Miami-Dade School District Problem-Solving Implementation ?· Miami-Dade School District Problem Solving…

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<p>Miami-Dade School District Problem-Solving Implementation Plan </p> <p>Rev. 4/13 Page 1 </p> <p> Goal: By August 2012, Miami-Dade School District will have a feasible and effective 3 tier RtI process that will (a) provide evidence-based supports to all students who need them at all tier levels; (b) have knowledgeable district, region, and school-site staff who understand RtI systematically promote school-wide practices that ensure the highest possible student achievement in both academic and behavioral pursuits within the RtI framework with high quality instruction and intervention; and (c) have a method of measuring fidelity of the tier processes and monitoring student outcomes. </p> <p>Component 1: Consensus Building </p> <p>Action # 1: Develop an action plan to identify stakeholders in the district, share information and gain consensus to support RtI. </p> <p>Step #1: Develop an action plan to identify stakeholders in the district, share information and gain consensus to support RtI. </p> <p>NOTE: ACTION STEPS SPECIFIC TO INTERNAL SCHOOL-BASED STAKEHOLDERS APPEAR IN BLACK, INTERNAL STAKEHOLDERS GREEN AND EXTERNAL DISTRICT-BASED STAKEHOLDERS IN BLUE </p> <p>Outcomes Expected and Measure: Consensus will be established with at least 80% of stakeholders by June 2014 as evidenced by the Beliefs Survey </p> <p> Action Steps: </p> <p> By Who: </p> <p> By When: </p> <p> Status: </p> <p>(R) = Target date for step completion revised/extended </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 2 </p> <p>1. Vet list of Stakeholders with DBLT. 2. Provide de-briefing of revised </p> <p>district plan. 3. Obtain approval for PD dates. 4. Prepare Beliefs Survey to measure </p> <p>the extent to which previous efforts have effectively built consensus among identified stakeholders at RtI focus schools. </p> <p>5. Prepare a Welcome Back letter to explain the role of the Problem Solving Core Team and provide details related to upcoming survey, including dates of administration and purpose. (Principal and AP will be tasked with providing names/titles of 6-8 staff members for School Based Leadership Team.) </p> <p>6. Disseminate letter to school Principals and APs. </p> <p>7. Administer survey via Survey Gold or Survey Monkey. </p> <p>8. Monitor completion rate and initiate prompts as needed. </p> <p>9. Analyze data from survey to identify levels of consensus and create graphic display of results. </p> <p>1. Identify and expand opportunities to provide parents </p> <p>1. Terry Vaccaro 2. Terry Vaccaro </p> <p> 3. Terry Vaccaro 4. Mirtha Brennan </p> <p>5. Robin Morrison and Terry Vaccaro </p> <p>6. Terry Vaccaro </p> <p>7. Mirtha Brennan </p> <p>8. Mirtha Brennan </p> <p>9. Mirtha Brennan &amp; Sylvia Arango Terry Vaccaro </p> <p>1. Evelyn Prakash, Robin Morrison, Elyse </p> <p>1. Sept. 2010 2. June 10, 2011 3. June 17, 2011 4. July 31, 2011 </p> <p>5. July 18, 2011 </p> <p>6. Aug 15, 2011 </p> <p>7. Aug 17, 2011 </p> <p>8. Aug 24, 2011 November 15, 2011 9. Aug 31, 2011 November 30, 2011 December 16, 2011 </p> <p>1. July 8, 2011 </p> <p>COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 3 </p> <p>information about PS/RtI (i.e., parent brochures, opening of school procedures, beginning of year packets, town hall meetings, open house) </p> <p>2. Community involvement specialist parent training for co-trainers </p> <p>3. Develop a series of presentations providing information to parents of students receiving intervention </p> <p>4. Revisit meeting with Parent Academy to finalize region director planning sessions. </p> <p>5. Work with principals and liaisons at RtI Focus Schools to provide information