memorial -...

University of Illinois Libraryat Urbana-Champaign

1996 MortensonDistinguished Lecture

The Mortenson Center forInternational LibraryPrograms announces TheSeventh MortensonDistinguished Lecture. Itwill be held on Thursday,October 17, at 4:00 p.m. inthe Levis Faculty Center,Third Floor. A receptionfollows the lecture.

Talat Halman will deliver a

talk entitled "From BookCulture to Infomania: TheInternationalTransformation," dealingwith the dramatic changes inaccess to knowledge and

information worldwide.

Talat Halman is currently a

professor in the Departmentof Middle East Studies at

New York University. Inl97l he became the Ministerof Culture in his nativeTurkey (the first person everto hold this cabinet post).From 1980 to 1982 he

served as Ambassador forCultural Affairs. He was

also Turkey's DeputyPermanent Representative at

the United Nations. From1991 to 1995 he was amember of the ExecutiveBoard of UNESCO, and fortwo years chaired itsPlanning Commission. He isthe author of numerousbooks and articles in Englishand Turkish. Honors and

awards include ColumbiaUniversþ's "ThorntonWilder Prize" and otherliterary prizes, a RockefellerFellowship in theHumanities, the UNESCOMedal, and "Knight GrandCross, GBE., The MostExcellent Order of the BritishEmpire" conferred upon himby Queen Elizabeth II.

For more information. callCarol Mussey at the

Mortenson Center, 333-03 I 8.

(Marianna Tax Choldin)

;:j-i' ,i

No. 35, October 7, 1996Edited by: Rachel Bermingham

Memorial FundEstablished forClarissa Lewis

As noted in the last issue,Clarissa Lewis passed awayon September 12. Severalpeople in the Library whoknew Clarissa well haverequested that we establish a

memorial fund for herthrough Library Friends.

If you wish to make a

contribution, please writeyour check to UlF/LibraryAnnual Funds and note in thememo section that it is inmemory of Clarissa Lewis.We will designate it for theRare Book and SpecialCollections Library. Youmay leave the check in227Library or send it directly tothe University of IllinoisFoundation, Harker Hall,MC-386.

(Joan Hood)

The deadline for submitting items for publication is LV'ednesday at 5:00 p.m.

Send items to L.O.N., 230 Library, MC-522, E-mail: [email protected] orFAX: 217-244-4358.

OCTOBER LIBRARY EXHIBITS

"Robert Allerton Park, A Pictorial Perspective"

"French Canadian Literature"

Main Corridor

Mueller Exhibit Cases

East Foyer

(Library Office of Development and Public Affairs)

Campus CharitableFund I)rive News

Answers to Frequently Asked

QuestionsThe 1996 Campus CharitableFund Drive activities willend November l. However,contributions made untilDecember 1 will be creditedtoward the UniversityLibrary/GSLIS combinedgoal of$19,976.

The University of lllinois has

conducted a CampusCharitable Fund Drive everyyear since 1929. The CCFDAdvisory Board establishesthe goals for both the campusand the various sections. Theboard reviews last year'sgoals, the amounts raised,and the salary base todetermine the current year'sgoal for the sections. TheAdvisory Board attempts toset a reasonable challenge forsections and units.

There is frequent confusionas to the distribution ofdesignated funds. Allorganizations which permitdesignations to individualmember agencies have

agreed to honor these

designations. In all cases,

the designated funds are

distributed to memberagencies prior to thedistribution of undesignatedallocations.

State law (the State

Voluntary Payroll DeductionAct of 1983) specifies howcharitable agencies becomeand remain eligible for state

employee deductions. The16 organizations in thisyear's campaign meet these

state requirements.

Audits of fund drive agencies

are available for employeesto review in 517 SwanlundAdministration Building.

(Carol Penka)

LIBNE\ryS-L ListserveClean-up

The administrators ofLIBNEWS-L are in theprocess ofcleaning up thelistserve. We have tried todelete only those who are nolonger associated withUIUC's libraries, and addany library employees whowere not on the roster. Ifwe've missed adding you, orhave mistakenly deleted you,or if you are receivingduplicate messages, please

let Cindy Shirkey knowabout your problem. Her e-

mail address is:

s hir key@al ex i a. I i s. uius. e du.

(Meni Beth Lavagnino)

Book Sale VolunteersNeeded

The Book Sale still needs

volunteers for both Mondayand Tuesday. Ifyou can

spare some time, just come tothe sale area (east foyer ofthe Main Library),

(Vincent Golden)

Systems Office Move

Meni Beth Lavagnino has

moved from Grainger to theMain Library. Please addressall mail for her to 316Library, MC-522. Her phonenumber is now 4-4688. AartOlsen and Rebecca Grahamhave moved to 314 Libraryand continue to use the phone

number 4-4688. Please

check the new Library Phone

Directory for moreinformation about locationsand phone numbers for theLibrary Systems Office.


Public Terminals ThisFall

If you have been followingthe Navigator Newsletter,you know that this fall we are

working primarily to get thestaff machines and networklines ready for DRA. Wewill be working on the publicmachines and networks whenwe finish the staff machines,which should be in January.

Since we will not be workingon public machines until thattime, and since a decisionwas made to switch toNetscape from Mosaic for a

web browser, and since wehave no library-wideinventory of software yet, wewould like to ask for yourhelp in identiffing the publicmachines which still have

Mosaic on them instead ofNetscape. If you have apublic machine that needs tobe switched from Mosaic toNetscape please contact JodiBialeschki at 4-4688 [email protected].


Corrections to NewLibrary Directory

There are several correctionsto be made in the newLibrary Directory that wasdistributed this past week.

Under Acquisitions and inthe alpha listing of names:

Jessica Beverly, U of IPublications,Exchanges.. .3-2843

Renee Ellis, Exchanges,Correspond ence...3 -2843

In the alpha listing of names:

Donna Yanney is no longeratUIUC.

Diane Schmidt, ActingBiology Librarian...3-0281

Minutes of Administrative Council Meeting

September 16,1996

Present: Brockman, Burger, Chrzastowski, B. Clark, S. Clark, Holiman, Kibbee, Knight, F.

O'Brien, N. O'Brien, N. Romero, Lavagnino, Wright, Shonkwiler

Visitors: Aart Olsen. Merdv Smith

Minutes from September 6th meeting were approved.

Announcements:Lisa German is the new Assistant Acquisitions Librarian. Beth Wohlgemuth is the new Assistant

Natural History Librarian.

Frances passed out a memo that Bob Burger submitted to the Executive Committee fromAdministrative Council on the Status of Half-Time Faculty and Faculty Evaluation Systems.

There was a brief discussion of the document and it was suggested that 18.75 hours per week be

taken out to 20 hours per week.

Merdy Smith presented SCIT Policy/Procedure Request for Unbound Periodicals. Please discuss

the document with your division and bring your comments back to Administrative CouncilMeeting on October 7th. SCIT recommends that each UIUC Library be allowed to make its owndecision regarding whether or not unbound periodical issues should be barcoded in DRA.

Library Calendar/Hours for June 1996 thru June 1997 was passed out. If you have any questions

about Thanksgiving hours, please contact Bart or Frances.

Meni Beth Lavagnino and Aart Olsen reported on New Computer Equipment Budget FY96. Itwas suggested that each library faculty and staff member should have a computer. All computers

less than a 486 will be replaced by a newer computer. A list of computers for cataloging will be

put out by the cataloging team.

The Systems Office is in the process of moving into Room 314, Main Library. Additionalstudents will be hired this semester.

Meni Beth reported that she attended an ILSCO Implementation Team Meeting; things are

moving along. Equipment for the main server in Chicago has been ordered; may have clients inDecember. DRA training will be offered at the following sites: UIC, UIUC, UI Springfield and

DRA offrce in St. Louis.

Frances will be sending out a survey to unit heads about evening staffing and reference

assistance.

Sharon Clark announced that the final Bibliographic Control: A Report and Proposal has beensubmitted to Bob V/edgeworth and Frances O'Brien. The report is available on the Web athttp://www.grainger.uiuc.edu/techserv/biblio.htm. A copy will also be placed in the LibraryScience Library. Please review for discussion for the next meeting.

In order to comply with ADA regulations, the furniture in the Women's restroom on the hrstfloor of the Main Librarv will be removed.

Bill Brockman indicated that members of the Humanities Division were concerned aboutdecisions made without any input from library faculty. Example: Old Special CollectionsFunctions, Newspaper Library move to Undergraduate Library. Frances plans to speak withJoyce Wright and appoint a committee to discuss the UGL and Newspaper project.

The next meeting is scheduled for Monday, October 7th.

Submitted byJoyce C. Wright

Acadcnic ssarch Pogition Update

Search seerch Searcb Searcb Interviewsopeued Exte¡ded cloged Cauceled scheduleôÎítle

Slavic cataloger (Pos. #1)

Researcb Infor¡ationSpecialirtResearcb Iafo¡r¡ationSpecíalist

o6-2L-96

08-06-96

POSIIION FII.I.ED

o7 -L7 -96

09-o4-96

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(At Drier)**************t*********t******i****t**t***********t**************tt*******t***t***************

ST'PPORI STIIP POAIIIdS OPEIED

Library Cl.erk II' SOt, Tclephoae Ccntcr, S8.782 pcr hr.Library Clcrk II' 5Ot, felcphoae Csntcr, 98.782 pcr br.

(Al Dricr)

You are invited to attendthe "Know Your University" Tuesday Noon Lecture Series

on October 8, 1996, Noon to 1 p.ffi.,in Latzer Hall, University YMCA, 1001 S. Wright,

to hear a talk on

uStudent LW at the Universüy of lhinois:A Historical Perspectíve"

by John Straw,Archivist for Student Life and Culture.

';.,.,;,L!.,:

Iìl:!-

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No. 36, October 14,1996Edited by: Jenny King

The deadline þr submitting items for publication is

Send items to L.O.N., 230 Library, MC-s22, E-mail:FAX: 217-244-4358.

Ilednesday at 5:00 [email protected] or

1996 MortensonDistinguished Lecture

The Mortenson Center forInternational LibraryPrograms announces TheSeventh MortensonDistinguished Lecture. Itwill be held on Thursday,October 17, at 4:00 p.m. inthe Levis Faculty Center,Third Floor. A receptionfollows the lecture.

Talat Halman will deliver a

talk entitled "From BookCulture to Infomania: TheInternationalTransformation," dealingwith the dramatic changes inaccess to knowledge and

information worldwide.

Talat Halman is currently a

professor in the Departmentof Middle East Studies at

New York University. In1971 he became the Ministerof Culture in his nativeTurkey (the first person everto hold this cabinet post).From 1980 to 1982 he servedas Ambassador for CulturalAffairs. He was also

Turkey's Deputy PermanentRepresentative at the UnitedNations. From 1991 to 1995

he was a member of theExecutive Board ofLINESCO, and for two years

chaired its PlanningCommission. He is theauthor of numerous booksand articles in English and

Turkish. Honors and awardsinclude ColumbiaUniversity's "ThorntonWilder Prize" and otherliterary prizes, a RockefellerFellowship in theHumanities, the UNESCOMedal, and "Knight GrandCross, GBE., The MostExcellent Order of the BritishEmpire" conferred upon himby Queen Elizabeth II.For more information, callCarol Mussey, 333-03 I 8.

(Marianna Tax Choldin)

Researh andPublication Committee

The remaining deadlines forapplications for RPC supportthis semester are October 15,

November 15, and December15. The application form is

available from GraphicServices as Gen-134. Copiesof the application and theGuidelines for preparingapplications are alsoavailable from the chair.(Mary Stuart)([email protected]).

Term Paper ResearchCounseling

Term Paper Research

Counseling will be offered inthe Undergraduate Library,Monday, October 28 -Wednesday, November 27.

Counseling hours will be:Sunday - Thursday (1-4 p.m.)Sunday -Thursday (7 -9 p.m.)While primarily designed to

assist freshman andsophomores in findingmaterials for their termpapers, all students are

welcome to use the service.However, the success of theprogram depends on libraryvolunteers.

