microsoft word 2010 - technical skills training

Microsoft Word 2007

Microsoft word 2010

whats new!!

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Agenda: Introduction to Headers and Footers.Inserting page numbers, names, date, and time. Inserting and editing an image in a document.Using tables and formatting borders and shading.Bullets and Numbering.Working with columns. , , , . . .. .


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Goals: At the end of this session, you will know:How to insert page numbers, date, time, and names into a header or footerAdd pictures to a documentCrop and resize a pictureInsert a table and format borders and shadingHow to use columns in your document : , , , . . . . .


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What is the best way to learn the Word?! 4Learning Word


Advanced Microsoft Word - Tables4

Use it!!

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Your job. Personal correspondence.Work for a non-profit organization.Explore with the Help feature.Certified Microsoft Office SpecialistUse it with something important to you! !

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When to use word Most paper-based documents LettersSimple tablesSimple brochures and publicationsEmailOutlook usually uses Word as its editorElectronic documentsSimple Web pages7 .. : . . .


when not to use word Complex publications Complex tablesUse Microsoft ExcelComplex Web pagesUse Microsoft Front Page8 . .


the different version of word: :MS Word 97MS Word 2000MS Word 2002 (XP)Includes Smart Tags, Task PanesMS Word 2003Minimal changes from 2002MS Word 2007MS Word 2010Major changes in user interface, file formats9



the evolution of word 2002-2010 2002-2010

Word XPWord 2003Word 2007Word 2010

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new features in word 2007 2007

The Microsoft Office Button

The Quick Access Toolbar Customizable

The Ribbon


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10new features in word 20 2010No button!

In most of the Microsoft Office 2010 programs the Office Button (which was only introduced in Office 2007), has been replaced with a File menu. This is not the same as the File menu in Office 2003. This new File Menu leads in to the Microsoft Office Backstage view which not only shows the popular functions of Open, Save, Save As, Print etc but also the recently view files section has been enhanced to include a recent locations too.Read more at Suite101: Microsoft Word 2010 http://www.suite101.com/content/the-new-functions-of-microsoft-word-2010-a261963#ixzz0zFgrSb9g

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2010 ( 2007). 2003. ... .


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get to know the ribbon

When you first open Word 2010, you may be surprised by its new look. 2010 .

Most of the changes are in the Ribbon, the area that spans the top of Word. The Ribbon brings the most popular commands to the forefront, so you dont have to hunt in various parts of the program for things you do all the time. .Why the change? To make your work easier and faster. .


17The Ribbon was thoroughly researched and designed from users experiences so that commands are in the optimal position. This lesson will tell you more about the Ribbon and how to work with it.

use the ribbon for common actions

The Ribbon offers ease of use and convenience, with all common actions shown in one place.

For example, you can cut and paste text by using commands on the Home tab; change text formatting by using a Style; and alter the page background color on the Page Layout tab. .

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whats on the ribbon

Getting familiar with the three parts of the Ribbon will help you understand how to use it. .

They are tabs, groups, and commands. .

Tabs: The Ribbon has seven basic ones across the top. Each represents an activity area. : . .Groups: Each tab has several groups that show related items together. : .Commands: A command is a button, a menu, or a box where you can enter information. :

19Everything on a tab has been carefully selected according to user activities. For example, the Home tab contains all the things you use most often, such as the commands in the Font group for changing text font: Font, Font Size, Bold, Italic, and so on.

dialog box launchers in groups

At first glance, you may not see a certain command from a previous version.

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Some groups have a small diagonal arrow in the lower-right corner called the Dialog Box Launcher . .Click it to see more options related to that group. Theyll appear in a familiar-looking dialog box or task pane that you recognize from a previous version of Word. . .

20Speaking of previous versions, if youre wondering whether you can get the same look and feel of a previous version of Word, the simple answer is, you cant. But once you start playing around with the Ribbon a little, youll get used to where things are and will like how easy the new design makes getting your work done.

temporarily hide the ribbon

The Ribbon makes everything nicely centralized and easy to find. .

But sometimes you dont need to find things. You just want to work on your document, and youd like more room to do that. . . In that case, its just as easy to hide the Ribbon temporarily as it is to use it. .


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temporarily hide the ribbon

The Ribbon makes everything nicely centralized and easy to find.

Double-click the active tab. The groups disappear so that you have more room. . To see all the commands again, double-click the active tab again to bring back the groups. .

Heres how:

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use the keyboard

Okay, keyboard people, these slides are for you. The Ribbon design comes with new shortcuts. .

There are shortcuts for every single button on the Ribbon. . Shortcuts often require fewer keys. . This change brings two big advantages over previous versions of Office programs:

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use the keyboard

The new shortcuts also have a new name: Key Tips.

Press the Key Tip for the tab you want to display. For example, press H for the Home tab. This makes all the Key Tips for that tabs commands appear.Press the Key Tip for the command you want. . H . . .Next: :.To use Key Tips, start by pressing ALT.

24Pressing ALT makes the Key Tip badges appear for all Ribbon tabs, the Quick Access Toolbar commands, and the Microsoft Office Button.

lets begin! Open MS word! Click to open the Start menu.Click on ProgramsFind / Click the Microsoft Office folder Click on Microsoft Office Word 2010

" . " / " "" 2010


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headers and footers Header text, images, or other content located in a special box that appears at the top of each page in your document -- Footer -- text, images, or other content located in a special box that appears at the bottom of each page in your document -- Headers and footers are commonly used to display: :page numbers, file names, dates, logos, or letterheads. They appear on each page and help you identify the document. .By default, text or graphic in the header or footer will be the same on each page unless otherwise indicated (different first page, different odd/even pages, etc.)


