mobile id 1.0 badging setup - … · mobile id 1.0 badging setup technical guide version 7.6 rev 1...

MOBILE ID 1.0 BADGING

SETUP

Technical Guide

Version 7.6 Rev 1

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Mobile ID 1.0 Badging Setup Technical Guide

Version 7.6 Rev 1

Confidential 6/9/2016

Prepared By:

Elliott Data Systems, Inc.

17825 Edison Ave

Chesterfield, MO 63005

(636) 386-8400

Fax (636) 386-3072

Customer Service Support

1-888-345-8511

[email protected]

www.elliottmobilesolutions.com

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Table of Contents Badge Printing within Mobile Solutions ....................................................................................... 4

Designing a Project or Converting Existing Projects ................................................................... 4

Figure 1 – Example IDCentre Field Properties 4

Place the IDCentre Projects for Mobile Solutions ....................................................................... 5

Mobile ID 1.0 Badging Setup ...................................................................................................... 5

Figure 2 Mobile Solutions - Preferences & Settings 5

Figure 3 Badging Configuration 6

Card Configuration ..................................................................................................................... 6

Figure 4- Mobile ID 1.0 – Card Configuration 6

Figure 4a – Asset - Card Configuration 8

Available Optional Badge Fields ................................................................................................. 9

Figure 5- Mobile Solutions – Optional Badge Fields 9

Custom Naming .......................................................................................................................... 9

Figure 6- Mobile Solutions™ – Optional Badge Fields – Custom Naming 9

Field Name Maps ..................................................................................................................... 10

Figure 8 - Personnel Field Locations 10

Figure 9 – Contact Information 10

Figure 10 – Address Mail 10

Figure 11 – Address Home 11

Figure 12 – Address Work 11

Figure 13 – Medical/Emergency 11

Figure 14 – Demographic Information 11

Figure 15 – Agency / Company 12

Figure 16 – Personal Assets 12

Figure 17 – Group Subscriptions 12

Figure 18 – Skills/Quals 12

Figure 19 – Files 12

Figure 20 – Additional Information 13

Figure 21 – Personnel Profile 13

Figure 21 - Card Preview 14

Figure 22 – Agency Logo 14

Asset Tag Design ..................................................................................................................... 15

Figure 23 –Asset Fields 15

Mobile Solutions Database Field Map ...................................................................................... 16

Figure 7- Personnel Field Map 16

Figure 24 - Asset Tag Field Map 18

Troubleshooting: ....................................................................................................................... 18

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Badge Printing within Mobile Solutions

Mobile Solutions can be setup to preview and print personnel ID badges that were designed in

IDCentre Designer. This is done through mapping liked named fields from the Mobile Solutions™

database and filling that data directly onto the card preview. This allows for a single entry point of all

personnel data and one-click printing.

Designing a Project or Converting Existing Projects

Converting or building a Project in IDCentre to be compatible with Mobile Solutions™ will not affect its

current Database Connection or Database Field Mapping.

Mobile Solutions™ uses the Card Field Name to determine where to populate the data.

To make the Card Compatible with the Mobile Solutions™, In IDCentre Designer:

Use the database map (Figures 7 thru 22) and select the Field you wish to display on the Card.

Use the selected Database Field Name as the Card Field Name in the Card Field Properties as shown below (Figure 1).

The dynamic field on the IDCentre card must have a length of equal or greater than the length of the desired field in the Mobile Solutions™ Database.

If converting a Pre-existing project, you will need to rename and remap every field on the card that is to be populated from Mobile Solutions™ as described here in Step 1.

Example: In IDCentre Designer Card View, we are viewing properties for the Issued Date field on the

card. Then name the field the same as the Database Field Name “BadgeDate”. This way, Mobile

Solutions™ will know to fill that field with the correct data.

Figure 1 – Example IDCentre Field Properties

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Place the IDCentre Projects for Mobile Solutions

Mobile Solutions™ uses the IDCentre Directory Structure to dynamically detect Projects and Cards.