Any librarians, support staff,and GSLIS students

interested in volunteerins

OCTOBER LIBRARY EXIIIBITS

"Robert Allerton Park, A Pictorial Perspective"


"Native American Awareness Month"


Main Corridor

Mueller Exhibit Cases

East Foyer

Main CorridorNorth End

for any ofthe above hoursplease contact Lisa Romerofor a volunteer form byFriday October 18. You maycontact me by phone (244-3771) or by email at [email protected] have neverparticipated in Term paperResearch Counseling, anorientation session will beheld Wednesday October 23from 2:00 - 3:00 p.m. inroom 251 oftheUndergraduate Library.Your assistance will bedeeply appreciated by thestudents seeking help. TheUGL reference staff will alsobe on duty during those timesfor consultation if needed.(Lisa Romero)

EAPS Noon LectureSeries

The Center for East Asianand Pacific StudiesUniversity Of Illinois at

Urbana-Champaign presentsthe lecture, "The Making of aResearch Collection: A BriefHistory of the Harvard-Yenching Library" byEugene Wu, Director of theHarvard-Yenching LibraryFriday, October 25,1996,12:00 noon, 101

International StudiesBuilding. This is co-sponsored by the UniversityLibrary and the GraduateSchool ofLibrary andInformation Science.(Karen Wei)

Welcome AboardNew Employees

Bart Clark in UniversityLibrarian, Planning &Budgeting 246A, has takenon a new staff memberD onna Hoffinan, S ecretaryIV. Donna's phone numberis 3-0317. The fax number is

244-43 58. Donna replacesJean Dawson. Prior toaccepting her cu¡rentposition, Donna was aSecretary III in the Office ofStudent Financial Aid. Otherpositions she has held in theUniversity were in the Officeof International StudentAffairs and the Office of theDean of Students.

Al Kagan in the AfricanaUnit has taken on a new staffmember Rita Gupta, as ClerkIIL Rita's phone number is4-1903. Africana Unit, 328Library, phone 333-6519,fax333-2214.

The following Support StaffPositions have been filled:Securþ Guard, LibraryOffice, Michqel E.

Fitzgerald; Library Clerk III,Central Circulation, Cinda G.

Pippenger; Library Clerk II,Veterinary Medicine Library,Greg G. Chen.(Al Dries)

CAMPUS CHARITABLE FT.'ND DRIVE

Congranrlations!!!Wea¡ewellonourwaytoourgoalof $19,976!!!Tha¡kssomuchforallyoucontributions. We need more to achieve our goal.

Reminder to those who have not yet contributed. Contributions received until December I will counttowa¡d our goal, even though the official campaign activities end November 1.

Thaús to all our unit leaders for volunteering their time and energy. This is not an easy task for any oneperson but with all of us working together, wç will reach our goal. Be sure to return your cards to yourunit leaders. If you have notyet received a card you may contact me at [email protected] or by voicemailat333-3285.

The important goal is to have more individuals contributing than ever before. This year's theme ServingOur Community: Neighbor to Neighbor reflects the importance of our efforts.

Our Unit Leaders for 1996 a¡e as follows: Willa Reed, GSLIS; Charlotte Wingstrom, Acquisitions; Dee

Shonkwiler, Education Library; Barbara Friedberg, Undergraduate Library; Jean Samet, Law Library;Katie Dorsey, Labor Library; Vera Mitchell, Afro-Americana; Patricia Thurston, Slavic Librarg JohnAndrich Circulation and Bookstacks; Mardell O'Brien, Classics Library; Barbara Tmmpinski,Agriculture Librarg Marlys Scarbrough, Music Library; Bill Ogg, English Library; Shyamala Balgopal,Reference Library; Susan Pawlicki, Automated Servicæs; Diana Walter, Geology Library; Jodi Bialeschki,Library Systems Office.

Carol Penka GSllS/university Library Section Leade¡

DRAFT AGENDA AND CALL FOR ITEMS

FACULTY MEETINGOctober 18, 1996, 3.00-4:30 p,m.

Room 66 Main Library

l. Approval of the minutes of the September 2Q,1996 meeting.

2. University Librarian's Report

3, Executive Committee Report

4, Other Committee Reports (DRA ERC, Mortenson)

5. Old Business

6. New Business

If you have ariy items to add to this agenda, please send them to Mary Stuart at m-

[email protected] by noon on Wednesday, October 16.

Minutes

ERC Meeting, October 3, 1996

Present: D, Burgard, T. Cole, D. Schmidt, B. Swann, P. Turnbull, P. Watson, K.'Wei, G.Youngen

I. Reports

Watson reported briefly on the status of the license for Newspaper Abstracts and

Dissertation Abstracts. She also mentioned ISI's quote for a CIC consortial license forISI's three citation indexes (Arts and Humanities, Science, and Social Science), whichwas quite high. Youngen reported that Chemical Abstracts now allows site licensing,making networking that database a possibility.

II. Draft policy and procedures document

The remainder of the meeting was spent discussing the draft policy and procedures

document that had been prepared by a subcommittee (Burgard, Cole, and Schmidt). Thedocument consisted of scope notes, guidelines for submitting requests, and a form forselectors to fill out when submitting a request. Most of the discussion centered on thecommittee's role in recommending purchases and clariffing the guidelines for selectors.

The revised draft document will be submitted to the CDC at its next meeting for review.

Diane SchmidtBiology Library

Libra-ry Staff Steering Conmittee - Ø9/25,/96 minutes

Present: K- Bridgewater, S- Duncan, P. [ee, K- Nornan, B. Ogg, D- Osterbur,P- Ranent, V. Severns, D- Shonkwiler, J. Watkins

Absent: B- leSure

1. Minutee fron the previoue meeting have not yet been prepared-

2. The comnittee discussed its 2Ø Sept- lunch with Wedgeworth at the IIIini UnionBallroom, and his proEneal to cloee the Library one day a year in order to have i-n-bor¡se tral-ning/meetings- Most topic ideas generated by the comnittee ca¡re back tothe desire fon reEular neetings between staff of different r¡nits who do relatedtasks, which would not be held nost conveniently all on one day.

The connittee asked Wedgeworth about the curent staff trangfer difficultiesand was re¡¡lnded that the eituation is ten¡nrar¡¡, etemr¡ing fron the current lack offi¡nds.

Wedgeworth also nentioned the scarcity of late niEht and weekend referenceservic.es in the Library, and that he-d been inforned that students were using thepubli.c libraries to get assistance during those times.

3- The fr¡rnitr¡re in the 1st floor east women-s room will be renoved to comply withADA (Anerican Disabilities Act) standards-

4. Fnon the Central hrblic Senric'es neeting: there waa discussion about barcodingunbowrd ÞeriodÍcale - general feeling was that as r.re can-t get any of thestatistlcal infornation available throwh DRA until DRA ie up, we should reconsiderthe issue at that tine, es¡ncially as linking,/delinking procedures will then beeasier-

There was discussion of the need for con¡mter equilment for common use, suchas training, workshope, and demonstrations-

The Undergrad LÍbrary will close at 6 p-n- (rather than 1Ø) on the Wedneedaybefore Thanksgiving-

In order to nake roon for the NewsÞaper collection, which is scheduled to novein January, Undergrad is enptying its conpact shelving in order to nove sone of itsbound l¡eriodicaLs in. The itens currently in conpact shelving wilÌ be offered toother libraries, a decision r¡ill then be made as to what we wiII do with therenaining itens - it is not ¡rls¡¡1ed to send then to Stacks.

We should feel free to send in all coryections to ARM, they have addedemployees, and will hire nore if neceasary-

5- Social Sciences: There were concerns regarding traffic safety- A survey wasdone in the last couple of yeare and no one could remember seeíng the rest¡Its,someone thouEht there had been a proposal to mark alL crosswalks with stop siEns.

6. Tecbnical Servicea: Wedgeworth ie planning to hire a consuLtant to look at theLibrary-s ç¡orkfloç¡- Ttrere ia a pro¡nsal to conbine the old hinci¡nl Cataloeuerduties with the cataloguing of Western Er¡ropean la¡rguage nateriaLe.

7. Units (other than CircuLation) haven't yet received their Student tfaee Rrdget.

8- The Reaching Fotretrd hnfereaæ ç¡as full when O-Brien called to sign uB up,(which she did as soon as she was asked), and there weren't enough ca¡¡cellations forus to make it off the waiting list. Is there a Í.¡ay for the connittee to get on thenailing list for organizations such as this so that we could get word about theseevents sooner?

Ttre next neeting will be held on 9 October-

}1I}IUTEScoLLoQUIUM COMMITTEE

UNIVERSITY LTBRARYSeptember 19, 199610-11 a.m.428 Main Library

PRESENT: J. Kibbee, N. OrBrien, S. Schnuer (Chair), ,l . Straw, P. Yu

Susan Schnuer welcomed members of the conunittee. A discussion of colloguiumpossibilities included a research forum with a journal editor talking aboutpublishing. S. Schnuer indicated that this might dovetail with a program onwriting that F. O'Brien was interested in offering to the faculty. P. Yu

suggested that Barbara G. Preece, the new editor of IÀ&M, the IÀMA journal,be invited to speak. S. Schnuer wiII discuss funding and timing issues withF. OrBrien

Sanford Berman was recommended as a speaker for a spring colloquium. J.Straw indicated that his papers were maintained in the University Arch.ives aspart of the Al,A Archives, and that a simultaneous display would help promotehis talk. J. Kibbee suggested that Marsha Woodbury would be a good choicefor a local speaker on issues related to computers and social responsibility.J. Straw suggested that the new Archivist of the United States would beanother potential speaker. The October colloquium has already been set withspeaker Violet Harris who will address issues of literacy and children'sIiterature in South Africa and the United States. N. O'Brien and S. SchnuerwiII work on details related to location and publicity.

S. Schnuer asked whether the committee was interested in activities such astours of the UIS Library or Chicago area libraries; focussed seminars ontopics such a grant writing or dealing with the media; working withDivisions to generate a focussed speaketi or, demonstrations of the DigitalLibrary, AITG state-of-the-art humanities project, tours of the VirtualReality I'Cave" at Beclsnan, or resources available within the RehabilitationLab. There was some concern that tours might be going beyond our scoPe asthe Colloguium Committee.. However, tours that incorporated a speaker wouldbe suppported. There was strong interest in pursuing the AITG presentationfor the faII semester, particularly since this was a new component of theUniversity Library. J. Kibbee wiII contact Bob AIun Jones regarding thepossibilities for a fall colloguium on AITG.

S. Schnuer mentioned the issue of attendance in relation to previouscolloguia. It was agreed that Iow attendance was a problem, and thattargeting publicity toward specific audiences was necessary. Location was

also discussed as a problem for attendance. It was decided that locationand time of events were dependent on the topic and the audience to some

extent.

It was agreed that Sanford Berman should be contacted as a spring colloguiumspeaker, that Alaina Kanfer should be contacted regarding a tour of theVirtual Reality Cave as another spring event, and that Marsha Woodbury wouldbe contacted for a late spring event if there was sufficient time andi.nterest in that topic.

A discussion of publicity, particularly in relation to the octobercolloquium, included the suggestion that Lincoln Trails be contacted togenerate publicity. AIso, the Li-brary tleb page should include informationabout colloquia. Marsha Woodbury could be contacted to include a ,'messageof the day" about colloguia on the Alexia server, while specific departments' and individuals should be sent promotional information as well. For the' October colloguium these would include the CoIIege of Education, GSLIS,African Studies, Iocal public Iibraries, and AI Kagan. It was reiteratedthat Library displays and exhibits of related materials would be anexcellent form of publicity.

S. Schnuer wiII look into funding possibilities for receptions to followcolloguia speakers. AIso, speakers may be asked if they would like to beguests on WILL's Focus 580 program as a way of further advertisingcolloquia. S. Schnuer offered to handle publicity in INSIDE ILLINOIS, theNEWS GAZETTE, and WILL. J. Straw suggested that Channel 2 which handlespublic announcements may also be a source for publicity.

Future meetings will be held on october 17, November 14, and December 5 at10 a.m. Location wiII be announced later.

(Nancy OrBrien)

ttOn Track to Tenuret'

All faculty with probationary appointments are invited to a workshop on tenurepresented by the AAUP. "On Track to Tenure" will be presented Tuesday,

October 15th, 2:00 - 5:00 p.m. inLatzer Hall, YMCA.

Provost Lany Faulkner will discuss the UIUC tenure criteria. Other presentations

include preparing papers, the appeals process, and an AAUP review of the status

of tenure.

The workshop is free for AAUP members. Non-members must pay a S10.00

registration fee. The University Library will reimburse library faculty on

probationary appointments for the $10.00 fee. Ask for a receipt in advance or at

the door and return the receipt to Deloris Holiman to request reimbursement. Youmust submit a registration form in the mail, or bring the registration form with youto the door.