and resources that can be shared with parents. </p> <p>6. Confirm access to Survey Monkey </p> <p>7. Develop informal survey for parents who attend the training </p> <p>8. Analyze and disaggregate survey results. </p> <p>9. Debrief with schools re: survey results </p> <p>10. Add direct link from parent portal to RtI page </p> <p>Wasserman, and Mirtha Brennan </p> <p>2.. Elyse Wasserman 3. Elyse Wasserman </p> <p> 4. Terry Vaccaro 5. Elyse Wasserman and Evelyn </p> <p> 6. Terry 7. Elyse and Evelyn 8. Elyse and Evelyn 9. Core Team </p> <p> 10. Terry </p> <p> 2. Oct 5, 2011 </p> <p> 3. Sept. 1, 2011 </p> <p>Oct. 14, 2011 (R) </p> <p>4. January 6, 2012 April 20, 2012 (R) August 31, 2012 (R) 5. Feb. 14, 2013 6. Dec. 21. 2012 7. April 5, 2013 (R) 8. April 19, 2013 June 3, 2013(R) 9. May 3, 2013 10. January 31, 2013 March 15, 2013 </p> <p> COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE In progress In progress COMPLETE </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 4 </p> <p> 11. Meet with Parent Academy and </p> <p>ensure fidelity of information shared parents, ensure reliable message and set stage for future presentations. </p> <p>1. Upload Beliefs Survey to Survey Monkey or Survey Gold for DBLT administration </p> <p>2. Email letter and survey link to DBLT </p> <p>3. Integrate survey results with infrastructure development and summary of policy changes that have come out of their departments </p> <p>4. Meet with Ms. Goldman, and Dr. DeArmas </p> <p>5. Meet with DBLT </p> <p>6. Upload Beliefs Survey to Survey Monkey or Survey Gold for Region Chairs, Psychologists, SPED Supervisors, CSSs, SLPs, Staffing Specialists </p> <p>7. Communicate with SPED Dept. Heads re: survey and letter to above mentioned group and provide them with the letter and survey link </p> <p>11. Terry Vaccaro 1. Mirtha Brennan 2. Terry Vaccaro </p> <p> 3. Terry Vaccaro and Evelyn </p> <p>Prakash </p> <p> 4. Terry Vaccaro 5. Terry Vaccaro </p> <p> 6. Mirtha Brennan 7. Terry Vaccaro and Mirtha </p> <p>Brennan </p> <p> 11. July 29, 2011 </p> <p> 1. June 15, 2011 2. July 28, 2011 </p> <p> 3. Aug. 8, 2011 Oct 17, 2011 4. Aug. 18, 2011 Oct 31, 2011(R) 5. Aug. 22, 2011 </p> <p> 6. July 22, 2011 Oct 7, 2011 (R) 7. Aug. 18, 2011 </p> <p> COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE &amp; Ongoing weekly COMPLETE COMPLETE COMPLETE </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 5 </p> <p>8. Integrate survey results with content of case management </p> <p>9. Meet with above mentioned groups </p> <p> 8. Mirtha and Elyse </p> <p> 9. Elyse, Evelyn and Mirtha </p> <p> 8. Sept. 1, 2011 Oct 21, 2011(R) 9. Sept. 30, 2011 Nov 14, 2011(R) </p> <p> COMPLETE COMPLETE </p> <p>Action # 2: Provide information to internal and external stakeholder about RtI. </p> <p>Step #1: Provide information about RtI practices on the following: the definition of RtI; components of RtI; research on RtI; benefits of implementing RtI; barriers to implementing RtI; changes to be expected when implementing RtI; required commitments and resources needed to implement RtI; and examples of exemplars of RtI implementation. </p> <p>Outcomes Expected and Measure: Information will be shared with 90% of all employee stakeholders and with at least 50% of parents. Current level of progress (as of 6/8/11) with respect to provision of information to internal stakeholders is approximately 12% as evidenced by: attendance records for approximately 1200 participants in training sessions from various stakeholder groups; approximately 2000 participants have taken the online course through Florida PS/RtI website (estimate to be verified through Staff Development records). Satisfaction and Change of Practice surveys (50% return rate) averaged 3.5 on a scale of 1 to 4 with 4 being Strongly