of Supervisors The Board of Supervisors is responsible for adopting an annual County budget and appropriating funds; setting local tax rates and levying County taxes; appointing members of various boards and committees; and adopting the County’s comprehensive land use plan and related ordinances.

ChangeFY 08 FY 08 FY 09 FY 10 FY 10 FY 10 App 09/

Revised Actual Approved Base + Addenda = Approved App 10EXPENDITURES BY DEPARTMENTBoard of Supervisors 721,651$ 431,773$ 235,728$ 244,899$ -$ 244,899$ 9,171$


Citizens



County Administration

Administration Emergency Services

Public InformationHuman Resources


Budget Summary

Change




Administration 556,890$ 526,689$ 566,817$ 579,961$ (7,140)$ 572,821$ 6,004$

Emergency Services 94,100$ 78,708$ 89,296$ 89,856$ (1,914)$ 87,942$ (1,354)$

Human Resources 436,096$ 378,743$ 406,968$ 408,067$ 44,038$ 452,105$ 45,137$

Public Information 230,897$ 209,882$ 283,972$ 269,486$ (807)$ 268,679$ (15,293)$

TOTAL EXPENDITURES 1,317,983$ 1,194,022$ 1,347,053$ 1,347,370$ 34,177$ 1,381,547$ 34,494$

EXPENDITURES BY CLASSIFICATION

Personal Services 964,066$ 947,819$ 1,055,614$ 1,055,931$ 43,679$ 1,099,610$ 43,996$

Operations & Maintenance 338,372$ 241,419$ 290,939$ 290,939$ (9,502)$ 281,437$ (9,502)$

Capital Outlay 15,545$ 4,785$ 500$ 500$ -$ 500$ -$



Local Recovered Costs 15,000$ 38,924$ 15,000$ 15,000$ (5,200)$ 9,800$ (5,200)$

TOTAL DESIGNATED REVENUE 15,000$ 38,924$ 15,000$ 15,000$ (5,200)$ 9,800$ (5,200)$

TOTAL UNDESIGNATED REVENUE 1,302,983$ 1,155,098$ 1,332,053$ 1,332,370$ 39,377$ 1,371,747$ 39,694$

TOTAL REVENUES 1,317,983$ 1,194,022$ 1,347,053$ 1,347,370$ 34,177$ 1,381,547$ 34,494$

Total Authorized Personnel (FTE) 13.5 13.5 13.5 13.5 1 14.5



The County Administration Division includes Administration, Emergency Services, Human Resources and Public Information. Division staff includes the County Administrator, Assistant County Administrator, Assistant to the Administrator, Emergency Services Coordinator, Human Resources Director, Public Information Director, and six support positions. The County Administrator, who is appointed by and accountable to the Board of Supervisors, leads County operations.



Base Salary and Fringe Benefit Adjustments – The base budget includes funding to annualize the 1%merit increase added as part of the FY 09 budget, a 12.6% increase for health insurance, a 63%decrease in unemployment insurance rates, and a 5% increase for worker’s compensation. All other

fringe benefit rates remain unchanged for FY 10.

Addenda and Reduction Discussion


($5,200) is Reduced from Revenue – A total of $5,200 has been reduced from the County Administration revenue budget for FY 10. $15,000 in funding was received from Southern Health, the County’s previous health insurance carrier, to help offset the cost of wellness initiatives. The County is changing health insurance carriers for FY 10 and less funding will be provided. Therefore, a total of $9,800 in recovered costs revenue is estimated for FY 10.

($13,448) is Reduced from Part-time Salaries Reducing Funding in This Category – A total of $13,448 is eliminated from the County Administration Division to address the General Fund revenue shortfall.

($2,138) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $2,138 has been reduced from all departments in the County Administration Division in FY 10 for meals and lodging expense.

($8,003) is Reduced from Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $8,003 has been reduced from all departments in the County Administration Division in FY 10 for training activities.

($1,038) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $1,038 has been reduced from all departments in the County Administration Division in FY 10 for training and conference event registration fees.


($823) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $823 has been reduced from all departments in the County Administration Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

$2,500 is Added for Pre-Employment Drug Testing and Criminal Background Checks – A total of $2,500 is added to cover the cost of implementing pre-employment drug testing and criminal background checks. The Human Resources department implemented the policy change in FY 09 and these funds are needed to cover the cost for a full year in FY 10.

$57,127 is Added to Reflect a Transfer of one Full Time Equivalent (FTE) from the Information Technology Division to the County Administration Division Budget to Assist the Human Resources Department – A total of $57,127 covering the salary and fringe benefits of one position is transferred to the Human Resources Department to assist with technology functions including:

o Optimize utilization of the Munis system by ensuring all data elements related to employees are maintained

o Extrapolate data from the Munis system more efficiently for improved reporting, including reporting on health clinic performance measures

o Prepare annual pay and benefit letters – this function is currently performed by interns who must be retrained each year

o Develop computer support programs that will streamline processes and procedures o Develop a solution for a paperless document management system

A companion addendum is included in the Information Technology Division which reflects areduction of a like amount.



Administration

The County Administrator guides and directs the day-to-day operations of County government under the

authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The

County Administrator is responsible for recommending policies and implementing programs for the Board of

Supervisors; and for ensuring compliance with federal, state and local laws.

Change




County Administration 556,890$ 526,689$ 566,817$ 579,961$ (7,140)$ 572,821$ 6,004$

Authorized Personnel 5.5 5.5 5.5 5.5 0 5.5

Emergency Services

The Emergency Services Office coordinates the fire, rescue, and public safety functions throughout the

County and administers the Homeland Security Grant.

Change




Emergency Services 94,100$ 78,708$ 89,296$ 89,856$ (1,914)$ 87,942$ (1,354)$

Authorized Personnel (FTEs) 1 1 1 1 0 1

Human Resources

The Human Resources Office directs all phases of human resources management for the County. The office

develops, recommends, and interprets human resources policies for management and employees.

Recruitment, selection, and retention efforts are managed through the County’s Human Resources Office,

along with compensation and benefit programs. The office is the center of employee training programs and

it also handles employee events, incentive programs, and employee service awards.

Change




Human Resources 436,096$ 378,743$ 406,968$ 408,067$ 44,038$ 452,105$ 45,137$


Public Information

The Public Information Office is the primary resource for information about County government. The office

encourages citizen input into the local government process and improves the accessibility of County

government to its citizens. As an extension of the Administration Office, the Public Information Office links

County residents, the media, and other groups to County government.

Change




Public Information 230,897$ 209,882$ 283,972$ 269,486$ (807)$ 268,679$ (15,293)$


COUNTY ATTORNEY

Citizens


County Attorney

COUNTY ATTORNEY

Budget Summary

Change




County Attorney 246,921$ 206,916$ 222,204$ 232,243$ (605)$ 231,638$ 9,434$

TOTAL EXPENDITURES 246,921$ 206,916$ 222,204$ 232,243$ (605)$ 231,638$ 9,434$


Personal Services 189,356$ 189,254$ 209,532$ 219,571$ -$ 219,571$ 10,039$

Operations & Maintenance 57,565$ 17,661$ 12,672$ 12,672$ (605)$ 12,067$ (605)$

Capital Outlay -$ -$ -$ -$ -$ -$ -$



Local Recovered Costs 3,379$ 4,886$ -$ -$ -$ -$ -$

BOE Costs 41,536$ 41,536$ -$ -$ -$ -$ -$

TOTAL DESIGNATED REVENUE 44,915$ 46,422$ -$ -$ -$ -$ -$

TOTAL UNDESIGNATED REVENUE 202,006$ 160,494$ 222,204$ 232,243$ (605)$ 231,638$ 9,434$

TOTAL REVENUES 246,921$ 206,916$ 222,204$ 232,243$ (605)$ 231,638$ 9,434$


COUNTY ATTORNEY


The County Attorney is appointed by the Board of Supervisors and is responsible for all civil matters involving the County. This includes advising and representing the Board of Supervisors, County officials, and staff of Montgomery County; preparing County ordinances; and defending or bringing actions in which the County or any of its boards, officials, departments or employees is a party.



Base Salary and Fringe Benefit Adjustments – The base budget includes funding to annualize the 1% merit increase added as part of the FY 09 budget, a 12.6% increase for health insurance, a 63% decrease in unemployment insurance rates, and a 5% increase for worker’s compensation. All other




($250) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $250 has been reduced from the County Attorney Division in FY 10 for meals and lodging expense.

($300) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $300 has been reduced from the County Attorney Division in FY 10 for training and conference event registration fees.

($55) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $55 has been reduced from the County Attorney Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

COUNTY ATTORNEY


County Attorney

The County Attorney provides legal services to the Board of Supervisors.

Change




County Attorney 246,921$ 206,916$ 222,204$ 232,243$ (605)$ 231,638$ 9,434$

Authorized Personnel (FTEs) 1.5 1.5 1.5 1.5 0 1.5

FINANCIAL AND MANAGEMENT SERVICES

Citizens




Finance Purchasing

Financial and Management Services


Budget Summary

Change




Finance 684,171$ 615,789$ 700,148$ 691,001$ 30,170$ 721,171$ 21,023$

Purchasing 142,043$ 135,713$ 148,408$ 149,148$ (914)$ 148,234$ (174)$

TOTAL EXPENDITURES 826,214$ 751,502$ 848,556$ 840,149$ 29,256$ 869,405$ 20,849$


Personal Services 699,293$ 652,643$ 729,458$ 721,051$ (3,500)$ 717,551$ (11,907)$

Operations & Maintenance 126,921$ 98,859$ 119,098$ 119,098$ 32,756$ 151,854$ 32,756$

Capital Outlay -$ -$ -$ -$ -$ -$ -$



Local Recovered Costs 125,000$ 89,360$ 125,000$ 125,000$ -$ 125,000$ -$

TOTAL DESIGNATED REVENUE 125,000$ 89,360$ 125,000$ 125,000$ -$ 125,000$ -$

TOTAL UNDESIGNATED REVENUE 701,214$ 662,142$ 723,556$ 715,149$ 29,256$ 744,405$ 20,849$

TOTAL REVENUES 826,214$ 751,502$ 848,556$ 840,149$ 29,256$ 869,405$ 20,849$




The Financial and Management Services Division is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, purchasing, and budgeting, including the development and administration of the County’s operating budget and Capital Improvement Program

(CIP). The Division also provides County Administration with financial reports on County operations. In addition to County finance functions, the Public Service Authority’s billing, collection, and customer service

functions are also performed in this office.







($3,500) is Reduced from Part-time Salaries Reducing Funding in This Category – A total of $3,500 is eliminated from the Financial and Management Services Division to address the General Fund revenue shortfall.

($925) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $925 has been reduced from all departments in the Financial and Management Services Division in FY 10 for meals and lodging expense.

($248) is Reduced from Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $248 has been reduced from all departments in the Financial and Management Services Division in FY 10 for training activities.

($750) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $750 has been reduced from all departments in the Financial and Management Services Division in FY 10 for training and conference event registration fees.


($321) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $321 has been reduced from all departments in the Financial and Management Services Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

$35,000 is Added to Cover the Cost of Financial Advisor Services – A total of $35,000 is added to cover the estimated annual cost of services of a financial advisor. Historically, costs for professional services of a financial advisor were incorporated within the bond issue as a service directly related to the financing of projects paid through the bond proceeds. However, in order to obtain additional services for projects not directly related to a specific bond issuance, the County plans to enter into anannual contract for the professional services of a financial advisor. In FY 08, $35,000 was added to the base budget for the Financial and Management Services Division to cover the estimated annual cost of actuarial and financial advisor services to enable the County to comply with the GASB 45 accounting standard for Other Post Employment Benefits (OPEB). The revised estimate for this cost in FY 10 is $20,000, leaving $15,000 to offset a portion of the cost of a financial advisor. Therefore, $35,000 is added when combined with the exiting $15,000 in the base budget to provide $50,000 annually to cover the annual cost of a financial advisor.



Finance

The finance function maintains accounting records related to the County’s financial system and prepares and

distributes monthly expenditure reports. This area also processes invoices for payment, payroll, and all

State, Federal and IRS earnings-related forms. In addition, the Finance Department performs billing,

collection, and customer service functions for the Public Service Authority. This division also develops and

monitors the County’s budget and Capital Improvement Program (CIP).

Change




Finance 684,171$ 615,789$ 700,148$ 691,001$ 30,170$ 721,171$ 21,023$


Purchasing

The Purchasing Department assists other County departments with purchases of $2,500 or more on an as-

needed basis. Formal Invitations for Bid and Requests for Proposal are developed, issued and awarded

through this department in accordance with the Virginia Public Procurement Act. Purchase orders are issued

upon award of the solicitations.

Change




Purchasing 142,043$ 135,713$ 148,408$ 149,148$ (914)$ 148,234$ (174)$


INSURANCE

Citizens




Insurance

INSURANCE

Budget Summary

Change




Insurance 274,663$ 249,744$ 280,163$ 280,163$ 3,737$ 283,900$ 3,737$



Personal Services 130,300$ 121,470$ 130,300$ 130,300$ -$ 130,300$ -$


Capital Outlay -$ -$ -$ -$ -$ -$ -$






TOTAL REVENUES 274,663$ 249,744$ 280,163$ 280,163$ 3,737$ 283,900$ 3,737$

INSURANCE


Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services, and liability insurance for County officials are paid from this division.






$3,737 is Added for Increased Insurance Costs – A total of $3,737 is added to the Insurance budget to cover estimated increased insurance costs, based on preliminary renewal information from the County's insurance carrier. Sufficient funds do not exist in the base budget to cover this request.

INSURANCE


Insurance

The Insurance Division covers costs associated with the County’s Risk Management Plan.

Change




Insurance 274,663$ 249,744$ 280,163$ 280,163$ 3,737$ 283,900$ 3,737$

INFORMATION TECHNOLOGY

Citizens




InformationTechnology


Budget Summary

Change




Information Technology 1,243,312$ 1,102,855$ 1,252,687$ 1,203,399$ 77,273$ 1,280,672$ 27,985$





Capital Outlay 133,070$ 115,915$ 103,500$ 92,000$ 59,086$ 151,086$ 47,586$



Local Recovered Costs -$ -$ -$ -$ -$ -$ -$

Data Processing Revenue -$ -$ -$ -$ -$ -$ -$



TOTAL REVENUES 1,243,312$ 1,102,855$ 1,252,687$ 1,203,399$ 77,273$ 1,280,672$ 27,985$

Total Authorized Personnel (FTE) 8.5 8.5 10.5 10.5 -1 9.5



The Information Technology (IT) department manages the County’s desktop computing resources, technical

operations infrastructure and business applications environment. A 24x7 customer service helpdesk is used to capture problem requests and manage IT resources.





($27,000) in One-Time Items Reduced from the Base Budget – A total of $27,000 has been removed from the Information Technology base budget. The total consisted of funds provided in the FY 09 Budget that supported the one-time purchase of various capital outlay and equipment: multi-function printer for the Registrar ($1,500); laptops, printer, and UPS batteries for the County Sheriff ($11,500); portable printers for General Services ($1,500); and Online Registration Software for Parks and Recreation ($12,500).

Computer Replacement Base Budget – The Information Technology base budget includes $89,000 for the County’s annual computer replacements. This base funding will allow the County to replace 35 desktop PCs, 2 laptop PCs, some network devices, and 5 servers.



($750) is Reduced in Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $750 has been reduced from the Information Technology Division for FY 10 for the cost of Meals and Lodging costs.

($3,546) is Reduced in Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $3,546 has been reduced from the Information Technology Division for FY 10 for training activities.


($1,000) is Reduced in Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $1,000 has been reduced from the Information Technology Division for FY 10 for training and conference event registration fees.

($250) is Reduced in Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $250 has been reduced from the Information Technology Division for FY 10 for the cost of mileage reimbursement for the use of personal vehicles.

($57,127) is Reduced to Reflect a Transfer of One Full Time Equivalent (FTE) from the Information Technology Division to the County Administration Division Budget to Assist the Human Resources Department – A total of $57,127 covering the salary and fringe benefits of one position is transferred to the Human Resources Department to assist with technology functions including:

o Optimize utilization of the Munis system by ensuring all data elements related to employees are maintained

o Extrapolate data from the Munis system more efficiently for improved reporting, including reporting on health clinic performance measures

o Prepare annual pay and benefit letters – this function is currently performed by interns who must be retrained each year

o Develop computer support programs that will streamline processes and procedures o Develop a solution for a paperless document management system

A companion addendum is included in the County Administration Division which reflects the addition of a like amount.

($60,000) is Reduced from Personal Services and Transferred to Operations and Maintenance to Offset the Cost of Software and Support Services – A total of $60,000 ($45,000 from savings derived from holding vacant one FTE and $15,000 from savings derived from a reduction in overtime costs due to a change in the department’s on-call policy) is transferred to Operation and Maintenance to cover the cost of the following software and support services:

$42,000 for Mobile Data Terminals for the Sheriff’s Office – covers the cost of broadband service, licenses and software support to add 13 additional MDT’s in Sheriff’s Office patrol

vehicles.

$3,000 for Wireless Access Cards for Building Inspectors – covers the cost of the Verizon service to allow building inspectors to access the Land Development Office Software from the field.

$15,000 for the iCare Hosting and Software Maintenance – covers the cost of iCare (Community Access Response Environment) which provides the public with internet access to a web portal for viewing and searching the County’s real estate assessment records and information.


$36,746 is Added for Ongoing Support Contracts for the Sheriff’s Office Existing Systems – A total of $36,746 is added to cover the cost of T-1 service to the regional jail ($4,200), and software support for the current 25 Mobile Data Terminals in patrol vehicles and the Computer Aided Dispatch software ($32,546).

$10,000 is Added for the Software Maintenance and Support Contract for the Qsend Website Upgrade – A total of $10,000 is added to cover the cost of software maintenance and support for the County’s websites, including MontVA.com, Monty and YesMontgomeryCountyVa. In the current year, the County plans to replace the current custom designed site with a redesigned, vendor product for these websites. Funds are provided to cover the on-going support costs in FY 10.

$25,200 is Added for the Cost of Network Upgrades – A total of $25,200 is added to cover the cost of upgrading network components, including switches and routers. Components are old, not covered under maintenance contracts and at end of life and funds are needed to replace these components.

$35,000 is Added to Reflect a Transfer of Funding for the T-1 Telecommunications Lines from the Internal Services Division to the Information Technology Division – A total of $35,000 is transferred to the Information Technology Division for FY 10 from the Internal Services Division. This increase is the result of a shift in funding from the Internal Services Division. In prior years, the County paid for T-1 telecommunications lines from the Internal Services Division. In an effort to consolidate and streamline the use of all technology related funding, the County’s T-1 telecommunication costs will now be recorded and paid out of the County’s Information Technology budget. Therefore, the

$35,000 that was previously held in the Internal Services Division has been transferred to the Information Technology Division. A companion addendum is included in the Internal Services Division reflecting a reduction of a like amount. There is no net change between the two divisions.

$27,000 is Added for the Cost of Professional Services Needed to Convert MUNIS to a Windows Microsoft Platform – A total of $27,000 is added to cover the cost of Tyler Technologies Inc. (MUNIS) converting the current UNIX system used by the County to a Windows platform. This conversion is a one-time cost to the County and will reduce the recurring support costs of this product in future years.

$6,000 Added for the Cost of the Support for the Back-up System Software – A total of $6,000 is added to cover the cost of the back-up software that enables the recovery of data in the event of a system failure.



Information Technology

The IT department supports all County Departments, Commissioner of Revenue’s office, Treasurer’s office,

Commonwealth Attorney’s office, Sheriff’s office, Registrar’s office, the Public Service Authority and to a

lesser degree, the Clerk of the Circuit Court.

Change




Information Technology 1,243,312$ 1,102,855$ 1,252,687$ 1,203,399$ 77,273$ 1,280,672$ 27,985$

Authorized Personnel (FTEs) 8.5 8.5 10.5 10.5 -1 9.5

COMMISSIONER OF REVENUE

Citizens

Commissioner of Revenue

Commissioner of Revenue Comp. Board Assessments

Assessments Land Use


Budget Summary

Change




Commissioner of Revenue 598,549$ 577,903$ 628,140$ 645,448$ (500)$ 644,948$ 16,808$




Operations & Maintenance 5,575$ 33$ 5,575$ 5,575$ (500)$ 5,075$ (500)$

Capital Outlay -$ -$ -$ -$ -$ -$ -$



State Shared Expenses 223,349$ 219,797$ 225,929$ 225,929$ (2,814)$ 223,115$ (2,814)$



TOTAL REVENUES 598,549$ 577,903$ 628,140$ 645,448$ (500)$ 644,948$ 16,808$

Total Authorized Personnel (FTE) 11 11 11 11 0 11



The Commissioner of the Revenue is an elected official responsible for determining and assessing the fair market value of all property subject to taxation in Montgomery County. The Commissioner’s Office

assesses all tangible personal property in accordance with the Code of Virginia; verifies personal property data filed by taxpayers; calculates assessments and taxes; and issues the personal property tax book annually. The Commissioner’s Office receives more than 30,000 Virginia State Individual Income Tax returns and 2,000 Estimated Tax Declarations each year. This division accounts for the costs shared between the County and the State Compensation Board for the operations of the Commissioner of Revenue’s Office.







$2,682 is Added to the Commissioner of Revenue’s Compensation Board Division Revenue – A total of $2,682 is added to the state Compensation Board revenue for FY 10 to reflect revenue adjustments.

($5,496) is Reduced from Commissioner of Revenue’s Compensation Board Division Revenue to

Reflect the State’s Flexible Cut for FY 10 – A total of $5,496 is reduced from the Commissioner of Revenue’s Compensation Board Division revenue to reflect the Commissioner of Revenue’s portion

of the FY 10 state flexible cut.