Copies of the registration form and the agenda are available in the UniversityLibrarian's Office, 230 Main Library.

Frances O' BrienDeputy University Librarian

The Library Colloquium Committeepresents:

"Sambo and Epaminondas:Resurrecting Pernicious

Stereotypesor

Enduring Chitdren's Classics? "a talk by

Violet HarrisTuesdùy, Octob er 29,1996

4:00 - 5:00 p.m.Third Floor, Levis Faculty Center

Violet Harris, University Scholar and Associate Professor ofCurriculum and Instruction, is well known for her studies of

children's literature and its impact on African-American students.

LL


The deadline for submitting items for publication is llednesday at 5:00 p.m.

Send items to L.O. N., 230 Library, MC-522, E-mail: [email protected] orFAX: 217-244-4358.


"Cyberfest'97"

The UIUC campus will be celebrating the birthof FIAL, the computer in "2001: A Space

Odyssey" this coming spring in a festival called"Cyberfest '97." If you weren't already alryare

(or you just forgot), FIAL was "born" in Urbana

in 1997. There is a web page devoted to thisevent at http ://www.cyberfest.uiuc.edu.

We would like to see the Library highlighted as

part of this event. We are looking for creativepeople who would enjoy working in a team ofpeople to brainstorm what we can do as part ofthis event, then to plan and organize ourinvolvement. This would involve coming up

with ideas we could do, working with others toinvolve them in carrying out those ideas,

making a master list of library activities duringthe event, and coordinating our actualinvolvement the week of the event (making sure

everyone is where they are supposed to be when

they are supposed to be!).

To prepare for this, we have already reserved a

number of booths in the exhibit space set aside

for the event, Rare Books already has an

appropriate related exhibit planned, and the

campus coordinator for the event is willing tocome talk to the planning team to help thembrainstorm and to answer questions. Inaddition, the GSLIS is interested in doing some

joint activities together and a contact personthere has been identified. Now we just needsome people to take this a little further and toget it coordinated!

If you a¡e interested in working on such a team,please contâct Jodi Bialeschki at 4-4688 [email protected] by Friday, November l.Thank you!

From The Home Page

The opening blurb from the home page is: "Iam a IIAL Nine Thousand computer ProductionNumber 3. I became operational at the FIALPlant in Urbang illinois, on January 12,1997."2001: A Space Odyssey - Arthur C. Cla¡ke and

Stanley Kubrick.

On the occasion of Hal's. birth in Urbana in1997, the University of lllinois at Urbana-Champaign will celebrate across the disciplinesits contributions to the revolution and evolutionof computing, Through Cyberfest '97 , thecampus will showcase its achievements and playhost to the world's high tech and entertainmentlumina¡ies in workshops, colloquia, and

performances during a week long series ofevents. Cyberfest'97 is scheduled for March10-15, 1997.(Meni Beth Lavagnino)

OCTOBER LIBRARY EXHIBITS

"Robert Allerton Pa¡k, A Pictorial Perspective"


"Native American Awa¡eness Month"

(Library Offrce of Development and Public Afiairs)

Main Corridor

Muller Exhibit Cases

East Foyer

Main Corridor

EAPS Noon Lecture Series

The Center for East Asian and Pacific Studies University Of lllinois at Urbana-Champaign presents the

lecture, "The Making of a Research Collection: A Brief History of the Harvard-Yenching Library"by Eugene Wu, Director of the Harva¡d-Yenching Library, Friday, October 25, L996,12:00 noon, 101

International Studies Building. This is co-sponsored by the University Library and the Graduate School

of Library and Information Science.

Corrections To The Libraly Directory

Kathy Danner is in the lnterlibrary Bonowing Ofüce, l04A and her phone number is 3-8654.

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10-o9-96

(Al Dricr)

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Barbara D. Eutb, Sacrctery II¡ (lrta¡) ' Autolttcd Scniccl, LO-2L-96

guPgo¡r s:nll po¡rrlcs opæLLÞrery Clcrtr II, 5Ol, C¡¡tr¡l Circulrtioa, S8.782 prr lr.Librery Clcrtr II, 50t, Ccatrrl Círculetion' $8.782 ¡nr hr.

(Àl Drics)

POSITIONAVAII¡åBI,E:

DUTIBS TREBPONBIEIL¡I1rE8:

DEPãRÍIIIEIIT:

uNrtlERSITY OF' ILLINOTS LIBRARY (U-C)Urbana, Illinoic

NET\ryORK ANALYST

Imnediately. À fult tine academic professionalappointnent. Date Posted: October 9, Lgg6.

Under the general direction of the Manager of SystensServices, the incumbent will install, maintain, andtroubleshooÈ network servers and the interconnectionsbetween the servers and the nearly 550 lrorkstationswithin the Libraries. Duties will include but are notli¡uited to: pre-purchase evaluation and decisionrnaking; purchasing; installation and configruration;training; troubleshooting; and repair. The incumbentwill create and inpleuent procedures for backing upnetwork servers, and naintaining services in cases oftechnical outages. fn addition, the person will beexpected to design better, Dore efficient nethods ofnanaging and controlling Library hardware and softwareusing network servers and to identify short and longterm server needs. Will participate with other LibrarySystems Office personnel in strategic planning relatingto Library systens support. The incumbent wiLl alsointeract with other conputing support units on campus,including Building Network Àdrninistrators in the 21buildings shich house Library unj.ts, and hardware andsoftware vendors and service companies.

The LÍbrary Systens Office supports the automationactivities of the entÍre University Library. TheUniversity Library is divided into nine Divisions,containing a total of 47 Library Uni,ts located in 21separate buildings. The Library Systens Office consistsof a team of 7 FTE. In addition, an Assistant Directorof Computing and Communications ServÍces meetsregrularly with the Library Systens Office in order tofacilitate collaborative projects between the twoorganizations. During the next year, the UniversityLibrary will be inplenenting a nen client-serverlibrary management system and the Network Ànalyst willbe a key player in inplenenting and naintaining serversto support this new systern.

R¡qi¡Lr¡ô: Bachelorts degree and a ¡nininun of two yearsprofessíonal erçerience in networked serveradninistration. Demonstrated knowledge and .e)<periencewith current nicrocomputer, workstat,ion, and networkingtechnologies, nicroconputer and network softetare

OUÀI¡IFTCATTONS:

8AL¡.ARI t TIIILE:

applications, and microconputer and network hardware.Exlensive experíence with Windows and Loca1 and WideÀrea Networks including TcP\IP and l{indows NT (orequivalent) Network operation Systens. Exce1lentcommunication and writing skills. Strong serviceattitude and the ability to effectively handle multiplepriorities. Preferred: Library knowledge, knowledge an(experience with Windows NT workstation and serverproducts, familiarity with data retrieval tools andsystens such as CD-ROMs and online databases,experience with automated r¡orkstation support softwaresuch as Microsoft SMS, experience administering a t{ebserver, experience with tNIX and MacinÈosh operatingsystens, and experience supporting large publiclyaccessible servers.

Annual salary of $30r000 and upward, depending oneducation and experience. An academic professionalappointrnent as Network AnaIYst.

fwenty-four work days vacation per year; 11 paidholidays per yeary L2 days annual sick leave(cunulative up to a maximum 240 days) plus anadditional 13 days per year if necessary; healÈhinsurance, requiring a small co-pa1ment, is provided toemployees (coverage for dependents nay be purchased);participation in the State UniverEÍties Retirementsystem is conpulsory upon appointnent (8t'of member'ssalary is withheld and is refundable upon tetmination) ;newly hired university enployees are covered by theMedicare portion of Social Security, and are subject toits deduction.

Urbana-Chanpaign, Iocated about 135 niles south ofChicago, is a university conuunity of over 1001000inhabitants, plus a student population of over 35r000.The University of lllinois has an ad¡ninistrative,acadenic and support Etaff of over 12'000. Manydepartments and colleges have out,standing reputationsfor reeearch and publication. the Library ranks firstin size auong state university libraries and thirdamong all University Libraries in the country.

Send letter of application andnames, addresses, and telephonereferences to: Àllen G. Dries,Manager, University of lllinois

conplete resume with thenumbers of fiveLibrary PersonnelLibrary at Urbana-

894:

Chanpaign, 1408 West GregorY Drive,61801. Phone (2L71 333-5494.

Urbana, Illinois,

In order to ensure full consideration, applications andnonÍnations must be receíved by NovcnDcr 6, 1996.

ItrE UNMngItrI Ot II¡I¡Iì¡OIS I8 tN AIFIR¡{I8IYE ÀCTfOI|/EOUAI¡ OPPORIIINIIY El{PIJovER

Library Staff Steering CommitteeMinutes fo¡ 9111196

Present: all

1) Minutes from the previous meeting were accepted with oorrections.

2) There will be an increase in the minimum student hourty wages to $4.75 as of August 30. On

Septernber l,1997, the minimum rate will again increase to $5.15.

3) The LSSC has been invited to a luncheon with Robert Wedgeworth on Septønber 20,1996.

4) Discussion regarding the Reaching Forward conference was t¿bled until Frances O'Brien could

attend later in the meeting.

5) Bart Clark has written the Committee asking permission to rønove the mention of this

Committee in the Policy and Procedr¡rcs manr¡al. This wor¡ld make the onþ official mention ofthe Committee the one in the Library Committee Handbook.

6) There w¿u¡ a meeting regarding security of the Library's collections. Placing security g¡tes inseveral libra¡ies was disctused along with placing security gates at the main entrances to the

Library buildirig.

7) The question of non-refundabte biling fees was once again raised- Becar¡se of the ongoitlg

implementation of DRA and the changes in policy & p,rocedures th¿t will necessariþ come fromthat change, questions regarding biling tr¿ve been deferred until the limitations of the system are

known.

with Franoes O'Brien

1) O'Brien confirmed that UI is on a waiting list for the Reaching Forwa¡d conference.

Apparentþ füe conference was sold out before we could complete registration procedures.

2) Student pay increases will be discr¡ssed at a special meeting of WedgewortlU O'Brieq Delores

Holimar\ et al., later today. Furttrer news on this issue win b€ fbrthcoming as it is known

3) O'Brien will discuss the problern ttrat deparfncntal libraries faoe regarding being open and nothaving quality refcreirce heþ with the Administative Council.

4) A questioû ¡uos€ as to who is to recsive donorc' gifts to the Library since the Special

Collections Office no longer exists. O'Brien confrme.d a report ttrat Vince Golden wif continue

to handle a[ gifts for thc timc being.

5) O'Brien related that no new billing procedures will be adopted until at loast afrcr barcoding iscompleted and that most likeþ they will wait r¡ntil more is known on DRA before any rwision willtake place.

6) Paula Watson is arranging Windows 95 trainirig for the Library staffand faculty. More newsas it dwelops.

7) The Library has asked for a 10olo p,rice increase and a $2 million dollar one-time award for theLibrary to help "strengthør the Library."

ILCSO Technical Services Forum

Thursday, November 14, L996, 9:30 a.m. to 3:15 p.m.

Levis Faculty Center, Room 407919 V/est Illinois Street

University of Illinois at Urbana-ChampaignUrbana. Illinois

PLEASE USE THE REGISTRATION FORM ON THE BACK OF THIS PAGE.

Registration deadline: November 7, 1996

AGENDA

9:30 RegistrationandRefreshments

10:00 WelcomeBarbara Henigman (UC), LCSO Technical Senices Forum Planning Committee Chair

Operations Committee ReportJohn Whisler (EA), ILCSO Operations Committee Chair

ILCSO UpdateCøsey Sutherland ( ILCSO )

AISS UpdateCathy Salika (Á1SS)

Implementation Task Force ReportPresenter TBA

11:00 Maintenance CommitteeReportJohn Whisler (EA), ILCSO Maintenance Forum Planning Committee Chair

Maintenance Committee Task Force Reports & panel discussion:

OCLC/DRA Interface Task Force reportJohn Whisler (EA), Task Force Chair

Maintenance in DRA Task Force reportSue Matson (SC), Task Force Chair

OCLC BackloadingÆ{on-OClC Cataloging Task Force reportAnn Glascoff (GS), Task Force Chair

12:00 Lunch

1:30 DRA demonstrationDuane Stumpf (DRA), others TBA

Open Discussion

3:15 AdjournPlease use the registrationform on the back of this page.

Registration deadline: November 7, 1996

ILCSO Technical Services Forum

Thursday, November 14, L9969:30 a.m. to 3:15 p.m.

