microsoft office 2007- illustrated introductory, premium video edition inserting objects into a...

Microsoft Office 2007- Illustrated Introductory, Microsoft Office 2007- Illustrated Introductory, Premium Video EditionPremium Video Edition

Inserting Objects into a Inserting Objects into a PresentationPresentation

ObjectivesObjectives

• Insert text from Microsoft WordInsert text from Microsoft Word

• Insert clip artInsert clip art

• Insert and style a pictureInsert and style a picture

• Insert a text boxInsert a text box

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

ObjectivesObjectives

• Insert a chartInsert a chart

• Enter and edit chart dataEnter and edit chart data

• Insert a tableInsert a table

• Insert and format WordArtInsert and format WordArt


Insert Text From Microsoft WordInsert Text From Microsoft Word

• You can insert text into PowerPoint You can insert text into PowerPoint from word processing programs, like from word processing programs, like Microsoft WordMicrosoft Word

• Acceptable file formats include:Acceptable file formats include:• Microsoft Word format (.docx)Microsoft Word format (.docx)• Rich Text Format (.rtf)Rich Text Format (.rtf)• Plain text format (.txt)Plain text format (.txt)• HTML format (.htm)HTML format (.htm)



• Any styles applied in Word carry over Any styles applied in Word carry over in PowerPointin PowerPoint

• A Heading 1 style in Word becomes A Heading 1 style in Word becomes a slide title in PowerPointa slide title in PowerPoint

• A Heading 2 style becomes the first A Heading 2 style becomes the first level of text in a bulleted listlevel of text in a bulleted list




• With plain text, PowerPoint creates With plain text, PowerPoint creates an outline based on each paragraphan outline based on each paragraph

• Paragraphs without tabs become Paragraphs without tabs become slide titlesslide titles

• Paragraphs with one tab indent Paragraphs with one tab indent become first-level text in bulleted become first-level text in bulleted lists, and so onlists, and so on



• To insert text, click the Home tab on To insert text, click the Home tab on the Ribbon, click the New Slide the Ribbon, click the New Slide button list arrow in the Slides group, button list arrow in the Slides group, then click Slides from Outlinethen click Slides from Outline


• To insert slides To insert slides from another from another presentation, click presentation, click the New Slide the New Slide button list arrow in button list arrow in the Slides group, the Slides group, then click Reuse then click Reuse SlidesSlides


Slides from Outline command

Reuse Slides command

Insert Clip ArtInsert Clip Art

• PowerPoint has access to many PowerPoint has access to many professionally designed graphics, professionally designed graphics, called called clip artclip art

• Clip art includes:Clip art includes:

• Clip artClip art

• PhotographsPhotographs

• MoviesMovies

• SoundsSounds



• Microsoft Office clip art is stored in Microsoft Office clip art is stored in the the Microsoft Clip OrganizerMicrosoft Clip Organizer and is and is recognized using keywordsrecognized using keywords


Microsoft Clip Organizer


• You can You can customize the Clip customize the Clip Organizer by: Organizer by: • adding clips to a adding clips to a

collectioncollection• moving clips from moving clips from

one collection to one collection to anotheranother

• creating a new creating a new collectioncollection


Collections


• Clip art is also available on the Clip Clip art is also available on the Clip Art task paneArt task pane

• Click the Insert tab on the Ribbon, Click the Insert tab on the Ribbon, then click the Clip Art button then click the Clip Art button oror

• Click the Clip Art icon in a content Click the Clip Art icon in a content placeholderplaceholder


Clip Art icon

Clip Art button


• When you find the When you find the clip art you want, clip art you want, click it to insert it click it to insert it on the slideon the slide

• Clip Art can be Clip Art can be modified like other modified like other PowerPoint PowerPoint objectsobjects


Keyword

Examples of “sunshine” found in All collections


• To modify clip art, To modify clip art, click the clip art, click the clip art, then click the then click the Drawing Tools tab Drawing Tools tab above the Format above the Format tabtab

• Use the Picture Use the Picture Styles and Adjust Styles and Adjust groups on Ribbongroups on Ribbon


Sunshine clip art


• Use the Size Use the Size group to crop or group to crop or change the width change the width and height of the and height of the clip artclip art