($500) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $500 has been reduced from the Commissioner of Revenue Division in FY 10 for meals and lodging expense.




The Commissioner of Revenue assesses individual and business personal property, and reviews and assists

taxpayers with state income tax issues.

Change




Commissioner of Revenue 598,549$ 577,903$ 628,140$ 645,448$ (500)$ 644,948$ 16,808$


ASSESSMENTS

Citizens


Commissioner of Revenue Comp. Board Assessments

Assessments Land Use

ASSESSMENTS

Budget Summary

Change




Assessments 400,966$ 364,294$ 438,898$ 437,960$ (5,918)$ 432,042$ (6,856)$

Land Use 57,161$ 49,802$ 54,762$ 55,424$ (125)$ 55,299$ 537$

TOTAL EXPENDITURES 458,127$ 414,096$ 493,660$ 493,384$ (6,043)$ 487,341$ (6,319)$




Capital Outlay -$ -$ -$ -$ -$ -$ -$



Land Use Application Fee 787$ 2,086$ 787$ 1,800$ -$ 1,800$ 1,013$

Recovered Costs 2,270$ 2,002$ 2,270$ -$ -$ -$ (2,270)$

TOTAL DESIGNATED REVENUE 3,057$ 4,088$ 3,057$ 1,800$ -$ 1,800$ (1,257)$

TOTAL UNDESIGNATED REVENUE 455,070$ 410,008$ 490,603$ 491,584$ (6,043)$ 485,541$ (5,062)$

TOTAL REVENUES 458,127$ 414,096$ 493,660$ 493,384$ (6,043)$ 487,341$ (6,319)$


ASSESSMENTS


The Assessing Division, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the County; administering the land use program; and mapping of real property. The division also administers the County’s real estate tax relief program for the

elderly and disabled. This division accounts for the costs for which the County provides 100% of the funding. Since real estate appraisal is a primary focus of this division, the County provides 100% of the funding for additional positions for personal property assessments, including manufactured homes.





Base Revenue Adjustments – The base budget revenue accounts have been adjusted based on actual collection. A total of $1,257 has been adjusted to the base revenue budget for FY 10 based on collections.



($5,000) is Reduced from Part-time Salaries Eliminating Funding in this Category – A total of $5,000 is eliminated from the Assessment Division to address the General Fund revenue shortfall.

($575) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $575 has been reduced from all departments in the Assessments Division in FY 10 for meals and lodging expense.

($250) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $250 has been reduced from all departments in the Assessments Division in FY 10 for training and conference event registration fees.

($218) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $218 has been reduced from all departments in the Assessments Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

ASSESSMENTS


Assessments

The Assessing Department, which reports to the Commissioner of Revenue, is responsible for maintaining

real estate ownership records, including transfers of ownership based on documents recorded in the Circuit

Court Clerk's Office; assessing the value of real property in the county; administering the land use program;

and mapping of real property.

Change




Assessments 400,966$ 364,294$ 438,898$ 437,960$ (5,918)$ 432,042$ (6,856)$


Land Use

The Land Use Department processes new and renewal applications for qualifying agricultural, horticultural

and forestland. The information provided on the applications is validated and use values per crop yields and

soil classifications are calculated. Staff also maintains soil maps.

Change




Land Use 57,161$ 49,802$ 54,762$ 55,424$ (125)$ 55,299$ 537$


TREASURER

Citizens

Treasurer

Treasurer Treasurer -Collections

TREASURER

Budget Summary

Change




Treasurer 546,585$ 541,605$ 561,563$ 582,069$ -$ 582,069$ 20,506$

TOTAL EXPENDITURES 546,585$ 541,605$ 561,563$ 582,069$ -$ 582,069$ 20,506$



Operations & Maintenance -$ 601$ -$ -$ -$ -$ -$

Capital Outlay -$ -$ -$ -$ -$ -$ -$






TOTAL REVENUES 546,585$ 541,605$ 561,563$ 582,069$ -$ 582,069$ 20,506$


TREASURER


The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurer’s Office.







$535 is Added to the Treasurer’s Compensation Board Division Revenue – A total of $535 is added to the state Compensation Board revenue for FY 10 to reflect revenue adjustments.

($5,422) is Reduced from Treasurer’s Compensation Board Division Revenue to Reflect the State’s

Flexible Cut for FY 10 – A total of $5,422 is reduced from the Treasurer’s Compensation Board

Division Revenue to reflect Treasurer’s portion of the FY 10 state flexible cut.

TREASURER


Treasurer

The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State

funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and

County; and authorizing County disbursements. The Treasurer’s Office collects current and delinquent tax

payments, issues county motor vehicle licenses, issues dog tags, processes utility payments and transfers

collection to County PSA bank account, and collects and remits payments to the Commonwealth of Virginia

for individual and business state income and estimated state income taxes.

Change




Treasurer 546,585$ 541,605$ 561,563$ 582,069$ -$ 582,069$ 20,506$


TREASURER - COLLECTIONS

Citizens

Treasurer

Treasurer Treasurer -Collections


Budget Summary

Change




Treasurer-Collections 495,481$ 472,802$ 470,807$ 450,154$ (5,900)$ 444,254$ (26,553)$





Capital Outlay 3,259$ 3,258$ -$ -$ -$ -$ -$



Warrant Fees 168$ 196$ 140$ -$ -$ -$ (140)$

Interest -$ 54$ 25$ -$ -$ -$ (25)$


TOTAL DESIGNATED REVENUE 168$ 250$ 165$ -$ -$ -$ (165)$


TOTAL REVENUES 495,481$ 472,802$ 470,807$ 450,154$ (5,900)$ 444,254$ (26,553)$




The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurer’s Office.







($5,000) is Reduced from Overtime Eliminating Funding in this Category – A total of $5,000 is eliminated from the Collections Division to address the General Fund revenue shortfall.

($254) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $254 has been reduced from the Treasurer-Collections Division in FY 10 for meals and lodging expense.

($462) is Reduced from Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $462 has been reduced from the Treasurer-Collections Division in FY 10 for training activities.

($125) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $125 has been reduced from the Treasurer-Collections Division in FY 10 for training and conference event registration fees.

($59) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $59 has been reduced from the Treasurer-Collections Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.



Treasurer - Collections

The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State

funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and

County; and authorizing County disbursements. The Treasurer’s Office collects current and delinquent tax

payments, issues county motor vehicle licenses, issues dog tags, processes utility payments and transfers

collection to County PSA bank account, and collects and remits payments to the Commonwealth of Virginia

for individual and business state income and estimated state income taxes

Change




Treasurer-Collections 495,481$ 472,802$ 470,807$ 450,154$ (5,900)$ 444,254$ (26,553)$


REGISTRAR/ELECTORAL BOARD

Citizens

Registrar/Electoral Board


Budget Summary

Change




Registrar/Electoral Board 334,157$ 305,665$ 345,704$ 333,197$ (2,209)$ 330,988$ (14,716)$



Personal Services 280,493$ 262,644$ 304,462$ 291,955$ -$ 291,955$ (12,507)$


Capital Outlay -$ -$ -$ -$ -$ -$ -$



Local Recovered Costs -$ 200$ -$ -$ -$ -$ -$

State Shared Expenses 62,228$ -$ 63,752$ 63,752$ (2,593)$ 61,159$ (2,593)$

TOTAL DESIGNATED REVENUE 62,228$ 200$ 63,752$ 63,752$ (2,593)$ 61,159$ (2,593)$

TOTAL UNDESIGNATED REVENUE 271,929$ 305,465$ 281,952$ 269,445$ 384$ 269,829$ (12,123)$

TOTAL REVENUES 334,157$ 305,665$ 345,704$ 333,197$ (2,209)$ 330,988$ (14,716)$




The office of the General Register/Electoral Board is required by the Constitution and Code of Virginia to provide registration and election services to eligible citizens of Montgomery County. These services include support and training to individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; and to prepare for and conduct fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training (202 citizen volunteers), processing candidate filings and petitions, printing of ballots and processing absentee votes. As of December 1, 2007, Montgomery County had 46,217 registered voters.







($2,593) is Reduced from the Registrar’s State Board of Elections Revenue to Reflect the State’s

Flexible Cut for FY 10 – A total of $2,593 is reduced from the Registrar’s State Board of Elections Revenue and to reflect the Registrar’s portion of the FY 10 flexible cut.

($500) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $500 has been reduced from the Registrar Division in FY 10 for meals and lodging expense.

($396) is Reduced from Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $396 has been reduced from the Registrar Division in FY 10 for training activities.

($100) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $100 has been reduced from the Registrar Division in FY 10 for training and conference event registration fees.


($1,213) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $1,213 has been reduced from the Registrar Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.



Registrar/Electoral Board

The Registrar’s Office is responsible for the registration of eligible voters who may register in person at this

office. As of December 1, 2007, Montgomery County had 46,217 registered voters. The services for this

department include support and training to individuals and groups holding registration drives, and to conduct

fair elections within the guidelines of Virginia Elections Laws, including processing candidate filings and

petitions, printing of ballots and processing absentee votes.

Change




Registrar/Electoral Board 334,157$ 305,665$ 345,704$ 333,197$ (2,209)$ 330,988$ (14,716)$


INTERNAL SERVICES

Citizens


County Administration

General Services

Central Telephone Copier Services Garage Operations

Mail Services Motor Pool

Internal Services

INTERNAL SERVICES

Budget Summary

Change




Central Telephone 69,300$ 50,493$ 69,300$ 69,300$ (35,000)$ 34,300$ (35,000)$

Copier Services 4,498$ 3,102$ 3,500$ 3,500$ -$ 3,500$ -$

Garage Operations 143,511$ 140,815$ 145,190$ 148,360$ 1,900$ 150,260$ 5,070$

Mail Services 12,558$ 9,419$ 11,849$ 11,849$ -$ 11,849$ -$

Motor Pool 266,800$ 202,256$ 101,200$ 100,200$ (29,106)$ 71,094$ (30,106)$





Capital Outlay 249,100$ 190,548$ 88,200$ 88,200$ (29,106)$ 59,094$ (29,106)$



Canteen Proceeds -$ 1,123$ -$ -$ -$ -$ -$

Local Sale of Copy Paper 3,500$ 2,841$ 3,500$ 3,500$ -$ 3,500$ -$

Local Garage Internal Charges 6,000$ 11,317$ 6,000$ 6,000$ -$ 6,000$ -$

Local Vehicle Maintenance 40,000$ 54,794$ 40,000$ 40,000$ -$ 40,000$ -$

Local Mileage 17,700$ -$ 17,700$ 17,700$ -$ 17,700$ -$

Proceeds from Resale 24,500$ -$ 24,500$ 24,500$ -$ 24,500$ -$



TOTAL REVENUES 496,667$ 406,085$ 331,039$ 333,209$ (62,206)$ 271,003$ (60,036)$


INTERNAL SERVICES


The Internal Services Division provides support services to “internal” County customers through the County

garage, motor pool, canteen, and centralized mail and copy services.







($35,000) is Reduced to Reflect a Transfer of Telecommunications funding from the Internal Services Division to Information Technology – A total of $35,000 has been transferred from the Internal Services Division to the Information Technology for FY 10. In prior years, the County paid for T-1 telecommunications lines from the Internal Services Division. In an effort to consolidate and streamline the use of all technology related funding, the County’s T-1 telecommunication costs will be paid out of the Information Technology budget. Therefore, the $35,000 that was previously held in the Internal Services Division has been transferred to the Information Technology Division. A companion addendum is included in the Information Technology Division reflecting an addition of a like amount. There is no net change between the two divisions.

($29,106) is Reduced from Vehicle Replacements to Offset the State Revenue Reductions – A total of $29,106 has been reduced from the Internal Services Division budget in FY 10 for vehicle replacements. The base budget included $88,200 for vehicle replacements of County vehicles. To offset the reduction in state revenue this amount is reduced by $29,106 or 33%, providing a total of $59,094 for vehicle replacements in FY 10.

$900 is Added for Increased Heating Fuel Costs – A total of $900 is added to the Internal Services Division budget to cover the increased cost of heating fuel at the Garage. Based on the County's current usage and projected usage in FY 10, a $900 increase is needed.

$1,000 is Added for Increased Electricity Costs – A total of $1,000 is added to the Internal Services Division budget for the increased cost of electricity at the Garage. This increase is based on average usage, and an inflationary factor that was based on the U.S. Department of Energy's cost estimates.

INTERNAL SERVICES


Central Telephone

The Central Telephone Department provides the main phone lines into the County Government Center and

the County Courthouse.

Change




Central Telephone 69,300$ 50,493$ 69,300$ 69,300$ (35,000)$ 34,300$ (35,000)$

Copier Services

The Copier Services Department provides central copier services for County divisions in the County

Government Center.

Change




Copier Services 4,498$ 3,102$ 3,500$ 3,500$ -$ 3,500$ -$

Garage Operations

The Garage Operations Department provides efficient repairs, services, inspections and maintenance of

County vehicles, which total approximately 200 vehicles including the sheriff’s fleet.

Change




Garage Operations 143,511$ 140,815$ 145,190$ 148,360$ 1,900$ 150,260$ 5,070$


Mail Services

The Mail Services Department provides central mail services for County divisions in the County

Government Center.

Change




Mail Services 12,558$ 9,419$ 11,849$ 11,849$ -$ 11,849$ -$

INTERNAL SERVICES

Motor Pool

The Motor Pool Department provides a centralized pool of County owned vehicles for use by County

divisions while conducting County business.

Change




Motor Pool 266,800$ 202,256$ 101,200$ 100,200$ (29,106)$ 71,094$ (30,106)$


Citizens

Commonwealth Attorney


Commonwealth Attorney - Collections


Budget Summary

Change




Commonwealth Attorney 875,098$ 849,805$ 918,721$ 919,277$ (388)$ 918,889$ 168$

Commonwealth Attorney-Collections 6,250$ 4,392$ 1,100$ 6,483$ -$ 6,483$ 5,383$





Capital Outlay 3,761$ 3,475$ -$ -$ -$ -$ -$



Local Court Fees 106,408$ 106,486$ 101,208$ 101,208$ -$ 101,208$ -$

State/Federal Confiscations 4,783$ 5,705$ -$ -$ -$ -$ -$


State Commonwealth Attorney Fees 2,769$ 4,084$ 2,769$ 2,769$ -$ 2,769$ -$



TOTAL REVENUES 881,348$ 854,197$ 919,821$ 925,760$ (388)$ 925,372$ 5,551$




The Commonwealth’s Attorney’s Office is responsible for the prosecution of all criminal cases within

Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General District Courts, and the Juvenile and Domestic Relations Court. Montgomery County is unique in Virginia in that criminal court is held in two separate towns, Blacksburg and Christiansburg. Court is held daily in District Court, at least three times per week in Circuit Court and the Juvenile and Domestic Relations Court.







($19,716) is Reduced from the Commonwealth Attorney’s Compensation Board Revenue to Reflect

the State’s Flexible Cut for FY 10 – A total of $19,716 is reduced from the Commonwealth Attorney’s

Compensation Board Revenue to reflect the Commonwealth Attorney’s portion of the FY 10 flexible

cut.

($1,384) is Reduced from the Commonwealth Attorney’s Compensation Board Division Revenue to

reflect a reduction in state funds - A total of $1,384 is reduced from the state Compensation Board revenue for FY 10 to reflect revenue adjustments.

($313) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $313 has been reduced from all departments in the Commonwealth Attorney Division in FY 10 for meals and lodging expense.

($75) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $75 has been reduced from all departments in the Commonwealth Attorney Division in FY 10 for training and conference event registration fees.




The Commonwealth’s Attorney’s Office is responsible for the prosecution of all criminal cases within

Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the

prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General

District Courts, and the Juvenile and Domestic Relations Court.

Change




Commonwealth Attorney 875,098$ 849,805$ 918,721$ 919,277$ (388)$ 918,889$ 168$


Commonwealth Attorney - Collections This unit is responsible for the collection of fines and costs from the following courts: Juvenile and

Domestic Relations District Court combined Courts - Christiansburg and Blacksburg General District Court,

and the Circuit Courts. This entails collection of reports from the Clerk’s Office, preparation and mailing of

collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures.

Change




Commonwealth Attorney-Collections 6,250$ 4,392$ 1,100$ 6,483$ -$ 6,483$ 5,383$

CIRCUIT COURTS

Citizens

General Assembly

Circuit Courts

Circuit Court I Circuit Court II

Juries

CIRCUIT COURTS

Budget Summary

Change




Circuit Court I 72,129$ 69,672$ 73,340$ 74,033$ -$ 74,033$ 693$

Circuit Court II 55,517$ 53,024$ 58,692$ 59,406$ -$ 59,406$ 714$

Juries 39,790$ 39,271$ 24,400$ 24,400$ -$ 24,400$ -$




Operations & Maintenance 50,690$ 45,940$ 35,300$ 35,300$ -$ 35,300$ -$

Capital Outlay 1,600$ 1,222$ -$ -$ -$ -$ -$



Local Judge's Secretary Salary 7,500$ 7,500$ 7,500$ 7,500$ -$ 7,500$ -$

Recovered Costs 4,020$ 36$ -$ -$ -$ -$

Jury Reimbursement 7,980$ 25,500$ -$ -$ -$ -$


TOTAL UNDESIGNATED REVENUE 147,936$ 128,932$ 148,932$ 150,339$ -$ 150,339$ 1,407$

TOTAL REVENUES 167,436$ 161,968$ 156,432$ 157,839$ -$ 157,839$ 1,407$


CIRCUIT COURTS


Circuit Courts I and II are the principal trial courts of the state and have both original and appellate jurisdiction. Montgomery County has two circuit court judges and provides funding for a legal assistant for each judge, office furnishings and general operating expenses.







No Addenda Added

CIRCUIT COURTS


Circuit Court I

Circuit Court I is the first of the two circuit courts in Montgomery County, Virginia.

Change




Circuit Court I 72,129$ 69,672$ 73,340$ 74,033$ -$ 74,033$ 693$


Circuit Court II

Circuit Court II is the second of the two circuit courts in Montgomery County, Virginia

Change




Circuit Court II 55,517$ 53,024$ 58,692$ 59,406$ -$ 59,406$ 714$


Juries

The Juries Department provides basic operating expenses for jury services including juror and witness

compensation.

Change




Juries 39,790$ 39,271$ 24,400$ 24,400$ -$ 24,400$ -$


Citizens

General Assembly

General District Court


Budget Summary

Change




General District Court 38,217$ 32,514$ 29,597$ 29,597$ (250)$ 29,347$ (250)$

TOTAL EXPENDITURES 38,217$ 32,514$ 29,597$ 29,597$ (250)$ 29,347$ (250)$


Personal Services -$ -$ -$ -$ -$ -$ -$


Capital Outlay 8,320$ 8,083$ -$ -$ -$ -$ -$



Local Courthouse Maintenance Fees 10,000$ 11,420$ 10,000$ 10,000$ -$ 10,000$ -$

Recovered Costs -$ 995$ -$ -$ -$ -$ -$


TOTAL UNDESIGNATED REVENUE 28,217$ 20,099$ 19,597$ 19,597$ (250)$ 19,347$ (250)$

TOTAL REVENUES 38,217$ 32,514$ 29,597$ 29,597$ (250)$ 29,347$ (250)$




The General District Court of Montgomery County is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court of Virginia. The Court is obligated to serve the public in an efficient and timely manner. The court consists of a clerk and nine deputy clerks.






($250) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $250 has been reduced from the General District Court Division in FY 10 for meals and lodging expense.



General District Court

The court processes criminal, traffic, and civil cases. In the criminal division both misdemeanor cases and

preliminary felony cases are held. General District Court has exclusive jurisdiction in suits of $1,000 or less,

and concurrent jurisdiction with Circuit Courts in suits of $1,000 to $15,000. Court is held four days a week.

Yearly average caseload is from 37,000 to 40,000.

Change




General District Court 38,217$ 32,514$ 29,597$ 29,597$ (250)$ 29,347$ (250)$

JUVENILE AND DOMESTIC RELATIONS COURT

Citizens

General Assembly

Juvenile and Domestic Relations Court

Juvenile and Domestic Relations Court Court Services


Budget Summary

Change




Juvenile and Domestic Relations Court 16,663$ 13,656$ 14,337$ 14,337$ (313)$ 14,024$ (313)$

Court Services 11,579$ 6,945$ 6,500$ 6,500$ -$ 6,500$ -$





Capital Outlay 9,079$ 7,825$ -$ -$ -$ -$ -$





TOTAL UNDESIGNATED REVENUE 28,242$ 20,601$ 20,837$ 20,837$ (313)$ 20,524$ (313)$

TOTAL REVENUES 28,242$ 20,601$ 20,837$ 20,837$ (313)$ 20,524$ (313)$




Juvenile and Domestic Relations District Court provides probation, counseling and rehabilitation services to children and their families.






($313) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $313 has been reduced from all departments in the Juvenile and Domestic Relations Court Division in FY 10 for meals and lodging expense.



Juvenile and Domestic Relations Court

The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors including

delinquency petitions, traffic violations, children in need of services, and children who have been abused or

neglected. This court also hear cases involving adults accused of child abuse; offenses against family

members; support, visitation and custody disputes; abandonment of children, foster care, and entrustment

agreements; court-ordered rehabilitation services; and court consent for certain medical treatments.

Change




Juvenile and Domestic Relations Court 16,663$ 13,656$ 14,337$ 14,337$ (313)$ 14,024$ (313)$

Court Services

The Court Services provides probation services for the County’s Juvenile and Domestic Relations Court.