Agree. </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 6 </p> <p>Action Steps: By Who: By When: Status: 1. Review of RtI literature to identify </p> <p>salient information on RtI implementation </p> <p>2. Refine the information for various subgroups within MDCPS consumption </p> <p>3. Present draft technical information specific to the subgroup to RtI Leadership Team for feedback </p> <p>4. Finalize RtI information to share 5. Distribute technical assistance </p> <p>information for the beginning of the 2009-2010 school year *Actions to involve parents as key stakeholders and provide information are included in Action #1, Step 1. 6/8/11 </p> <p>1. Subgroup of RtI Leadership Team </p> <p>2. Subgroup of RtI Leadership Team </p> <p> 3. RtI Leadership Team 4. Subgroup of Leadership </p> <p>Tm. 5. Subgroup of RtI </p> <p>Leadership Team </p> <p>1. June, 2009 2. July, 2009 3. July, 2009 4. July, 2009 5. August, 2009 </p> <p>COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE </p> <p>Step #2: Establish the rationale for district adoption of RtI practices Demonstrate how RtI systematically connects to the Elementary and Secondary Education Act (ESEA), </p> <p>Individuals with Disabilities Education Act (IDEA) and other federal and state statutes and regulations Analyze and demonstrate how RtI systematically connects and is interdependent with existing district goals, </p> <p>mission, priorities and initiatives. Make connections to the potential impact on district values and beliefs. </p> <p>Outcomes Expected and Measure: By June 2013 the rationale for adoption of PS/RtI will be evidenced through the sustained connections to ESEA and IDEA in related local policies and procedures and in the districts vision, mission, and values. Progress toward the accomplishment and maintenance of this outcome will be measured through annual permanent product review. </p> <p> Action Steps: </p> <p> By Who: </p> <p> By When: </p> <p> Status: </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 7 </p> <p>1. Participate in final editing process for Student Progression Plan. </p> <p>2. Conduct district technical assistance needs assessment </p> <p>3. Provide feedback to district from #2. 4. Examine the alignment between </p> <p>PS/RtI and applicable federal, state, and local rules, policy, and procedural documents (ESEA revision, State Board Rules, School Improvement Plans (SIP), District Improvement and Accountability Plan (DIAP), Student Progression Plan, K-12 Reading Plan, Student Code of Conduct, and Special Programs and Procedures manual) and determine revisions of district-based policies and/or procedures. </p> <p>1. Terry Vaccaro </p> <p>2. Kelly Justice, Stephanie Martinez, and Larry Ruble </p> <p>3. Kelly Justice, Stephanie Martinez, and Larry Ruble </p> <p>4. Robin Morrison, Evelyn Prakash, Terry </p> <p>1. June 30, 2011 2. July 14, 2011 3. July 15, 2011 4. May 31, 2012 </p> <p>COMPLETE COMPLETE COMPLETE ALL DOCS COMPLETE </p> <p>Step #3: Identify internal and external partners who have a vested interest in RtI. </p> <p>Outcomes Expected and Measure: Internal and external partners are clearly identified as evidenced by Component 1, Action #2, Step 3. </p> <p> Action Steps: </p> <p> By Who: </p> <p> By When: </p> <p> Status: </p> <p>1. Identify all stakeholder groups: Cabinet, Central Office Administration, C&amp;I Depts., Operations, DBLT, Academic Coaches, ETO staff, Union, Parents, Student Services </p> <p>1. District Planning Team September 2010 </p> <p>COMPLETE </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 8 </p> <p>personnel, School Psychologists, Placement Specialists, Regions, Teachers, DA Region V, MTSSS </p> <p>Action #4: Develop a communication plan: identify who will provide the information; how the information will be shared; and when