Sunshine clip art

Insert and Style a PictureInsert and Style a Picture

• In PowerPoint, a In PowerPoint, a picturepicture is artwork is artwork created in another program and created in another program and inserted into a PowerPointinserted into a PowerPoint• digital photographdigital photograph• a piece of line art or clip arta piece of line art or clip art• other artworkother artwork



• There are 17 types of picture formats There are 17 types of picture formats that you can insert into PowerPointthat you can insert into PowerPoint

• Examples include:Examples include:• JPEGJPEG• BMPBMP• TIFFTIFF



• To insert a picture, click the Picture To insert a picture, click the Picture button in the Illustrations group orbutton in the Illustrations group or

• Click Picture icon in a content Click Picture icon in a content placeholderplaceholder

• Look for a picture in the Insert Picture Look for a picture in the Insert Picture dialog box, then click Insertdialog box, then click Insert



• Crop a picture to remove unwanted Crop a picture to remove unwanted areasareas


Crop pointer – position over corners or sides


• The Crop button is in the Size group The Crop button is in the Size group of the Format tabof the Format tab

• The cropped portion of a picture, The cropped portion of a picture, when you save unless you change when you save unless you change the setting in the Compression the setting in the Compression Settings dialog boxSettings dialog box


Insert a Text BoxInsert a Text Box

• Sometimes you need an extra text Sometimes you need an extra text box in addition to the text box box in addition to the text box placeholdersplaceholders• LabelLabel• Small phraseSmall phrase

• To insert a text box, click the Text To insert a text box, click the Text Box button in the Text group on the Box button in the Text group on the Insert tabInsert tab




Text group

Text Box button


• Drag Text Box tool to create a text Drag Text Box tool to create a text box where you want it on the slidebox where you want it on the slide

• Text boxes can be moved to new Text boxes can be moved to new locationslocations


Text box being created


• When finished, cursor is flashing so When finished, cursor is flashing so that you can enter textthat you can enter text

• Format text just as you would text in Format text just as you would text in other placeholdersother placeholders


Text box

Flashing cursor

• Charts can be inserted using Charts can be inserted using Microsoft Excel or Microsoft GraphMicrosoft Excel or Microsoft Graph

• A A chartchart is the graphical is the graphical representation of numerical datarepresentation of numerical data

• To insert a chart, click the Insert To insert a chart, click the Insert Chart icon in the content placeholderChart icon in the content placeholder


Insert Chart icon

Insert a ChartInsert a Chart



Types of Charts


• The Insert Chart dialog box opens The Insert Chart dialog box opens from which you can choose the type from which you can choose the type of chart you needof chart you need


Chart categories

Available charts


• When you insert a chart object into When you insert a chart object into PowerPoint, you are embedding itPowerPoint, you are embedding it

• An An embedded objectembedded object is an object is an object whose data source can be opened whose data source can be opened for editing purposesfor editing purposes

• Changes you make to an embedded Changes you make to an embedded object in PowerPoint do not affect the object in PowerPoint do not affect the data sourcedata source



• When you insert a chart, the Excel When you insert a chart, the Excel worksheet opens next to the worksheet opens next to the PowerPoint windowPowerPoint window

• The worksheet includes the data that The worksheet includes the data that created the chartcreated the chart




Excel window

Columns

Rows

Active cell

Axis labels

Legend name

Data series

Enter and Edit Chart DataEnter and Edit Chart Data

• New charts are inserted with sample New charts are inserted with sample data that you edit with your own datadata that you edit with your own data

• When you enter or import your own When you enter or import your own data, the chart is updated data, the chart is updated automatically in PowerPointautomatically in PowerPoint



• To edit data, click the Edit Data To edit data, click the Edit Data button in the Data group on the Chart button in the Data group on the Chart Tools Design tabTools Design tab


Click cell, type new data

Remaining sample data



Chart with new dataValue axis

Category axis

Legend

Insert a TableInsert a Table

• Use a Use a tabletable when you have when you have information that would look best information that would look best organized in rows and columnsorganized in rows and columns

• To insert a table, click the Table To insert a table, click the Table button in the Tables group on the button in the Tables group on the Insert tabInsert tab