The office conducts predispositional reports, processes intake complaints, and maintains an average daily

population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary

and one probation supervisor.

Change




Court Services 11,579$ 6,945$ 6,500$ 6,500$ -$ 6,500$ -$

MAGISTRATE

Citizens

General Assembly

Courts

Magistrate

MAGISTRATE

Budget Summary

Change




Magistrate 5,577$ 4,429$ 5,000$ 5,000$ -$ 5,000$ -$





Capital Outlay 440$ 390$ 200$ 200$ -$ 200$ -$





TOTAL UNDESIGNATED REVENUE 5,577$ 4,429$ 5,000$ 5,000$ -$ 5,000$ -$

TOTAL REVENUES 5,577$ 4,429$ 5,000$ 5,000$ -$ 5,000$ -$


MAGISTRATE


The Magistrate’s Office provides judicial services and statutory responsibilities for Montgomery County by

conducting probable cause hearings to determine the issuance of arrest warrants, search warrants, civil warrants, temporary detention orders, and pre-trail seizures. In addition the office is responsible for conducting bail hearings to determine release or commitment to jail, accepting pre-payments for traffic infractions and pre-payable misdemeanors, conducting oaths, and taking acknowledgements. The Magistrate’s Office operates twenty-four hours a day.






No Addenda Added

MAGISTRATE


Magistrate

The Magistrate’s Office provides judicial services for Region 1 of the Commonwealth.

Change




Magistrate 5,577$ 4,429$ 5,000$ 5,000$ -$ 5,000$ -$

CLERK OF THE CIRCUIT COURT

Citizens

Clerk of the Circuit Court


Budget Summary

Change




Clerk of the Circuit Court 771,591$ 738,553$ 609,549$ 618,829$ (450)$ 618,379$ 8,830$





Capital Outlay 147,817$ 147,770$ -$ -$ -$ -$ -$



Local Fees 293,390$ 225,110$ 290,000$ 290,000$ (202,200)$ 87,800$ (202,200)$

State Shared Expenses 521,792$ 504,546$ 379,575$ 379,575$ 3,929$ 383,504$ 3,929$


TOTAL UNDESIGNATED REVENUE (43,591)$ 8,897$ (60,026)$ (50,746)$ 197,821$ 147,075$ 207,101$

TOTAL REVENUES 771,591$ 738,553$ 609,549$ 618,829$ (450)$ 618,379$ 8,830$




The Clerk’s Office has both judicial and non-judicial responsibilities. Some of the judicial responsibilities include maintaining records for all bench and jury trials, issuing subpoenas, typing court orders, and processing court fees. Concealed handgun permits are processed and issued through this office as well. Some non-judicial responsibilities include processing paperwork related to divorces, adoptions, and legal name changes, all deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services performed by this office include issuing marriage licenses, hunting/fishing licenses, passports, and notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of all documents.







($202,200) is Reduced from the Clerk of the Circuit Court’s Revenue from local fees – A total of $202,200 is reduced from the Clerk of the Circuit Court’s base revenue budget for FY 10. This

reduction is made to adjust the base revenue budget to estimated collections for FY 10. Localities normally receive 2/3 of the funds collected from fees. The Governor’s Budget changed the distribution to 1/3 of the funds being allocated to the locality. In addition, fees collected have dropped significantly in the past two years. Therefore, revenue is reduced based on these factors. Annual revenue from fees is now estimated at $87,800.

$14,029 is Added to the Clerk of the Circuit Court’s Compensation Board Revenue Budget – A total of $14,029 is added to the Clerk of the Circuit Court’s state Compensation Board Revenue for FY 10 to reflect revenue adjustments.

2006 2007 2008 2009

Actual Actual Actual Est.

Fees 286,708 289,480 225,110 153,991

% inc/dec 0.97% -22.24% -31.59%


($10,100) is Reduced from Clerk of the Circuit Court’s Compensation Board Revenue to Reflect the

State’s Flexible Cut for FY 10 – A total of $10,100 is reduced from the Circuit Court’s Compensation

Board Revenue to reflect the Clerk’s portion of the FY 10 state flexible cut.

($250) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $250 has been reduced from the Clerk of the Circuit Court Division in FY 10 for meals and lodging expense.

($50) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $50 has been reduced from the Clerk of the Circuit Court Division in FY 10 for training and conference event registration fees.

($150) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $150 has been reduced from the Clerk of the Circuit Court Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.



Clerk of the Circuit Court

The Circuit Court Clerk is an elected constitutional officer and is charged with more than 800 statutory

responsibilities. The Clerk’s Office serves as the repository for the Court’s records, is a clearinghouse for

court information, and is also responsible for administration of the court of record for the County.

Change




Clerk of the Circuit Court 771,591$ 738,553$ 609,549$ 618,829$ (450)$ 618,379$ 8,830$


SHERIFF – COMPENSATION BOARD

Citizens

Sheriff

Sheriff -Compensation Board Sheriff - County

Civil and Court Services

Dispatching

Jail Operations

Law Enforcement

Police Training Academy

Wireless 911


Dispatching

Jail Block

Jail Operations

Law Enforcement


Budget Summary

Change




Civil and Court Services 406,024$ 392,762$ 417,311$ 688,535$ -$ 688,535$ 271,224$

Dispatching 256,504$ 256,503$ 273,095$ 269,541$ -$ 269,541$ (3,554)$

Jail Block 520,042$ 520,041$ 527,702$ 527,656$ (311,778)$ 215,878$ (311,824)$

Jail Operations 2,454,879$ 2,398,669$ 2,622,785$ 2,249,227$ (544,015)$ 1,705,212$ (917,573)$

Law Enforcement 3,582,797$ 3,416,295$ 3,703,838$ 3,863,840$ -$ 3,863,840$ 160,002$

TOTAL EXPENDITURES 7,220,246$ 6,984,271$ 7,544,731$ 7,598,799$ (855,793)$ 6,743,006$ (801,725)$


Personal Services 6,606,206$ 6,335,094$ 6,965,539$ 7,019,607$ (544,015)$ 6,475,592$ (489,947)$


Capital Outlay 32,500$ 23,345$ 32,500$ -$ -$ -$ (32,500)$



Local Recovered Costs 13,051$ 6,558$ -$ -$ -$ -$ -$

State Shared Expenses 4,490,609$ 4,465,923$ 4,576,606$ 4,586,320$ (567,861)$ 4,018,459$ (558,147)$

State Jail Block 475,000$ 608,822$ 528,000$ 528,000$ (337,292)$ 190,708$ (337,292)$

TOTAL DESIGNATED REVENUE 4,978,660$ 5,081,302$ 5,104,606$ 5,114,320$ (905,153)$ 4,209,167$ (895,439)$


TOTAL REVENUES 7,220,246$ 6,984,271$ 7,544,731$ 7,598,799$ (855,793)$ 6,743,006$ (801,725)$

Total Authorized Personnel (FTE) 117 117 117 117 -11 106



The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols and security for civil process, corrections and courtrooms; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division is designed to show the costs shared between the state and the county for operations of the Sheriff’s Office.







($179,801) is Reduced from the Sheriff – Compensation Board Revenue to Reflect the State’s Flexible Cut for FY 10 – A total of $179,801 is reduced from the Sheriff’s Compensation Board

Revenue to reflect the Sheriff’s portion of the FY 10 state flexible cut.

($538,015) is Reduced in Jail Operations Expense and ($381,724) in the Sheriff-Compensation Board Revenue to Reflect the Transfer of 11 FTE to the Western Virginia Regional Jail (WVRJ) – A total of $538,015 is reduced from the Sheriff’s Compensation Board Division which includes $381,724 in state funds and $156,291 in local funds for jail operations to reflect the transfer of 11 full time positions to the WVRJ. With the opening of the regional jail in March 2009, fewer inmates will be held in the County jail. Eleven (11) State Compensation Board funded Emergency Corrections positions will transfer to the regional jail reducing the amount of revenue received. The savings in local dollars of $156,291 from the salaries and benefits for these 11 positions offsets additional state revenue reductions in other departments within the Sheriff’s Compensation Board Division budget. This action also results in a decrease in eleven FTE in the Sheriff’s Compensation Board Division budget.


($6,336) is Reduced from the Sheriff-Compensation Board Division Revenue – A total of $6,336 is reduced from the Sheriff’s State Compensation Board Division Revenue for FY 10 to reflect revenue adjustments.

($6,000) is Reduced from the Sheriff-Compensation Board Division Expense in Part-Time Salaries –

A total of $6,000 is reduced from part-time to offset the estimated reduction in State Compensation Board funding for FY 10.

($311,778) is Reduced in Jail Block Grant Revenue and Expense to Reflect the Reduction in Per Diem Reimbursements Due to a Reduction in the Numbers of Inmates Housed at County Jail and a 4.36%State Reduction in Payments – A total of $311,778 is reduced from the Sheriff’s Office Jail Block Grant Revenue and Expense due to the change in the jail inmate population after the opening of the Western Virginia Regional Jail. The 4.36% reduction in the state daily reimbursement is estimated to equal a net change in the per diem rate from $8 to $7.65. In March of 2009, over 100 inmates will be transferred from the County’s local jail to the new Western Virginia Regional Jail. Once the inmates

are transferred, the County’s cost to operate the Jail, and the amount of revenue reimbursed based onthe new per diem rate of $7.65 will decrease. Therefore, revenue and expenses were reduced to reflect these changes.

($25,514) is Reduced in Jail Block Grant Revenue to Reflect the State’s Flexible Cut for FY 10 – Atotal of $25,514 is reduced from the Sheriff’s Office Compensation Board Revenue to address the Sheriff’s portion of the FY 10 flexible cut.




The Civil and Court Services functions include service of civil process, and security of the courthouse,

courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting

of public auctions.

Change






Dispatching

The Dispatching Department’s main function is communication. It is responsible for manning multiple

telephone lines and radio traffic twenty-four hours a day. Dispatchers are the direct link between a citizen

and the deputy in the field. Dispatch handles the communication of all 911 emergency calls.

Change




Dispatching 256,504$ 256,503$ 273,095$ 269,541$ -$ 269,541$ (3,554)$


Jail Block

The jail block is actually the jail per diem sent to the County by the State for the housing and care of the

inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their

sentence. All funds are used to operate the jail and are mandated by the Code of Virginia to be used for this

purpose.

Change




Jail Block 520,042$ 520,041$ 527,702$ 527,656$ (311,778)$ 215,878$ (311,824)$



Jail Operations

The function of this area is the care of jail inmates. Information concerning the types and numbers of

inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and

medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on

various duties, such as checking on each inmate two times each hour and transporting inmates to other

jurisdictions.

Change




Jail Operations 2,454,879$ 2,398,669$ 2,622,785$ 2,249,227$ (544,015)$ 1,705,212$ (917,573)$

Authorized Personnel (FTEs) 47 47 47 47 -18 29

Law Enforcement

The functions of this area include crime prevention, state criminal and traffic law enforcement, County

ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Administrative positions within the Law Enforcement Department are responsible for maintaining personnel

files, working with all financial duties such as payroll and accounts payable/receivable, keying all incidents

into the state database, entering and editing all civil process papers in the division computer system, and

tracking all criminal warrants. An inmate mug shot database is also maintained, as are records for the

vehicle fleet.

Change




Law Enforcement 3,582,797$ 3,416,295$ 3,703,838$ 3,863,840$ -$ 3,863,840$ 160,002$


SHERIFF - COUNTY

Citizens

Sheriff

Sheriff -Compensation Board Sheriff - County


Dispatching

Jail Operations

Law Enforcement


Wireless 911


Dispatching

Jail Block

Jail Operations

Law Enforcement

SHERIFF - COUNTY

Budget Summary

Change





Dispatching 180,312$ 148,229$ 227,920$ 220,575$ -$ 220,575$ (7,345)$

Jail Operations 786,502$ 665,831$ 1,096,884$ 1,142,709$ 1,004,910$ 2,147,619$ 1,050,735$

Law Enforcement 811,299$ 793,867$ 987,718$ 882,166$ (3,575)$ 878,591$ (109,127)$

Police Training 52,365$ 44,775$ 33,920$ 43,500$ 3,465$ 46,965$ 13,045$

Wireless 911 41,188$ 38,327$ 49,051$ 63,438$ -$ 63,438$ 14,387$

TOTAL EXPENDITURES 2,002,300$ 1,809,441$ 2,561,075$ 2,519,740$ 1,004,800$ 3,524,540$ 963,465$


Personal Services 737,972$ 709,783$ 893,371$ 907,777$ 21,000$ 928,777$ 35,406$

Operations & Maintenance 1,039,580$ 924,818$ 1,018,463$ 590,635$ (16,200)$ 574,435$ (444,028)$

Capital Outlay 224,748$ 174,840$ 649,241$ 1,021,328$ 1,000,000$ 2,021,328$ 1,372,087$

TOTAL EXPENDITURES 2,002,300$ 1,809,441$ 2,561,075$ 2,519,740$ 1,004,800$ 3,524,540$ 963,465$


Local E 911 Tax 145,000$ 145,000$ 145,000$ 145,000$ -$ 145,000$ -$

Interest -$ 1$ -$ -$ -$ -$ -$

Local Fees 4,137$ 4,137$ 4,137$ 4,137$ -$ 4,137$ -$

Courthouse Security Fees 137,000$ 167,903$ 206,000$ 175,000$ -$ 175,000$ (31,000)$

Jail Non Com. 300$ 62$ 108$ 60$ -$ 60$ (48)$

State Confiscations 13,501$ 11,289$ 9,000$ 9,000$ -$ 9,000$ -$

Federal Confiscations -$ -$ -$ -$ -$ -$ -$


Insurance Recoveries -$ -$ -$ -$ -$ -$ -$

Local Jail Fees 6,500$ 7,726$ 7,200$ 7,000$ -$ 7,000$ (200)$

Local DNA Fees 800$ 986$ 1,080$ 900$ -$ 900$ (180)$

Local Inmate Phone Fees 51,000$ 55,970$ 55,000$ 55,000$ -$ 55,000$ -$

Local Inmate Medical Fees 3,500$ 4,289$ 3,500$ 800$ -$ 800$ (2,700)$

Local Prisoner/Boarding 3,500$ 5,025$ 3,500$ 3,000$ -$ 3,000$ (500)$

Local Fingerprinting 600$ 692$ 400$ 500$ -$ 500$ 100$

Fund Balance Wireless 911 -$ -$ -$ -$ -$ -$ -$

HEM Shared Expenses 58,400$ -$ 58,400$ 58,400$ (24,888)$ 33,512$ (24,888)$

HEM Drug Testing 10,400$ 7,668$ 9,400$ 10,400$ (4,160)$ 6,240$ (3,160)$

HEM Monitoring 87,600$ 60,919$ 75,500$ 87,600$ (35,040)$ 52,560$ (22,940)$

HEM Connection 500$ 1,320$ 1,000$ 500$ (200)$ 300$ (700)$

State Wireless 911 34,000$ 49,753$ 35,000$ 49,000$ -$ 49,000$ 14,000$


TOTAL UNDESIGNATED REVENUE 1,302,908$ 1,119,037$ 1,945,850$ 1,912,443$ 1,069,088$ 2,981,531$ 1,035,681$

TOTAL REVENUES 2,002,300$ 1,809,441$ 2,561,075$ 2,519,740$ 1,004,800$ 3,524,540$ 963,465$


SHERIFF - COUNTY


The Montgomery County Sheriff's Office safeguards life, liberty, property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols and security for civil process, corrections and courtrooms; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty and property as needed by the citizen's of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division accounts for expenditures funded solely by the County.



Base Revenue Account Adjustments – The base budget revenue accounts have been adjusted based on actual collections.



($55,741) One-time Items were Reduced from the Base Budget – A total of $55,741 has been removed from the Sheriff’s County base budget. The total consisted of funds provided in the FY 09 Budget that supported the one-time purchase of various capital outlay and equipment: body armor ($6,500), tactical team rifles and equipment ($10,755), active shooter equipment ($10,300), replacement shotguns and sidearms ($4,000), investigative equipment ($5,200), one-time reaccreditation fees ($3,115), cell phone batteries ($891), simulation equipment ($5,680), and one-time uniform and apparel equipment ($9,300).



($3,575) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $3,575 has been reduced from the Sheriff-County Division budget in FY 10 for meals and lodging expense.

SHERIFF - COUNTY

($16,090) is Reduced from Home Electronic Monitoring Expense and ($64,288) is Reduced from Revenue Due to an Estimated Reduction in Participants from an Average of 20 to an Average of 12 –

A total of $16,090 has been reduced from the Sheriff-County Division expenditures in FY 10 for drug testing and equipment costs due to a reduction from 20 to 12 in the average number of inmates participating in the program. Revenue is reduced to correspond with the estimated reduction in state revenue and fees collected.

HEM Estimated Costs - 20 Offenders HEM Estimated Costs - 12 OffendersPersonnel 91,682 Personnel 102,442Equipment 63,875 Equipment 38325Office Operations 1,500 Office Operations 1,500Annual Cost 157,057 Annual Cost 142,267Drug Test 3,380 Drug Test 2,080Total 160,437 Total 144,347

Expense Reduction (16,090)

Estimated Fees Estimated FeesDrug Test $10 per week, per offender 10,400 Drug Test $10 per week, per offender6,240Daily Monitoring Fee $12 87,600 Daily Monitoring Fee $12 52,560Hookup fee- $25 500 Hookup fee- $25 300Comp Board Reimbursement 58,400 Comp Board Reimbursement 33,512Total 156,900 Total 92,612

Revenue Reduction (64,288)

$21,000 is Added to Cover the Cost of Continuing the Inmate Litter Cleanup Program – A total of $21,000 is added to cover the cost of overtime for a deputy to supervise the project and minimal supplies. The program was initiated in FY 09 and was not previously funded in the budget. Through this program, inmates clean litter from County roadways. From December 23, 2008 through January 30, 2009, inmates collected 6,820 pounds of trash from County roadways for a weekly average of 853 pounds of trash. These funds will continue the program through FY 10.

$1,000,000 is Added to Cover the Cost of Housing up to 153 Inmates at the Western Virginia Regional Jail (WVRJ) – A total of $1,000,000 is added to County’s cost for participation in the

WVRJ. The base budget includes $827,328 which with the addendum provides $1,827,328 for the annual cost of housing inmates at the regional jail. Capital costs are paid on quarterly basis for a total of $704,151. Operating costs are paid based on a per diem of $20 per inmate housed per day. Funds provided will cover the cost for up to 153 inmates.

$3,465 is Added to Cover the Increased Cost of Participation in the New River Criminal Justice Training Academy – A total of $3,465 is added to cover the County’s cost for participation in

NRCJA for training re-certification of the Sheriff’s deputies. Total cost for FY 10 is $34,965.

SHERIFF - COUNTY



The Civil and Court Services functions include service of civil process, and security of the courthouse,

courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting

of public auctions.

Change






Dispatching

The Dispatching Department’s main function is communication. It is responsible for manning multiple

telephone lines and radio traffic twenty-four hours a day. Dispatchers are the direct link between a citizen

and the deputy in the field. Dispatch handles the communication of all 911 emergency calls.

Change




Dispatching 180,312$ 148,229$ 227,920$ 220,575$ -$ 220,575$ (7,345)$


Jail Operations

The function of this area is the care of jail inmates. Information concerning the types and numbers of

inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and

medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on

various duties, such as checking on each inmate two times each hour and transporting inmates to other

jurisdictions.

Change




Jail Operations 786,502$ 665,831$ 1,096,884$ 1,142,709$ 1,004,910$ 2,147,619$ 1,050,735$


SHERIFF - COUNTY

Law Enforcement

The functions of this area include crime prevention, state criminal and traffic law enforcement, County

ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Administrative positions within the Law Enforcement Department are responsible for maintaining personnel

files, working with all financial duties such as payroll and accounts payable/receivable, keying all incidents

into the state database, entering and editing all civil process papers in the division computer system, and

tracking all criminal warrants. An inmate mug shot database is also maintained, as are records for the

vehicle fleet.

Change




Law Enforcement 811,299$ 793,867$ 987,718$ 882,166$ (3,575)$ 878,591$ (109,127)$



The Montgomery County Sheriff’s Office is a member of the NRCJA (New River Criminal Justice

Academy) for the purpose of meeting the standards of the Department of Criminal Justice Services and state

training requirements. The academy provides for basic training, re-certifications and other specialized

training as required.

Change




Police Training 52,365$ 44,775$ 33,920$ 43,500$ 3,465$ 46,965$ 13,045$

Wireless 911

The state mandates that localities provide Wireless 911 services. The Virginia Wireless Board supplements

funding for Wireless 911. The Wireless 911 system begins with dedicated incoming telephone trunks that

receive emergency 911 calls from cellular telephones. When a caller dials 911, the call is routed through

equipment that determines the location from which the call originated. The communications center

dispatches appropriate emergency personnel. This is an important and vital service to the residents and

citizens located within Montgomery County.

