microsoft office xp illustrated introductory, enhanced with programs, files, and folders working

Microsoft Office XP Microsoft Office XP Illustrated Introductory, EnhancedIllustrated Introductory, Enhanced

with Programs, Files, and with Programs, Files, and FoldersFolders

WorkingWorking

Working with Programs, File, and Folders Unit B 2

Create and save a WordPad Create and save a WordPad documentdocument

Open, edit, and save an existing Paint Open, edit, and save an existing Paint filefile

Work with multiple programsWork with multiple programs Understand file managementUnderstand file management View files and create folders with My View files and create folders with My

ComputerComputer

ObjectivesObjectives


Move and copy files with My Move and copy files with My ComputerComputer

Manage files with Windows ExplorerManage files with Windows Explorer Delete and restore filesDelete and restore files Create a shortcut on the desktopCreate a shortcut on the desktop

ObjectivesObjectives


Unit IntroductionUnit Introduction

Most of the work you do on a Most of the work you do on a computer involves using programs to computer involves using programs to create files.create files.

You can create files in Windows 2000 You can create files in Windows 2000 using one of Windows accessory using one of Windows accessory programs.programs.

Windows has file management Windows has file management features that help you manage all of features that help you manage all of your files.your files.


Creating and Saving Creating and Saving a WordPad Documenta WordPad Document

A blank A blank document document (or file) opens (or file) opens when you start WordPad.when you start WordPad.

Type and format text to create a file.Type and format text to create a file.– A blinking A blinking insertion pointinsertion point indicates where indicates where

the text you type will appearthe text you type will appear– Use the mouse to highlight or Use the mouse to highlight or selectselect text text– Change the appearance, or Change the appearance, or formatformat text text

• Use any of the buttons on the Formatting Use any of the buttons on the Formatting toolbartoolbar


Creating and Saving Creating and Saving a WordPad Document (cont.)a WordPad Document (cont.)

Formatting toolbar

Typed text

Document window

Insertion point


Creating and Saving Creating and Saving a WordPad Document (cont.)a WordPad Document (cont.)

You work is automatically stored in You work is automatically stored in your computer’s your computer’s random access random access memorymemory or or RAMRAM– Work stored in RAM is temporary and is Work stored in RAM is temporary and is

erased when you turn your computer offerased when you turn your computer off To save your work permanently:To save your work permanently:

– Hard diskHard disk: built in computer disk (C:): built in computer disk (C:)– Floppy diskFloppy disk: removable disk (A: or B:): removable disk (A: or B:)


Opening, Editing, and Saving Opening, Editing, and Saving an Existing Paint Filean Existing Paint File

To use or work on an existing file, you need To use or work on an existing file, you need to to openopen the file. the file.

Once a file is open, you can Once a file is open, you can editedit it or make it or make changes.changes.

Click to locate a file

Click a file to open it


Opening, Editing, and Saving Opening, Editing, and Saving an Existing Paint File (cont.)an Existing Paint File (cont.)

Save a file:Save a file:– Use the same Use the same

filename (lose filename (lose original form)original form)

– Use a Use a different different filename filename (original file is (original file is unchanged)unchanged)

Different file name

Paint edit tools


Working with Multiple ProgramsWorking with Multiple Programs

You can run more than one program at a You can run more than one program at a time in Windows.time in Windows.

Each open program is represented by a Each open program is represented by a program button on the taskbar.program button on the taskbar.

You can copy data from one file to another You can copy data from one file to another in different programs.in different programs.– ClipboardClipboard: a temporary storage area in your : a temporary storage area in your

computer’s memory where items are placed computer’s memory where items are placed when coping data between fileswhen coping data between files


Working with Multiple Working with Multiple Programs (cont.)Programs (cont.)

Data from a file in one program can be Data from a file in one program can be copied to another file in a second program.copied to another file in a second program.

Paint program

WordPad program


Understanding File ManagementUnderstanding File Management

File managementFile management is the process of is the process of organizing and tracking files you create.organizing and tracking files you create.– Locate, move, rename, and delete filesLocate, move, rename, and delete files

File management tools in Windows:File management tools in Windows:– My ComputerMy Computer– Windows ExplorerWindows Explorer

Create folders to help organize your files.Create folders to help organize your files.– FoldersFolders are areas on a hard disk or floppy disk are areas on a hard disk or floppy disk

in which you store files.in which you store files.


Understanding File Understanding File Management (cont.)Management (cont.)

The structure of The structure of files and folders files and folders on a disk is on a disk is called called file file hierarchyhierarchy..

Use the Use the Recycle Recycle BinBin, a space on , a space on your hard drive, your hard drive, to delete files or to delete files or restore deleted restore deleted files.files. Recycle Bin

FilesFile hierarchy


Viewing Files and Creating Viewing Files and Creating Folders with My ComputerFolders with My Computer

My Computer shows the contents of your My Computer shows the contents of your computer, including files, folders, programs, computer, including files, folders, programs, disk drives, and printers.disk drives, and printers.