You will be able to choose any card from any project within Mobile Solutions™.

1. Copy the desired Project folder from source PC to target PC. 2. Proceed to Step 3 – Mobile ID 1.0 Setup

Tip: If IDCentre Designer is not installed on the Mobile Solutions PC then simply export the project from the

source PC then import the project into IDCentre on the target PC.

Tip: If IDCentre Designer is installed on the Mobile Solutions PC the default path for projects can be located

in IDCentre Administration > System>Set System Paths

Default project locations:

IDCentre ver 6.0

XP - C:\Program Files\Datacard\IDCentre\Projects

Win7 - C:\Program Files\Datacard\IDCentre\Projects

IDCentre ver 6.5

XP - C:\Documents and Settings\All Users\Documents\ID Software\IDCentre\Projects

Win 7 - C:\Users\Public\Documents\Datacard\ID Software\Projects

Mobile Solutions™ will show All Projects and their Cards that are in this folder.

Note: IDCentre and Web-id cannot be installed on the same system.

Mobile ID 1.0 Badging Setup

Figure 2 Mobile Solutions - Preferences & Settings

1. Slide mouse over to left to expand Quick Nav.

2. Click Local Settings

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Figure 3 Badging Configuration

Card Configuration

From the Available Projects list, choose the IDCentre project that contains the card(s) that you would

like to map with Mobile Solutions™. From the Card File Name, choose an IDCentre card that you

wish to be able to print directly from within Mobile Solutions™. In Display Card Name, give a name

for how you would like the card to appear in a list on the Personnel Add/Edit page. Click Save to add

to the list. All Cards shown in the list below (Figure 4) will be available in a dropdown list on the

Personnel Add/Edit page for selection to print. If you do not want a card to show, Highlight the row so

that it populates in the Card File Name and Display Card Name then select “Remove Display Name”,

this will remove it from the list and from the Personnel Add/Edit page. Any changes made here are

immediate.

Figure 4- Mobile ID 1.0 – Card Configuration

3. Click Configure Badging button to open the card configuration.

4. Click the Select button to browse to the folder where the IDCentre Project files are located.

6. Select the Card Design from the dropdown.

7. Create a Card Display Name.

8. Select Project Type: Personnel or Asset Tag

9. Click Save Button to add card to the grid of available cards.

10. Repeat for each card type.

11. Click the Finished button to save the

changes and return to the previous screen.

5. Select project Name from dropdown.

To remove a card design select design the click remove.

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To select or Change card printer select File

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Figure 4a – Asset - Card Configuration

Configure Asset (Zebra Gk420t)

Configure Asset (Plastic Card Printer)

Select Use Plastic Cards and the select the card design.

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Available Optional Badge Fields

To enter data into the Extra text fields, go to “Additional Information” desired Personnel record

(Figure 5). Any data entered in these fields will be immediately available to the Badge Card.

Figure 5- Mobile Solutions – Optional Badge Fields

Custom Naming

To change the Text Field labels for Optional Fields (Figure 5), you must be a Super User or have

been given rights to the ability to change the Field Name.

Customizable field names are indicated by the “ ” next to the field. Click on the “ ” to change

the name.

Figure 6- Mobile Solutions™ – Optional Badge Fields – Custom Naming

Customizable field Name.

1. Click on the “ ” to the left of the field name to edit.

2. Enter new Field name

3. Click Save to save the new name and return to the personnel profile.

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Field Name Maps

Figure 8 - Personnel Field Locations

Figure 9 – Contact Information

Figure 10 – Address Mail

56a

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Figure 11 – Address Home

Figure 12 – Address Work

Figure 13 – Medical/Emergency

Figure 14 – Demographic Information

No Badging fields available


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Figure 15 – Agency / Company

Figure 16 – Personal Assets

Figure 17 – Group Subscriptions

Figure 18 – Skills/Quals

Figure 19 – Files




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Figure 20 – Additional Information

Figure 21 – Personnel Profile

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Figure 21 - Card Preview

Figure 22 – Agency Logo

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Asset Tag Design

Figure 23 –Asset Fields

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Mobile Solutions Database Field Map

The following is a map of the available fields and their definitions. Refer to figures 8 – 22 for reference

where these fields are located in Mobile Solutions. Please follow these supported field names when

creating projects in IDCentre.