Change




Wireless 911 41,188$ 38,327$ 49,051$ 63,438$ -$ 63,438$ 14,387$


FIRE AND RESCUE

Citizens


Fire Departments Rescue Squads

Blacksburg Rescue Squad

Christiansburg Rescue Squad

Long Shop McCoy Rescue Squad

Shawsville Rescue Squad

Blacksburg Fire Department

Christiansburg Fire Department

Elliston Fire Department

Long Shop McCoy Fire Department

Riner Fire Department

Fire and Rescue Commission

Christiansburg Rescue Squad - Riner Station

FIRE AND RESCUE

Budget Summary

Change




Retirement; Insurance; & Incentives 280,227$ 279,279$ 292,762$ 292,762$ 1,200$ 293,962$ 1,200$

Blacksburg Fire Department 75,342$ 75,342$ 84,342$ 84,342$ -$ 84,342$ -$

Christiansburg Fire Department 95,253$ 95,253$ 100,270$ 100,270$ -$ 100,270$ -$

Elliston Fire Department 100,883$ 100,883$ 88,600$ 88,600$ -$ 88,600$ -$

Long Shop McCoy Fire Department 73,400$ 73,400$ 80,740$ 80,740$ -$ 80,740$ -$

Riner Fire Department 66,605$ 66,605$ 71,173$ 71,173$ -$ 71,173$ -$

Blacksburg Rescue Squad 69,120$ 69,120$ 82,944$ 82,944$ -$ 82,944$ -$

Christiansburg Rescue Squad 95,700$ 95,700$ 99,000$ 99,000$ -$ 99,000$ -$

Christiansburg Rescue - Riner Station 48,200$ 48,200$ 53,000$ 53,000$ -$ 53,000$ -$

Long Shop McCoy Rescue Squad 32,600$ 32,600$ 35,860$ 35,860$ -$ 35,860$ -$

Shawsville Rescue Squad 56,500$ 56,500$ 66,500$ 66,500$ -$ 66,500$ -$

TOTAL EXPENDITURES 993,830$ 992,882$ 1,055,191$ 1,055,191$ 1,200$ 1,056,391$ 1,200$


Retirement and Insurance 280,227$ 279,279$ 292,762$ 292,762$ 1,200$ 293,962$ 1,200$

Fire Departments 411,483$ 411,483$ 425,125$ 425,125$ -$ 425,125$ -$

Rescue Squads 302,120$ 302,120$ 337,304$ 337,304$ -$ 337,304$ -$

TOTAL EXPENDITURES 993,830$ 992,882$ 1,055,191$ 1,055,191$ 1,200$ 1,056,391$ 1,200$



Insurance Recoveries -$ (724)$ -$ -$ -$ -$ -$

TOTAL DESIGNATED REVENUE -$ 7$ -$ -$ -$ -$ -$

TOTAL UNDESIGNATED REVENUE 993,830$ 992,875$ 1,055,191$ 1,055,191$ 1,200$ 1,056,391$ 1,200$

TOTAL REVENUES 993,830$ 992,882$ 1,055,191$ 1,055,191$ 1,200$ 1,056,391$ 1,200$

FIRE AND RESCUE


This Division displays the County funding provided for the five volunteer fire departments and the four volunteer rescue squads that serve the County. These volunteer agencies provide emergency services to each of the approximately 86,000 citizens of Montgomery County. Each agency is comprised of men and women from various walks of life who have the desire to serve their community. Members devote countless hours required for training, drills, and meetings. The volunteers are required to respond to calls regardless of the hour of the day.






$1,200 is Added for Incentive Payments for all Fire and Rescue Departments – A total of $1,200 is added to cover the increased cost of gas card incentives. The increase resulted from a projected increase in membership. Sufficient funds do not exist in the base budget to cover the increase.

FIRE AND RESCUE

Fire and Rescue Operating Budgets

Basic Retirement and Insurance

Volunteer Fire Departments

ApprovedFY 10FY 09 Increases

Retirement - VRS $8,000 $8,000 $0Accident Insurance $6,671 $6,671 $0Group Life Insurance $61,114 $61,114 $0Worker's Compensation $23,027 $23,027 $0Motor Vehicle Insurance $28,000 $28,000 $0General Liability $8,704 $8,704 $0Gas Card Incentives $16,200 $16,800 $600Total $151,716 $152,316 $600

Volunteer Rescue SquadsRetirement - VRS $2,500 $2,500 $0Accident Insurance $6,671 $6,671 $0Group Life Insurance $61,114 $61,114 $0Worker's Compensation $23,027 $23,027 $0Motor Vehicle Insurance $14,630 $14,630 $0General Liability $8,704 $8,704 $0Gas Card Incentives $24,400 $25,000 $600Total $141,046 $141,646 $600

Total - Basic Retirement and Insurance $292,762 $293,962 $1,200

Grand Total Fire and Rescue $1,055,191 $1,056,391 $1,200


Blacksburg VFD $84,342 $84,342 $0Christiansburg VFD $100,270 $100,270 $0Elliston VFD $88,600 $88,600 $0Long Shop/McCoy VFD $80,740 $80,740 $0Riner VFD $71,173 $71,173 $0

Subtotal for VFD $425,125 $425,125 $0

Blacksburg VRS $82,944 $82,944 $0Christiansburg VRS $99,000 $99,000 $0Christiansburg VRS - Riner Station $53,000 $53,000 $0Long Shop/McCoy VRS $35,860 $35,860 $0Shawsville VRS $66,500 $66,500 $0

Subtotal for VRS $337,304 $337,304 $0

Total - Operating Budgets $762,429 $762,429 $0


Blacksburg VFD $84,342 $84,342 $0Christiansburg VFD $100,270 $100,270 $0Elliston VFD $88,600 $88,600 $0Long Shop/McCoy VFD $80,740 $80,740 $0Riner VFD $71,173 $71,173 $0

Subtotal for VFD $425,125 $425,125 $0

Blacksburg VRS $82,944 $82,944 $0Christiansburg VRS $99,000 $99,000 $0Christiansburg VRS - Riner Station $53,000 $53,000 $0Long Shop/McCoy VRS $35,860 $35,860 $0Shawsville VRS $66,500 $66,500 $0

Subtotal for VRS $337,304 $337,304 $0

Total - Operating Budgets $762,429 $762,429 $0

FIRE AND RESCUE


Retirement and Insurance

Change




Retirement; Insurance; & Incentives 280,227$ 279,279$ 292,762$ 292,762$ 1,200$ 293,962$ 1,200$

Fire Departments

Fire departments provide volunteer fire services to County and town residents. Fire Departments are

routinely involved in training their personnel through the Department of Fire Programs. The basic training

required to be a firefighter is a minimum of 107 hours. This does not include the in-house training that is

required to master the equipment of their individual department.

Blacksburg Fire Department

Change




Blacksburg Fire Department 75,342$ 75,342$ 84,342$ 84,342$ -$ 84,342$ -$

Christiansburg Fire Department

Change




Christiansburg Fire Department 95,253$ 95,253$ 100,270$ 100,270$ -$ 100,270$ -$

Elliston Fire Department

Change




Elliston Fire Department 100,883$ 100,883$ 88,600$ 88,600$ -$ 88,600$ -$

FIRE AND RESCUE

Long Shop McCoy Fire Department

Change




Long Shop McCoy Fire Department 73,400$ 73,400$ 80,740$ 80,740$ -$ 80,740$ -$

Riner Fire Department

Change




Riner Fire Department 66,605$ 66,605$ 71,173$ 71,173$ -$ 71,173$ -$

Rescue Squads

Rescue Squads provide volunteer rescue services to County and town residents. Rescue squads are trained in

a variety of methods. Classes are routinely offered through the local squads and the Virginia Department of

Health. The basic rescuer is required to complete 142 hours of training. This prepares them to answer calls

of all nature and allows them to perform emergency medical skills on-scene. Typical assignments in the

local squads require the volunteer to answer calls both at will and on assigned call nights.

Blacksburg Rescue Squad

Change




Blacksburg Rescue Squad 69,120$ 69,120$ 82,944$ 82,944$ -$ 82,944$ -$

Christiansburg Rescue Squad

Change




Christiansburg Rescue Squad 95,700$ 95,700$ 99,000$ 99,000$ -$ 99,000$ -$

FIRE AND RESCUE

Christiansburg Rescue Squad – Riner Station

Change




Christiansburg Rescue - Riner Station 48,200$ 48,200$ 53,000$ 53,000$ -$ 53,000$ -$

Long Shop McCoy Rescue Squad

Change




Long Shop McCoy Rescue Squad 32,600$ 32,600$ 35,860$ 35,860$ -$ 35,860$ -$

Shawsville Rescue Squad

Change




Shawsville Rescue Squad 56,500$ 56,500$ 66,500$ 66,500$ -$ 66,500$ -$

GENERAL SERVICES

Citizens



General Services

Administration Animal Control Buildings and Grounds

Centralized Maintenance County Engineer Housekeeping

Inspections Litter Control Mid-County Landfill

Soil Erosion and Sediment Control

Solid Waste Collections Thompson Landfill

GENERAL SERVICES

Budget Summary

Change




Administration 183,527$ 179,575$ 196,114$ 197,782$ -$ 197,782$ 1,668$

Animal Control 216,766$ 216,631$ 214,465$ 213,241$ (1,668)$ 211,573$ (2,892)$

Buildings and Grounds 1,225,139$ 1,153,817$ 1,261,307$ 1,150,617$ 111,885$ 1,262,502$ 1,195$

Centralized Maintenance 187,447$ 110,280$ 125,792$ 125,792$ (41,511)$ 84,281$ (41,511)$

Lawn and Landscape -$ -$ -$ 100,372$ -$ 100,372$ 100,372$

County Engineer 158,256$ 155,812$ 167,694$ 168,846$ (314)$ 168,532$ 838$

Housekeeping 312,301$ 312,300$ 330,344$ 336,556$ -$ 336,556$ 6,212$

Inspections 323,782$ 301,340$ 330,517$ 342,721$ (13,600)$ 329,121$ (1,396)$

Litter Control 80,246$ 76,763$ 84,120$ 85,883$ -$ 85,883$ 1,763$

Mid-County Landfill 191,143$ 72,142$ 149,060$ 149,060$ 1,100$ 150,160$ 1,100$

Soil Erosion and Sediment Control 63,573$ 54,608$ 66,727$ 65,148$ (50,748)$ 14,400$ (52,327)$

Solid Waste Collections 1,679,963$ 1,637,846$ 1,701,009$ 1,704,073$ 1,100$ 1,705,173$ 4,164$

Thompson Landfill 110,943$ 41,468$ 46,110$ 46,110$ -$ 46,110$ -$



Personal Services 2,281,621$ 2,277,752$ 2,416,993$ 2,439,785$ (50,748)$ 2,389,037$ (27,956)$

Operations & Maintenance 2,206,293$ 1,887,122$ 2,126,174$ 2,100,724$ 112,103$ 2,212,827$ 86,653$

Capital Outlay 245,172$ 147,708$ 130,092$ 145,692$ (55,111)$ 90,581$ (39,511)$



Local Animal Licenses 18,000$ 27,690$ 18,000$ 31,500$ -$ 31,500$ 13,500$

Dog & Cat Sterilization 2,180$ 2,180$ -$ 700$ -$ 700$ 700$

Local Recovered Costs -$ 2,213$ -$ -$ -$ -$ -$

Insurance Recoveries -$ -$ -$ -$ -$ -$ -$

Local Courthouse Maintenance 50,000$ 45,236$ 50,000$ 50,000$ -$ 50,000$ -$

Local Health/HS Utilities 67,906$ 50,207$ 67,906$ 54,640$ 9,360$ 64,000$ (3,906)$

Local Health/HS Maintenance 16,800$ 13,300$ 16,800$ 16,800$ -$ 16,800$ -$

Local Cons Utility Tax 728,174$ 728,174$ 728,174$ 728,174$ -$ 728,174$ -$

Local Waste Collection 46,000$ 39,287$ 46,000$ 40,700$ -$ 40,700$ (5,300)$

State Litter Control Grant 24,000$ 30,355$ 24,000$ 14,000$ -$ 14,000$ (10,000)$

Local Soil Erosion Fees 50,000$ 51,438$ 50,000$ 35,800$ -$ 35,800$ (14,200)$

Local Building Permits 172,383$ 135,642$ 172,383$ 98,000$ -$ 98,000$ (74,383)$

Local Occupancy Permits 2,205$ 1,500$ 2,205$ 1,000$ -$ 1,000$ (1,205)$

Local Electrical Permits 35,350$ 37,223$ 35,350$ 28,200$ -$ 28,200$ (7,150)$

Local Mechanical Permits -$ 22,065$ -$ 15,000$ -$ 15,000$ 15,000$

Local Plumbing Permits 34,362$ 21,266$ 34,362$ 17,600$ -$ 17,600$ (16,762)$

Local Building Plan Permits -$ -$ -$ -$ -$ -$ -$

Local Manufactured Housing Permits 33,146$ 15,269$ 33,146$ 10,300$ -$ 10,300$ (22,846)$

Local Re-inspect Fees 11,327$ 1,305$ 11,327$ 1,000$ -$ 1,000$ (10,327)$

Jail Block Revenue 21,500$ -$ 21,500$ 21,500$ -$ 21,500$ -$

Technology Fees 13,600$ -$ 13,600$ 13,600$ (13,600)$ -$ (13,600)$

Local Auto Graveyard 4,500$ 3,600$ 4,500$ 4,500$ -$ 4,500$ -$

TOTAL DESIGNATED REVENUE 1,331,433$ 1,227,950$ 1,329,253$ 1,183,014$ (4,240)$ 1,178,774$ (150,479)$


TOTAL REVENUES 4,733,086$ 4,312,582$ 4,673,259$ 4,686,201$ 6,244$ 4,692,445$ 19,186$


GENERAL SERVICES


The Division of General Services is responsible for auxiliary and operational support services for all County divisions. Services are provided through the departments of Animal Control, Buildings and Grounds, Solid Waste Collections, Housekeeping, Public Facilities Administration, Engineering, and Inspections.





Base Revenue Adjustments – The base budget revenue accounts have been adjusted based on actual collections. Due to the slowing economy and decrease in construction, some base revenue accounts were reduced based on estimated collections for FY 10.

($9,850) in One-time Funding Removed from the Base Budget – A total of $9,850 in one-time funding is removed from the General Services base budget for FY 10. The total consisted of funds provided in the FY 09 budget for the one-time purchase of code enforcement manuals ($7,100) and one-time mandated state animal control officer training ($2,750).



($50,748) is Reduced from Personal Services to Reflect the Elimination of the Erosion and Sediment Control Inspector Position and one FTE – A total of $50,748 is reduced from the salaries and fringe benefits for the position of Erosion and Sediment Control Inspector. The workload associated with construction inspection activities is reduced due to the economic conditions; therefore the workload associated with this activity will be absorbed within the Division. ($300) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $300 has been reduced from all departments except Inspections in the General Services Division in FY 10 for meals and lodging expense. Inspections is exempt from this reduction due to ongoing certification requirements.

GENERAL SERVICES

($2,244) is Reduced from Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $2,244 has been reduced from all departments except Inspections in the General Services Division in FY 10 for training activities. Inspections is exempt from this reduction due to ongoing certification requirements.

($263) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $263 has been reduced from all departments except Inspections in the General Services Division in FY 10 for training and conference event registration fees. Inspections is exempt from this reduction due to ongoing certification requirements.

($13,600) is Reduced from the General Services Division to reflect a Transfer of Revenue and Expense to the Planning and GIS Division budget – A total of $13,600 in revenue and expense has been reduced from the General Services budget and transferred to the Planning and GIS budget for FY 10. In FY 08, the County implemented a technology fee to help offset the cost of technology-based initiatives throughout the County. This fee generated $13,600 in revenue for the General Services Division and $8,400 for Planning and GIS. In an effort to consolidate the use of these funds, all monies from the technology fee will be budgeted in the Planning and GIS Division for a total of $22,000.

($41,511) is Reduced in Centralized Maintenance Projects Representing a 33% Decrease – A total of $41,511 is reduced providing $84,281 to cover routine maintenance projects throughout the County. Each year, departments request various maintenance items during the budget process and the inclusion of funding in the base budget is the mechanism used to address these needs. However, given the shortfall in general fund revenue, this item has been reduced by 33% for FY 10.

$11,650 is Added for Increased Maintenance Contract Costs – A total of $11,650 is added to the General Services Division budget for the increased cost of maintenance contracts for various County facilities, including HVAC systems, elevators, fire suppression, alarms and extinguishers, and UPS and generator units.

$1,000 is Added for Increased Water & Sewer Costs – A total of $1,000 is added to the General Services Division budget for the increased cost of water and sewer services to various County buildings. This increase is based on current usage at all County buildings.

$13,300 is Added for Increased Heating Fuel Costs – A total of $13,300 is added to the General Services Division budget to cover the increased cost of heating fuel. Based on the County's current usage and projected usage in FY 10, a $13,300 increase is needed. Of this amount, $1,300 will be offset by revenue from the tenants of the Health and Human Services Building.

$88,960 is Added for Increased Electricity Costs – A total of $88,960 is added to the General Services Division budget for the increased cost of electricity at all County facilities. This increase is based on average usage in all County facilities, and an inflationary factor that was based on the U.S. Department of Energy's cost estimates. Of this amount, $8,060 will be offset by revenue from the tenants of the Health and Human Services Building.

GENERAL SERVICES


Administration

This Department manages the administrative functions for the Division of General Services.

Change




Administration 183,527$ 179,575$ 196,114$ 197,782$ -$ 197,782$ 1,668$


Animal Control

The Animal Control Department is responsible for enforcing County ordinances and state laws relating to

animals. Animal Control impounds stray dogs, investigates livestock deaths due to animals, quarantines

animals involved in bite cases, and investigates animal cruelty. The department maintains the safety of the

public as it pertains to animal ordinances and educates the public about animal laws and welfare.

Change




Animal Control 216,766$ 216,631$ 214,465$ 213,241$ (1,668)$ 211,573$ (2,892)$


Buildings and Grounds

This Department is responsible for the preservation of County facilities, including recreational and industrial

parks. Buildings and Grounds maintain 31 County buildings and facilities, seven recreational parks, and two

industrial parks. The department provides general labor support to County divisions for repair and

remodeling projects.

Change




Buildings and Grounds 1,225,139$ 1,153,817$ 1,261,307$ 1,150,617$ 111,885$ 1,262,502$ 1,195$


GENERAL SERVICES

Centralized Maintenance

Centralized Maintenance is an account established to fund one-time projects. Portions of these funds are

undesignated and may be utilized to fund emergency repairs. These projects are not generally funded

through the operational budget due to their nature, and do not meet the criteria of Capital Improvements

Projects. Centralized Maintenance is a line item within the budget and not a department or division under

General Services.

Change




Centralized Maintenance 187,447$ 110,280$ 125,792$ 125,792$ (41,511)$ 84,281$ (41,511)$

Lawns and Landscaping

The Lawns & Landscaping Department is responsible for maintaining 125 acres of open property, including

landscaping services, tree trimming, and grass cutting. The Lawns & Landscaping Department also assists in

maintaining recreational facilities including the Motor Mile Complex and the former Shawsville High School

football and baseball fields.

Change




Lawn and Landscape -$ -$ -$ 100,372$ -$ 100,372$ 100,372$


County Engineer

The Engineering Department administers the Erosion and Sediment Control Ordinance, investigates erosion

and drainage complaints, and ensures that the County’s two closed landfills are properly maintained and in

compliance with environmental regulations.

Change




County Engineer 158,256$ 155,812$ 167,694$ 168,846$ (314)$ 168,532$ 838$


GENERAL SERVICES

Housekeeping

The Housekeeping Department provides custodial services to ensure the cleanliness and safety of 12 County

facilities or 245,300 square feet of space.

Change




Housekeeping 312,301$ 312,300$ 330,344$ 336,556$ -$ 336,556$ 6,212$


Inspections

This Department is responsible for the enforcement of the Uniform Statewide Building Code.

Change




Inspections 323,782$ 301,340$ 330,517$ 342,721$ (13,600)$ 329,121$ (1,396)$


Litter Control

The Litter Control Department manages the annual County roadside waste clean up, hazardous waste

collection, and annual latex paint exchange. The department works in conjunction with the towns of

Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County.

Change




Litter Control 80,246$ 76,763$ 84,120$ 85,883$ -$ 85,883$ 1,763$


Mid-County Landfill

The Mid-County Landfill is located off of Cinnabar Road between the towns of Christiansburg and

Blacksburg. The landfill was closed in the late 70’s but continues to require groundwater and landfill gas

testing along with the operation of gas migration mitigation equipment.

Change




Mid-County Landfill 191,143$ 72,142$ 149,060$ 149,060$ 1,100$ 150,160$ 1,100$

GENERAL SERVICES

Soil Erosion and Sediment Control

This program implements the County’s Erosion and Sediment Control Ordinance as mandated by the

Commonwealth of Virginia.

Change




Soil Erosion and Sediment Control 63,573$ 54,608$ 66,727$ 65,148$ (50,748)$ 14,400$ (52,327)$


Solid Waste Collections

This Department provides waste disposal and recycling services for County residents. Services are delivered

through ten consolidated sites. Sites are open every day except Thanksgiving and Christmas; Monday

through Friday, 7:00 am to 7:00 pm (6:00 pm in the winter); Saturday, 8:00 am to 6:00 pm; and Sunday,

noon to 6:00 pm. At these sites, residents may dispose of household trash, bulky items, and recyclables. The

goal of the department is to eliminate open “green box” sites and maintain services countywide through

consolidated sites.

Change




Solid Waste Collections 1,679,963$ 1,637,846$ 1,701,009$ 1,704,073$ 1,100$ 1,705,173$ 4,164$


Thompson Landfill

The Thompson Landfill is a closed landfill located in the Den Hill area of the County. The County is

currently several years into a post closure plan, which requires continued groundwater monitoring and

mitigation.

