ContentsContents................................................................................................................................................1

1.0 INTRODUCTION........................................................................................................................2

2.0 BODY CONTENT..........................................................................................................................3

2.1 Company yet to Install HRIS System:.........................................................................................3

2.2 SUGGESTED VENDOR 1: People-Track HR Software........................................................3

2.3. SUGGESTED VENDOR 2: Orisoft.........................................................................................7

2.4. SUGGESTED VENDOR 3: SimpleHR.................................................................................11

Recommendation to the Company.......................................................................................................16

Conclusion...........................................................................................................................................17

References...................................................................................................................................18

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Mingu International Trading Sdn. Bhd 1.0 INTRODUCTION

Mingu International Trading Sdn Bhd history was started from a small scale hardware construction

material dealer in the year 1973 with the nam Emico Enterprise Sdn Bhd which was situates in

Bachang, Malacca in Malaysia. Their main business was basically to sell as well as distribute

construction materials and also Nippon Paint. Since their business was developing, they decided that

they would need to offer a wider range of products to their customers. They relocated their business

warehouses to Malim Jaya and also Bukit Rambai which was an industrial area. After that, Mingu

International Trading was formed in 2005. (Bhd, 2012)

Their main scope of business is to manufacture and supply corrugated sheets for the brands such as

LION KING, MPI branded PVC pipes and also ECONDEK & SUNDEK for purpose of metal

roofing. They also traded Galvanised Steel Coil (GI), prepainted galvanised steel coil (PPGI) and

overall GI and EG materials such as fibre glass woo, steel bar, plywood, wire mesh, paint and also

other building materials. They also provided services such as recoiling, slitting and shearing. They

also produced and supply ridge capping, wall flashing and purlin. (Bhd, 2012)

The main idea of their company is “Continuous Business Creativity & Innovation” and they also

aim to perform good deeds to give back to the society who are in need. This is how they impose their

Corporate Social Responsibility (CSR) in their company. This will strengthen the relationship among

employees and also improve the life of their families and also the society around them. Their vision is

one stop service, from roofing to footing system in Malaysia. They extended their horizon to Brunei,

Burma, Cambodia, East Timor, Indonesia, Laos, Philippines, Singapore, Thailand, and also Vietnam.

Their bigger vision is to become a respected player in the building & construction materials globally.

(Bhd, 2012)

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2.0 BODY CONTENT2.1 Company yet to Install HRIS System:

This company Mingu International Sdn. Bhd. Has no HRIS or any human resource body

there for we have come out with some suggestion that will turn the tide of this company’s

working environment.

We have come out with three possible best solutions for the company in order to maximize its

productivity level. (Mr. Daren Chan, 2014)

2.2 SUGGESTED VENDOR 1: People-Track HR Software

The first vendor that we suggest to Mingu International Trading Sdn Bhd is from the company

People Track. The product name is People-Track HR Software. This software is easier as it organizes

employee data, giving insights, and also streamlining of Human Resource processes. The functions

and modules of the software are as follows. It includes personnel management which is the hub for

human resource information. With this, it will be easier for Mingu International to manage the records

of all their current and past employees. Next, it also has safety management. This will track incidents

and accidents, claims all the details and also print out the Occupational Safety and Health (OSHA)

reports. It also has COBRA Administration which track COBRA recipients and payment history. It

also includes Applicant Management which allows the management to track their application through

the entire process of hiring and also rejecting. Next, Time & Attendance. This helps to manage and

track employees time-off. It sets up an unlimited number of accrual accounts. (Software, Products:

People-Trak, 2014)

Not only that, it also had modules such as Training Administration. This allows the company to set

up training programs, track resources, instructors, and who attends and also even set pre-requisites.

The software also includes Performance Management. This can help Mingu International to manage

the details of past performance reviews, and store all supporting details. Next, it also includes

Compensation Management which allows the company to keep track of compensation history, levels

and other pay like bonuses. It also has benefit administration which manage different benefit plans

and levels including future enrolment. Finally, it has position control module. This is an integrated

way to store all the details for every single position in the company. Some examples are shown below .

(Software, Features: People Trak, 2014)

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Figure 1: Personnel Management

Figure 2: Training and Competency

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Figure 3: Compensation Management

This software has three different pricing ranges. It is affordable and scalable and it is a one-time

cost. The first range is the LT range. Its $9.95 per employee and it is a one-time cost. It is the lowest

product level but it still offers tracking and reporting, and the introductory features for automating

Human Resource. It includes, personnel management, compensation management, time-off

management, COBRA admin and also safety management. It also includes 100+ HR report templates.