Levis Faculty Center, Room 407919 West Illinois Street

University of Illinois at Urbana-ChampaignUrbana. Illinois

REGISTRATION DEADLINE: November 7 . 1996

Return registration forms to: ILCSO Office502 E. John Street, Suite 205Champaign, IL 61820Fax: 211-244-1596

Registration fee: $5.00 per person (excludes lunch) OR $13.00 per person (includes a catered buffet lunch).Please make checks payable to "ILCSO."NOTE: Pre-registration is REQUIRED to participate in the catered lunch. You may pay at the door, but we musthave a head count in advance of the Forum. There are a limited number of eateries in the vicinity of Levis Center ifyou elect to eat on your own.

Parking tags are available in advance for $3.00 per vehicle, but payment must be enclosed with this form.Tags may also be purchased on-site. If ordered with this form (see below), they will be mailed on November 8,1996 to the contact indicated below.

Name:

Institution:

Phone:

Please check the appropriate option: I V/ILL EAT ON MY OV/N (REGISTRATION FEE = $5.00)OR I V/ILL JOIN THE CATERED LUNCH (FEE = $13.00)

PAYMENT ENCLOSEDI WILL PAY AT THE DOOR

Name:

fnstitution:

Phone:

Please check the appropriate option: I WILL EAT ON MY OV/N (REGISTRATION FEE = $5.00)OR I WILL JolN THE CATERED LUNCH (FEE = $13.00)

PAYMENT ENCLOSEDI WILLPAY ATTHEDOOR

NI]MBER OF PARKING TAGS NEEDED ($3.00 EACH):

MAIL TAG(S) TO THE ATTENTION OF:

OPEN NWTTATIONALPHA CHAPTER OF RETA PHI MU

ANNUAL DINNER MEETING

The off,tcers of the Alpha Chapter of Beta Phi Mu cordially extend an open invitation to the librarycommunity to join the chapter at its annual dinner meeting on Tuesday, November 5, 1996. Registrationand a social time will begin at 6:30 p.m. The dinner will begin at 7:00 p.m. at fumer's Castle Lndge atLincoln Square, 201 South Broadway, Urbana, IL. The th¡ee course dinner will consist of a choice of oneof two entrees, one chicken and one vegetarian. A salad, vegetable, rolls, and dessert will also be served.Rides will be provided for those needing Eansportation. Spouses and/or guests are welcome to accompanyyou to this gala evening.

Our guest speaker will be Professor David Ifuight who until recently was the Head of the Deparünent ofTheatre, the Artistic Director of the Illinois Repertory Theatre, and the Head of Acting at the University ofIllinois at U¡bana-Champaign. One of his current projects, directing Amadeus, will be playing at theKrannert Center for the Performing Arts on October 3l-November 2, November 7-10, and November 14-16.

The cost of the dinner is $20. Horvever, a student rate of $15.00 is available for current students of theGraduate School of Library and Information Science.

If you have any questions about the evening's activities please call Roxanne Frey at 2171333-7392 or sendE-mail to [email protected]. We will be finished with our meal and the program by 8:30 so that youcan arrive home in time to learn who has won the Federal and State elections.

tt*************************:t**************)|.********************!ß*****'ß****t ***

RESERVATIONS (with paymenÐ FOR THE DINNER MUST BE RECEIVED BY THE CHAPTERSECRETARY BY WEDNESDAY, OCTOBER 30, 1996.

NAME: E-mail:

ADDRESS:

YES, I plan to come to the Beta Phi Mu Dinner and am enclosing $20 for my dinnerPlease check tlyou would prefer a vegetarian dinner

Orll

YES, I am a student at the UIUC GSLIS and I am planning to attend the Beta Phi Mu Dinner and amenclosing $15 for my dinner.Please check tf you would prefer a vegetarian dinner

I am also bringing a guest (s) to dinner and am enclosing $20 for each guestPlease check if your guest would preler a vegetarian dinner

Make your check or money order payable to ALPHA CHAPTER OF BETA PHI MU and mail ro: AlphaChapter of Beta Phi Mu, ATTN: William T Henderson, University of Illinois, GSLIS, 501 East Daniel Street(N,Í/C 493), Champaign, Illinois 61820-621 l.

CIC Center for Librarv InitiativesUpdate

September 20

CONTRACT COORDINATOR POSITION FILLEDOn October 1, Cindy Clennon will join the CIC staff as Contract Coordinator. Cindy will haveprimary responsibility for coordinating acquisitions and negotiating licenses forelectronic information resources. Cindy most recently served as Negotiator in the University ofIllinois' Office of Grants and Contracts. While with that office, Cindy was

responsible for the successful negotiation of research funding agreements that included grants,

contracts, purchase orders, and gifts. Cindy served as the representative of theOffrce of Grants and Contracts on the Mosaic project, she served as the chief negotiator onvirtually all agreements between the University of Illinois at Urbana-Champaign and

the city of Chicago, and she developed a master agreement between the university and a

consortium of power companies. Cindy has served as the primary UIUC grants office contact forCIC grants, and she brings considerable negotiating skills to the job as well as a sound

understanding of the goals of the CIC and the process of developing contracts and agreements.

LIBRARY DELIVERY SERVICE RFI RELEASEDThe CIC has released a Request for Information (RFI) for expedited courier service between the

CIC university libraries. The current contract with Pony Express expiresNovember 15,1996. Copies of the RFI were sent to: Pony Express; Roadway Package System;Federal Express; Lanter; United Parcel Service; and Courier Dispatch. Responses are due

October 4. Results of the RFI process will be shared with CIC library interlibrary lending, publicservices, and administrative staffs. The delivery service is intended to provide expedited deliveryof library materials within the CIC in order to reduce the amount of time it takes to fulfill an

interlibrary loan request.

ANITA LOWRY MEMORIAL CONFERENCE31 library staff members are registered for the Anita Lowry Memorial Conference: Creating and

Using Electronic Texts in CIC Libraries, to be held November 1-3 at the University of Iowa.

UPCOMING MEETINGSCIC Library Directors - 10/29Anita Lowry Memorial Conference -- llll-3CIC Automation Directors - IllI9-21

Distributed bi-weekly by:

Barbara McFadden AllenDirector, CIC Center for Library InitiativesCommittee on Institutional Cooperation302F.. John / Suite 1705 / Champaign IL, 61820

Phone: (217) 333-8475 I Fax: (217) 244-7127 I Email:[email protected] Web Space : http ://www. cic.nelcicicic.html

(Paula'Watson)

LOCAL GIVING THROUGH THE CCFD

Part of my job as Section Leader is to read the entire 73 page booklet just so youwon't have to. The number one question Unit and Section Leaders get asked is

"How do I donate to a local charity?" There a¡e several ways to contribute to localorganizations through the sixteen umbrella organizations.

Thirty-six local organizations are represented by the United Way. In addition,United Way allows you to designate your contribution to any local non-profit healthor human service agency in Champaign County. Make your check out to UnitedWay and designate the last choice (Other Local Agency) on the designation form. Ifyou live in a county other than Champaign you may also designate your county'sUnited Way.

There a¡e other local agencies buried as choices under other umbrella agencies.Matthew House of Champaign-Urbana can be designated under Black United Fundof lllinois. Public Interest Fund of Illinois allows you to designate ChampaignCounty Health Care Consumers, Champaign-Urbana Tenant Union, CommunityRecycling Center, El Centro Pos Los Trabajadores, Prairie AIDS Foundation, andWEFT Community Radio.

Let's lreep those contributions-Jocal, national and international--comingl We'rehalfrvay to to our goal of $19,976. The official campaign ends November 1, butcontributions will be accepted until December l. All the pre-printed pledge cardshave been distributed. If you need a card, the unit leader for your area will furnishyou with a blank one.

Carol Penka, Gsllsruniversity Library Section Leader


"Sambo and Epaminondas:Resurrecting Pernicious

Stereotypesor

Enduring Children's Classics?"

a talk by

Violet Hwris

Tuesdry, Octob er 29, L9964:00 - 5:00 p.m.

Third Floor, Levis Faculty Center919 \ilest Illinois, Urbana

Violet Haruis, University Scholar and Associate Professor ofCurriculum ønd Instruction, is well known for her studies of

children's líterature and íts ìmpact on African-American students.

o27I2g5E41996:381996 Ocr ZB

STX

The deadline þr submitting items for publication is W'ednesday at 5:00 p.m. Send items to

L.O.N., 230 Library, MC-522, E-mail: [email protected] orFAX: 2I7-244-43 58

University of lllinois Libraryat Urbana-Champaign

Soaring to ExcellenceTeleconferences

The University Library willagain be a site for the

Soaring to ExcellenceTeleconference sponsored bythe College of DuPage. Thedates are February 14, March14, and April 11, all in 1997.

The site in Mumford Hall has

been reserved. Moreinformation later, closer tothe teleconference dates.(Frances O'Brien)

Campus SenateElection

Campus Senate elections willbe held February ll, and 12,1997. Nominations must be

completed by January 31.

Three facuþ members are tobe elected to serve two-yearterms, from August 21, 1997

through August 20, 1999.The following persons are

not eligible for election in1997 because they are nowserving terms that extend tci

August 20, 1998: Al Kagan,Betsy Kruger, Pat Stenstrom,

and Ellen Sutton. All non-visiting facu lty, includingthose with half-timeappointments, are eligible forelection to the campus

Senate.

If you do NOT wish to be

listed on the nominatingballot, you must send writtennotification to that effect to:NEVP Committee,Undergraduate Library, MC-522 or I [email protected],no later than 5:00 pm Friday,November l,1996.(Lori Foulke, Chair,NEVP Committee)

INHS AssistantLibrarian Positionfilled

The Illinois Natural HistorySurvey Library is pleased towelcome Beth Wohlgemuthas our new AssistantLibrarian. Beth comes to us

from Cleveland, Ohio whereshe has been working at boththe Sears Library of Case

Western Reserve Universityand the Cleveland Public


Library. Beth has alsoworked at the CorningLibrary of the HoldenArboretum. Beth receivedher Master's degree in libraryscience for Kent State

University in 1994.

Her diverse background alsoincludes an Associate'sdegree in Horticulture.Beth's phone number is:

333-5856 and her e-mailaddress is:wohlgemu@mail. inhs.uiuc.edu

(Erin Knight )Librarian, Illinois NaturalHistory Survey Library(A University of IllinoisDepartmental Library)196 Natural Resources

Building, 607 East PeabodyDrive, Champaign, IL 61820

Correction To TheLibrary Directory

Kathy Danner, InterlibraryBorrowing OfFtce, I 044.Phone number is: 3-8654E-mail: [email protected].

OCTOBER LIBRARY EXIIIBITS

"Robert Allerton Park, A Pictorial Perspective" Main Corridor

"Native American Awareness Month" Main CorridorNorth End


000t

Mark your calendars now!!

The 2nd

DRA STUFF SESSION

Friday, November 22,9200 a.m. - 11:00 a.m.

Room 66 Main LibraryBe Sure to Attend!

(Jodi K. Bialeschki)

0000II

Title

Acadenic Search Position Ul¡date

Sea¡ch Search Search Sea¡ch Inte:r¡iewsOpened Extended Closed Caneeled Sc'heduled

rretwo¡k Ànalyst 10-09-96

Grainger Engineering'Library Netwo¡k Analyst 10-18-96

Cataloger, AuxiliaryCataloging Section 10-2ft-96

(41 Dries)

*****************i****************t*rt*t*i**********************i*i*****************************ST'PPORT SEÀFF POSITIONS EILI.ED

ilan A. Adanczyk, Library Technica1 Assietant, Slawic Ê East European Library, 10-21-96

(Al Dries)

Admin Council MinutesOctober 7. 1996

Present: F. O'Brien, R. Surles, P. Watson, N. O'Brien, M. Williams, S. Clark, D.Shonkwiler, R. Burger, J. Kibbee, T .Ch¡zastowski, J. Hood, J. Wright, B. Jones

1. Announcements

N. O'Brien reported back on conversations with Diane Schmidt, Chair of User EducationCommittee regarding the Committee's willingness to update and put the list of readingrooms compiled by Reference GA's some time ago on the Library's web page. J. Kibbeeobserved that User Ed. would have to commit to keeping the list updated and, that, sincethis was probably not an appropriate responsibility for the Committee, Reference wouldassign a graduate assistant to update the list during the fall semester intercession and putit up on the web. She also thought that Reference could take on this responsibility on acontinuing basis.

M. Williams displayed the Partnership Illinois article in the first football game programof the year and remarked on the importance of the Library's being featured in this way.