Change




Thompson Landfill 110,943$ 41,468$ 46,110$ 46,110$ -$ 46,110$ -$


Citizens



Assistance County Administrator

Human Services

Comprehensive Services Act


Budget Summary

Change




Comprehensive Services Act 1,857,845$ 1,771,815$ 1,812,367$ 1,726,128$ -$ 1,726,128$ (86,239)$

TOTAL EXPENDITURES 1,857,845$ 1,771,815$ 1,812,367$ 1,726,128$ -$ 1,726,128$ (86,239)$




Public Assistance 1,853,645$ 1,769,933$ 1,808,167$ 1,721,928$ -$ 1,721,928$ (86,239)$

Capital Outlay -$ -$ -$ -$ -$ -$ -$

TOTAL EXPENDITURES 1,857,845$ 1,771,815$ 1,812,367$ 1,726,128$ -$ 1,726,128$ (86,239)$



State CSA 1,331,332$ 1,213,550$ 1,298,742$ 1,236,943$ -$ 1,236,943$ (61,799)$

TOTAL DESIGNATED REVENUE 1,331,332$ 1,269,345$ 1,298,742$ 1,236,943$ -$ 1,236,943$ (61,799)$

TOTAL UNDESIGNATED REVENUE 526,513$ 502,470$ 513,625$ 489,185$ -$ 489,185$ (24,440)$

TOTAL REVENUES 1,857,845$ 1,771,815$ 1,812,367$ 1,726,128$ -$ 1,726,128$ (86,239)$



In 1992, The General Assembly established the Comprehensive Services Act for At-Risk Youth and Families in an attempt to improve coordination, eliminate duplication of services, and ensure that costly residential care was provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care children. The County is required to provide a local match for all expenditures.



($86,239) is Reduced from the CSA Expenditure Budget and ($61,799) is Reduced from the CSA Revenue Budget – A total of $86,239 is reduced from the CSA expenditure budget and $61,799 is reduced from the CSA revenue budget to reconcile the base CSA budget to the state’s FY 10 flexible

cut of $61,799. The County's local match rate is 28.34% on state CSA funds. The state has reduced its revenue by $61,799, requiring a corresponding local match reduction of $24,440, which is the County’s 28.34%. Therefore, to reconcile the budgets based on the state’s flexible cut, an $86,239

expenditure reduction is needed ($61,799 in state funds plus $24,440 in local match) and a $61,799 revenue reduction is needed.



No Addenda Added



Comprehensive Services Act

The Community Policy and Management Team (CPMT) is responsible for developing policies, managing

funds allocated to the County, and authorize expenditures of these funds. The law requires that local agency

heads or their designees form the Community Services Board. Social Services, Health Department, Juvenile

Court Services Unit and the School Division serve on this board. In addition, the team is required to include

a parent representative, a private provider, and a locality representative. Each CPMT must also establish and

appoint at least one Family Assessment and Planning Team. The Family Assessment and Planning Team

(FAPT) assess the needs of the cases referred to them and identify the services needed. The law requires that

a representative from the Community Services Board, Social Services, Juvenile Court Services Unit, and the

School Division serve on this team. A parent representative is also required.

Change




Comprehensive Services Act 1,857,845$ 1,771,815$ 1,812,367$ 1,726,128$ -$ 1,726,128$ (86,239)$

HUMAN SERVICES

Citizens




Retired Senior Volunteer Program

Human Services

Alternative Community Programs Human Services

HUMAN SERVICES

Budget Summary

Change




Alternative Community Programs 78,410$ 76,454$ 67,785$ 87,243$ 19,932$ 107,175$ 39,390$

Human Services 76,576$ 72,650$ 83,325$ 84,371$ 51,942$ 136,313$ 52,988$

Office on Youth 98,732$ 94,582$ 124,222$ 108,287$ (108,287)$ -$ (124,222)$

Retired Senior Volunteer Program 151,236$ 146,667$ 152,831$ 153,498$ (350)$ 153,148$ 317$





Capital Outlay -$ -$ -$ -$ -$ -$ -$



Local User Fees -$ 1,073$ -$ -$ -$ -$ -$

Recovered Costs 4,929$ 5,169$ -$ -$ -$ -$ -$

State CSA Administration 12,000$ 12,271$ 12,000$ 12,000$ -$ 12,000$ -$

State VJCCCA 78,410$ 76,275$ 78,410$ 78,410$ (4,907)$ 73,503$ (4,907)$

Federal RSVP 58,674$ 59,436$ 58,674$ 58,674$ -$ 58,674$ -$



TOTAL REVENUES 404,954$ 390,353$ 428,163$ 433,399$ (36,763)$ 396,636$ (31,527)$


HUMAN SERVICES


The Human Services Division keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery, monitors and evaluates expenditures and placements of at-risk-children and youth through the Comprehensive Services Act; provides service to the community through the Retired and Senior Volunteer Program; strives to prevent juvenile delinquency and promote healthy families through the Office on Youth; administers the County’s

VJCCCA Program; identifies gaps in prioritized services and coordinates interagency efforts to develop programs or approaches to address unmet service needs.







($4,907) is Reduced from the Human Services Division Revenue and Expense due to a Reduction in the Virginia Juvenile Crime Control Act Grant – A total of $4,907 is reduced from the Human Services Division revenue and expenditure budgets for FY 10 due to state reductions in the VJCCAgrant of $2,135 and the state’s flexible cut of $2,772. The grant provides funding for at-risk youth programs, including in-home confinement and community sentencing.

($29,982) is Reduced from Personal Services and One FTE Due to the Elimination of the Office on Youth Director Position – A total of $29,982 is reduced in the Human Services Division due to the elimination of one FTE. Funding from the grant will now support two non-classified case manager positions with limited benefits to expand direct services through the in-home confinement and community sentencing programs in FY 10. These positions will be eliminated if VJCCA funding is eliminated.

($556) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $556 has been reduced from all departments in the Human Services Division in FY 10 for meals and lodging expense.

HUMAN SERVICES

($138) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $138 has been reduced from all departments in the Human Services Division in FY 10 for training and conference event registration fees.

($1,180) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $1,180 has been reduced from all departments in the Human Services Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

HUMAN SERVICES


Alternative Community Programs

Programs in this department include juvenile community service, home confinement, home electronic

monitoring, basic skills development, workforce development, and community restoration for court-involved

youth.

Change




Alternative Community Programs 78,410$ 76,454$ 67,785$ 87,243$ 19,932$ 107,175$ 39,390$

Human Services

The Human Services department keeps citizens, agencies, and County government informed about services

and programs, both public and private, in the areas of human services delivery. We examine youth issues

and foster positive youth development through coordination with community agencies. We administer the

Virginia Juvenile Community Crime Control Act (VJCCA) programs and we monitor and evaluate

expenditures and placements through the Comprehensive Services Act for at-risk youth and families.

Change




Human Services 76,576$ 72,650$ 83,325$ 84,371$ 51,942$ 136,313$ 52,988$


Office on Youth

The Montgomery County Office on Youth Department was abolished in FY 10.

Change




Office on Youth 98,732$ 94,582$ 124,222$ 108,287$ (108,287)$ -$ (124,222)$


HUMAN SERVICES

Retired Senior Volunteer Program

Retired Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and

skills to answer the call of their neighbors in need. RSVP acts as a clearinghouse to match volunteers’

interests and skills with agencies and organizations that need assistance. RSVP provides a variety of

opportunities for persons to participate more fully in the life of their community through significant

volunteer service. Change




Retired Senior Volunteer Program 151,236$ 146,667$ 152,831$ 153,498$ (350)$ 153,148$ 317$


PUBLIC HEALTH DEPARTMENT

Citizens

Governor

Secretary of Health and Human Services

General Assembly

State Department of Health

Local Department of Health


Budget Summary

Change




Public Health 555,249$ 555,249$ 496,849$ 496,849$ (46,963)$ 449,886$ (46,963)$




Direct Payment 555,249$ 555,249$ 496,849$ 496,849$ (46,963)$ 449,886$ (46,963)$

Capital Outlay -$ -$ -$ -$ -$ -$ -$



Local Revenue Refunds -$ -$ -$ -$ -$ -$ -$



TOTAL REVENUES 555,249$ 555,249$ 496,849$ 496,849$ (46,963)$ 449,886$ (46,963)$



The New River Health District is one of 35 health districts that comprise the Virginia Department of Health (VDH). The District consists of local health departments in the Counties of Floyd, Giles, Montgomery, and Pulaski and the City of Radford that work cooperatively with local governments to assure the provision of public health services. The vision of the New River Health District and the Montgomery County Health Department is that residents will be the healthiest people in the state and nation. The purpose of the local health department is to equip residents and communities to achieve and maintain optimum personal and community health by emphasizing health promotion, disease prevention, and environmental protection.






($46,963) Reduction is made to Reconcile the Public Health Budget to the Statement of Agreement Between the County and the Virginia Department of Health – A total of $46,963 is reduced from the Public Health base budget to reconcile it to the amount in the Statement of Agreement between the County and the Virginia Department of Health. The Health Department is funded on a formula basis with costs shared between the State and the County. The County’s share is 38.3% and the State’s

share is 61.7%. Based on the State allocation, the County’s match for FY 10 is $449,886.



Public Health Department

This department provides public health services, environmental health services, and medical services for

County residents. The local health department offers services to prevent and control the spread of contagious

diseases, including child and adult immunizations against vaccine-preventable illnesses. In the area of

environmental health, the department provides site evaluation and permits for on-site sewage disposal (septic

systems) and wells. The inspection of restaurants, schools, day care centers, camps, and festival events to

ensure food safety is also conducted, as well as, inspections of marina and migrant labor camps, and public

swimming facilities. Through local health department clinics, schools, homes, and at other sites within the

community, the department provides an array of services, including well baby care, maternity care and

family planning.

Change




Public Health 555,249$ 555,249$ 496,849$ 496,849$ (46,963)$ 449,886$ (46,963)$

SOCIAL SERVICES

Citizens


Social Services Board

Social Services

SOCIAL SERVICES

Budget Summary

Change




Social Services 6,432,836$ 6,105,297$ 6,543,615$ 6,635,588$ (28,225)$ 6,607,363$ 63,748$

TOTAL EXPENDITURES 6,432,836$ 6,105,297$ 6,543,615$ 6,635,588$ (28,225)$ 6,607,363$ 63,748$


Personal Services 3,148,409$ 3,097,061$ 3,392,224$ 3,432,100$ (25,509)$ 3,406,591$ 14,367$


Public Assistance 2,936,295$ 2,714,068$ 2,803,180$ 2,855,277$ -$ 2,855,277$ 52,097$

Capital Outlay 15,371$ -$ -$ -$ -$ -$ -$

TOTAL EXPENDITURES 6,432,836$ 6,105,297$ 6,543,615$ 6,635,588$ (28,225)$ 6,607,363$ 63,748$


State/Federal Assistance 5,140,704$ 5,067,626$ 5,095,354$ 5,200,520$ -$ 5,200,520$ 105,166$

Federal Pass Through 243,674$ 194,020$ 243,674$ 268,954$ -$ 268,954$ 25,280$

Fund Balance -$ -$ -$ -$ -$ -$ -$

Local Recovered Costs -$ 44,447$ -$ -$ 70,000$ 70,000$ 70,000$

TOTAL DESIGNATED REVENUE 5,384,378$ 5,306,094$ 5,339,028$ 5,469,474$ 70,000$ 5,539,474$ 200,446$

TOTAL UNDESIGNATED REVENUE 1,048,458$ 799,203$ 1,204,587$ 1,166,114$ (98,225)$ 1,067,889$ (136,698)$

TOTAL REVENUES 6,432,836$ 6,105,297$ 6,543,615$ 6,635,588$ (28,225)$ 6,607,363$ 63,748$


SOCIAL SERVICES


The Social Services Division promotes the stability and self-sufficiency of community families through employment services, services to prevent family breakdown, and protection of children and older/disabled adults. The specific service areas are Adult and Adult Protective Services, Adoption, Foster Care, Child Care, Child Protection, and Employment Services. The Assistance Division promotes the stability and self-sufficiency of community families through Temporary Assistance to Needy Families, Food Stamps, Medicaid, Fuel Assistance, Crisis Fuel Assistance, and General Relief. Both the Services and Financial Assistance Divisions work closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency and through promoting the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.



Base Revenue and Expenditure Reconciliation Adjustments – The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 09. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 09 Approved County Budget for this Division totaled $6,543,615, $5,339,028 in state and federal dollars and $1,204,587 in County dollars. Based on the reconciliation, a total of $130,446 is added to the base revenue budget for FY 10 and $52,097 to expenditures for public assistance programs.

County Funding for Social Services (Before and After Pay Plan Addition)

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

FY 05 County Funding

Before Pay Plan


Agreement

FY 06 County Funding Actual


Agreement



Agreement



Agreement

FY 10 Budget

SOCIAL SERVICES





$70,000 is Added in Local Recovered Cost Revenue to Reduce the County Dollars in the Division Budget by a like Amount – A total of $70,000 in recovered cost revenue is added to the Social Services Division revenue. Each year, the County develops an indirect cost plan that identifies the costs incurred in County departments (i.e., Finance, Human Resources, County Administration etc.) that support federal programs operated by the Department of Social Services. Federal reimbursements for a portion of these costs are provided to the locality. Previously, these funds have not been budgeted. This year an estimate of funding to be recovered from the federal government is budgeted to offset the County dollars.

($25,509) is Reduced to Reflect the Withdrawal of the County Dollars for a Position that the State does not provide a Matching Share of Funds – A total of $25,509 in County dollars is reduced to reflect the withdrawal of County funding for a position where the State does not share in the cost. In June 2004, DSS was allowed to carry forward dollars remaining at year end for a new position that was to be supported 50% with “Federal Pass Through” dollars. When the State does not participate

in the costs of local DSS positions and the locality pays the State’s share of the cost, then the State

provided the federal share of the cost. Therefore, these County dollars are reduced to address the General Fund revenue shortfall.

($131) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $131 has been reduced from the Social Services Division in FY 10 for meals and lodging expense.

($2,442) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $2,442 has been reduced from the Social Services Division in FY 10 for training and conference event registration fees.

($143) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $143 has been reduced from the Social Services Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

SOCIAL SERVICES


Social Services

The Department of Social Services assists families and individuals in becoming socially and economically

self-sufficient and independent. In cases where client or community limitations preclude independence, the

department focuses, in the least intrusive manner, on services that families and individuals cannot better

provide for themselves.

Change




Social Services 6,432,836$ 6,105,297$ 6,543,615$ 6,635,588$ (28,225)$ 6,607,363$ 63,748$



Citizens




Parks and Recreation

Aquatics AthleticsAdministration

Outdoor Recreation Parks and PlaygroundsCommunity Recreation Programs

Summer ProgramsSpecial EventsSenior ToursTherapeutic Recreation


Budget Summary

Change




Administration 446,324$ 446,320$ 505,555$ 499,808$ (2,020)$ 497,788$ (7,767)$

Aquatics 59,412$ 59,411$ 42,119$ 41,829$ 6,200$ 48,029$ 5,910$

Athletics 167,173$ 118,943$ 117,224$ 116,183$ 9,000$ 125,183$ 7,959$

Community Recreation Programs 15,221$ 15,213$ 10,122$ 14,505$ 6,800$ 21,305$ 11,183$

Outdoor Recreation 20,131$ 18,119$ 25,125$ 21,796$ -$ 21,796$ (3,329)$

Parks and Playgrounds 9,486$ 9,462$ 22,400$ 13,600$ (250)$ 13,350$ (9,050)$

Senior Tours 11,944$ 11,220$ 15,340$ 13,224$ -$ 13,224$ (2,116)$

Senior Recreation Program 3,038$ 2,699$ 2,986$ 2,814$ -$ 2,814$ (172)$

Special Programs 14,223$ 6,924$ 6,075$ 5,975$ -$ 5,975$ (100)$

Summer Programs 14,702$ 11,427$ 16,071$ 14,229$ -$ 14,229$ (1,842)$

TOTAL EXPENDITURES 761,654$ 699,738$ 763,017$ 743,963$ 19,730$ 763,693$ 676$


Personal Services 493,421$ 491,911$ 536,139$ 523,985$ -$ 523,985$ (12,154)$


Capital Outlay 59,786$ 7,887$ 20,600$ 13,700$ -$ 13,700$ (6,900)$

TOTAL EXPENDITURES 761,654$ 699,738$ 763,017$ 743,963$ 19,730$ 763,693$ 676$


Local Proceeds-Resale -$ -$ -$ -$ -$ -$ -$

Local Property Rental 2,000$ 1,445$ 1,500$ 1,500$ -$ 1,500$ -$


Local Adult Rec. Fees 6,000$ 10,673$ 5,500$ 8,000$ -$ 8,000$ 2,500$

Local Athletics Fees 44,866$ 41,416$ 33,000$ 33,000$ 5,000$ 38,000$ 5,000$

Local Comm. Rec. Fees 3,000$ 3,119$ 3,000$ 3,000$ -$ 3,000$ -$

Local Senior Tour Fees 9,500$ 10,011$ 9,500$ 9,500$ -$ 9,500$ -$

Local Senior Rec. Fees 4,500$ 893$ 3,500$ 1,000$ -$ 1,000$ (2,500)$

Local Outdoor Rec. Fees 15,100$ 15,239$ 15,100$ 15,100$ -$ 15,100$ -$

Local Special Event Fees 2,000$ 725$ 2,000$ 1,000$ -$ 1,000$ (1,000)$

Local Summer Rec. Fees 13,000$ 19,274$ 13,000$ 14,000$ 2,000$ 16,000$ 3,000$

Local Pool Fees 49,000$ 60,212$ 50,000$ 50,000$ 6,000$ 56,000$ 6,000$

Local Fundraising 2,000$ (50)$ -$ -$ -$ -$ -$

Scholarship Revenue -$ 2,607$ -$ -$ -$

TOTAL DESIGNATED REVENUE 150,966$ 165,763$ 136,100$ 136,100$ 13,000$ 149,100$ 13,000$

TOTAL UNDESIGNATED REVENUE 610,688$ 533,975$ 626,917$ 607,863$ 6,730$ 614,593$ (12,324)$

TOTAL REVENUES 761,654$ 699,738$ 763,017$ 743,963$ 19,730$ 763,693$ 676$




The Parks and Recreation Division is responsible for offering recreational opportunities for the citizens of Montgomery County. The Division's mission is to provide quality, customer valued recreation programs and facilities that engage participants and add value to the quality of life of the citizens of Montgomery County. The Division offers programming and facilities in the following recreation service areas: Aquatics; Athletics and Team Sports; Youth, Adult and Senior Wellness and Education; Outdoor Recreation; Tours; Special Events; and Summer Programs.





($6,900) in One-time Funding Removed from the Base Budget – A total of $6,900 in one-time funding is removed from the Parks and Recreation base budget for FY 10. The total consisted of funds provided in the FY 09 budget for the one-time cost of ground surfacing at the Mid-County Playground.



$13,000 is Added in Revenue and Expenditures to Cover the Ongoing Cost of Existing Division Programs – A total of $13,000 in revenue and expense has been added to the Parks and Recreation Division budget to cover the increased costs of operating existing programs. Costs for programs offered in the categories of adult, youth, and the Frog Pond have exceeded the amount available in the base budget for the past several years. Additional revenue generated from program offerings has been estimated for FY 10, and these funds have been included to address the estimated costs of operating these programs in the next fiscal year. The increase in revenue will offset the increase in expenditures for the upcoming year.

($450) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $450 has been reduced from all departments in the Parks and Recreation Division in FY 10 for meals and lodging expense.


($825) is Reduced from Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $825 has been reduced from all departments in the Parks and Recreation Division in FY 10 for training activities.

($500) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $500 has been reduced from all departments in the Parks and Recreation Division in FY 10 for training and conference event registration fees.

($495) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $495 has been reduced from all departments in the Parks and Recreation Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

$9,000 is Added for Costs Associated with the County Hosting the District Dixie League TournamentA total of $9,000 is added to the Parks and Recreation Division to cover the cost of the County hosting the District O-Zone and Minor Teams Tournament in FY 10. In the past several years, Pulaski, Christiansburg and Blacksburg have served as hosts, and it is the County’s turn to serve as host in FY

10. Costs are estimated to include: field maintenance ($2,000), additional hours for seasonal workers including field maintenance, umpires, announcers etc. ($3,000), entry fees ($1,700), operating supplies such as trophies, wrist bands, etc. ($1,500), and scholarships ($800).



Administration

The role of administration is overseeing the operation of all recreational programs and parks facilities.

Responsibilities also include the division’s budget management; marketing; facility design and planning for

future recreational needs.

Change




Administration 446,324$ 446,320$ 505,555$ 499,808$ (2,020)$ 497,788$ (7,767)$


Aquatics

The Frog Pond at Mid County Park is a public, outdoor leisure-style aquatics facility. The facility typically

opens the first week in June and closes the last week in August. Activities include public swim,

cardiovascular water activities, group swim lessons, as well as large-scale special events.

Change




Aquatics 59,412$ 59,411$ 42,119$ 41,829$ 6,200$ 48,029$ 5,910$


Athletics

Athletic developmental programs include football, volleyball, cheerleading, basketball, baseball, softball, as

well as a variety of instructional clinics and camps. Athletics is also dedicated to educating the public and

participants on proper behavior and sportsmanship.

Change




Athletics 167,173$ 118,943$ 117,224$ 116,183$ 9,000$ 125,183$ 7,959$

Community Recreation Programs

Community recreation programs offer a diverse schedule of education/recreation-based activities for youth.

Activities include martial arts, cooking, drawing, painting and holiday-themed classes.

Change




Community Recreation Programs 15,221$ 15,213$ 10,122$ 14,505$ 6,800$ 21,305$ 11,183$


Outdoor Recreation

The outdoor recreation programs provide diverse programming based on adventure, conservation,

environmental education and experiential education for a wide selection of the population.