It is recommended for 10-50 employees with 10 attachments per record up to 5 HR users with MS

Access database. Next, the most popular price range which is the Essentials. It is $19.95 per employee

and also a one-time cost. The flagship Essentials product is meant to meet the needs of HR

professionals at small and medium companies. It includes everything in LT plus more robust tracking,

reporting, process automation and auditing. It includes 200+ HR report templates and is

recommended for 50-1000 employees with 10 attachments per record and unlimited HR users with a

SQK database. The final price range is the Strategic. It is $39.95 per employee and also a one-time

cost. Its strategic features take you to a high level of customization to more fully and accurately

streamline HR processes. It has everything in Essentials plus an own fully customizable workflows

with custom screens and processes. It has custom report calculations using derived fields. It is

recommended for 100-5000 employees with unlimited attachments and unlimited HR users with a

SQL database. (Software, Pricing: People Trak, 2014)

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The one unique and interesting functionality that surprised me is the Position Management

functionality. It combines a complete job description module with the ability to post and track open

job requisitions. This ensures that open positions and requirements are defined according to ADA

standards. This function integrates with Applicant Tracking to ensure that all candidates are screened

against the detailed requirements of the position applied for.

It includes a fully integrated personnel management module, fully integrated with applicant tracking

module, tracks past and present incumbents, provides a free-from job description, ADA compliant

tracking, open requisitions when positions are available, single click to archive prior requisitons,

tracks prior requisitions and also enter activities and costs in batches. (Software, Features: People

Trak, 2014) This software would be best for Mingu International Trading as it will help organize all

the employees and allocate them to their rightful jobs according to the skills that they possess. It will

also help fill in vacancies and provide full details of it. Next, it can help the company compensate

employees in a better manner and the company will have a better safety environment. Its training

modules will also help provide better skilled employees for the job to be carried out in a more

efficient manner. All the details from all departments will be easily stored and managed for current

and future uses. In our opinion, this software is perfect to support Mingu International Trading Sdn

Bhd.

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Finally, the following is the summary of customer reviews outlining the strengths and weaknesses

of this product. It has been said that it is the best software purchased. It is also said that the software is

user friendly and can be easily customized to fit their needs and reports can be attained from any

fields. It is also said to be cost effective compared to other HRIS systems. The custom table building

features, along with it’s easy to generate and limitless report builder gives it a significant edge over its

competitors. There seem to be no negative comments on this software and we think it would be the

best for Mingu International Trading Sdn Bhd. (Software, Products: People-Trak, 2014)

2.3. SUGGESTED VENDOR 2: Orisoft  

The second suggestion that we would like to deliver for Human Resource Information

Systems vendor is Orisoft. The reason why we chose Orisoft as the second HRIS vendor for

Mingu International Sdn. Bhd. is because, at Mingu the movement and flow of employee

working information system and its way of arranging is not systemized and there are a big

chance that such structured may fall like a building without the right foundation. Orisoft is a

Malaysian based company which understand SME Company like Mingu International and

offers variety of services to develop the such company, example of services Human Resource

Management System, Time Management System, Payroll System and Employee Self

Service.

Orisoft main is SME like Mingu International to operate efficiently in the area of people

management so that organizations can focus on what they do best: Growing their brands

The main product that I would like to focus from orisoft is the payroll system, human capital

management system and employee self-service system.

For the payroll system currently Mingu international Sdn. Bhd. going through old process

system which is getting signature from the boss of the company who also issue checks for

both Mingu international and Emico Sdn. Bhd. by doing this time and man power and also

the hassel that the employee of the accounting and payroll department will face a lot of

problem and may end up with diplomatic issue such as different pay the confidentiality of

payment of each and every employee and the cost of issuing each check whom the company

need to bare it.

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By having the payroll system of orisoft the amount of time and money can be saved by just

using online system with the help of the software which will calculate the number of working

days, leaves, bonus, allowance and etc.

Screenshot of orisoft payroll system:

The next will be the human resource management system. Since the company is growing

Mingu international need to consider having a more efficiency and effectiveness system.

