Comparing Microsoft Office 365 plans

As of October 2012

Sharon RichardsonJoining Dots

www.joiningdots.comTwitter: @joiningdots

Updated version now available – see link at end of slides

Before we start…These are not official Microsoft slides. They are based on information that has been publicly shared on the Internet. All references are included at the end of the presentation.

The slides may be updated as more information becomes available about the new pricing plans. Proposed details all include purchasing an Office subscription. Current plans include cheaper/free options without an Office subscription.

Google Apps pricing included to compare as an alternative.

Have used US $ prices to compare between plans. Fees detailed are per user per month subscriptions unless otherwise specified.

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Variations

Academic Plans (A)

Small Business Plans (P)

Enterprise Business Plans (E)

Government Plans (Email-only and E discounted)

Kiosk Workers (K)

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Academic Plans: current v1Plan A2 A3 A4

Features Online email, calendar and contactsInstant messaging, voice and video chatOnline conferencingWeb-based Office

A2 +Office Professional 2010 installed on up to 5 devices per user accountUnlimited storage and archiving

A3 +Enterprise voice: Integrated PBX with Lync Server on-premise

Pricing Free for academic institutions

Students: $2.50 Faculty and staff: $4.50

Students: $3

Google Apps Google Apps for Education (free)

Google Apps + productivity software

Google Apps + productivity software and voice integration

Notes:Source: http://www.microsoft.com/en-us/office365/education/compare-plans.aspxNo mention of SharePoint Online. Google Apps is web only, productivity software would be to purchase Office or open source alternative such as Libra Office

Academic Plans: current v2Plan Plan 1 Plan 2 Office

Features Exchange OnlineEmail, Calendaring and Contacts with 25GB mailbox storage

Exchange OnlineSharePoint OnlineOffice Web Apps

Office Professional Plus local install on up to 5 devices per user

Pricing Free for academic institutions

Students: $1 Faculty: $2

Students: $1.50Faculty: $2

Google + alternatives

Google Apps for Education (free)

Google Apps for Education (free)

One-time purchase of Office or use open source alternatives

Notes:Source: http://www.microsoft.com/en-us/office365/education/online-services.aspx Exchange Online, SharePoint Online and Office Web Apps are all listed separately as $1 per student. Not sure if they are all part of a Plan 2 or if it is a total of $3 to include all three services. Assumed a single price as when add to Office, matches A3 for students but could be wrong as SharePoint is not mentioned under the A plans. Plus A2 includes Office Web Apps for free where as here they are not free… and yes, this is very confusing… not sure why two different sets of plans are listed with different prices

Academic Plans: proposed

Notes:Office 365 University looks to be equivalent to either A3 or A4 on current plans

Still have option to purchase as a subscription per month ($3.30+ recurring) or as a one-off purchase ($139)

These options all include being able to install Office locally. Am assuming the A2 plan with web-only version of Office is still available for free, to compete against Google Apps

Small Business: currentPlan P1 E3

Features Exchange Online +Office Web AppsSharePoint Online (limited version compared to E plans)Maximum 50 users

P1 +Active Directory syncSharePoint OnlineOffice 2010 local installUp to 50,000+ users

Pricing $6 per user per month $20 per user per month

Google + Google Apps for Business. Free for up to 10 users, then $5 per user per month

Google Apps +purchase Office or use open source alternative

Notes:Source: http://www.microsoft.com/en-us/office365/compare-plans.aspxIncluded E3 plan to show pricing including subscription for Office installation. There is NO supported upgrade path between P and E plans. If you need to switch, (either due to size or needing features such as AD sync and full SharePoint) you have to manually recreate all accounts, settings and migrate data.

Small Business: proposedNotes:New pricing available for up to 250 users to include Office installation. (Currently, only option is to jump straight to E3+)

No details yet as to whether these will be part of P plans or additional E plans. (Suspect they will be P plan)

If P Plan, note currently there is no upgrade between P and E plans. You have to manually recreate and migrate content…

Enterprise Plans: currentPlan E1 E2 E3 E4

Features Exchange OnlineSharePoint OnlineInstant messaging and conferencingOffice Web Apps limited (view only, no editing)AD sync

E1+full Office Web Apps (view and edit)

E2 +Office 2010 local installAdvanced voice support

E3+Voice PBX integration using Lync Server on-premise

Pricing $8 per user per month $14 $20 $22

Google + $5Doesn’t include AD sync. Does include web editing

$5Doesn’t include AD sync

Google Apps + productivity software and voice integration

Notes:Source: http://www.microsoft.com/en-us/office365/all-plans.aspxGoogle Apps for Business free for first 10 users, then flat $5 per user per month. Includes equivalent to Office Web Apps, very limited equivalent to SharePoint Online, doesn’t include AD sync of user accounts for on-premise hybrid scenarios

Enterprise Plans: proposed

Notes:

No change. Same as current pricing for E3

(Remember: proposed currently only covers those subscriptions that include installing Office locally, not ones that are web-only)

Government Plans: currentPlan Exchange Online

plan 1Exchange Onlineplan 2

E2

Features Online email, calendar and contacts with 25GB mailboxesActive Directory Sync

Plan 1+Unlimited storageLegal hold capabilities

Plan 1+IM, conferencingOffice Web AppsSharePoint Online

Pricing $3.50 $7 $8

Google Apps

<$5Doesn’t include AD sync. Does include sites and web editing

<$5Doesn’t include AD sync. Does include sites and web editing

<$5Doesn’t include AD sync

Notes:Source: http://www.microsoft.com/en-us/office365/government/compare-plans.aspxExchange Online plans are not strictly part of Office 365 – email, diary and contacts only. E2 is just discounted version of the same E2 for business. (Exchange Online is also available for business). Google hasn’t published pricing for government accounts, just states that it is less than $5 per user per month (i.e. cheaper than Apps for Business)

Kiosk WorkersPlan K1 K2

Features Exchange Online with 1GB mailboxWeb access to mail, calendar and contacts (Outlook Web Access) plus POP support and Exchange Active Sync (EAS) for smartphonesAccess to SharePoint Online sitesOffice Web Apps: View only (no editing)

K1 +full Office Web Apps (can view and edit Office documents)

Pricing $4 per user per month $8 per user per month

Google Apps $5 per user per month with 25GB mailbox, 5GB file storage

$5

Notes:Source: http://www.microsoft.com/en-us/office365/all-plans.aspxMicrosoft’s Kiosk pricing is intended for organisations with users who don’t have dedicated desktops, e.g. shift or retail workers. Therefore no version available to include Office installed locally. Limiting the mailbox size to 1GB is a mistake in my opinion. Google offering is more competitive for this scenario

ReferencesMicrosoft Office 365: More new packages and prices coming in November by Mary Jo Foley, ZDNethttp://www.zdnet.com/microsoft-office-365-more-new-packages-and-prices-coming-in-november-7000005923/

Microsoft Office 365 Education planshttp://www.microsoft.com/en-us/office365/education/compare-plans.aspxhttp://www.microsoft.com/en-us/office365/education/online-services.aspx

Microsoft Office 365 Kiosk, Small Business and Enterprise planshttp://www.microsoft.com/en-us/office365/all-plans.aspx

Microsoft Office 365 for Governmenthttp://www.microsoft.com/en-us/office365/government/compare-plans.aspx

Google Apps planshttp://www.google.com/enterprise/apps/business/pricing.html

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Update: 28th September 2014

A new version of this presentation has been published, based on Office 365 plan details as of 1st September 2014.

View here: http://www.slideshare.net/JoiningDots/office-365-plans-overview

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