Change




Outdoor Recreation 20,131$ 18,119$ 25,125$ 21,796$ -$ 21,796$ (3,329)$

Parks and Playgrounds

Change




Parks and Playgrounds 9,486$ 9,462$ 22,400$ 13,600$ (250)$ 13,350$ (9,050)$

Senior Tours

The senior tours offer a diverse schedule of education/recreation-based activities for our senior population.

Tours and trips focus on regional interests and attractions.

Change




Senior Tours 11,944$ 11,220$ 15,340$ 13,224$ -$ 13,224$ (2,116)$

Senior Recreation Programs

Senior recreation programs offer a diverse schedule of education/recreation-based activities for our senior

population. Activities include bingo, luncheons, painting and themed gatherings.

Change




Senior Recreation Program 3,038$ 2,699$ 2,986$ 2,814$ -$ 2,814$ (172)$


Special Programs

The purpose of this service area is to host events that are held in a festival or event type atmosphere

appropriate for the whole family.

Change




Special Programs 14,223$ 6,924$ 6,075$ 5,975$ -$ 5,975$ (100)$

Summer Programs

The summer programs service area is the County’s “Frog Hoppers” summer day camp. The camp is held for

children ages 6 - 10 and involves education and recreation in an outdoor setting.

Change




Summer Programs 14,702$ 11,427$ 16,071$ 14,229$ -$ 14,229$ (1,842)$

REGIONAL LIBRARY SYSTEM

Citizens


Library Board

Regional Library System


Budget Summary

Change




Regional Library System 1,963,872$ 1,815,208$ 1,868,071$ 1,863,021$ (1,875)$ 1,861,146$ (6,925)$



Personal Services 1,405,217$ 1,331,590$ 1,506,651$ 1,501,601$ -$ 1,501,601$ (5,050)$


Capital Outlay 79,456$ 71,660$ -$ -$ -$ -$ -$

Lump Sum Reduction -$ -$ -$ -$ -$ -$ -$



Local Interest -$ -$ -$ -$ -$ -$ -$

Local Photo Copy Sales 10,000$ 13,360$ 12,000$ 12,000$ -$ 12,000$ -$

Local Library Fines 60,000$ 70,917$ 55,930$ 55,930$ 10,332$ 66,262$ 10,332$

Local Library Fees 3,012$ 5,102$ -$ -$ -$ -$ -$

Floyd Contribution 74,278$ 74,278$ 74,278$ 74,278$ -$ 74,278$ -$

Blacksburg Contribution 12,000$ 12,000$ 12,000$ 12,000$ -$ 12,000$ -$

Christiansburg Contribution 10,000$ 10,000$ 8,000$ 8,000$ -$ 8,000$ -$

Local Donations 31,921$ 33,160$ -$ -$ -$ -$ -$

Local Recovered Costs 937$ 4,104$ -$ -$ -$ -$ -$

State Aid 239,063$ 237,042$ 239,031$ 239,031$ (10,332)$ 228,699$ (10,332)$


TOTAL UNDESIGNATED REVENUE 1,522,661$ 1,355,245$ 1,466,832$ 1,461,782$ (1,875)$ 1,459,907$ (6,925)$

TOTAL REVENUES 1,963,872$ 1,815,208$ 1,868,071$ 1,863,021$ (1,875)$ 1,861,146$ (6,925)$




The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd and offers information and reading materials in a variety of formats for all age groups. Wireless access is available in each library, as well as public computers providing access to the Internet, databases and a selection of office and entertainment software. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history. Staff members check materials in and out and are trained to help citizens use the library and find information. Library activities include summer reading programs for all ages, special events, programs, book discussion groups, computer classes and story times. Public meeting rooms in each library branch, and conference rooms in Blacksburg, Meadowbrook and Floyd, are available to individuals and groups to use on a first come, first served basis.







($10,332) is Reduced from State Aid Revenue to Reflect the State’s Flexible Cut for FY 10 and is

Replaced with $10,332 in Library Fine Revenue – A total of $10,332 is reduced from the Library’s

State Aid Revenue and replaced with an estimated increase in Library Fines to address the Library’s

portion of the FY 10 flexible cut. The Library has increased fine revenue $10,332 based on prior year actual collections and estimates for FY 10.

($650) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $650 has been reduced from all departments in the Regional Library System Division in FY 10 for meals and lodging expense.

($375) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $375 has been reduced from all departments in the Regional Library System Division in FY 10 for training and conference event registration fees.


($850) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $850 has been reduced from all departments in the Regional Library System Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.



Regional Library System

Regional staff maintains the computers and equipment, plans services for children and programs for adults,

and orders, processes and catalogs library materials. Administration is responsible for managing the library

system, establishing policies, maintaining accounting records, preparing reports, purchasing supplies and

processing invoices for payment.

Change




Regional Library System 1,963,872$ 1,815,208$ 1,868,071$ 1,863,021$ (1,875)$ 1,861,146$ (6,925)$


PLANNING AND GIS SERVICES

Citizens



Planning and GIS

GISPlanning


Budget Summary

Change




Planning 521,629$ 446,790$ 423,556$ 435,755$ (7,288)$ 428,467$ 4,911$

GIS 183,558$ 162,899$ 186,699$ 189,345$ 39,976$ 229,321$ 42,622$



Personal Services 566,437$ 560,353$ 550,573$ 565,418$ (5,000)$ 560,418$ 9,845$


Capital Outlay -$ -$ -$ -$ -$ -$ -$



Local Rezoning/Subdivision Permits 34,000$ 28,188$ 18,036$ 23,036$ -$ 23,036$ 5,000$

Local Site Plan Review 900$ 1,842$ 1,000$ 1,000$ -$ 1,000$ -$

Local Map/Ordinance Sales 2,800$ 166$ 1,800$ 1,800$ -$ 1,800$ -$

Local GIS Sales 2,000$ 1,374$ 1,000$ 1,000$ -$ 1,000$ -$

Local Technology Fees 8,400$ 21,875$ 8,400$ 8,400$ 13,600$ 22,000$ 13,600$

Fund Balance (Wireless 911) -$ -$ -$ -$ -$ -$


TOTAL DESIGNATED REVENUE 48,100$ 53,445$ 30,236$ 35,236$ 13,600$ 48,836$ 18,600$


TOTAL REVENUES 705,187$ 609,689$ 610,255$ 625,100$ 32,688$ 657,788$ 47,533$




The Division of Planning and GIS Services is responsible for the development and execution of County comprehensive planning activities, the implementation of County land development ordinances, the development and implementation of County Geographic Information System (GIS) (co-partner with General Services), Land Development Office (LDO), analysis of land use issues and spatial data in support of better County decision making, and providing staff support to the Planning Commission, Board of Zoning Appeals, and related committees.





Base Revenue Adjustments – The base budget revenue accounts have been adjusted based on actual collection. A total of $5,000 is added to the base revenue budget for FY 10. This increase is due to a 25% fee increase that will take place on July 1, 2009.



($5,000) is Reduced from Part-time Salaries Eliminating Funding in This Category – A total of $5,000 is eliminated from the Planning and GIS Services Division to address the General Fund revenue shortfall.

($873) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $873 has been reduced from all departments in the Planning and GIS Division in FY 10 for meals and lodging expense.

($660) is Reduced from Training Activities to Reflect a 33% Across the Board Reduction in this Category – A total of $660 has been reduced from all departments in the Planning and GIS Division in FY 10 for training activities.


($500) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $500 has been reduced from all departments in the Planning and GIS Division in FY 10 for training and conference event registration fees.

($430) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $430 has been reduced from all departments in the Planning and GIS Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.

$13,600 is Added to the Planning and GIS Division Budget to Reflect a Transfer of Revenue and Expense from the General Services Division – A total of $13,600 in revenue and expense has been reduced from the General Services’ budget and transferred to the Planning and GIS budget for FY 10.

In FY 08, the County implemented a technology fee to help offset the cost of technology-based initiatives throughout the County. This fee generated $13,600 in revenue for the General Services Division and $8,400 for Planning and GIS. In an effort to consolidate the use of these funds, all monies from the technology fee will be budgeted in the Planning and GIS Division for a total of $22,000.

$26,551 is Added for Year Two Costs of the Pictometry Project – A total of $26,551 is added to cover the cost of the second year of a regional project to provide visually enhanced aerial photography for primary use by dispatchers and first responders but also offers a tool for other functions, including GIS, economic development, utilities and others. In December 2007, Montgomery County joined Roanoke County, cities of Roanoke and Salem, and the Towns of Christiansburg, Blacksburg and Vinton, in submitting a regional grant application to the Wireless 911 Board. These funds provide the County’s share of FY 10 costs for the project.



Planning

The Planning Department is responsible for the development and implementation of the County’s

Comprehensive Plan and related village plans; the administration of the County’s zoning and subdivision

ordinances; the preparation of long and short range planning information and studies for County officials and

residents; grant preparation for hazard mitigation, enhancement, community development block grant and

other programs as assigned by the County Administrator; the implementation of an ongoing planning

education and information program; and support for other departments in the areas of planning, land use

development and zoning. The department also provides staff support for the Planning Commission, Board of

Zoning Appeals, Agricultural & Forrestal District Advisory Committee and the Greenways & Pathways

Corridor Committee.

Change




Planning 521,629$ 446,790$ 423,556$ 435,755$ (7,288)$ 428,467$ 4,911$


GIS

The GIS Services department’s mission is to plan, create, organize, implement, and administer the County's

Geographic Information Systems (GIS), Land Development Office (LDO), and the E911 street name and

number ordinance. The overall goal is to coordinate, facilitate, and manage the use of GIS and LDO at

departmental, office, enterprise, and multi-jurisdictional scale. Direct activities include GIS/LDO strategic

enterprise planning; enterprise GIS/LDO management; creation, development, and maintenance of enterprise

spatial data; E-911 site address and street name maintenance; spatial data analysis and modeling; end-user

GIS & LDO application training; custodian for VGIN and County generated aerial ortho and oblique

imagery; LiDAR topography, and the development and maintenance of internal and external iGIS web-

enabled applications.

Change




GIS 183,558$ 162,899$ 186,699$ 189,345$ 39,976$ 229,321$ 42,622$



Citizens



EconomicDevelopment


Budget Summary

Change




Economic Development 387,475$ 290,090$ 389,010$ 364,784$ (7,373)$ 357,411$ (31,599)$





Direct Payments -$ -$ -$ -$ -$ -$ -$

Capital Outlay 1,550$ 1,509$ -$ -$ -$ -$ -$




Governor's Opportunity Fund -$ -$ -$ -$ -$ -$ -$

TOTAL DESIGNATED REVENUE -$ 619,119$ -$ -$ -$ -$ -$

TOTAL UNDESIGNATED REVENUE 387,475$ (329,029)$ 389,010$ 364,784$ (7,373)$ 357,411$ (31,599)$

TOTAL REVENUES 387,475$ 290,090$ 389,010$ 364,784$ (7,373)$ 357,411$ (31,599)$




The Economic Development Division is responsible for helping enhance the overall economic base of the County by encouraging taxable capital investment and meaningful job creation. The Board of Supervisors has adopted a long-range Economic Development Strategic Plan to guide and focus resources. The plan outlines five major program goals: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development and product (sites and buildings) development. The division works closely with the Industrial Development Authority, Economic Development Commission, and the MBC Development Corporation serving both as staff and partners in attracting new investment to the County, as well as supporting the success of existing businesses.







($4,000) is Reduced from Compensation of Boards Reducing Funding in this Category – A total of $4,000 is eliminated from the Economic Development Division to address the General Fund revenue shortfall.

($998) is Reduced from Part-time Salaries Eliminating Funding in this Category – A total of $998 is eliminated from the Economic Development Division to address the General Fund revenue shortfall.

($1,500) is Reduced from Meals and Lodging Costs to Reflect a 25% Across the Board Reduction in this Category – A total of $1,500 has been reduced from the Economic Development Division in FY 10 for meals and lodging expense.

($500) is Reduced from Registration Fees to Reflect a 25% Across the Board Reduction in this Category – A total of $500 has been reduced from the Economic Development Division in FY 10 for training and conference event registration fees.


($375) is Reduced from Mileage Reimbursements to Reflect a 25% Across the Board Reduction in this Category – A total of $375 has been reduced from the Economic Development Division in FY 10 for the reimbursement of mileage costs for the use of personal vehicles.



Economic Development

The Economic Development staff is primarily focused on carrying out the Board’s Strategic Plan objectives,

with particular emphasis on recruitment and existing business assistance to foster successful retention.

Change




Economic Development 387,475$ 290,090$ 389,010$ 364,784$ (7,373)$ 357,411$ (31,599)$


OTHER AGENCIES

Citizens


Other Agencies

OTHER AGENCIES

Budget Summary

Change



EXPENDITURES BY AGENCIES

Human Service Agencies 654,005$ 638,296$ 717,859$ 717,859$ 28,801$ 746,660$ 28,801$

Public Safety Agencies 21,036$ 20,196$ 21,036$ 21,036$ 15,700$ 36,736$ 15,700$

Educational/Cultural Agencies 116,785$ 50,582$ 68,168$ 68,168$ (5,975)$ 62,193$ (5,975)$

Environmental Agencies 124,222$ 113,957$ 129,071$ 129,071$ (1,732)$ 127,339$ (1,732)$

Economic Development Agencies 249,685$ 247,293$ 229,117$ 229,117$ (7,032)$ 222,085$ (7,032)$



State Extension Office Reimbursement 1,200$ 131$ 1,200$ -$ -$ -$ (1,200)$

Shared Expenses 735$ -$ 735$ -$ -$ -$

State Medical Examiner -$ -$ -$ -$ -$ -$ -$

TOTAL DESIGNATED REVENUE 1,935$ 131$ 1,935$ -$ -$ -$ (1,200)$


TOTAL REVENUES 1,165,733$ 1,070,324$ 1,165,251$ 1,165,251$ 29,762$ 1,195,013$ 29,762$

OTHER AGENCIES


The Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.

Budget Discussion

PAYMENTS TO HUMAN SERVICE AGENCIES

$305,034 is included for the New River Valley Detention Home, which is an increase of $37,906 – Atotal of $305,034 is included for the New River Detention Home (NRVDH). The agency received a total of $267,128 in the FY 09 budget. The NRVDH’s request for FY 10 is $305,034 which includes $290,241 for operations based on the County’s usage of the facility and $14,793 which is level

capital funding based on the County’s ownership of the facility. In the FY 09 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 2.5 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY10 is 53.71%, an increase of 3.92% over the billed usage for FY09 of 49.79%. In addition, the Commission is requesting funds to cover the capital costs of facility repairs and equipment replacements. The facility is over 30 years old and requires upgrades and equipment for licensure compliance. Owner jurisdictions are asked to contribute capital funding based on their percentage of ownership in the facility. Undesignated surplus funds at year end will also be placed in the capital fund with a goal of accumulating monies over the next five years to cover the required facility upgrades. A total of $25,000 is requested from all jurisdictions for FY10. Since Montgomery County’s share of ownership is 59.17%, $14,793 is requested. The increase

requested from Montgomery County, including operating and capital funding, is $37,906, and full funding is provided.

$30,994 is included for the NRV Free Clinic which is level funding – A total of $30,994 is included for the NRV Free Clinic for FY 10. The agency received $30,994 in the FY 09 budget, and the clinic requests $67,050, which is an increase of $36,056 or 116% over the previous fiscal year. The clinic provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. The Free Clinic requests $25 for each client served. Montgomery County is currently providing 64% of the local government resources in the New River Valley to the Free Clinic with 61% of total projected clients served. The agency projects a 12% increase in Clients for FY 10. The table below shows the detail behind prior year funding as well as the FY 10 requests. In addition, the County provides the building at 215 Roanoke Street which was renovated for the clinic. Assuming the Free Clinic had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00).

Locality % Usage FY 10 Operating Funding % Ownership FY 10 Cap. Funding Total Joint FundingGiles 4.42% $23,905 11.81% $2,953 $26,857Montgomery 53.71% $290,241 59.17% $14,793 $305,034Pulaski 31.81% $171,918 20.84% $5,210 $177,128Radford 10.06% $54,359 8.18% $2,044 $56,404Total 100% $540,423 100.00% $25,000 $565,423

OTHER AGENCIES

$57,007 is included for the New River Community Action which is level funding and $30,471 is included for Montgomery County Emergency Assistance Program which is level funding – A total of $87,478 is included for the New River Community Action and the Montgomery County Emergency Assistance Program. The New River Community Action (NRCA) agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s

goal is eliminating poverty. NRCA requests $58,717 for FY 10, which is an increase of $1,710. The increase is based on the rising cost of healthcare, and NRCA’s desire to increase the agency portion

of health insurance paid for the employee-only premium to 80% instead of the current rate of 70%. See table below for information concerning funding and clients served. In FY 09, Montgomery County and the Town of Christiansburg provided 35% of the local support for 32% of clients served. In addition, NRCA will maintain its tax exempt status yielding $3,948 in available dollars. County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. In FY 09 MCEAP received $30,471. MCEAP requests $33,415, an increase of $2,944, to cover an increase in fringe benefits. Due to budget constraints, the County is unable to provide additional funding at this time. $30,471 is provided for the Montgomery County Emergency Assistance Program.

$47,012 is included for the Women’s Resource Center which is level funding – A total of $47,012 is included for the Women’s Resource Center for FY 10. The agency received $47,012 in the FY 09 budget. Historical funding and the percentage of clients served by locality are presented below. In FY 09, Montgomery County provided 47% of the total funds provided by local governments with an estimated 46% of the clients served.

Clients Served

Clients as % of Total

Actual

Funding

Funding as % of Total

Clients Served


Actual

Funding


Clients Served


Requested

Funding Increase


Montgomery County 2395 55% 27,672$ 64% 2682 61% 30,994$ 64% 3004 61% 67,050$ 36,056$ 61%

Pulaski County ** ** ** ** ** ** ** ** ** ** ** ** **

Floyd County 479 11% 3,680$ 9% 537 12% 3,680$ 8% 601 12% 13,425$ 9,745$ 12%

Giles County 697 16% 6,000$ 14% 781 18% 8,000$ 16% 875 18% 19,525$ 11,525$ 18%

Radford City 348 8% 5,853$ 14% 390 9% 5,853$ 12% 437 9% 9,750$ 3,897$ 9%

Total 3919 100% 43,205$ 100% 4390 100% 48,527$ 100% 4917 100% 109,750$ 61,223$ 100%

FY 2008 FY 2009 FY 2010

FY 09 % of Total Clients % of Total FY 10 req % of Total Clients % of TotalMontgomery 57,007 58,717

Cburg 6,000 6,180Total MC 63,007 35.31% 4,944 31.72% 64,897 35.13% 6,435 32.42%Pulaski 53,757 55,370

Town 4,000 4,120Total Pulaski 57,757 32.37% 4,728 30.34% 59,490 32.20% 6,069 30.58%Floyd 28,025 28,866

Town 1,000 2,000Total Floyd 29,025 16.27% 2,049 13.15% 30,866 16.71% 2,683 13.52%Giles 15,000 8.41% 2,078 13.33% 15,450 8.36% 2,727 13.74%Radford 13,642 7.65% 1,786 11.46% 14,051 7.61% 1,932 9.73%

Total 178,431 100.00% 15,585 100.00% 184,754 100.00% 19,846 100.00%

New River Community Action: Locality Funding & Clients Served

OTHER AGENCIES

$5,051 is included for the New River Family Shelter which is level funding – A total of $5,051 is included for the New River Family Shelter for FY 10. The agency received $5,051 in the FY 09 budget; therefore, this amount represents level funding. The Shelter requests $5,202 for a 3% increase for FY 10. The Shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 80% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The Shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. No additional funding is added.

$6,170 is included for the NRV Literacy Volunteers which is level funding – A total of $6,170 is included for the NRV Literacy Volunteers for FY 10. The agency received $6,170 in the FY 09 budget. The LVA-NRV has requested $9,500, which will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. Contributions from Montgomery County and the Town of Blacksburg comprised 65% of the local funding in FY 08 and FY 09. In FY 09, the number of residents in Montgomery County that will be served by the LVA-NRV made up 54% of the total number of projected clients to be served.

FY 05 FY 06 FY 07 FY 08 FY 09 % of Total FY 10 req % of TotalMontgomery $39,425 $41,396 $43,466 $45,204 $47,012 47% $47,952 47%Pulaski $25,000 $26,000 $27,300 $28,500 $28,500 28% $29,070 28%Floyd $6,000 $6,000 $5,985 $4,985 $4,985 5% $5,085 5%Giles $6,000 $6,000 $6,000 $6,000 $6,000 6% $6,120 6%Radford $12,433 $13,030 $13,708 $13,708 $14,256 14% $14,541 14%

$88,858 $92,426 $96,459 $98,397 $100,753 100% $102,768 100%

Women's Resource Center Locality Funding

FY 08 % FY 09 % FY 10 %Montgomery 12,417 46% 13,000 46% 13,000 46%Pulaski 6,020 22% 6,050 21% 6,050 21%Floyd 2,150 8% 2,200 8% 2,200 8%Giles 2,522 9% 2,575 9% 2,575 9%Radford 3,081 11% 4,020 14% 4,020 14%

26,190 98% 27,845 99% 27,845 99%

Women's Resource Center: Clients Served

Locality FY08 FY09% of Total

FY 10 Req

% of Total

% Change

Montgomery $6,170 $6,170 46% $9,500 42% -8%Pulaski $3,054 $3,054 23% $4,200 19% -18%Floyd $1,000 $1,000 7% $2,000 9% 20%Giles $500 $500 4% $2,000 9% 140%Radford $0 $0 0% $2,000 9% -Town of Blacksburg $2,500 $2,500 19% $2,500 11% -40%Town of Christiansburg $0 $0 0% $0 0% -Town of Pearisburg $200 $200 1% $200 1% -40%Total $13,424 $13,424 100% 22,400 100% 67%

NRV Literacy Volunteers

OTHER AGENCIES

No funding is included for the YMCA at Virginia Tech for the FY 10 budget – The agency received $1,325 in the FY 09 budget which is a decrease of $1,325 for FY 10. The agency has requested the $1,325 in the past for the Project Home Repair (PHR) program. Historically, PHR provides free minor home repair to low-income, elderly, and disabled residents in Montgomery County and the New River Valley. Student volunteers from Virginia Tech provide all labor. Materials are purchased with program support funds. Due to a dramatic increase in requests for this program, the YMCA will begin a program re-structuring process in the spring. Because of the re-structuring, no funds were requested for the FY 10 budget so no funding will be provided.