Orisoft provides unified HCM which means will organize things much better. The current

system is the boss will be the manager and they having a family base system which means

there is no management system to counter or to monitor the employee movement. If the

company deciding to go at large it should consider to take over and change the culture of the

company in order to be more effective and able to reduce task on one employee to maximized

the productivity. (Orisoft, 2014)

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This is the screenshot of the employee information using the unified HCM:

The last from orisoft I like to suggest is the employee self-service. This system will make

sure if there is and important information will reach the employee faster. It’s more like how

MMU reach its students by bulletin board and students can check attendance and able to send

complain. It’s the same just the twist of having it in a working environment form. By this

employees will know about the company progress and able to post about new training

program and the ability make the work force to move to a better form.

The current system do not include this and since nowadays people using the smartphone for

so many things with so many function this system will motivate employee to work to be

better themselves and able to compare other employee to be better and will have a healthy

competition.

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The screenshot below is an example of the ESS (employee self-service system)

(Orisoft, 2014)

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2.4. SUGGESTED VENDOR 3 : SimpleHR

The third suggested Human Resource Information Systems vendors would be SimpleHR.

SimpleHR is an affordable human resource software for small to medium – based businesses

in which located in Destin, Florida where it professionally a licensed company with the State

of Florida Board of Employee Leasing (EL 0000202). It basically supports all kind of

common Human Resources tasks such as vacation, attendance and performance reviews.

Besides, based on the employee management system, it simplifies the workflow, increase the

efficiency as well as it is an essential tool in Human Resources workday. SimpleHR gives a

payroll administration and protection for their clients throughout the benefits provided. This

shows that they aim to maintain the highest level of standard in all matters they consume in.

Based on the quality policy, it examines that SimpleHR is a well dedicated company where

they provide quality services in which meets a continuing and initial needs and expectations

of their clients as well as their employees. This means that the company be certain to get their

clients and employees with an ongoing prosperity and success throughout the continuous

improvement. On the other hand, being as a Professional Employer Organization (PEO), the

company equip with employee management solution for those excessive business owners

who which to spend more time upon their core business besides lesser time onto the

obligation of employer. Professional Employer Organization (PEO) is basically outsource

onto the payroll processing, government compliance, provide compensation protection for

workers and benefits administration in which keep the current staffs without all time –

consuming paperwork.

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Figure 1

Figure 1 shows on the product used by SimpleHR Company. The following descriptions

explain the key areas of the product.

Employees’ module obtains the Employees’ Personal Information that would help the

company to contact for any emergency purpose. Photography is to know the identity

of every individual who been hired in SimpleHR in order to be recognized. Under the

module also implement employment equity, military service, dependents, service

history, unions and attendance in order to take note on the employee’s leaves. Also it

consists of warnings/grievances for the employees to know their work schedules in

terms of performance reviews, those who are under probation periods and birthday

reminders.

Pay module refers to the pay that serves for examining bonuses and deductions,

benefits, vacation and leave and banking and finance.

Training module and the jobs module is the job descriptions and specifications of the

employees – education, fields and skills they require as well as awards that are being

received based on the employee’s performance.

Safety module refers to the protection in terms of incidents and accidents occurs to the

employees, medical and disability in which help to protect the employees from the

financial risks inherent in their daily life. Besides, security module is based on the

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group and user security that maintain a history of workers’ compensation board

claims.

Report module is a pre – designed letters, forms and over fifty to sixty reports been

acquired under the module for satisfaction purpose.

Document management is been privatized and a confidential document storage in

which stores information about the employees.

HR Dashboards is to view the Human Resource indicators graphically whether the

employees pass their training courses or not. Thus, it examines the salary budget and

the percentage turnover.

The tools and view obtains about the view of employee summary, pay and work

history, HR Dashboard and reminders meanwhile exports over organization charts

(Vision and Organization Plus) and Word and Excel Office and data to other

applications and import data into SimpleHR on the other hand.

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Figure 2

Figure 2 shows the example on how SimpleHR pays for itself based on the vacation and

attendance of the hired employees. All need to do is that the employee just need to type on

his/her data into the calculator provided and he/she can look on how the company pays for

itself. This is basically to enhance the company on how it could benefits and save the costs.

However, it reflects for the potential direct value of lost working hours besides, it does not

include such indirect costs as overtime costs, benefits or reduced productivity. So, as a result,

it would be an easy and quicker way for Mingu International Company to look after their pay

system as well on how they are being paid.

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One of the functionality used in SimpleHR that inspired me would be the Pay module. This is

because as pay module are designed to achieve certain objectives which includes efficiency,

fairness, ethics and compliance. In terms of the efficiency, it specifically improves the

performance, increases qualities and controls all kinds of labor costs. Based on Mingu

International Trading Sdn Bhd objectives, the company believes in the Spirit of FAMILY in

which they ensure a fair treatment and recognize onto their employees as their own family.

