migrating to sharepoint 2010 for public sites: an insiders look at milestones

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Migrating to SP2010 for Public Sites: An Insider’s Look at the Milestones

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Slide Deck from our latest webcast: "Migrating to SP2010 for Public Sites: An Insider’s Look at the Milestones" Rebecca Headrick and Cathy Hodson from AANA join Senior Search Consultant, Josh Noble, to discuss the requirement gathering, platform selection, and project milestones involved in AANA’s public migration from Ektron CMS 400.NET to SharePoint 2010 with Ontolica Search & Preview.

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Page 1: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Migrating to SP2010 for Public Sites: An Insider’s Look at the Milestones

Page 2: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Agenda

• The Problem• Selecting Microsoft SharePoint• General SharePoint Deployment Milestones• Search Evaluation & Design• Search Project Milestones

Page 3: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

The Problem

• Website wasn’t included in the original Membership and Financial system overhauls.

• New systems could work with Ektron 400.NET but interfaces would be noticeably outdated.

• Configuration challenges, unnecessary strain on IT, and generally irrelevant search results.

• Rigid folder structures resulted in slow information retrieval.

Page 4: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Selecting Microsoft SharePoint

• Integration with Membership and Financial systems.• One system for internal content management system

and public website.• Flexible visual and functional design.• Site columns and views to alleviate strain during

content reorganization.• Support for future data structure and optimization

improvements.• Stronger out of the box search but with limitations.

Page 5: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

General Project Steps

• Content Cleanup and Audit• Finalizing Taxonomy and Navigation for new

site• Design and build new website• Author training • High-priority content migration • Launch: December 4, 2011

Page 6: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Search Evaluation

Provide intuitive public SharePoint search navigation and visualization while simplifying the backend administration. • Simple configuration by non-technical

content editors• Custom relevancy and sorting• Visual, audience targeted, and timed

best bets• Custom advanced search lookups• Automated query suggestions and

related queries

• Web page and document previews on all content

• Complete access with tablets and smartphones

• Decreased reliance on IT for organic relevancy improvements and UX customizations

Page 7: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Ektron 400.NET Search UI

Page 8: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Enter Query

Refine Search Results

Identify Targeted Content

Take Action

The Search User Experience

Page 9: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Search Center Overview

Page 10: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

inDocument Search

Page 11: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Full Page Preview

Page 12: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Simplified Configuration

Page 13: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Search Project Steps

• Requirement Gathering (initial & future)• Taxonomy & Metadata Design• Guided Installation• Search Center UI Design & Training• Search Center UI Finalization• Staging and Production Deployment• Content Maturity & Continuous Review

Page 14: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Search Enhancement Outcomes

• Website query and navigation time drastically decreased.

• Simple and intuitive search page customizations with decreased demand on IT service resources.

• Robust authentication and browser support with low overhead allows users to quickly view content without local programs.

• In-document search enables users to preview content with search query highlights and relevant page suggestions.

• Improved accuracy of results and navigation options.

Page 15: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Ontolica Suite for SharePoint & FAST

Enterprise Search Library Preview

FAST Management

Search Preview Aggregate

• Create • Search• Action

• Preview• Identify• Analyze

• Configure• Customize• Manage

• Preview• Identify• Compare

• Collect• Refine• Interact

Page 16: Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Rebecca HeadrickApplication Development Manager, AANA

[email protected]

Cathryn HodsonWeb Editor, AANA

[email protected]

Q/A & Contact Details

Josh NobleDirector of Sales, Americas & OceaniaAuthor: Pro SharePoint 2010 Search

[email protected]

Don WoodSharePoint Web Developer, AANA

[email protected]