$146,499 is included for the New River Valley Community Services Board which is level funding –

A total of $146,499 is included for the New River Valley Community Service Board for FY 10 which fully funds the request. The agency received $146,499 in the FY 09 budget; therefore, the amount requested represents level funding. The tables below outline the clients served by jurisdiction and the funding by locality since FY 07. Of the total local funds provided in FY 09, Montgomery County’s

share equaled 40%. Total projections for clients that will be served in FY10 totaled 45% and if level funding is provided by all localities in the New River area, total funding for Montgomery County for FY10 will remain at 40%.

No funding is included for the State and Local Hospitalization Program which is a decrease of $18,699 or 100% – The State and Local Hospital Program was eliminated by the State for FY 10. The funding provided in FY 09 was for Montgomery County’s share of the local match required by this

program. This program provided assistance with the payment of hospital costs for those persons who have no insurance and are not eligible for Medicaid. Due to the elimination of the program, no local match from Montgomery County for FY 10 is required.

$30,652 is included for the Agency on Aging which is level funding – A total of $30,652 is included for the Agency on Aging for FY 10. Of this amount, $14,000 is to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive 3 congregate meals per week. The agency requests a total of $30,985 in order to increase base funding for basic operations from $16,652 to $16,985, a 2% increase. Projected clients to be served in Montgomery County and the Towns of Christiansburg and Blacksburg in FY 10 equals 38% of the total estimated clients to be served in the New River Valley. Funding for FY 09 represented 41% of the total local government funding, which includes amounts for Montgomery County and the Towns of Christiansburg and Blacksburg. A total of $16,652 is included for operations funding, which represents level funding.

Locality FY 07 FY 08 FY09 % of Total FY 10 req. % of Total Locality FY 07 FY 08 FY 09 % of Total FY 10 % of TotalMontgomery 129,496 136,915 146,499 40.3% 146,499 40.3% Montgomery 2,188 2,605 2,735 45.3% 2,741 45.3%Pulaski 78,300 83,781 89,646 24.6% 89,646 24.6% Pulaski 1,351 1,627 1,708 28.3% 1,712 28.3%Floyd 35,700 34,700 35,915 9.9% 35,915 9.9% Floyd 399 495 519 8.6% 520 8.6%Giles 52,500 52,500 52,500 14.4% 52,500 14.4% Giles 452 518 543 9.0% 545 9.0%Radford 36,719 39,289 39,289 10.8% 39,289 10.8% Radford 423 506 531 8.8% 532 8.8%

Total 332,715 347,185 363,849 100.0% 363,849 100.0% Total 4,813 5,751 6,036 100.0% 6,050 100.00%*09/10 Projected

Community Services Board- Local Funding Community Services Board- Clients Served

OTHER AGENCIES

$1,500 is included for the Council on Human Relations which is level funding – A total of $1,500 is included for the Council on Human Relations for FY 10. The Council requests level funding of $1,500 to support its outreach and educational efforts to assure fair treatment of all Montgomery County citizens. The Council’s purpose is to promote understanding and education that addresses human relations issues that threaten to divide the Montgomery County Community. Specifically, the Council promotes community building, conflict resolution, and provides support to resolve problems of prejudice and discrimination.

$13,228 is included for the New River Valley Senior Services, Inc. which is level funding – A total of $13,228 is included for the New River Valley Senior Services, Inc. for FY 10. The agency requested $14,551, an increase of $1,323. The agency provides transportation services for non-emergencies for sensory and physically disabled persons. Most of the clients that utilize the program are low-income and would not otherwise be able to afford transportation.

$10,000 is included for the Boys and Girls Club which is level funding – A total of $10,000 is included for the Boys and Girls Club for FY 10 which fully funds the request. The agency received $10,000 in the FY 09 budget; therefore, this amount represents level funding. This after school program focuses on five core areas for participating students at the Blacksburg, Christiansburg, and Shawsville Middle Schools on a weekly basis which include: character and leadership; education and career development; health and life skills; the arts; and sports, fitness, and recreation. Level funding is requested and will be equally split between Blacksburg, Christiansburg, and Shawsville Middle Schools.

$1,000 in One-time Funding is included for Brain Injury Services of SW Virginia – A total of $1,000 in one-time funding is included for Brain Injury Services of SW Virginia. The agency requested $15,000 for FY 10. Brain Injury Services of SW Virginia provides case management services for citizens that have suffered brain injuries. Assistance is provided in the following areas: medical, legal, rehabilitative, financial, educational, and employment.

$4,560 is included for NRV CARES which is level funding – A total of $4,560 is included for NRV CARES for FY 10. The agency received $4,560 in the FY 09 budget. NRV CARES has requested $4,800, an increase of $240, for FY 10 to maintain the availability of programs to citizens and referring agencies such as local Juvenile and Domestic Relations Courts, Departments of Social Services, and School Systems. The County’s funding level for FY 09 was 38%, which represents 31% of FY 09 estimated clients to be served in the New River Valley who reside in the County. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or

Locality FY 07 FY08 FY09 % of total FY 10 req. % of totalMontgomery 14,385 14,385 16,652 28% 16,985 24%Pulaski 15,104 15,859 16,652 28% 16,985 24%Floyd 5,800 5,800 5,800 10% 7,192 10%Giles 8,200 8,200 8,200 14% 10,065 14%Radford 3,586 3,586 3,586 6% 7,439 11%Christiansburg 2,760 2,700 3,040 5% 3,100 4%Blacksburg 4,300 4,300 4,741 8% 4,836 7%Pulaski (Town) 2,000 1,000 1,000 2% 3,100 4%

Total 56,135 55,830 59,671 100% 69,702 100%

New River Valley Agency on Aging - Locality Funding

OTHER AGENCIES

interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and in the City of Radford.

$39,540 is included for the Fairview District Home which level funding – A total of $39,540 is included for the Fairview District Home for FY 10, which is an increase of $9,919. The agency requested $39,540 for FY 10. The increase is a result of the agency’s request for capital expense funding. Localities share operating costs proportionally based on a three year average of the number of residents from each jurisdiction. The costs associated with the capital expense allocation changed this year from a percentage of ownership formula to an operational allocation based on the percentage of usage by each jurisdiction. The County’s share using this formula is $9,919 and full funding is included for FY 10.

$17,942 is included for the New River Valley Workshop which is level funding – A total of $17,942 is included for the New River Valley Workshop for FY 10 which is level funding. The Workshop provides jobs for mentally handicapped citizens of the New River Valley. In FY 09, the allocation of $17,942 funded 2 Montgomery County citizens at the workshop. Funds are requested to maintain services for these 2 clients. Funding for the New River Valley Workshop is based on services expected to be provided in FY 10 and $17,942 is provided to maintain services for the 2 Montgomery County clients that are served by the New River Valley Workshop. Projected costs for FY 10 are included in the table below.

Locality FY 08 FY 09 % of Total FY 10 Req. % of Total Locality FY 09 % of Total FY10 % of Total

Montgomery 4,560$ 4,560$ 37.97% 4,800$ 36.50% Montgomery 50 30.67% 50 28.41%

Pulaski 3,789$ 4,900$ 40.80% 5,000$ 38.02% Pulaski 56 34.36% 63 35.80%

Giles 1,500$ 1,500$ 12.49% 1,800$ 13.69% Giles 27 16.56% 33 18.75%

Floyd -$ -$ 0.00% 500$ 3.80% Floyd 15 9.20% 15 8.52%

Radford 500$ 1,050$ 8.74% 1,050$ 7.98% Radford 15 9.20% 15 8.52%

Total 10,349$ 12,010$ 100.00% 13,150$ 100.00% Total 163 100.00% 176 100.00%

*Projected *Projected

NRV Cares Locality Funding NRV Cares Clients Served

Service Daily Rate 27.36Trans. Daily Rate 11.25K.A. attendance avg. 90%C.G. attendance avg. 90%

TotalClient #1 Client #2 Client #1 Client #2

July 22 541.73$ 541.73$ 222.75$ 222.75$ 1,528.96$ August 21 517.10$ 517.10$ 212.63$ 212.63$ 1,459.46$ September 21 517.10$ 517.10$ 212.63$ 212.63$ 1,459.46$ October 21 517.10$ 517.10$ 212.63$ 212.63$ 1,459.46$ November 19 467.86$ 467.86$ 192.38$ 192.38$ 1,320.46$ December 21 517.10$ 517.10$ 212.63$ 212.63$ 1,459.46$ January 19 467.86$ 467.86$ 192.38$ 192.38$ 1,320.46$ February 20 492.48$ 492.48$ 202.50$ 202.50$ 1,389.96$ March 23 566.35$ 566.35$ 232.88$ 232.88$ 1,598.45$ April 21 517.10$ 517.10$ 212.63$ 212.63$ 1,459.46$ May 20 492.48$ 492.48$ 202.50$ 202.50$ 1,389.96$ June 22 541.73$ 541.73$ 222.75$ 222.75$ 1,528.96$

Total 250 6,156.00$ 6,156.00$ 2,531.25$ 2,531.25$ 17,374.50$

Month Operation DaysService Transportation

OTHER AGENCIES

PAYMENTS TO PUBLIC SAFETY AGENCIES

$6,325 is included for State Fire Prevention which is level funding – A total of $6,325 is included for State Fire Prevention for FY 10. The agency received $6,325 in the FY 09 budget; therefore, this amount represents level funding. Based on the invoice from the State Forester for FY 07, the amount of acreage in the formula used to derive funding is 126,500, the same as FY 06. No additional funding is required.

$13,111 is included for the Emergency Medical Services Council which is level funding – A total of $13,111 is included for the Emergency Medical Services Council for FY 10 which fully funds the request. The agency received $13,111 in the FY 09 budget; therefore, this amount represents level funding. Funding requests are determined using a per-capita formula based on the 2000 census. The formula was first implemented in FY 01 and calls for contributions of $2,500 constant plus $.15 per County resident.

$15,700 is included for the Public Service Authority which is an increase of $15,700 or 100% - Atotal of $15,700 is included for the Public Service Authority for FY 10. These funds are to be used to cover the Public Service Authority’s cost of maintaining fire hydrants in the County.

$1,600 is included for the Medical Examiner which is level funding – A total of $1,600 is included for the Medical Examiner for FY 10. The agency received $1,600 in the FY 09 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through January 2009, $420 has been expended, representing 21 cases. Total costs for FY 08 and FY 07 were $760 and $1,600, respectively; therefore, level funding is approved for FY 10.

PAYMENTS TO EDUCATIONAL/CULTURAL AGENCIES

$34,079 is included for New River Community College which is an increase of $2,139 or 6.7% – Atotal of $34,079 is included for the New River Community College for FY 10. The agency received $31,940 in the FY 09 final approved budget. The County’s funding as well as funding from other

local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment; with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs.

Locality Population % Prop. Values % S.E. % Funding %Montgomery 80,207 50% 6,550,759,800$ 54% 1,518 45% 34,079$ 48%

Pulaski 35,060 22% 2,384,658,900$ 19% 779 23% 15,803$ 22%

Giles 17,228 11% 1,032,473,100$ 8% 521 15% 9,357$ 13%

Floyd 14,641 9% 1,368,649,400$ 11% 227 7% 5,787$ 8%

Radford 13,134 8% 901,937,300$ 7% 333 10% 6,453$ 9%

OTHER AGENCIES

$5,000 is included for The Lyric Council, Inc. which is level funding – A total of $5,000 is included for The Lyric Council, Inc. for FY 10. The agency received $5,000 in the FY 09 budget; therefore, this amount represents level funding. The Lyric Council requests funding of $5,000 to cover a portion of the cost to renovate the former Kinko’s space adjacent to the theatre in order to expand

Lyric programming, establish an arts and information office and provide support for arts organizations. The $5,000 is part of an estimated budget of $85,000 for this renovation. The Lyric theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum.

$5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc. which is level funding – A total of $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc. for FY 10 to cover operational costs. The $5,000 will cover costs for building maintenance as well as other general operations. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council.

$5,000 is included for the Smithfield Plantation which is level funding – A total of $5,000 is included for the Smithfield Plantation for FY 10. The agency received $5,000 in the FY 09 budget; therefore, this amount represents level funding. The association requests $7,000, an increase of $2,000, to help fund new and existing educational programs. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council.

$8,114 is included for the Riner Cannery which represents a 50% reduction in funding – A total of $8,114 is included for the Riner Cannery for FY 10. In prior years, the Board of Supervisors has appropriated $16,228 as supplemental appropriations to Montgomery County Public Schools to operate the Cannery. In FY 08, the Cannery had operational costs of $4,025. Funding has been decreased based on new projected costs of operations.

$5,000 is included for the Rosa Peters Community Park which is level funding – A total of $5,000 is included for the Rosa Peters Community Park for FY 10 which fully funds the request. The agency received $5,000 in the FY 09 budget; therefore, this amount represents level funding. Rosa Peter’s

Community Park has the only public swimming pool located in the Town of Christiansburg. Playground facilities and basketball courts allow children and adults the opportunity for exposure to wholesome and healthy recreation. The park also has a pavilion available for community use upon request. The funds will help maintain 2 positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs.

PAYMENTS TO ENVIRONMENTAL AGENCIES

$33,344 is included for the New River Valley Planning District Commission (NRVPDC) which is level funding – A total of $33,344 was requested by the NRVPDC for FY 10 which fully funds the request. The NRVPDC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve

their citizens. The requested amount is based on $1.23 per capita rate (unchanged from FY 09) for the County, excluding the towns of Blacksburg and Christiansburg and Virginia Tech.

OTHER AGENCIES

$11,455 is included for the Skyline Soil and Water Conservation District which is level funding – Atotal of $11,455 was requested by the Skyline Soil and Water Conservation District for FY 10. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock.

$700 is included for the New River-Highland Resource Conservation and Development Council which is level funding – A total of $700 was requested by the New River-Highland Resource Conservation and Development Council for FY 10. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 11 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population.

$81,840 is included for the V.P.I. Cooperative Extension Services which is a decrease of $1,732 – Atotal of $84,502 was requested by the V.P.I. Cooperative Extension Services for FY 10, an increase of $930 over the FY 09 funding. The agency received $83,572 in the FY 09 budget; therefore, approved funding of $81,840 represents a decrease of $1,732. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. The County fully funds two full-time agents housed in the County; and provides 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost. The County also partially funds a Family and Consumer Science Agent and a Dairy Science Agent. Finally, the County funds 100% of a part-time 4-Htechnician position.

PAYMENTS TO ECONOMIC DEVELOPMENT AGENCIES

$1,161 is included for the Montgomery County Chamber of Commerce which is level funding – Atotal of $1,171 was requested by the Montgomery County Chamber of Commerce for FY 10. The agency received $1,161 in the FY 09 budget; therefore, this amount represents level funding. The Chamber works to promote tourism and economic development to prospective newcomers. No additional funding is added.

$15,036 is included for the New River Valley Airport Commission which is level funding – A total of $23,312 was requested by the New River Valley Airport Commission for FY 10, an increase of $8,276. The agency received $15,036 in the FY 09 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. In 2009 the localities who participate in the Joint Budget Process provided 37.67% of the Airport’s total operating budget.

$72,369 is included for the NRV Economic Development Alliance which is a decrease of $11,000 –

A total of $83,629 was requested by the NRV Economic Development Alliance for FY 10, an increase of $260. The agency received $83,369 in the FY 09 budget; therefore, this amount represents a decrease of 11,000. The Alliance has a funding formula of $1 per capita for each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the requested amount has been reduced by the $11,000 that is provided by the Towns. Of the 10 jurisdictions who fund the

OTHER AGENCIES

Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provided 51% of the local government funding, and 31% of the total operating budget in FY 09.

$5,000 is included for Membership in the Virginia’s First Regional Industrial Facility Authority

which is level funding – A total of $5,000 was requested by the Virginia’s First Regional Industrial

Facility Authority for FY 10, which is level funding. In July 1999, the Board of Supervisors authorized participation in the Virginia First Regional Industrial Facility Authority. The Authority was created to promote economic development in the New River Valley. The current project is the New River Valley Commerce Park.

$1,500 is included for Membership in the Virginia Institute on Local Government which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 10, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multi-jurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 10.

$21,168 is included for the Metropolitan Planning Organization (MPO) which is an increase of $3,968 – A total of $21,168 is included for the MPO for FY 10, which includes $8,700 for MPO and $12,468 for the Smart Way Bus. The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 10 is $21,168 ($8,700 is dedicated to MPO Planning and $12,468 to the Smart Way Bus). The increase of $3,968 for the

Funding Source FY 09 % of Total % of Gov't Funding FY 10 Req. % of Total % of Gov't FundingMontgomery County 83,369$ 27.00% 45.15% 83,629$ 27.82% 45.29%

Christiansburg 5,000$ 1.62% 2.71% 5,000$ 1.66% 2.71%

Blacksburg 6,000$ 1.94% 3.25% 6,000$ 2.00% 3.25%

Total MC 94,369$ 30.57% 51.11% 94,629$ 31.48% 51.25%

Pulaski County 35,127$ 11.38% 19.02% 35,127$ 11.68% 19.02%

Dublin 1,500$ 0.49% 0.81% 1,500$ 0.50% 0.81%

Town of Pulaski 6,000$ 1.94% 3.25% 6,000$ 2.00% 3.25%

Total Pulaski 42,627$ 13.81% 23.09% 42,627$ 14.18% 23.09%

Giles County 16,657$ 5.40% 9.02% 16,657$ 5.54% 9.02%

Pearisburg 1,000$ 0.32% 0.54% 1,000$ 0.33% 0.54%

Total Giles 17,657$ 5.72% 9.56% 17,657$ 5.87% 9.56%

Floyd County 13,874$ 4.49% 7.51% 13,874$ 4.61% 7.51%

Town of Floyd -$ 0.00% 0.00% -$ 0.00% 0.00%

Total Floyd 13,874$ 4.49% 7.51% 13,874$ 4.61% 7.51%

City of Radford 10,200$ 3.30% 5.52% 15,859$ 5.27% 8.59%

Total Local Govt' 178,727$ 57.89% 100.00% 184,646$ 61.42% 100.00%

Private Sector 130,000$ 42.11% 110,000$ 36.59%

Other - Interest -$ 0.00% 6,000$ 2.00%

Grand Total 308,727$ 100.00% 300,646$ 100.00%

OTHER AGENCIES

Smart Way Bus includes $1,024 for increased operational cost and $2,944 for our share of the local match needed to replace 2 vehicles. Should additional federal dollars be provided for capital costs, through the stimulus package, the $2,944 may not be needed.

$55,851 is included for Participation in the New River Valley Commerce Park Project which is level funding – A total of $55,851 is requested for participation in the New River Valley Commerce Park Project for FY 10. The agency received $55,851 in the FY 09 budget; therefore, this amount represents level funding. The County holds 20,309.6 shares of the project. There are ten other member jurisdictions providing 86.4% of the funding. The service provided to the eleven members of the NRV Commerce Park Project Participation Committee is the opportunity to participate in a larger economic development project than any one locality can undertake on its own. In FY 02, Montgomery County agreed to purchase the 169.17 shares made available by the withdrawal of Wythe County. In FY 03, the project completed the acquisition of 326 acres in Pulaski County, and another 205 acres in Phase II. Construction of one mile of access road is complete and 40 acres of the site are graded. The recommendation provides funding for the County’s shares which cover debt

service and administration costs for the project.

$50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority which is level funding – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 10. The agency received $50,000 in the FY 09 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include: Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. According to the Virginia Department of

Aviation’s 2004 Economic Impact Analysis, the airport was responsible for a $760,000 increase in economic activity in 2004. A new Economic Impact Statement is slated for FY 09 and is expected to show an increase in dollars moving through the airport into the economy.