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Water mark

watermark with page boarder watermark using picture


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headers and footers Header text, images, or other content located in a special box that appears at the top of each page in your documentFooter -- text, images, or other content located in a special box that appears at the bottom of each page in your document

Headers and footers are commonly used to display:page numbers, file names, dates, logos, or letterheads.They appear on each page and help you identify the document.

By default, text or graphic in the header or footer will be the same on each page unless otherwise indicated(different first page, different odd/even pages, etc.)

-- -- : . . / .)

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to begin using headers and footers From the Ribbon, click the Insert tabChoose Header or Footer from the Header & Footer groupSelect one of the available templates, or choose "Blank "" "" "" " " " "

ORDouble-click on either the header or the footer areas within your document to start from scratch.

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inserting an imageClip Art collections of generic pictures stored on your computer that are searchable by keywords.(MS Word comes pre-installed with several Clip Art collections.)

Pictures (from file) non-clipart images from a variety of sources stored on your computer or mobile storage devices.(these are often images you created (photos, scans, drawings), found on a website, or were sent in an email)

To insert a picture from a file:

Click where you want to insert the picture.

From the Ribbon, click Insert

Choose Picture from the Illustrations group.

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inserting clip-art

In the search column that appears (under Search for), type a keyword that describes the type of image you want and click the Go button. ( " ") "" .Click an image from the thumbnails (preview images) that appear, and the clip-art will appear within your document. ( )

To insert clip-art:

1.Click where you want to insert the image.

From the Ribbon, click Insert

Choose Clip Art from the Illustrations group. "" "

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resizing an image If the picture you chose is too small or too big, you can resize it.

OriginalResized

Click on the picture. You will see circles or squares on the outside of the picture. These are called handles.Move your mouse over one of the handles until you see a 2-sided arrow.Click and hold down the left mouse button, and drag away from the image (to make it bigger) or towards the image (to make it smaller).

Please Note:Using the handles on the corners of the image will maintain its aspect ratio and will prevent it from stretching and becoming disproportionate.Using the handles in the middle of each side of the image will allow it to stretch horizontally or vertically, distorting the image.The rotation handle (the green handle) will allow you to rotate the image.

. . .. () (). : . .(" ") .

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cropping an imageCropping an image allows you to cut out parts of the picture,leaving only the part of the picture you want:ORIGINALCROPPED

Click on the image. The Ribbon should switch to the Format tab.Click the Crop icon from the Size group. Special crop handles will appear around the image.Click and drag these handles towards the center of the image until the remaining image is what you want.

Smart Tip: After resizing or cropping an image, you can restore the picture to its original version by clicking the Reset Picture icon under the Insert tab in the Adjust group : . "". "" ""."" .

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inserting tables

To add a table, go to the Insert tab and choose TableChoose the size of your table using the grid that appears, or click Insert Table for more options. Add data to your tables cells.

"" "" " " . .(cells are the boxes created by the intersections of columns and rows)

Note: To move from cell to cell, click on the tab or arrow keys. Pressing enter will give you another line within the cell, not move you to the next row. ( )

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formatting tablesTo resize your tableMove your mouse over the table until you see a small square in the lower right hand corner of the table. Click and drag that square until your table is the size you need. .

To resize Columns and RowsMove your cursor over the lines that mark the top/bottom or left/right of a cell until you have a two sided arrow with two lines in the middle. Click and drag the line until you have what you need. / / . .


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adding columns and rows

Place your cursor where you want additional columns or rows. Right-click to reveal the table menu, and choose Insert. "".Click to add::columns to the leftcolumns to the right_rows above rows below

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columnsColumns allow you to create newspaper-like documents. From the Page Layout tab, choose Columns from the Page Setup group.

Presets include two or three columns of equal width, or two columns with a wider left or right column. .If you only want a portion of your document to be in columns, highlight the appropriate areas before selecting any of these options.

Smart Tip: For more columns, or precise control of the columns size and spacing, choose More Columns. : " ".

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making list bullets & numbering Bullets symbols (circles, dots, squares, etc.) used to designate items in a list (hint: these definitions are part of a bulleted list)Numbering an option similar to bullets, used to create automatically-numbered (or lettered) lists. (example below)

From the Home tab, choose either Bullets or Numbering from the Paragraph group. (optional) Choose which type of bullets or numbers youd like to use by clicking the small down arrow inside each icon.To create your list, type the first item and press Enter. You will see the next bulleted or numbered line appear. Continue adding items and pressing Enter until youre done with your list. , ( ) (: )()--.( ) """" .() "". . "" .


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making lists(continued) ()You can also type your list first, and then:Highlight your list. : Select either Bullets or Numbering from the Home tab. "" "" "".

Smart Tip: Pressing Tab will indent a list item useful for creating hierarchies. : "" -- .

(example)

Shopping List:

BreadMeatCerealCorn FlakesRaisin BranVegetablesLettuceIcebergRomaineTomatoes

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microsoft word 2010 - technical skills training

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