REQUEST FOR QUOTE:

Merchandise Program – Lapel Pins

Quote: #16-030

Issued: July 27, 2015

Deadline for Quotes: Thursday, August 6, 2015

ORGANIZATIONAL OVERVIEW

The Houston Livestock Show and Rodeo (the “Show”) was organized for charitable, educational and

scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and

farm products at public fairs and to promote and maintain research and educational functions within the

livestock industry.

As the world’s largest livestock show and rodeo, the largest fair in North America and the site of 20

concerts from top-flight entertainers each year, the Show attracted over 2.48 million spectators in 2015. A

Section 501(c)(3) charity, this organization has committed approximately $375 million in youth and

educational support to Texas students since it began in 1932. The Show is backed by more than 32,000

volunteers serving on over 100 different committees.

GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE

PRICING

Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees,

shipping, expedited delivery costs, labor, etc. must be included in the quote. All transportation, freight,

drayage and other charges are to be listed as a separate line item.

Based on your line item bid price for shipping on the Price Sheet, the Show may require that product

shipments are to be done via Federal Express or UPS, using the Show’s existing account.

Moreover, all design work, product set-up, production, repair work, etc. must be done according to the

Show’s schedule, which may include weekends, nights and early mornings, at no additional cost to the

Show. The Show will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in

writing by both parties before the order is placed or work is started. No price changes, additions, or

subsequent qualifications will be honored.

INTELLECTUAL PROPERTY

The vendor acknowledges that the names, logos, copyrighted material and trademarks of the Show are the

sole and exclusive property of the Show (the “Show Marks”) and nothing herein shall provide the vendor

any right, title or interest in the Show Marks. All Show Marks included in this Request For Quote

(“RFQ)” are for bidding purposes ONLY. They may not be used for any other purpose, now or in the

future, without the express written consent of the Show’s Marketing and Public Relations Department.

VENDOR ADVERTISING, MARKETING AND PROMOTION

The vendor may not promote itself in conjunction with the Show, use the Show as a client reference or

display Show goods in any advertising, marketing or promotional materials.

RFQ #16-030 Merch Lapel Pins Page 2 of 9

SPECIAL REQUIREMENTS / INSTRUCTIONS

The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable.

SCOPE

The Show will receive quotes from vendors for Lapel Pins for the 2016 Rodeo Merchandise Program.

If agreed to by both parties, the original agreement, as amended from time to time, at the same terms,

conditions, and pricing can be renewed. Each renewal would be a one (1) year increment, not to exceed

three (3) years.

PRODUCTS

1. Product samples are not required, but a photo or graphic of each item must be provided on the

Price Sheet.

2. There is no limit on the number of design ideas that can be submitted for each item.

3. The design MUST include one of the Show logos.

Category A – 2016 Annual Pin

Quality lapel pin, with the design featuring the Show’s 2016 Badge Art, found in Appendix A.

See examples of prior years’ annual pins in Appendix B.

Estimated quantity – 2,550

Estimated retail price – $10

No more than 1.25” in height or width.

Price to include presentation box: vendor may break out the cost of the box separately to submit

multiple packaging options.

Price to include price sticker (supplied by the Show) on each presentation box.

Category B – 2016 Annual Pin Set

Set of five (5) quality lapel pins, one of which is the 2016 Annual Pin.

Designs for the other four (4) lapel pins must include the year “2016” and one of the Show’s

logos, found in Appendix A.

Western, rodeo, or country music theme preferred for four (4) pin designs.

Estimated quantity –1,200

Estimated retail prices – $20

Price to include presentation box: vendor may break out the cost of the box separately to submit

multiple packaging options.

Price to include price sticker (supplied by the Show) on each presentation box.

Category C –2016 Annual Guitar Pin

Quality lapel pin, with design featuring the shape or graphic of a guitar, one of the Show’s Marks

and the year “2016.”

Vendors are encouraged to present unique and creative ideas that fit the category and

specifications.

Estimated quantity – 750

Estimated retail price – $10

RFQ #16-030 Merch Lapel Pins Page 3 of 9

Category D – 2016 Annual Bell Pin

The Annual Bell Pin MUST include the Show’s 2016 Badge Art, found in Appendix A.

Vendors are encouraged to present unique and creative ideas that fit the category and

specifications.

Estimated quantity – 7,000

If price breaks area available at higher quantities or a later delivery date, include that in the

pricing on the Price Sheet.

Estimated Retail price: $5

Finished size of the pin and attached cowbell is 1 & 3/4” H x 3/4” -7/8” W.

Pins to be attached to hangtags (hangtags provided by the Show but assembled by the Vendor).

Category E – Rhinestone “H” Pin

Quality lapel pin, with the design featuring the “Bowlegged H” and to include rhinestones.

Vendors are encouraged to present unique and creative ideas that fit the category and

specifications.

Estimated quantity – 2,500

Estimated retail price – $5 to $10

No more than 2” in height or width.

Price to include presentation box or on a Show hangtag (provided by the Show); vendor may

break out the cost of the box separately to submit packaging options.

Category F – Quality Lapel Pins

Quality lapel pin with high level of marketability

Vendors are encouraged to present unique and creative ideas that fit the category and

specifications.

Estimated quantity – 1,000

Estimated retail price – $5

Western, rodeo, or country theme preferred.

Category G – Packaged Rubber Pin Backs

Rubber pin backs, poly-bagged in packages of 10 or more.

Estimated quantity – 1,000 bags of 10

Estimated retail price – $2

Packaging should include standard peg packaging (photo of example in Appendix B).

Category H – Packaged Locking Pin Backs (i.e., w/ allen wrench)

Locking metal pin backs, poly-bagged in packages of 10 or more.

Estimated quantity – 500 bags of 10

Estimated retail price – $5

Packaging should include standard peg packaging (photo of example in Appendix B).

RFQ #16-030 Merch Lapel Pins Page 4 of 9

Deadline for Quotes: Thursday, August 6

YOUR SIGNATURE ATTESTS TO YOUR OFFER

TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE.

Please return all pages via hardcopy, fax, or email to:

Houston Livestock Show and Rodeo™

Attn: Wade Hooker

Three NRG Park

Houston, Texas 77054

832-667-1007 fax

hooker@rodeohouston.com

OFFERED BY:

________________________________________________________________

Signature Title

________________________________________________________________

Printed Name

________________________________________________________________

Phone Email

________________________________________________________________

Company Name Date

ACCEPTED BY:

________________________________________________________________

Signature Title

________________________________________________________________

Printed Name

________________________________________________________________

Phone Email

________________________________________________________________

Company Name Date

RFQ #16-030 Merch Lapel Pins Page 5 of 9

PRICE SHEET – Lapel Pins – Quote #16-030

Your Company Name:

Product Description

Photo or Graphic:

Quantity:

Price Each:

Estimated Delivery:

Estimated

Setup Fee:

Total Cost for Order:*

* Based on your line item bid price for shipping on the Price Sheet, the Show may require that product shipments are to be done via Federal

Express or UPS, using the Show’s existing account.

Additional Information:

RFQ #16-030 Merch Lapel Pins Page 6 of 9

APPENDIX A - Artwork

2016 Badge Art:

Show Marks:

RFQ #16-030 Merch Lapel Pins Page 7 of 9

RFQ #16-030 Merch Lapel Pins Page 8 of 9

APPENDIX B

ANNUAL PIN EXAMPLES

ANNUAL PIN SET EXAMPLES

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ANNUAL GUITAR PIN EXAMPLES

ANNUAL BELL PIN EXAMPLES

PIN BACK EXAMPLES