OTHER AGENCIES


Human Service Agencies

Change



PAYMENTS

New River Valley Detention Home 213,034$ 213,034$ 267,128$ 267,128$ 37,906$ 305,034$ 37,906$

New River Valley Free Clinic 27,672$ 27,672$ 30,994$ 30,994$ -$ 30,994$ -$

New River Community Action 86,875$ 86,875$ 87,478$ 87,478$ -$ 87,478$ -$

Women's Resource Center 45,204$ 45,204$ 47,012$ 47,012$ -$ 47,012$ -$

New River Family Shelter 5,051$ 5,051$ 5,051$ 5,051$ -$ 5,051$ -$

New River Valley Literacy Volunteers 6,170$ 6,170$ 6,170$ 6,170$ -$ 6,170$ -$

YMCA 1,325$ 1,325$ 1,325$ 1,325$ (1,325)$ -$ (1,325)$

New River Valley Community Services Board 136,915$ 136,915$ 146,499$ 146,499$ -$ 146,499$ -$

State and Local Hospital Program 18,084$ 14,468$ 18,699$ 18,699$ (18,699)$ -$ (18,699)$

New River Valley Agency on Aging 34,045$ 22,575$ 30,652$ 30,652$ -$ 30,652$ -$

Council on Human Relations 1,500$ 1,500$ 1,500$ 1,500$ -$ 1,500$ -$

Disability Services Board 13,228$ 13,228$ 13,228$ 13,228$ -$ 13,228$ -$

Boys and Girls Club 10,000$ 10,000$ 10,000$ 10,000$ -$ 10,000$ -$

Brain Injury Services -$ -$ -$ -$ 1,000$ 1,000$ 1,000$

NRV CARES 4,560$ 4,560$ 4,560$ 4,560$ -$ 4,560$ -$

Fairview District Home 34,991$ 34,991$ 29,621$ 29,621$ 9,919$ 39,540$ 9,919$

Goodwill Industries/NRV Workshop 15,351$ 14,727$ 17,942$ 17,942$ -$ 17,942$ -$


Public Safety Agencies

Change



PAYMENTS

State Fire Prevention 6,325$ 6,325$ 6,325$ 6,325$ -$ 6,325$ -$

Emergency Medical Services Council 13,111$ 13,111$ 13,111$ 13,111$ -$ 13,111$ -$

Public Service Authority -$ -$ -$ -$ 15,700$ 15,700$ 15,700$

Medical Examiner 1,600$ 760$ 1,600$ 1,600$ -$ 1,600$ -$


Educational/Cultural Agencies

Change



PAYMENTS

New River Community College 30,382$ 30,382$ 31,940$ 31,940$ 2,139$ 34,079$ 2,139$

Lyric Theatre 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$

Montgomery Museum 59,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$

Smithfield Plantation 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$

League of Women Voters 200$ 200$ -$ -$ -$ -$ -$

Riner Cannery 12,203$ -$ 16,228$ 16,228$ (8,114)$ 8,114$ (8,114)$

Rosa Peters Community Park 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$


OTHER AGENCIES

Environmental Agencies

Change



PAYMENTS

NRV Planning District Commission 32,531$ 32,531$ 33,344$ 33,344$ -$ 33,344$ -$

Skyline Soil-Water Conservation District 11,455$ 11,455$ 11,455$ 11,455$ -$ 11,455$ -$

New River-Highland Resource Conservation 700$ 700$ 700$ 700$ -$ 700$ -$

VPI Cooperative Extension Services 79,536$ 69,271$ 83,572$ 83,572$ (1,732)$ 81,840$ (1,732)$


Economic Development Agencies

Change



PAYMENTS

Montgomery County Chamber of Commerce 14,098$ 14,085$ 1,161$ 1,161$ -$ 1,161$ -$

NRV Airport Commission 22,667$ 22,667$ 15,036$ 15,036$ -$ 15,036$ -$

NRV Economic Development Alliance 83,369$ 83,369$ 83,369$ 83,369$ (11,000)$ 72,369$ (11,000)$

Virginia's First Regional Industrial Authority 5,000$ 5,000$ 5,000$ 5,000$ -$ 5,000$ -$

Virginia Institute on Local Government 1,500$ 1,500$ 1,500$ 1,500$ -$ 1,500$ -$

Metropolitan Planning Organization 17,200$ 14,821$ 17,200$ 17,200$ 3,968$ 21,168$ 3,968$

NRV Commerce Park Project 55,851$ 55,851$ 55,851$ 55,851$ -$ 55,851$ -$

Foreign Trade Zone -$ -$ -$ -$ -$ -$ -$

VT/Montgomery Airport Authority 50,000$ 50,000$ 50,000$ 50,000$ -$ 50,000$ -$


CONTINGENCIES - GENERAL

Citizens



Contingencies

SpecialGeneral


Budget Summary

Change




Contingencies-General -$ -$ 371,400$ 371,400$ -$ 371,400$ -$

TOTAL EXPENDITURES -$ -$ 371,400$ 371,400$ -$ 371,400$ -$


General Contingencies -$ -$ 371,400$ 371,400$ -$ 371,400$ -$

TOTAL EXPENDITURES -$ -$ 371,400$ 371,400$ -$ 371,400$ -$




TOTAL UNDESIGNATED REVENUE -$ -$ 371,400$ 371,400$ -$ 371,400$ -$

TOTAL REVENUES -$ -$ 371,400$ 371,400$ -$ 371,400$ -$



This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the approved budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies – General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. The Special Contingency serves as a holding account for known issues/expenditures the details of which have yet to be resolved.






No Addenda Added



Contingencies - General

The General Contingencies department provides for a general contingency reserve to pay for unknown and

unanticipated expenditures that arise during the year that have not been included in the approved budget.

Change




Contingencies-General -$ -$ 371,400$ 371,400$ -$ 371,400$ -$

CONTINGENCIES - SPECIAL

Citizens



Contingencies

SpecialGeneral


Budget Summary

Change




Contingencies-Special 107,629$ -$ 188,400$ -$ 50,000$ 50,000$ (138,400)$

TOTAL EXPENDITURES 107,629$ -$ 188,400$ -$ 50,000$ 50,000$ (138,400)$



TOTAL EXPENDITURES 107,629$ -$ 188,400$ -$ 50,000$ 50,000$ (138,400)$




TOTAL UNDESIGNATED REVENUE 107,629$ -$ 188,400$ -$ 50,000$ 50,000$ (138,400)$

TOTAL REVENUES 107,629$ -$ 188,400$ -$ 50,000$ 50,000$ (138,400)$



This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies – General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the budget. The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved.


Special Contingencies servers as a ―holding account‖ by setting dollars aside until issues are resolved, and

monies—if needed—are distributed among the appropriate functions. There is no actual base budget for this Division. Funds held in Special Contingencies that are not used within the fiscal year revert to General Fund Balance at year end. For fiscal year 2009, funds were held in this account and distributed among departments as needed for the following:

$30,000 Local Match for Public Assistance Programs $100,000 Local Match for the Comprehensive Services Act $58,400 Local Match for the Public Health Department



$50,000 is Held to Cover Additional Local Matching Costs for the Comprehensive Services Act – Atotal of $50,000 is held in abeyance for local matching costs in excess of the amount included in the Comprehensive Services Act Division Budget-510 based on historical expenditures and the County's 28.34% local match. If these funds are not needed, the funding will return to the County's General Fund Balance. This amount was reduced 50% from the $100,000 previously held. A detailed explanation can be found under the Comprehensive Services Act budget (Tab 510).



Contingencies - Special

The Special Contingency serves as a holding account for known issues/expenditures of which the details

have yet to be resolved. Should the funds not be needed, they will revert to General Fund Balance.

Change





LAW LIBRARY

Citizens

General Assembly

Circuit Courts

Law Library

LAW LIBRARY

Budget Summary

Change




Law Library 17,600$ 7,835$ 17,600$ 17,600$ -$ 17,600$ -$




Capital Outlay -$ -$ -$ -$ -$ -$ -$



Interest 1,000$ 908$ 1,000$ 1,000$ -$ 1,000$ -$

Fees 14,000$ 18,736$ 14,000$ 14,000$ -$ 14,000$ -$

(To)/From Fund Balance 2,600$ -$ 2,600$ 2,600$ -$ 2,600$ -$


TOTAL UNDESIGNATED REVENUE -$ (11,809)$ -$ -$ -$ -$ -$

TOTAL REVENUES 17,600$ 7,835$ 17,600$ 17,600$ -$ 17,600$ -$

LAW LIBRARY


The Law Library provides legal information resources for attorneys and the courts. This division is self-supporting from fees assessed on civil and criminal trials.






No Addenda Added

LAW LIBRARY


Law Library

The Law Library provides legal information resources for attorneys and the courts. Fees are used to support

a telephone line, books and subscriptions, and Internet services to upgrade the library.

Change




Law Library 17,600$ 7,835$ 17,600$ 17,600$ -$ 17,600$ -$

MONTGOMERY COUNTY PUBLIC SCHOOLS

Citizens


School Board

Montgomery County Public Schools

School Cafeteria Fund

School Operating Fund


Budget Summary

Change




School Operating Fund 94,646,310$ 91,039,982$ 97,385,738$ 93,807,307$ 2,617,417$ 96,424,724$ (961,014)$

School Cafeteria Fund 4,077,162$ 4,028,137$ 3,772,715$ 3,772,715$ -$ 3,772,715$ -$

TOTAL EXPENDITURES 98,723,472$ 95,068,119$ 101,158,453$ 97,580,022$ 2,617,417$ 100,197,439$ (961,014)$


Instruction 71,259,508$ 70,300,650$ 75,527,810$ 72,569,008$ 2,206,033$ 74,775,041$ (752,769)$

Admin/Attend/Health 3,594,128$ 3,456,010$ 3,868,194$ 3,958,898$ 15,956$ 3,974,854$ 106,660$

Transportation 5,056,062$ 4,878,755$ 4,617,848$ 4,441,358$ 68,138$ 4,509,496$ (108,352)$

Operations & Maintenance 14,662,840$ 12,308,926$ 13,332,982$ 12,825,559$ 327,290$ 13,152,849$ (180,133)$

Non-Instruction 73,772$ 95,641$ 38,904$ 12,484$ -$ 12,484$ (26,420)$

School Nutrition 4,077,162$ 4,028,137$ 3,772,715$ 3,772,715$ -$ 3,772,715$ -$

Lump Sum -$ -$ -$ -$ -$ -$

TOTAL EXPENDITURES 98,723,472$ 95,068,119$ 101,158,453$ 97,580,022$ 2,617,417$ 100,197,439$ (961,014)$


Sales Taxes 10,519,008$ 9,965,068$ 10,453,439$ 10,301,727$ -$ 10,301,727$ (151,712)$

Basic Aid 25,176,133$ 25,344,592$ 30,741,285$ 27,795,113$ -$ 27,795,113$ (2,946,172)$

Other SOQ 6,881,509$ 9,280,062$ 7,976,330$ 8,001,693$ -$ 8,001,693$ 25,363$

Categorical 4,849,216$ 4,780,220$ 3,262,765$ 3,343,192$ -$ 3,343,192$ 80,427$

VRS Retirement 2,204,511$ -$ 2,208,247$ 2,191,650$ -$ 2,191,650$ (16,597)$

Textbooks 602,366$ 600,539$ 739,326$ 737,939$ -$ 737,939$ (1,387)$

Technology Initiative 622,000$ 639,321$ 622,000$ 622,000$ -$ 622,000$ -$

Lottery 1,327,452$ 1,334,265$ 1,486,263$ 565,782$ -$ 565,782$ (920,481)$

Federal Funds 5,658,294$ 6,527,872$ 5,512,942$ 5,488,082$ 3,221,940$ 8,710,022$ 3,197,080$

Other Local Funds 2,516,452$ 2,580,689$ 2,577,041$ 2,565,614$ -$ 2,565,614$ (11,427)$

State Recordation 186,658$ 266,791$ 186,658$ 186,658$ -$ 186,658$ -$

Other State Funds 58,253$ -$ 60,642$ 72,069$ -$ 72,069$ 11,427$

State Construction -$ -$ -$ -$ -$ -$ -$

Fund Balance 1,713,435$ -$ -$ -$ -$ -$ -$

General Fund Transfer 36,408,185$ 33,833,121$ 35,331,515$ 35,708,503$ (604,523)$ 35,103,980$ (227,535)$

TOTAL DESIGNATED REVENUE 98,723,472$ 95,152,540$ 101,158,453$ 97,580,022$ 2,617,417$ 100,197,439$ (961,014)$


TOTAL REVENUES 98,723,472$ 95,068,119$ 101,158,453$ 97,580,022$ 2,617,417$ 100,197,439$ (961,014)$



The Montgomery County Public Schools (MCPS) serves 9,561 students through 12 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides two alternative education schools and well-received adult and community education programs. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. MCPS employs over 1,075 instructional personnel and 447 non-instructional support personnel. The average operational expenditure per pupil for FY 2005-2006 was $8,671. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division

Budget Discussion

$96,424,724 is provided for the School Operating Fund – $96,424,724 in total funding is provided for the School Operating Fund, which represents a decrease of $961,014 from the FY 09 Approved Budget. Of this amount, County General Fund Dollars total $35,103,980, a decrease of $227,535. A $3,221,940 increase in Federal Stimulus funding offsets a $3,930,559 decrease in other state funding reductions. The school request totaled $93,807,307, of which $35,708,503 represented County General Fund dollars. At the time of preparation of this document, State School Construction funds were estimated to be reduced $227,535. This required additional General Fund dollars be used for debt service to cover the shortfall. The reduction in the transfer to the School Operating Fund is offset by the increase in the transfer to cover School Debt Service. Should the State restore the School Construction funds, or any other funds anticipated to be reduced, the funds will be restored to the School Operating Fund budget.

$3,772,715 is provided for the School Cafeteria Fund – $3,772,715 in total funding is provided for the School Cafeteria Fund, which represents level funding.



School Operating Fund

The School Operating Budget provides the funds as required to comply with the State Standards of Quality

(SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The

budget also incorporates local programs as requested by the community.

Change




School Operating Fund 94,646,310$ 91,039,982$ 97,385,738$ 93,807,307$ 2,617,417$ 96,424,724$ (961,014)$

School Cafeteria Fund

The School Nutrition program operates as a separate fund and is self sustaining for the cost of labor, food

supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability

insurance are provided through the school division’s operating budget. Revenues are received from the sale

of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs.

Change




School Cafeteria Fund 4,077,162$ 4,028,137$ 3,772,715$ 3,772,715$ -$ 3,772,715$ -$

MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION

Citizens


School Board

Montgomery County Public Schools

School Capital Construction


Budget Summary

Change




School Capital Construction 6,233,949$ 2,800,886$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$

TOTAL EXPENDITURES 6,233,949$ 2,800,886$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$



Operations & Maintenance 1,842,896$ 446,940$ -$ -$ -$ -$ -$

Capital Outlay 4,391,053$ 2,353,946$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$

TOTAL EXPENDITURES 6,233,949$ 2,800,886$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$


General Fund Transfer 3,343,735$ 3,343,735$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$

Fund Balance/Other Revenue 2,890,214$ 100,549$ -$ -$ 1,873,545$ 1,873,545$ 1,873,545$

Transfer to Debt Service -$ -$ -$ -$ (1,873,545)$ (1,873,545)$ (1,873,545)$

TOTAL DESIGNATED REVENUE 6,233,949$ 3,444,284$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$

TOTAL UNDESIGNATED REVENUE 2,890,214$ (542,849)$ -$ -$ -$ -$ -$

TOTAL REVENUES 6,233,949$ 2,800,886$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$

Total Authorized Personnel (FTE) 0 0 0 0 0 0 0



The School Capital Construction Fund is used to fund the capital costs of future school capital project needs. Dollars earmarked for this fund will be used in future years for new school capital construction.

Budget Discussion

$1,873,545 is Transferred to the Debt Service Fund for School Debt Service – $1,873,545 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. $1,873,545 of these funds is included to cover a portion of the debt service costs for the 2008 debt issued for new schools.

Total New School Construction Account $6,882,086Used for Debt Service in FY 10 ($1,873,545) Balance for Future Years $5,008,541



School Capital Construction

Change




School Capital Construction 6,233,949$ 2,800,886$ 1,313,710$ 1,313,710$ (1,313,710)$ -$ (1,313,710)$

GENERAL GOVERNMENT DEBT SERVICES

Citizens



General Government Debt Services

County Debt Service School Debt Service


Budget Summary

Change




County Debt Service 3,581,852$ 3,581,412$ 4,975,031$ 4,975,031$ 1,354,670$ 6,329,701$ 1,354,670$

School Debt Service 6,828,446$ 6,823,198$ 8,958,416$ 8,958,416$ 2,862,092$ 11,820,508$ 2,862,092$

Reserve Funds -$ -$ -$ -$ 875,000$ 875,000$ 875,000$

Debt Service Contingency 359,412$ -$ 125,606$ 125,606$ (125,606)$ -$ (125,606)$

TOTAL EXPENDITURES 10,769,710$ 10,404,610$ 14,059,053$ 14,059,053$ 4,966,156$ 19,025,209$ 4,966,156$


Principal 5,836,128$ 5,836,505$ 8,082,543$ 8,082,543$ 1,794,299$ 9,876,842$ 1,794,299$

Interest 4,549,419$ 4,545,495$ 5,826,153$ 5,826,153$ 1,587,214$ 7,413,367$ 1,587,214$

Administrative Costs 24,751$ 22,610$ 24,751$ 24,751$ 10,249$ 35,000$ 10,249$

Future Literary Fund Loan Payments -$ -$ -$ -$ 825,000$ 825,000$ 825,000$

Reserve Funds -$ -$ -$ -$ 875,000$ 875,000$ 875,000$


TOTAL EXPENDITURES 10,769,710$ 10,404,610$ 14,059,053$ 14,059,053$ 4,966,156$ 19,025,209$ 4,966,156$


State School Construction 222,467$ 222,509$ 227,535$ 227,535$ (227,535)$ -$ (227,535)$

General Fund Transfer 10,547,243$ 10,182,101$ 13,831,518$ 13,831,518$ 3,142,467$ 16,973,985$ 3,142,467$

School Capital Fund Transfer -$ -$ -$ -$ 1,873,545$ 1,873,545$ 1,873,545$

Local Recovered Costs -$ -$ -$ -$ 177,679$ 177,679$ 177,679$

TOTAL DESIGNATED REVENUE 10,769,710$ 10,404,610$ 14,059,053$ 14,059,053$ 4,966,156$ 19,025,209$ 4,966,156$

TOTAL UNDESIGNATED REVENUE -$ -$ -$ -$ -$ -$ -$

TOTAL REVENUES 10,769,710$ 10,404,610$ 14,059,053$ 14,059,053$ 4,966,156$ 19,025,209$ 4,966,156$



Included in the Debt Service Budget are principal, interest and administrative fees on long-term outstanding debt. Examples of such debt service accounts are those that are required for the issuance of the general obligation bonds to fund county and public schools, new constructions, building improvements and renovations and to fund other county capital improvements.






$4,091,156 is Added to Cover the Increased Cost of Debt Service for County and Schools – A total of $4,091,156 is added to the FY 10 Debt Service budget to cover the increase for County and School debt service. During FY 09, the County issued $77 million in bonds to cover the cost of new County and School capital needs. Also included in the budget is the estimated debt service cost of $825,000 for Literary Fund payments in FY 10.

The increased cost is covered by the following:

$875,000 is Added to Reduce Future Debt Service Cost – A total of $875,000 is added to the FY 10 Debt Service budget from the balance of the Debt Service Reserve and Rainy Day Fund to reduce future debt service payments. This will allow the County to “shave the peak” of the debt service cost

and will reduce the impact on the real estate tax rate.


The following table shows total FY 10 debt service costs by function and type:



County Debt Service

The County Debt Service budget includes principal, interest and administrative fees for all County long-term

outstanding debt.

Change




County Debt Service 3,581,852$ 3,581,412$ 4,975,031$ 4,975,031$ 1,354,670$ 6,329,701$ 1,354,670$

School Debt Service

The School Debt Service budget includes principal, interest and administrative fees for all School long-term

outstanding debt.

Change




School Debt Service 6,828,446$ 6,823,198$ 8,958,416$ 8,958,416$ 2,862,092$ 11,820,508$ 2,862,092$

Reserve Funds

The Reserve Funds budget includes funds transferred from the Board designated Debt Service Reserve Fund

and the Rainy Day Fund. These funds will be used to cover a portion of the debt service payments through

2015, allowing the County to “shave the peak” of the debt service costs and alleviating the impact of debt

service costs on the real estate tax rate.

Change




Reserve Funds -$ -$ -$ -$ 875,000$ 875,000$ 875,000$

Debt Service Contingency

The Debt Service Contingency budget includes excess funding that is was needed to pay for the County and

School existing debt service requirements in FY 08 and FY 09. In FY 06, debt service costs to pay principal

and interest payments on outstanding County and School Debt were consolidated into one fund. This

contingency holds the unallocated debt service savings that can be used for future debt service.

Change





MONTGOMERY COUNTY CAPITAL CONSTRUCTION

Citizens


County CapitalConstruction


Budget Summary

Change




County Capital Construction 1,117,000$ 119,665$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$

TOTAL EXPENDITURES 1,117,000$ 119,665$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$



Operations & Maintenance -$ -$ -$ -$ -$ -$ -$

Capital Outlay 1,117,000$ 119,665$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$

TOTAL EXPENDITURES 1,117,000$ 119,665$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$


General Fund Transfer 1,117,000$ 1,117,000$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$

Fund Balance/Other Revenue -$ -$ -$ -$ -$ -$ -$

TOTAL DESIGNATED REVENUE 1,117,000$ 1,117,000$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$


TOTAL REVENUES 1,117,000$ 119,665$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$

Total Authorized Personnel (FTE) 0 0 0 0 0 0 0



The County Capital Construction Fund is used to fund the capital costs of future County capital project needs. Dollars earmarked for this fund will be used in future years for County capital needs.

Budget Discussion

($335,720) is Reduced from the 1 Cent of the Real Estate Tax Rate Earmarked for Fire and Rescue Capital – $335,720 or one half cent of the real estate tax rate has been earmarked for Fire and Rescue Capital equipment. In FY 09, the County set aside one cent of the tax rate to provide the Fire and Rescue Commission with an ongoing source of cash-to-capital funding to fund fire and rescue equipment needs. However, due to the current shortfall of General Fund revenue, this was reduced to a half cent of the real estate tax rate, or $335,720 for FY 10.



County Capital Construction

Change




County Capital Construction 1,117,000$ 119,665$ 656,855$ 671,440$ (335,720)$ 335,720$ (321,135)$

montgomery county, va. fy2010 budget

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