2. Workshop

F, O'Brien reminded the Committee of the upcoming Workshop on Workplace Violenceand urged unit heads to attend if possible.

3. UI F'Y 1998 Budget Request

O'Brien distributed the UI FY1998 Budget Request prepared for the Board of Trusteeswhich contains a $1.2 million price increase request as well as a library improvementsrequest of $2M for electronic resowces and infrastructure.

4. Review of ISICC Barcoding Unbound Periodical Issues in DRA Policy

M. Smith, Chair of SCIT, was on hand to discuss any questions or concerns regarding thepolicy, which had been distributed at the last meeting of the Administrative Council. Thegroup had no problems with the proposed policy. T. Chrzastowski, however, raised thequestion of quality control, and accountability for the integrity of records of unit holdingsin the database in relation to the implementation of this particular policy as well as toother issues. After brief discussion, it was decided that quality control was a matter thatISICC ought to consider as the DRA implementation comes closer.

5. ISICC Withdrawn Items Policy

This proposed policy was distributed for review and discussion at the October 21

meeting. Barbara Henigman, Chair of the Transition Team, will be at the meeting toreceive the Council's feedback and observations.

6. Other

B. Jones announced that the RB&SC Library was accepting materials from the WorldHeritage Museum for temporary storage in a climate controlled environment until thenew Spurlock Museum is built.

S. Cla¡k's mention that Canadian depository serials were arriving increasingly in CDROM format brought up a general discussion of the need for a better understanding ofhow to handle machine readable materials that are not reference sources. Several issueswere raised, including circulation policies, bibliographic control, and appropriate locationfor such materials, especially how they might be handled in the Bookstacks.

F. O'Brien mentioned that she would be chairing a committee to review the tasksformerly handled by Martha Landis' office. Members are B. Brockman, B. Jones, L.Pausch, D. Holiman, and N. O'Brien.

Questions were also raised about finals week hours, including whether smaller unitsmight close on Friday Dec. 20 at either 5 or 7 pm rather than staying open until ten as thepreliminary schedule indicates, and confirmation that Thrusday hours have been

scheduled for Reading Day.

Paula D. WatsonUniversity of Illinois Library1408 W. Gregory Dr.MC-522Urbana,Illinois 618012r7 333-0318217 244-4358 (far()[email protected]

coLLoQUruM CoMMTTTEE

MinutesOctober 17.1996

428 Libr:ary

Present: N. O'Brien, S. Schnuer (Chair), J. StrawAbsent: J. Kibbee, P. Yu

Susan Schnuer reported that she had sent memos to Robert 'Wedgeworth and FrancesO'Brien concerning the plans of the committee for the coming year and issues raised atthe last meeting. Funding will not be possible for receptions to follow colloquia, butfunds will be available for three committee members to take the speaker(s) to dinner.There will be no set budget for programs this year, but the committee will keep track ofexpenses in order to propose a budget next year.

Nancy O'Brien reported that publicity was going well for the talk by Violet Harris on"Sambo and Epaminondas: Resurrecting Pernicious Stereoty?es or Enduring Children'sClassics?" at the Levis Faculty Center from 4-5 p.m. on October 29, 1996. Flyers weredistributed to the English Departurenl College of Education, African Studies, GraduateSchool of Library and Inforrration Science, and other campus departrrents andindividuals. 360 were sent to the Urbana Public Schools and 90 to Champaign Publicschools. Infonnation was sent to the Daiþ lllini, Ituide lllinois, and the Lincoln Trailsnewsletter. An announcement \ilill be put on the Alexia server as a nmessage of the day."A small exhibit of materials from the School Collection will be prepared for colloquium.

N. O'Brien indicated that the flyer was missing some information that should beincluded on all publicity for future colloquia. Flyers should include the words"University of Illinois" and the street address for the place where the presentation willoccur.

The president of the lllinois Student Chapter of the Anerican Library Associationcontacted Schnuer about possibilities for collaboration with the Colloquium Committee.The Student Chapter would like to have a representative attend committee meetings.Those in attendance agreed that a student representative would be welcome to sit in onfuture meetings. The chapter has arranged for a talk by ALA President Barbara Ford inNovember and asked if the committee would be willing to co-sponsor the evenl Thereare several issues that need to be examined before the committee can respond. Whatwill be the topic of the talk? Would it be more appropriate to have two talks: onespecific to students and one for a larger audience? What are the financialconsiderations? Schnuer will pursue ansurers to these questions and seek input from thelibrary administration. John Straw agreed to look into the University A¡chives preparingan exhibit from the AI-A Archives for the presentation.

N. O'Brien had received a question concerning the writing/research forum that had beenmentioned in the minutes of the last meeting. Schnuer sáid that she would ask Priscilla

Yu to follow up on the idea with F. O'Brien and report back to the committee.

Bob Jones has agreed to jive a presentation on AITG. Jo Kibbee is working on thearrangements and the program will probably be set for sometime towards the end ofJanuary. Schnuer has not yet talked to Sanford Berman and wanted input on what topicshe should ask him to speak on. The committee agreed that the presentation shouldconcern social issues such censorship and intellectual freedom. Schnuer said that theALA student chapter was very interested in hearing Berman. She will approach himabout coming in April and will check to make sure there are no schedule conflicts withconferences.

Straw suggested that F. O'Brien might be asked to attend some future committeemeetings in order to foster communication and coordination between administration-sponsored events and committee programs. He also proposed the possibility of thecommittee co-sponsoring with the appropriate library DRA team(s) a focus-group ofteaching faculty and students to discuss how the library can assist users of DRA after itis implemented. The committee will explore developing the idea for next year.

The next meeting will be November 14. Location to be announced.

(John Straw)

\ryINDOWS 95 TRAINING UPDATE

The Library has contracted with CCSO to provide Windows 95 classes. A schedule of two tothree classes per week has been arranged that will run through the fall semester and winterintercession. Classes will all be taught by Bryan Thalhammer, who once worked in theUndergraduate Library and who has had considerable experience teaching computer-relatedclasses on campus. Microcomputer Basics courses will also be offered by Brian Kirkham, of theLibrary Systems Offrce, for any staff members who would like a very basic introduction tocomputing before taking the Windows 95 class. Different levels of Windows 95 instruction are

being offered including classes for staff with absolutely no experience with Windows(beginning) staff who are have experience with Windows 3.1 but do not consider themselves

expef (Intermediate), and staff who feel completely comfortable with Windows 3.1 (Advanced).

Classes began October 21. Because of the need to complete registration with a short lead time,the first sessions were filled with staff who had responded to earlier training needs assessment

surveys. Since circulation and cataloguing staff will probably have Windows 95 machinesbefore most other groups, an effort is being made to give these staffpriorþ, BUT DON'TWORRY!!! Classes will be offered until evervone who needs them has been trained.

Assuring'Just-when-you- get-your-machine" training and also matching skill levels to classes

and assuring that there are 10 people of the same level in every class is a pretty tricky business,

SO PLEASE BEAR WITH US. The next set of classes will be for those who are getting newmachines as part of the OCLC TLP implementation. Therefore I would like to register all whoare involved in circulation activities, since by December all circulation desks should have'Windows 95 machines.

I WOULD APPRECIATE IT IF'ALL STAFF \ilITH CIRCULATIONRESPONSIBILITIES WHO HAVE NOT YET RECEIVED WINDO}VS 95 TRAININGWOULD CONTACT JODI BIALESCHKI (4-4688 ; [email protected]) WITH THEF'OLLOWING INFORMATION:

Instruction level desired: Begiruring (No Windows Experience)

Intermediate (Moderate knowledge of V/indows 3.1)

Advanced (Very comfortable using V/indows 3.1)

Time of day you are NEVER available: (i.e., if you work part-time or scheduling requirementsmake it impossible for you to leave your unit either in the morning or in the afternoon. Classes

are 4 hours, and due to the demand on campus facilities, are mostly from 8:30 - 12:30)

continued

As soon as all staff needing training immediately are taken care of, we will be able to beginregistering people for classes that will take place later in the semester. A notice regarding theseclasses will appear in LON and be posted to LIBNEWS-L soon. A notice about MicrocomputerBasics classes in November will also be posted.

Jodi Bialeschki of the Library Systems Office will be coordinatiirg registration for Windows 95

and Microcomputer Basics classes. Jodi will be able to handle any questions about scheduling.

Questions about content, skill level, etc. should be addressed to Paula Watson.

E.MAIL TRAINING AND OTHER TRAINING OPPORTUNITIES

Aart Olsen, of the Library Systems Office, will be offering E-mail training on e-mail sometimeinNovember. PINE is the system that most staff will want to use, especially those of you withno previous experience with e-mail. EUDORA is best for those who have exclusive use of theirown PC. Information on these classes will be distributed when times and room locations have

been identified. Jodi Bialeschki of the Library Systems Offrce will be coordinating registrationfor e-mail classes after times have been announced. Anyone interested in EUDORA training orwith questions should contact Paula Watson.

Our highest current training priority is Windows 95, but other training needs (MS V/ord, Access,Procite, Internet topics, etc.) will be addressed as soon as time and resources can be made

available. Staff should send comments, suggestions to Paula Watson.

00 oo 00 00 00 t0

Paula D. WatsonDirector, Electronic Information Services

University of Illinois Library, Room 246A,MC - 522

1408 West Gregory DriveUrbana,Illinois [email protected]; (217) 333-03 I 8 (voice); (217) 244-4358

T]NTYER.STTY OF ILLINOIS LIBRARY,

^T IJRBAI.TA.CIIAMPAIGN

Urbana, IL 61801

ENGINEERING LIBRARY NETWORK AI\ALYST

I¡¡nediatelv. A fuLl-tine regular Acadernic Professionalposition. Date Posted: October 18, L996.

will be responsible, along with Grainger Librarians andResearch'Programmer(s) for the adninistration of theGrainger Engineering Library NoveII Network, I{indows NTNetwork, and associated Wíndows NT and UNIX servers.Duties will include: 1) adrninistering serversi2) maintaining staff and public PC workstations;3) setting up and configuring nultinedia andpresentation equipment for Grainger events andðonferences; 4l staff training and assistance withsoftware and hardware; 5) upgrading the Graingernetwork infrastructure. Servers administered and/orrnaintaíned include NoveII and I{indows NT file servers,ovid/AIX server, Windows NT Ì{orld Wide Web servers, SQLserversr âD open Text INIX Server, and e-mail servers.WilI be responsible for setting up and maintainingfntel-based sÈaff and patron workstations and RISCworkstations. will be responsible for maintaining suchfunctions as user/staff training, user/server security,server file sysÈem backup, and appropriate leveL ofserver redundancy. witl also assist in theimplenentation of higher-speed building networktechnologies and the Íntroduction of carrel and groupstudy network access.

The incumbent in the position will coordinate networkactivities with the Library systerns office and ccsoTelecommunications departments. The incumbent witl workclosely with the Library Digital Library Initiative(DLI) staff.The position requires some evening, weekend, andon-call duty.

The Grainger Engineering Library infornatÍon center,p?rt of the Physical Sciences and Engineering Division,serves approxinately 515 faculty and researcherst 2tOOOgraduate students, and, along with the Undergraduatef,itrrary, some 5rOoO undergraduates. With an annualnateriáIs budget of approxinately $740r000, the libraryhouses a working collectíon of more than 225tooovolumes, including nore than 3r000 serial titles. thecurrent Grainger staff consist of 4.25 FTE professionallibrarians, 2.o FTE graduate assistants, 4.00 FTE staff

DEPãRTIdEITII:

OUÀI,IFTCATIONS :

8ÀLÀRy/APPOINT}TENT:

TERI,IS OFAPPOINTI,TENI:

cAllPuS tCOUI.II'NITY:

members (not including the network anaJ.yst) , a ResearchProgranmer, Security staff, and student, assistants. Inaddition, the DLf Testbed tean of 3.5 staff and otherDLI team members are housed in GraÍnger.

Recruíred: BS/BA. Experience with DOS/Windows 3.I,Windows 95, Windows NT, and UNIX operating systems.Experience with Intel Workstations. nxperienóe withLocar & wide Area Networks including Tcp/fp and Novell(or equivalent) Network Operating systerns. preferred:Experience with ÀfX, Hp UNIX, and Windows NT.Experience with Fast Ethernet. Experience with RfSCworkstations. Degree in Computer Science, ComputerEngineering, or related information Technology Field;or extensive experience in network administration.Faniliarity with 239.50 protocols.