Note: If there is multiple field names listed together they will display the same data. (i.e. IDWID, IDWID2)

IdCentre requires unique field names. These fields were created so that you can put similar fields on the card

with unique fields.

Figure 7- Personnel Field Map

Line # Field Name DataType Length Description

Commonly used Fields

31 IDWID, IDWID2, IDWID3, IDWID4.IDWID5 int 11 Bar-Code (Personnel ID Displayed under photo)

71 FIDWID nvarchar 50 Secondary ID

19 IDWCARDTYPE nvarchar 100 Last Card Name Printed

18 IDWCARDCOUNT int 4 Card Count

39 IDWSTATUS nvarchar 40 Personnel Status

57 SecurityLevel numeric 5 Holds the security level flag- Not recommended to display on card

Contact Fields

46 Occupation, Occupation2 nvarchar 100 Title, Rank, Role

6 DepartmentName nvarchar 50 Displayed top left of screen- Entered in Preferences

16 IDWAGENCY, IDWAGENCY2 nvarchar 100 Agency, Department, Organization

37 IDWSSN nvarchar 50 Social Security Number (Open Text) (Not Shown)

34 IDWPHOTOFIELD1,IDWPHOTOFIELD2 nvarchar 100 Photo File Name (Does Not Include Path)

14 IDWADDRESS1 nvarchar 150 Address Field (Mailing)

15 IDWADDRESS2 nvarchar 500 Address 2 Field (Mailing)

20 IDWCITY nvarchar 100 City Field (Mailing)

38 IDWSTATE nvarchar 4 State Field 2 Characters, (Mailing)

41 IDWZip nvarchar 20 Zip Code (Mailing)

48 Phone1 nvarchar 150 First Priority Phone

49 Phone1Type smallint 2 First Priority Phone Type

50 Phone2 nvarchar 150 Second Priority Phone

51 Phone2Type smallint 2 Second Priority Phone Type

52 Phone3 nvarchar 150 Third Priority Phone

53 Phone3Type smallint 2 Third Priority Phone Type

54 Phone4 nvarchar 150 Fourth Priority Phone

55 Phone4Type smallint 2 Fourth Priority Phone Type

44 Nextel nvarchar 40 Nextel (Open Text)

56,56a PrimeEmail, Email2 nvarchar 150 Email Field

45 Note nvarchar 510 Used for Outside Department Visitors to store temporary information.

33 IDWMEDICALERT nvarchar 510 Medical Alerts Field

24 IDWEMERCONTACTNAME nvarchar 100 Emergency Contact Name

25 IDWEMERCONTACTPHN nvarchar 24 Emergency Contact Number

Name Fields

28 IDWFNAME, IDWFNAME2, IDWFNAME3 nvarchar 50 First Name Field

32 IDWLNAME,IDWLNAME2, IDWLNAME3 nvarchar 70 Last Name Field

42 Middle nvarchar 4 Middle Initial (2 Characters – Period Optional-ie: R.)

81 NameFM, NameFM2 nvarchar 50 Name in “First Middle” Format

76 FullNameFL, FullNameFL2,FullNameFL3 nvarchar 50 Full Name in “First Last” Format

12 FullName, FullName2 nvarchar 110 Full Name (Format: "Last First, Middle")

74 FullNameFML nvarchar 50 Full Name in “First Middle Last” Format.

FullNameFLsc, FullNameFLsc1, FullNameFLsc2, FullNameFLsc3, FullNameFLsc4, FullNameFLsc5