This is to make sure that the organization cares about how its services and results are

achieved in order to keep a high reputation.

Based on the review of SimpleHR product from the customers, is that they feel good on the

way the employees being treated. Besides, the use of employee’s data is well organized and

stored where the employees need not to be worried if their personal details being spread or

seen by others since it’s been protected safely into a safer worksheet. However, it still need to

be encouraged for the company to store a password at least so that the information stored is

more secured and placed safer.

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Recommendation to the Company

We would like to recommend the orisoft as the company main choice due to it’s a Malaysian

based company and able to understand the company flow how and what is need to be done

for Miggu International Sdn. Bhd.

Operation is an essential daily component of any organization in the world. From internal

management to external engagement, there is a need for the right technology solutions that

can ensure the operation of a business runs smoothly every hour of the day. With this in mind

we can say that orisoft provide the right tool for the right SME company.

Not only has that but by further studies showed that the cost also plays a major part. Since the

simple HR and People-Track HR software is American base software and the system make it

more suitable for them the cost vice is not an effective in the sense of SME Company like

Mingu international trading Sdn. Bhd. When it comes to cost, SME Company can’t bare such

a big amount even though it’s for the betterment of the company itself.

Whereas orisoft is a Malaysian base company and able to give a reasonable price and able to

guide the company throughout the whole process, as a Malaysian base company we are not

the “plug and play” type we need to be hands on base guide and through that we need human

assistance to lead us the right way till we fully grasp the technology.

Orisoft can do that compare to the rest two. Orisoft will guide and able to implement the right

training and develop the personal internally and externally. In this way the company won’t

feel lost or feel vulnerable towards the system when it’s being implemented.

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Conclusion

By going through all this, as we can conclude the combination of people trach HR software

and orisoft and also a bit of simple HR will provide much better solution. People track HR

will able to track the movement of and employee and able to analyzed the amount of time

spend on a task by and employee and simple HR is consider safer and its concern of the

safety of the employee. This two is most important for a company to grow and also a growing

company as well.

As we can say orisoft can be customized to the needs and wants of the employee compare to

the rest of the two suggestion. The 1st and the 3rd suggestion is more to of the shelf type of

HRIS which will be expensive compare to orisoft and not very effective since it is a

standardized and unable to modified according to the needs and wants of the employer.

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References

Bhd, M. I. (2012). Company Profile: Mingu International Trading Sdn Bhd. Retrieved from Mingu International Trading Sdn Bhd Web site: http://www.mingu.com.my/index.php/en/about-us/company-profile

Mr. Daren Chan. (5 10, 2014). Boss owner of the company. (S. A. Viswanathan, Interviewer)

Orisoft. (11 11, 2014). www.orisoft.com. Retrieved 2014, from http://www.orisoft.com.my/en/company/corporate-profile

Software, P.-T. H. (2014). Features: People Trak. Retrieved from People Trak Web site: http://www.people-trak.com/products/features.asp

Software, P.-T. H. (2014). Pricing: People Trak. Retrieved from People Trak Web site: http://www.people-trak.com/products/pricing.asp

Software, P.-T. H. (2014). Products: People-Trak. Retrieved from People Trak Web site: http://www.people-trak.com/products/

Bhd, M. I. (2012). Company Profile: Mingu International Trading Sdn Bhd. Retrieved from Mingu International Trading Sdn Bhd Web site: http://www.mingu.com.my/index.php/en/about-us/company-profile

Mr. Daren Chan. (5 10, 2014). Boss owner of the company. (S. A. Viswanathan, Interviewer)

Orisoft. (11 11, 2014). www.orisoft.com. Retrieved 2014, from http://www.orisoft.com.my/en/company/corporate-profile

Software, P.-T. H. (2014). Features: People Trak. Retrieved from People Trak Web site: http://www.people-trak.com/products/features.asp

Software, P.-T. H. (2014). Pricing: People Trak. Retrieved from People Trak Web site: http://www.people-trak.com/products/pricing.asp

Software, P.-T. H. (2014). Products: People-Trak. Retrieved from People Trak Web site: http://www.people-trak.com/products/

http://www.simplehr.ca/roi.html

http://www.simplehr.com/PayrollAdministration.htm

http://www.orisoft.com.my/en/company/corporate-profile

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