Annual saLary of $30r000 upwards, depending onqualifications and experience. Appointment as NetworkAnalyst, a full tine regular Academic professionalposition.

Twenty-four work days vacation per year ì LL paidholidays per year ì 12 days annual sick leave(cunulative up to a maximum 240 days) plus anadditional 13 days per year if necessary; healthinsurance, requiring a srnall co-payment, is provided toemployees (coverage for dependents may be purchased) r.participation in the State Universities Retirementsystem is compulsory upon appointment (8å of rnemberrssalary is withheld and is refundable upon termination);newly hired university enployees are covered by theMedicare portion of Social Security, and are subject toits deduction.

Urbana-Chanpaign, located about 135 rniles south ofChicago, is a university community of over IOO,OOOinhabitants, plus a student population of over 35,OOO.The University of lllinois has an administrative,academic and support staff of over 12rOOO. Manydepartnents and colleges have outstanding reputationsfor research and publication. The Library ranks firstin size among state university libraries and thirdamong all University Libraries in the country.

Send letter of application and complete resume with thenames, addresses, and telephone nunbers of fivereferences to: Allen G. Dries, Library personnelManager, University of Illinois Library atUrbana-Chanpaign, 1408 West Gregory Drive, Urbana,Illinois, 61801. Phone (2L7) 333-5494.

In order to ensure fuII consideration, applications andnominations must be received by l¡ovemÞer 15, 1996

APPI¿Y:

DEADI¡INE:

IINTVER^SITY OF ILLINOIS LIBRARY (U-C)urbana, Illinois

CATALOGER, ATIXILIARY CATALOGING SECTION

ASSISTAIYT PROF"F,SS OR OñTMN¡NV ADMINISTRATION

POSTTIONAVÀII¡ÀBI¡E:

RESPONBIBILITIEB :

TffE III|IT:

December 2L, 1996. À fuIl-tirne tenure track posit,ion asÀssistant Professor of Library ÀdninistraÈion. DatePostedz 10-24-96

Under general direction of the Head of ÀutomatedServices, responsible for original cataloging,classification, and subject analysis of monographs in avariety of Western European languages. Assists withsupervision, training, and revision of other personnelin the section as needed. Monitors monographiccataloging backlog levels throughout the Library, withthe exception of special collections materÍals, andintegrates them into the section's workflow. Monitorsproduction levels and ensures the overall consistencyand quality of work. Assists the Head in com¡nunicatingwith public servj.ce units to assess needs, clarifypolicy, coordinate workflow, and implenent newprocedures and system rnodif ications. I{orks'cooperatively with personnel in other library units inthe development and provision of backJ.og catalogingservices. Participates in systems planning as itrelates to the section. Keeps abreast of nationaldevelopnents and new technologies in cataloging andshares that knowledge appropriateJ.y with the library.Auxiliary Cataloging Services is a sect,ion withinAutomated Services, and is being formed to assistlibrary units with cataloging backlogs and to otherwise support a decentralized cataloging systen formonographs. The section is newly created, andprocedures are still in the formative stages. TheLibrary's online catalog is a linked system developedfrom software of the Western Library Network (I{LN) andLcS. The system will nigrate to DR.A over the next t'woyears. The Library participates in a statewide onlineunion catalog.

Recn¡ired: ALA accredited MLS. experience cataloging inan online cataloging environment in an academicresearch library. Knowledge of AÀCR2, llf,ARC formats,Dewey DecÍnal Classification, and LC subject headings.Ex¡rerience cataloging with a bibliographic utilÍty,preferably OcLc. Reading knowledge of at least onewestern European language. Strong interpersonal skills.Exce1lent oral and written comnunication skills.

OUAI¡IFICAÎ IONS:

SÀLARY/RÀI{K:

cAldPuS tCOI-II-TTINTTY:

APPI,Y:

DEADI¡INE:

Demonstrated ability to work in a production orientedenvironment. Ability to work in collaboration withother individuals in a decentralized framework.Commitment to professional developnent, research, andservice. Desired: Experience with a decentralizedcataloging environment.

Salary commensurate with credentials and experience.The Library' s minimun salary for appointment asAssistant Professor is $29,000. Librarians have facultyrank and must demonstrate excellence in librarianship,research, publication, anduniversity/professional/community service in order tomeet university standards for tenure and prornotion.

Twel-ve month appointrnent; 24 work days vacation peryear; 11 paid holidays i L2 days annual sick leave(curnulative up to a maxinum 240 days) plus anadditional 13 days (non-curnulative) per year ifnecessary; health insurance, requiring a small co-payrnent, is provided to ernployees (coverage fordependents nay be purchased); participation in theState Universities Retirement system is compulsory uponappointrnent (8S of member's salary is withheld and istãx exenpt until retirement); newly hired universityernployees are covered by the Medicare portion of SocialSecurity, and are subject to its deduction.

Urbana-Chanpaign, located about 135 miles south ofChicago, is a university community of over 100ro0oinhabitants, plus a student population of over 35r000.The University of IIIinois has an administrative,academic and support staff of over 121000. Manyacademic units of the university are recognized fornational leadership in instruction and research. TheLibrary ranks first in size among state universitylibraries and third among aII universities in thecountry.

Send letter of application and complete resume with thenames, addresses, and telephone numbers of fivereferences to: Allen G. Dries, Library PersonnelManager, University of lllinois Library at Urbana-Chanþaign, 14Og West Gregory Drive, Urbana, Illinois,61801. Phone (2L7) 333-5494.

fn order to ensure full consideration, applications andnominations must be receíved by NovembeÊ 22t L996.

UNIVERSIÎY OF ILIINOIS ot URBANA-GHAIIPA¡GN

¡¡

r996

Library Faculty and Staffare lnvited Èo aLibrary Receptlon

honoring

A. FaculÈy and Staff RetÍrees

I. Sue Stelger2. Jane Phllllps3. Betty Davls4. 8111 llenderson5. l,fartha Landls

B. Staff Servlce TLme Awards(see reverse slde for names)

November 12, L9969:30 - Il:30 a.n.

Peabody Private Dfnfng Room(more address next lreek)

Presentatlons and Remarks at l0:00

8007

1 . James I. Cot.ter2. Catherine R. Dorsey3. Rene J. Erlandson4. Ernlly A. Jedlick5. Nancy Eloise Luker6. Yuriko Oono7. Díane M. Pye8. Sylvia L. Sauer9. Michael R. Soule

10. Lavonda D. Dorsey11. Lísa G. GibbsL2. Vincent Louis Goldenf3. Betsy L. Karlberg14. Marllyn 1. Lindholn15. ScoÈt Eldon Mann16. Elsa M. Miller17. Nancy B. Mi1ler18. BetËy L. Pope19. Gracie L. I,Iarren

20. AnneÈte K. Brandon2L. Kathy S. Callahan22. David I,I. Chapman23. Ilarry R. Hendershot24. Desera Kay Johnson25. Zona M. Meler26. Mardell J. OrBrien27. I{illfa¡n E. 0gg28. Richard Allen Palmer

29. Mary E. Capes30. Karen Marle Dudas31. Vera Mltchell32. l{1llian E. Napier33. Duyen Thl Nguyen34. Rita A. Palmer35. Chrlstina K. To36. Julla K. I,Iatkins

37. Elizabeth Baniassadi38. Susan llill39. Karen K. Kaiser40. Sue Steiger

4L. Betty J. Albert8001

42. Efleen N. Schroeder43. Mlchael A. Clnker44. Deloris A. Ilollman

Library

Llbrary Adninistratlon

5

5

555

55

55

yrs.

10 yrs.l0t01010IO10101010

15 yrs.15I51515t5151515

20 yrs.20202020202020

25 yrs.252525

40 yrs.

5 yrs.l0 yrs.30 yrs.

a-t -t -t -, -,

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-t

LCS port conversior/MILO & paging

hrown bag

Rebecca Graham will present an overview of the conversion of LCS ports to ethemet

connections, including the timeline, advantages, and some ofthe side-effects. Jody Seibold willshare tips on easier page retrieval for those who still have serial connections and are using MILO.In addition, Paula Watson will be there to hear your related training concerns.

who's invited: Library staff (Library faculty, staffand student employees)

when: this Thurcday, October 31 (Halloween) from 12-1

where: 428 Library

Bring your lunch if you like.

Questions, conc.erns and input will be welcome; expression of anxieties, irritations, frustrations andgeneral distress as time allows.

Susie Duncan3-7146

. [email protected]

)

t-J -t.-t -r -t -,

ALUMNI AND FRIENDS OF GSLIS

ARE II\VITED TO A HOMECOMING RECEPTION

AT THE LIS BUILDII{G AT

501 E. DANIEL, CHAMPAIGN

Join us for cider, coffee and doughnuts

in Room 109 LISB

Søturday, November 2, 1996

9:15 - 11:15 AM

Hosted by the Graduate School of Library and Informatíon Scienceand the Library School Alumní Association (LSAA)

, (33$06,46, e.maii, eeh@UÍúc.edu);,if yOn..,häüe..questi ¡........'r,: , ,,,.

I LLINOISNATURALHISTORYSURVEY

NATURALRESOURCES

POSITION ANNOUNCEMENT

Assistant Research Scientist (Librarian): This is a temporary (9 months) half-timeist the Soybean Insect Research Informationcompiling the world literature associatedJ sinðe the SIRIC program became inactive1 to utilize the necessarv tools and resourcesr sea¡ches.

orfull-time position and the successful candidate would be eligible to apply for thisposition. The librarian will coordinate activities with the computer specialist.

QUALIFICATIONS: Applicant needs to have training in library science-withpieferably a Master's degree or equivalent experiengg, Ç1n$idates should feelðomfortable with Macintosh comþuters, databases, File Maker Pro, and be prepared to be

t and maintenance. Other qualificationslther electronic information services.t background and"/or interest in biology and,fic and technical information are assets.:multiple projects and work independently

and as a team member.

RATE OF PAY: $1,200 - 1,400 per month

POSITION AVAILABLE: November 15, 1996 - August 15,1997

APPLICATION: To ensure full consideration, please send letter of application andresume by November 1, 1996, to:

Jacqueline Sanders, Human Resource ManagerIllinois Natural History Survey

Assistant Research Scientist/Libra¡ian607 E. Peabody Dr.

Champaign, Illinois 61820PH: (2r7) 244-7790

Technical questions about the position should be referred toEllen Brewer (244-1197), Gail Kampmeiet (333-2824), or Erin Ituight (2M-49O7)

Illinois Natural History Survey

Applicants should note that the Survey operates as a non-smoking environment.

The Illinois Natural History Survey is an Equal Opportunity/Americans with Disabilities Employer withoutregard to race, religion, color, national origin, sex or disabled conditions.

607 East Peabody Drive, Champaign, Illinois 61820-6970 USA(217) 333-6880 Fax (2ri)333-4949

htto://www. inhs.uiuc.edu

Universþ of Illinois Libraryat Urbana-Champaign

No. 39, November 4, 1996Edited by: Jenny King

(Erin Knight)

The deadline for submitting items for publication is ll'ednesday at 5:00 p.m. Send items toL.O.N., 230 Library, MC-522, E-mail: [email protected] or

FAX: 217-244-4358

Support Staff Posítions FilledJames L. McFarland has filled the position as Library Clerk II, in the Telephone Center.

(Al Dries)

INHS Assistant Librarian Positìon FílledThe Illinois Natural History Survey Library is pleased to welcome Beth Wohlgemuth as

our new Assistant Librarian. Beth comes to us from Cleveland, Ohio, where she has beenworking at both the Sears Library of Case Western Reserve University and the ClevelandPublic Library. Beth has also worked at the Coming Li&ary of the Holden Arboretum.Beth received her Master's degree in Library Science from Kent State University in 1994.Her diverse background also includes an Associate's Degree in Horticulture.Beth's phone number is 333.-5856 and her e-mail address is:

wohlgemu@mail. inhs.uiuc. edu

Mark your calendars now!! The 2nd DRA STUFF SESSION Friday, Novembeî 22,9-11 a.m. Room 66 Main Library - Hope you w¡ll be aþle to attendt

NOVEMBER LIBRARY EXHIBITS

"Independence Day Celebrations of Panama, Ecquador, Latin American ReadingRoom. 3rd Floor

and Columbia; All Souls Day, All Saints Day; and Mexican Revolution, l9l0-1917"

"UIUC Librarians: Celebrating a Century"

"Librarians: Exploring and Exploding the Stereotype"

"William Morris"

Main Conidor

Mueller Exhibit CaseEast Foyer

Rare Book and SpecialCollections Library


Electronic Resources Sub committee

Minutes of the MeetingOctober 17, 1996

Present: Turnbull, D. Schmidt, Watson, Youngen, Burgard, Wei, Swann, Stuart

I. Reports/Announcements

A. Turnbull and Watson attended the LITA conference last week. They attended sessions onlicensing ofelectronic resources; on collecting use data for electronic resources; and ongateway and interface design. At the sessions on interfaces, the consensus was that usersare confused by systems that provide too much text and not enough visual cues.