Each item on your computer is represented Each item on your computer is represented by an icon in My Computer.by an icon in My Computer.

Manage files using the My Computer menu Manage files using the My Computer menu bar and toolbar.bar and toolbar.

Use the Address Bar to change what you Use the Address Bar to change what you are viewing.are viewing.– The The Address BarAddress Bar allows you to open and view a allows you to open and view a

drive, folder, or a Web pagedrive, folder, or a Web page


Viewing Files and Creating Viewing Files and Creating Folders with My Computer (cont.)Folders with My Computer (cont.)

Create a new folder:Create a new folder:– Click File on the menu bar, point to New, then Click File on the menu bar, point to New, then

click Folderclick Folder

New folder

Icon

Address bar


Moving and Copying Files Moving and Copying Files with My Computerwith My Computer

Moving files or folders around.Moving files or folders around.– Drag the file or folder from one location to Drag the file or folder from one location to

anotheranother– Use Edit menu commands or toolbar buttons Use Edit menu commands or toolbar buttons

(Cut, Paste)(Cut, Paste)

Copying files or folders.Copying files or folders.– Use Edit menu commands or toolbar buttons Use Edit menu commands or toolbar buttons

(Copy, Paste)(Copy, Paste)

Backed upBacked up files are copies of files that are files are copies of files that are stored on other disks, such as floppy disks.stored on other disks, such as floppy disks.


Moving and Copying Files Moving and Copying Files with My Computer (cont.)with My Computer (cont.)

A file being moved to a folder.A file being moved to a folder.

File being dragged to this folder

File being moved


Managing Files with Managing Files with Windows ExplorerWindows Explorer

Windows ExplorerWindows Explorer is a management tool is a management tool like My Computer:like My Computer:– Copy, move, delete, and rename files and Copy, move, delete, and rename files and

foldersfolders

More powerful than My ComputerMore powerful than My Computer– View file hierarchy of your computer or networkView file hierarchy of your computer or network– Work with more than one computer, folder, or Work with more than one computer, folder, or

file at once.file at once.


Managing Files with Managing Files with Windows Explorer (cont.)Windows Explorer (cont.)

Windows Windows Explorer is Explorer is divided into divided into areas called areas called panespanes..

The left pane The left pane is the is the Explorer Explorer BarBar– Displays the Displays the

drives and drives and folders on folders on your computeryour computer

Explorer Bar

Pane


Managing Files with Managing Files with Windows Explorer (cont.)Windows Explorer (cont.)

File hierarchy File hierarchy in the Explorer in the Explorer Bar:Bar:– Plus sign (+) Plus sign (+)

indicates indicates additional additional folders can be folders can be viewedviewed

– Minus sign (-) Minus sign (-) indicates all indicates all levels of the levels of the hierarchy are hierarchy are shownshown

Plus sign

Minus sign


Deleting and Restoring FilesDeleting and Restoring Files

To save disk space, you should To save disk space, you should deletedelete or remove files you no longer need.or remove files you no longer need.– Files you delete go to the Recycle Bin Files you delete go to the Recycle Bin

until you remove the files permanentlyuntil you remove the files permanently– Files deleted from a floppy disk are not Files deleted from a floppy disk are not

stored in the Recycle Bin and are stored in the Recycle Bin and are permanently deletedpermanently deleted

Files in the Recycle Bin can be Files in the Recycle Bin can be restoredrestored


Deleting and Restoring Deleting and Restoring Files (cont.)Files (cont.)

Ways to delete a file:Ways to delete a file:– Select the file, then click the Delete button on Select the file, then click the Delete button on

the toolbarthe toolbar– Right-click the file, then click DeleteRight-click the file, then click Delete– Drag the file to the Recycle BinDrag the file to the Recycle Bin

Ways to restore a file:Ways to restore a file:– Select the file, click File, then click RestoreSelect the file, click File, then click Restore– Right-click the file, then click RestoreRight-click the file, then click Restore– Drag the file from the Recycle Bin to any other Drag the file from the Recycle Bin to any other

locationlocation


Deleting and Restoring Deleting and Restoring Files (cont.)Files (cont.)

Dragging a folder from the Windows Dragging a folder from the Windows Explorer to the Recycle Bin on the Desktop Explorer to the Recycle Bin on the Desktop

Recycle Bin


Creating a Shortcut Creating a Shortcut on the Desktopon the Desktop

A shortcut is A shortcut is used to open used to open an often used an often used file, folder, or file, folder, or program on program on the desktop.the desktop.

Double-click Double-click the shortcut the shortcut icon to open icon to open the item.the item.

Shortcut Original file

Right-click file, then click Create Shortcut

microsoft office xp illustrated introductory, enhanced with programs, files, and folders working

Documents

existing file

file management features

files file management

file management view

unchanged different

existing paint file

different programs

multiple programs