the information will be communicated. </p> <p>Outcomes Expected and Measure: An easily accessible, fluid, efficient, and reliable system that disseminates and updates PS/RtI information while providing for inquiry and question clarification will be in place by November 2011 as evidenced by permanent products (Weekly Briefings, guides, revised policies, and website.). </p> <p> Action Steps: </p> <p> By Who: </p> <p> By When: </p> <p> Status: </p> <p>1. Consult with Ms. Goldman regarding the Action Steps and assigning persons responsible for steps 6, 7, and 8 below. </p> <p>2. Final edit of PS/RtI Guide 3. Release first version of PS/RtI </p> <p>Guide and RtI B/FAB Q+A. 4. Add discussion boards to PS/RtI to </p> <p>collaboration site. 5. Determine means for dissemination </p> <p>of communication resources. 6. Develop guidelines for Ongoing </p> <p>Progress Monitoring and decision points to determine rate of response (good, questionable, poor). </p> <p>7. Develop guide that provides exemplars for both decision making </p> <p>1. Terry Vaccaro 2. T. Vaccaro &amp; R. Morrison 3. Robin Morrison and Terry </p> <p>Vaccaro 4. Mirtha Brennan and </p> <p>Evelyn Prakash 5. Mirtha Brennan 6. Terry </p> <p>7. 7. Mirtha and Elyse </p> <p>1. June 17, 2011 2. July 28, 2011 3. Aug 15, 2011 4. Aug 15, 2011 5. Aug 15, 2011 6. Aug 15, 2011 7. Aug 15, 2011 Nov 14, 2011(R) </p> <p>COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 9 </p> <p>and documenting the decision making process that distinguishes between general education and ESE eligibility based on intensity of intervention required to sustain positive response. </p> <p>8. Develop policy regarding private school ESE eligibility requirements (EBD, SLD, Sp/LI). </p> <p>9. Add the Guide to Decision Making for Tier 3 Problem Solving to SST Manual. </p> <p> 8. Elyse </p> <p> 9. Terry </p> <p>Jan. 16, 2012 (R) 8. Aug 15, 2011 9. April 13, 2012 </p> <p> COMPLETE COMPLETE </p> <p>Goal # 3. Examine and define district structures to support our RtI Initiatives </p> <p>Action 1: Identify current district/central office leadership structures. </p> <p>Outcomes Expected and Measure: The lead offices responsible for PS/RtI implementation clearly identified as evidenced by DBLT agendas and meeting minutes. </p> <p> Action Steps: </p> <p> By Who: </p> <p> By When: </p> <p> Status: </p> <p>1. Identify key offices that will play a role in the implementation. </p> <p>2. Designate Curriculum and Instruction/RtI as lead contact. </p> <p>3. Determine reporting procedures for decision making process. </p> <p>4. Determine chair of DBLT </p> <p>1. Subgroup of RtI Leadership Team </p> <p>2. RtI Leadership Team </p> <p>3. RtI Leadership Team 4. Millie Fornell </p> <p>1. June, 2009 2. Aug 2010 3. Aug 2010 4. Aug 2010 </p> <p>COMPLETE COMPLETE COMPLETE COMPLETE </p> <p>Miami-Dade School District Problem Solving Implementation Plan </p> <p>Rev. 12/6/11 Page 10 </p> <p>Action 2: Identify roles and responsibilities of each administrator. </p> <p>Outcomes Expected and Measure: Roles and responsibilities related to PS/RtI implementation are delineated as evidenced by permanent products. </p> <p> Action Steps: </p> <p> By Who: </p> <p> By When: </p> <p> Status: </p> <p>1. Identify key roles 2. Determine responsibilities of </p> <p>each key role 3. Assign responsibilities to key </p> <p>personnel 4. Outline responsibilities of key </p> <p>departments in a flow chart. </p> <p>1. RtI Leadership Team 2. RtI Leadership Team </p> <p> 3. RtI Leadership Team 4. Sylvia Arango and Mirtha </p> <p>Brennan </p> <p>1. July, 2009 2. July, 2009 </p> <p> 3. August, 2009 </p> <p>and annually 4. Sept 30, 2011 </p> <p>COMPLETE COMPLETE In Progress COMPLETE SEPT. 2012 COMPLETE </p> <p>Goal 3: Id...</p>

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