LastNameFsc1,LastNameFsc2, LastNameFsc3, LastNameFsc4, LastNameFsc5

Logo Fields

79 AgencyLogo1A, AgencyLogo1B nvarchar Agency Priority 1 Logo

80 AgencyLogo2A, AgencyLogo2B nvarchar Agency Priority 2 Logo

75 Logo1, Logo2 nvarchar 100 Agency Logo

77 Agency1A, Agency1B nvarchar Agency Priority 1

78 Agency2A, Agency2B nvarchar Agency Priority 2

Date Fields

7 Expire datetime 16 Badge / Personnel Expiration

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8 ExpireNote nvarchar 200 Expiration Note

13 HireDate datetime 16 Hire Date Field

22 IDWCOMMORGRADDATE datetime 16 Commission or Graduation Date

23 IDWDOB datetime 16 Date of Birth

2 BadgeDate datetime 16 Date Badge Issued – Not Shown

3 Date1 datetime 16 Open Date Field



Misc. Fields

9 Form1 numeric 20 Flag for Construction



Demographics

17 IDWBLOODTYPE nvarchar 20 Blood Type Field

26 IDWEYES nvarchar 20 Eye Color

27 IDWFingerprint nvarchar 100 Future Use

29 IDWHAIR nvarchar 20 Hair Color Field

30 IDWHEIGHT nvarchar 14 Height Field

35 IDWRACE nvarchar 100 Race Field

36 IDWSEX nvarchar 12 Gender Field

40 IDWWEIGHT nvarchar 6 Weight Field

Additional Fields

58 Text1 nvarchar 500 Open Text Field

59 Text10 nvarchar 500 Open Text Field - Grouped into Dropdown









68 TimeStmp datetime 16 Time Stamp - last edit (Not Shown)

Certification Fields

72 Cert01 thru Cert20 nvarchar 25 Entered in EEMS VIA Specialties. 20 Certifications (Cert) fields are available for the Badge.

73 CertExp01 thru CertExp20 Datetime 16 Goes with the Cert fields as the Cert Expiration Date.

MultiField Data

IDAA IDAA|FIDWID|IDWLNAME|IDWFNAME|Middle|A.Address1|A.CIty|A.St|A.Zip|IDWDOB|Expire|IDWSEX|IDWWEIGHT|IDWCOMMORGRADDATE|IDWHEIGHT|IDWEYES|IDWHAIR

MOID MOID|FIDWID|IDWSSN|IDWLNAME|IDWFNAME|Middle|IDWADDRESS1 IDWCITY IDWSTATE IDWZip

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Figure 24 - Asset Tag Field Map

Line # Field Name DataType Length Description

1 TagID, TagID_1,TagID_2,TagID_3,TagID_4, int 11 Bar-Code (Personnel ID Displayed under photo)

2 Name,Name_1,Name_2Name_,3Name_4 nvarchar 70

4 Descript,Descript_1,Descript_2,Descript_3, Descript_4 nvarchar 500

10 Acquired,Acquired_1 datetime 16

30 Expire,Expire_1 datetime 16

6 Lot,Lo1_1 nvarchar 150

7 SerialNo,SerialNo_1 nvarchar 100

8 License,License_1 nvarchar 150

9 Note,Note_1 nvarchar 510

5 IDWPHOTOFIELD1,IDWPHOTOFIELD1_1 nvarchar 100

11 Text1,Text1_1,Text1_2,Text1_3,Text1_4 nvarchar 500










21 Date1,Date1_1,Date1_2,Date1_3,Date1_4 datetime 16

DepartmentName,DepartmentName_1 nvarchar 50

25 ModelName,ModelName_1

26 ModelDesc,ModelDesc_1

27 AgencyName,AgencyName_1 nvarchar 100

28 AgencyDesc,AgencyDesc_1

Troubleshooting:

What to do if data does not populate on the Badge Card:

1. Validate there is data in that field in Mobile Solutions™. 2. Make sure the Card Field Name is the same as the desired Database Field Name.

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