B. Newspaper Abstracts and Dissertation Abstracts will be up on FirstSearch on November 1

or December 1.

C, John Adler is producing a CD-ROM index/full-text file for Harper's Weekly from itsinception in the 19th century. He will be in the library on October 28 to demonstrate theCivil Wa¡ Period prototype.

II. Guidelines for Selector Recommendations

A. D. Schmidt distributed the draft to CDC. It will now go to divisions for their input. We' will revise further after the responses from the divisions are received. We will requestthat divisions respond by October 30 so we can discuss at October 31 meeting.

B. Three inquiries about proposed electronic resources were discussed. Watson will suggestthat these proposals be deferred until the Guidelines are finalized.

C. Turnbull proposed that we ask CDC to sponsor a forum to discuss selection and fundingof electronic resources for sometime in November or December. Watson will pursue.

III. Discussion items

A. Ovid link of bib. file and TOC file in Current Contents: D. Schmidt and Youngen askedtheir councils how important this link is to their users. The response was that no oneknows for sure how much this is used; while we could live without it, we'd prefer not to.

B. LexisA{exis: There have been persistent rumors that LA{ is going to pull the plug on theacademic program (which was closed to new subscribers many years ago). This is notthe case, at least for the time being, although a new access program for academicinstitutions has been announced for 1997. The pricing structure has not yet been released.Watson distributed an article by Kevin Harwell of Penn State describing their experiencewith LAI.

C. Michigan's strategic plan for digital library initiatives can be viewed athttp://www.lib.umich.edr:/libhomeidigitalprojects.html. Copies of Penn State's strategicplan for digital library initiatives were distributed.

D. Bill Brockman, Tim Cole, and Paula Watson are discussing mounting the Old EnglishCorpus (on CD-ROM) on the Grainger server. Another option is getting access viaARTFL if the search engine is acceptable.

Mary Stuart

MinutesLIBRARY FACUTTY MEETING

Friday, September 20, t996

Robert Wedgeworth called the meeting to order at 3:02.

1. Approval of the Tune 21. 1996 meeting minutes

The minutes were approved.

2. Universitv Librarian's ReportRobert Wedgeworth gave a general presentation on the campus and

library budgets.

A. Budget Issues1. Library FY 1997 Budget

Structural Elements for UIUC campus FY 984Vo - Salary increments3%o - General cost increases4Vo - UtiLity increase

tOo/o -Llbrary material cost increase

2. Strategic Budget Liabilities

The University Librarian informed campus officialsthat the library would need $1 million to maintain thesame level of service in FY 97 as was provided in FY96The response was $250,000 in recurring funds and

$250,000 in non-recurring funds. Recognizing that thelibrary could not operate at that level, a budget deficitwas negotiated that will be resolved over the next twoyears.

FY97 PROJECTED SHORTFALT TOTALSSHORTFALLS:

Academic $ 355,503Graduate assistants $ 133,558Staff $ 143,635Wages $ 23,500Additional Costs (Operations) $ 812.541

SUBTOTAL $ 1.468.727

BUDGET OVER-ÐQENDITTIR,ES $ -From campus:

RecurringNon-recurring

From Library Materials forElectronic Resources

FY 97 PROJECTED SHORTFALL

There was a discussion ¿rmong the library faculty about the projectedshortfall.

The library has requested that the campus offset the increase in theminimum wage so that we can stay even.

The UIUC Library Budger FY1997 expenditures:Materials 3So/oExpenses 7VoSalaries 58o/o

It is worth noting that the University has lower costs than most peerinstitutions, particularly those in the CIC.

Each unit of the library will soon receive a statement of itspermanent budget.

B. UruC Library Improvement. Campus officials requestedthat the University Library identify areas in whichsupport was needed. The response was:1. Electronic information resources2. Infrastructure for electronic resources3. Instructional support - Tåjs is of great

concern to the University Librarian.

C. Changes since the last Library Faculty Meeting

1. New unitsADVAI,ICED INFORMATION TEC H NOLOGY

GROUP (ArTG)AITG will support faculty innovation in teachingand research. It witl be an incubator for

experimental applications of technology to teachingand research. It will focus on information resourcesas a basis for instruction.

Support comes from elsewhere , but thelibrary contributes $30,000.

DIGITAL LIBRARY RESEARCTI PROGRAM (DLRP)The Director is Prof. Bruce Schatz, who is now a

member of the library faculty. The staff isattached to Library Administration, not to ¿rnexisting Division.

D. MNOR DEVELOPMENTS Fy 97

Pat Turnbull has been appointed to oversee the development ofthe UGL Information Mall. Eventually, Bob wedgeworth wants a variety ofservices available by server, from remedial assistance to instructions forlearning to play chess.

Other developments include:Implementation of a new integrated Library Management

System (DRA)Design of a new orientation program for students,

staff and facultyDevelopment of a multi-year budget process

Robert Wedgeworth presented a UIUC Library Vision that is:User-orientedResearch-basedIncreasingly independent of space and timeCost effectiveActively supportive of teaching and research

E. NEW FACULTY AND APPOINTMENTS

Diane Schmidt - Acting Biology LibrarianMarek Sroka - Slavic CataloguerLisa German - AcquisitionsJenny Johnson - Map and Geography Librarian

(February, L997)Wei Ma - Undergraduate LibraryMary Schlembach - Digital Research LibraryMark Jacobs - Academic Resident, Illinois NewspaperProjectEdward Summers - Education and Social ScienceJennifer Anthony - Music

Frances O'Brien did a survey on library staffing after 6 pM and onweekends. There have been concerns about the level of reference assistanceduring these periods.

The University Librarian would like to close the library for one day inorder for the entire library staff and faculty to meet at one time.

Tina Chrzastowski asked about the materials budget, and the Universit¡rLibrarian said that it will not be cut. The personnel budget will be completedfirst, and the materials budget will be ¡eady by the first of the year. Thefunds received a 5o/o increase.

3. Executive Committee Report (Margaret Chaplan)EC officers:

Vice-Chair - Margaret ChaplanSecretary - Mary Stuart

Committees:The EC recommended appointments for vacancies on all

appointed committees and disbanded the Ad Hoc Committee on ElectronicResources, since their functions have been taken over by anothercommittee. After much discussion about the role and operations of theUser Education Committee, the EC agreed that tleis committee should beadvisory and policy-making, rather than operational, and a new chargereflecting this decision has been prepared.

4.

Electronic communications policy:It was decided that the EC would appoint a sub-committee from

the Executive committee to draft an electronic communications policy,which will cover legal, ethical, and operational issues related to theprovision of electronic resources in the library. Specific areas ofconcern are copyright, indecency and privacy, archiving, and internalcommunication uses.

Bylaws amendment:The Bylaws Committee proposed an amendment to clarify the

status of faculty reporting to stafi directors and the DUL. Afterreviewing the proposal, the EC had some questions regarding thelanguage and will return the amendment to the Bylaws committee forfurther revision.

Promotion and tenure calendar:The EC approved revisions to the language of the document,

incorporating suggestions that had arisen from the March facultymeeting. AIso, there have been refinements of portions of the calenda¡.In addition, the EC agreed on procedures for initiating the review oftenured faculty members who wish to be promoted. work has begun onthe evaluation and documentation for this year's candidates forpromotion and tenure; the process has begun and is on schedule.Procedures have been established for candidates to examine theirpapers, except for letters from external reviewers, after the decision ontheir candidacy has been made within the library. Moreover, a file ofqapers that can be used as models by candidates and by those preparingtheir papers will be made available in the University Librarian'sgffice. The EC plans to collaborate with the FRC in presenting rhefaculty-wide discussion of mentoring and evaluation.

Search Cornmittees:The appointment of search coÍrmittees for vacant positions still

remaining from last year's priority list will be discussed at a futuremeeting.

Committee Reports

A. DRA Implementation CommitteeGail Hueting reported on the main achieve-

ment of the summer: barcoding. Over 4 millionitems have been barcoded so far, and mostdepartmental libraries are completed (except theAsian and Newspaper libraries). This project,which was coordinated and carried out by theCirculation Team, revealed an unexpectednumber of problems with holdings and locations.Correcting them has been made a top priority forthe fall semester. A team of graduate students washired, with the involvement of Automated Services,Cataloging and Transition Teams, and is expected tofinish correcting the monograph problems by theend of September.

B.

ISSIC Project Coordinator Rebecca Grahamwho started work at the beginning of June, hassurveyed all libraries regarding equipment needsfor DRA and has initiated the necessary networkingand wiring.

All teams except one have finalized their ownvisions and goals. A list of all segments of theproject has been made along with the deadlines foreach. ISSIC has begun to outline concrete steps toreach its own goals. It is especially clear that thereis a need to communicate with library faculty andstaff more directly than through the Navigator; as aresult, a DRA Staff Session will be held every twomonths. In addition, more communication fromISCO and AISS is desirable.

Activities for the fall include flowchartingcurrent work flow in order to plan new work flowwith DRA and planning for local training forcirculation, cataloging and OPAC.

Mortenson CenterMarianna Choldin reported 19 Mortenson

FaIl, 1996 Associates, who are from 11countries: Belarus, BraziL, Georgia, Kenya, Nigeria,Russia, Saudi Arabia, South Africa, Tajikistan,Ukraine, and Vietnam.

The Annual Mortenson lecture will featureTalat Halman, former Minister of Culture inTurkey and currently a professor at New YorkUniversity.

Electronic Resources CommitteePaula Watson reported that the IAC

Expanded Academic lndex has been postponeduntil December; test access is available.Negotiations are underway for the addition ofNewspaper Abstracts and Djssertation Abstractsto the library's FirstSearch subscription. A sub-committee of Daniel Burgard, Tim Cole, and DianeSchmidt has been appointed to develop aframework for information resources decisionmaking.

Current CIC activities include an E-TextConference. Database proposals in pre-proposalstage are Academic Press Online Journals (IDEAI),Chadwick-Healy PCI (Periodicals Contents Index),and 3M Self-Checkout Machines; in preliminaryproposal stage are INSPEC, SSI, SSCI, AHCI,Language and Language Behavior Abstracts; and informal proposal stage, Intelex fulltext phitosophydatabases.

Other database-related announcementsincluded AMS exploration of CD-ROM publicationof the Catalogue of Scientific Papers of the Royal

C.

Society and trial access to Francis (CNRS, France).In addition, Watson announced training

sessions for Windows 95 for library faculty andstaff. The University Library faculty and staff canget access to IAC. Watson will supply URL and password.

Margaret Chaplan asked about f'EXlSZNfXtS. Therehas been no progress in obtaining general access throughCIC and L/N is about to ¿utnounce a new access program foruniversities. Data Times may eventually provide somesimilar access and may be available on OCLC.

BOOKS IN PRINT may be available through IISCO, butprobably not until next year.

Mary Stuart reported that the Library willhave FRANCIS on trial run from October 15 toNovember 14.

There being no further business, the meeting was adjourned at 4:34 p.m.

Rosemary M. Stevenson,Secretary

Collection Development Committee

Minutes, October 15. 1:30-3:30

Present:Bali (Chair), Chaplan, Foulke, Fri.d-ur¡ Holiman, Jones, McDonald, Miller,Pausch, Porta, Rinkel, D.Schmidt (for Watson), Wiles, Wright.

Announcements:

Barbara Jones has been elected to the Committee to represent the Special CollectionsDivision.

Bali distributed a revised handout of the RLGs Preliminary Library Materials BudgetSurvey.

Budget Report (Holiman):

Ebsco invoices are expected to come in this month.

The Business Office still doesn't know if the State has paid the vouchers from last month;so, if calls come into fund managers about non-payment, please refer the vendor to theBusiness Office.