• The Table button offers many ways The Table button offers many ways to insert a tableto insert a table


Drag pointer to choose number of rows and columns

Table button

Click to use Insert Table dialog box

Click to draw a table



• You can also click You can also click the Insert Table the Insert Table icon in the content icon in the content placeholderplaceholder

• Enter text in each Enter text in each cell, then press cell, then press [Tab] to go to the [Tab] to go to the next cellnext cell

Insert Table icon


Activities Available on the Cruise

Monday Dolphin Encounter

Paint-Your-Own-Pottery

Rock Wall Climbing

Tuesday Ice Skating Face Painting Karaoke

Wednesday Yoga Swimming Lessons

Make Your Own Sundaes


A typical table

Inserting a TableInserting a Table

• Use the Design tab to apply color Use the Design tab to apply color styles, change cell borders and add styles, change cell borders and add cell effectscell effects

• Use the Layout tab to add rows and Use the Layout tab to add rows and columns to your table, adjust the size columns to your table, adjust the size of cells, and align text in the cellsof cells, and align text in the cells


Insert and Format WordArtInsert and Format WordArt

• When plain old text seems dull and When plain old text seems dull and boring, you can rely on WordArt to boring, you can rely on WordArt to make your slides more interestingmake your slides more interesting

• WordArtWordArt is a set of decorative text is a set of decorative text styles that you can apply to any text styles that you can apply to any text objectobject



• Insert WordArt by clicking the Insert WordArt by clicking the WordArt button on the Text groupWordArt button on the Text group


WordArt button WordArt styles


• You can apply WordArt to existing You can apply WordArt to existing text or you can start from scratchtext or you can start from scratch


WordArt text box with sample text

Your text


• You can format WordArt using the You can format WordArt using the Text Effects button in the WordArt Text Effects button in the WordArt Styles group Styles group


Choose a new style for WordArt

SummarySummary

• You can insert text, text boxes, clip You can insert text, text boxes, clip art, pictures, tables, charts, and art, pictures, tables, charts, and WordArt into PowerPointWordArt into PowerPoint

• You can use buttons on the Ribbon You can use buttons on the Ribbon or icons in a content placeholderor icons in a content placeholder

• Objects that you insert into Objects that you insert into PowerPoint can be modified using PowerPoint can be modified using the Format tab on the Ribbonthe Format tab on the Ribbon


SummarySummary

• Text can be imported as Microsoft Text can be imported as Microsoft Word format (.docx), Rich Text Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or Format (.rtf), plain text format (.txt) or HTML format (.htm)HTML format (.htm)

• The type of text imported dictates how The type of text imported dictates how PowerPoint arranges it as slide titles PowerPoint arranges it as slide titles and bulleted textand bulleted text

• There are 17 picture formats that you There are 17 picture formats that you can insert into PowerPointcan insert into PowerPoint


SummarySummary• Pictures can be cropped to remove Pictures can be cropped to remove

unwanted areasunwanted areas• Clip art can be accessed on the Clip Art Clip art can be accessed on the Clip Art

task pane or the Microsoft Clip Organizertask pane or the Microsoft Clip Organizer• Charts are created using Microsoft Excel Charts are created using Microsoft Excel

or Microsoft Graphor Microsoft Graph• Charts are embeddedCharts are embedded• To edit a chart, you edit data in the To edit a chart, you edit data in the

worksheetworksheet


SummarySummary

• Charts are embeddedCharts are embedded

• To edit a chart, you edit data in the To edit a chart, you edit data in the worksheetworksheet

• Tables are another way to organize Tables are another way to organize information in rows and columnsinformation in rows and columns


SummarySummary

• Tables can be formatted using the Tables can be formatted using the Layout tab and the Design tabLayout tab and the Design tab

• WordArt is found in the Text group—WordArt is found in the Text group—it is not one of the icons in a content it is not one of the icons in a content placeholderplaceholder

• WordArt can be modified using WordArt can be modified using buttons in the WordArt Styles groupbuttons in the WordArt Styles group


microsoft office 2007- illustrated introductory, premium video edition inserting objects into a...

Documents

microsoft wordinsert

level of text

level text

text box microsoft office

slides microsoft office

text boxinsert

txtplain text format

rtfrich text format