University Press Blanket Order Discussion (UPBO):

The UPBO Subcommittee studied the current list of University Presses that make up theUPBO. Their recommendation was to delete a number of the Presses from the profile inorder to save money. The list was developed from the recommendations of the Arts &Humanities Division and the basis of the quantity of books received (less than 30). Theresults, if implemented in FY96, would have been 56 fewer presses, sending a total of472books at a cost of 14,160 (average cost of $30 per book). The CDC discussed thislist and decided to take the recommended list to the Divisions, and within 2 weeks, reportthe results to Bali. There will be a formal reworking of the profile in the Spring, to beimplemented in FY98.

The Subcommittee also recommended that the CDC try to determine publishers to deletefrom the Publisher Based Approval Plan via a survey to Fund Managers. The proposal isto have managers submit 1-3 publishers who publish in that field that would have theleast detrimental impact on the development of their collections. It is hoped that thisexercise will result in a common core of publishers who can be deleted from the PBAP.A new Approval Plan Subcommittee will be established to study this survey and makerecoÍrmendations for the revision of the PBAP profile for FY98.

General Funds:

Bali handed out Area #410, Directive #2, on General Library Fund Usage. This is adef,rnition of the General Library Funds and what they are to be used for. CDC discussedthese def,rnitions and decided that, since the absence of a General Funds Manager isexpected to be temporary, the document should remain in effect. Pausch and Jones

informed the CDC that there is a committee being established to define and re-distributeMartha Landis' work.

Holiman prepared aFY97 Temporary Distribution Chart that illustrated the permanentbudgets, and temporary redistribution of funds to meet the Electronic Resources Budgetand a 50lo increase to Subiect Funds.

Based on the concerns of the Physical Sciences Division, the CDC discussed the issue ofserial cancellations in the coming years. Holiman clarified that the 5% subject fundsincrease for FY97 is temporary and can not be counted on in the future. CDC talkedabout overages and when overages from this year catch up for FY98, fund managers mayhave to cancel serials to the tune of 10-25%. Phy. Sci. Div. requested that they have a

general letter from the University Librarian explaining why this has occurred. Balireminded the Committee that the University Librarian had recommended a3 year plan foreach Fund to bring the budget to balance. Bali described how he is planning for serialsincreases in the future.

Electronic Resources Report:

D. Schmidt distributed the Draft of "Guidelines for Recommendations to the ElectronicResources Subcommittee of the Collection Development Committee." The

Subcommittee would like the representatives of the CDC to take the Draft to Divisionsfor revisions and suggested changes. These suggestions should be sent to Paula Watsonand copied to Bali.

Newspaper Abstracts and Dissertation Abstracts International contracts are beingfinalized.

A subscription to the IAC database is to start in December.

Next Meeting:

November 19, 1:30-3:30,428 Library

John McDonald

GATALOGING POLICY ADVISORY COMMITTEEMinutes

October 21. 1996

Present: Gail Hueting, Rhoda Engel, Jim Williams, Jay Lee, Pat Thurston, Sara Hoag, AndyBendel, Fung Simpson, Lisa Romero, Nancy Romero

Announcements:

DRA Technical Serves Forum: Will be held November 14,1996. Gail will inform members atto particulars and registration.DRA trainers: There are 17 names on the preliminary list for trainers for the cataloging andauthority are¿rs.

Dewey 21:

UIUC will officially adopt Dewey 21 on November 1,1996. Cataloging personnel are to add"*22l" at the end of fixed field 092.Dewey 21 will not be used with the following areas: all literature's classifuing in 810 to 899,biography and criticism of philosophers, biography of artist, editions and translations of titleswith previously established Dewey numbers, Turkic language. (See attached CPAC nimbuses of2120189.) The guidelines stated at the time of adoption of DDC 20 in 1989 still apply. Aftermuch discussion it was decided not to hold workshops for Dewey 21 at this time. For thoseinterested the Forest Press home page: http:üwww.oclc.orgiþlfohome3.htm. It includesinformation on DDC<summaries, etc.

Final Report of UIUC Cataloging Study:

The paper copy of this report is maintained in the Library and Information Science Library.The full report is also available on: http:/iwww.grainger.uiuc.edr:/techserv/bibilo.htm.After much discussion the group decided to invite both Sharon Clark and Frances O' Brien toattend a future meeting to discuss the report.

Cataloger's Desktop:

Gail reported that Tim Cole reported that there are some computability problems with Windows95 and the Library of Congress's Cataloger's Desktop. Gail also stated that Tim will be asked toadd additional people to test the desktop.

Old Business: NoneNew Business: NoneNext Meeting: Monday, November 18, 1996, at 9:00 a.m. in Room 428

Review:

CPAC MeetingFebruary 20,1989

Dewey 20

A. UIUC will start using Dewey 20 on March 1, 1989.B. The general guideline in applying Dewey is to restrict class numbers to l1 digits (veterinary

medicine is an exception). Catalogers are to use judgment in shortening numbers within theI I digit guideline.

C. Variations from the Dewey schedules a¡e:

1. Continue current practice for literature; i.e., use Dewey for 80_ numbers, use special UIUscheme and modified Dewey for individual literatures.

2. Continue current practice for biography and criticism of philosophers.3. Continue current practice for works by and about artists.4. Continue current practice for editions, translations, etc.,of books classed by earlier

editions of Dewey; i.e., use number of earlier edition, translation, etc., even if it differsfrom Dewey 20.

5. Continue to use the special UIUC numbers for Turkic languages.

[,fni,n,títy Of ,9/û"otu at U,lono - C|r*paign

1996

Librøry Foculty ønd Staff øre ínvited toa Librøry Reception Honoring:

A.Faculty & Staff Retirees

Sue SteigerJane PhillipsBetty Davis

Bill HendersonMartha Landis

B.StaffSeruice Time Awards(see reverse side for names)

November 12,19969:30 - 11:30 a. m.

Lt

Peabody Private Dining Room206 East Peabodv Drive

Presentations and Remarks at 10:00

l.2.

3.

8007 Library

4.

5.

6.

7.

8.

9.

10.

11.

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13.

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James I, CotterCatherine R. DorseyRene J. ErlandsonEmily A. JedlickNancy Eloise LukerYuriko OonoDiane M. Pye

Sylvia L. Sauer

Michael R. Soule

Lavonda D. DorseyLisa G. GibbsVincent Louis GoldenBetsy L. KarlbergMarilyn T. LindholmScott Eldon MannElsa M. MillerNancy B. MillerBetty L. SmithGracie L. Warren

Annette K. BrandonKathy S. CallahanDavid W. ChapmaHarry R. HendershDesera Kay JohnsoZonaM. MeierMardell J. O'BrieWilliam E. OggRichard Allen Palmer

Mary E.CapesKaren Marie DudasVera MithchellWilliam E. NapierDuyen ThiNguyenRitaA. PalmerChristina K. ToJuliaK. Watkins

Elizabeth BaniassadiSusan HillKaren K. KaiserSue Steiger

Betty J. Albert

5 years

8001 Library Administration

Eileen N. Schroeder 5 yearsMichael A. Cinker l0 yearsDeloris A. Holiman30 vears

42.

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Documents Librarv

Susan Bekiares will be

leaving the UniversityLibrary in mid-November.Susan will be Assistant to theHead of the ChemistryDepartment on campus.Mary Mallory will be theActing Documents Librarian.(Frances O'Brien)

Research andPublication Committee

The remaining deadlines forRPC applications thissemester are, November 15,

and, December 15. Theapplication form is availablefrom Graphic Service (Gen-

134). Copies of the form and

the Guidelines for preparingapplications are alsoavailable from the chair.(Mary Stuart, [email protected]).

October 31,1996Brown Bag TrainingSession

All Support Staff employeeswho attended the Brown BagTraining Session onThursday, October 31, 1996,should contact Al Dries,Library Personnel Office,

333 -5 494, by Wednesday,November 20,1996, so that a

review of work hours and

compensation eligibilitiescan be completed. Shouldany eligibility questionsarise, a brief meeting withthe employee and his/hersupervisor may be necessary

to establish appropriatecompensation for that day.(Frances O'Brien)

Upcoming ALAStudent Chapter FieldTrip

The ALA Student Chapter isplanning a field trip toChicago area libraries,including the Center forResearch Libraries and at

least one other yet to bedetermined, on November23. We plan to be gone allday, returning by earlyevening. Interested ALAmembers are welcome to joinus by contacting me [email protected] is also an

organizational meetingplanned for Tuesday,November 19, at 5:30 p.m. inthe GSLIS Building, Room24.(Amelia Shelley)

No. 39, November ll,1996Edited by: Jenny King

úion is Wednesday at 5:00 p.m. Send items tol, E-mail: [email protected] or-244-4358

New LibraryWebPages

Many of the centrallymaintained Librarywebpages, including theLibrary's entry homepage,have been updated as ofFriday November 8. Updatesare designed to simpliff and

standardize the look and feelof the pages and to facilitatenavigation of the Library'sstill growing website. Thenew pages make use ofHTML Tables and (on asmall number of pages)

HTML Frame constructs.They are optimized forNetscape Navigator 3.0 / MSInternet Explorer 3.0, but are

still usable in Mosaic 2.0 andLynx. Feedback andcomment a¡e welcome (sendto [email protected]).(Tim Cole)


"lndependence Day Celebrations of Panama, Ecquador,

and Columbia; All Souls Day, All Saints Day; and Mexican Revolution, 19l0-1917"

"UruC Librarians: Celebrating a Century"


"Vy'illiam Morris"


Latin American ReadinsRoom. 3rd Floor

Main Corridor

Mueller Exhibit Case

East Foyer


A Thank You Note

I'd like to thank the folks in Acquisitions for alovely reception; I don't know when I've feltmore welcome. It was great seeing so manyfamiliar and new faces.My email address is [email protected] andphone number is 4-207I.I'm looking forward to working with all of you.(Lisa German/

Campus Charitable Fund Drive-1996

Special thanks to those who have alreadycontributed so generously to the Campus

Cha¡itable Fund Drive. Your contributionshave reached over 90%o of the CCFD goal of$19,976! Congratulations are offered to theGraduate School of Library Science forexceeding their unit's goal of $2617. Aspecial thank you to all the Unit Leaderswho have volunteered their timeand energy to the Fund Drive. Unit Leaderswill be huppy to receive any contributionsuntil December 1 for the 1996 Fund Drive.There simply isn't a better way to approachthe holiday season than to remember thosewho need our help.(Carol Penka, Section Leader)

PINE E.MAIL TRAINING

Aart Olsen will offer two classes on electronic rnail using PINE in November.

November 19, 1:00 p.m. to 3:00 p.m. in Room 289 Undergrad andNovember 20,9:00 a.m. toI l:00 a.m. in Room 289 Undergrad.

Each class has room for 25 registrants. Call or e-mail Jodi Bialescki to sign up.

PINE will be especially useful to staffwho share computers with others. Staffwho haveexclusive use of their own computer may want to take a coruse later in EUDORA, an e-mailpackage that resides, along with your mail, on your own PC and can function in a Windowsenvironment. A EUDORA class will be offered soon.

(Paula Watson)

CIC/LTI ReportNo. l8

November l,1996

LEARNING TECHNOLOGY SEED GRANT PROGRAM

The CIC Learning Technologies Liaisons have finalized plans for the CIC Learning Technology Seed GrantProgram, an initiative designed to support collaborative inskuctional technology projects at the CIC institutions.Funds provided by this program may be used for demonstation and prototype development projects, projects thatapply learning technologies to the extension of courses and other instructional resources to multiple c¿tmpuses,

or for the initial development of large-scale or long-term instructional technology projects. Proposals submittedunder this program must be submitted jointly by two or more CIC institutions. There will be four funding cycles for1996-1997 , and the deadline for proposals for the fust cycle is December I . Details on Seed Grant hogram areavailable from the CIC Web site at htþ://www.cic.neUcic/lti/seeddesc.htnl.

NORTHWESTERN UNIVERSITY TO PARTICIPATE IN ELECTRONIC PTIBLISHING PROJECTS

National Endowment for the Humanities funds have been awa¡ded to support two projects at the Newberry Libraryof Chicago which will involve collaboration with Northwestern's Learning Technologies Group. In the firstproject, Northwestern staffwill work closely with the D'Arcy McNickle Center for American Indian History andtribal historians to develop a Web hypermedia tribal histories project for the Lakota and Cheyenne tibes. Thesecond project will lead to the creation an electonic Encyclopedia of Chicago History.

NEW INSTRUCTIONAL TECHNOLOGY RESOURCES AT THE UNTTIERSITY OF ILLINOIS ATCHICAGO

The Library at the University of Illinois - Chicago has opened a new Information Arcade for learning technologieson the health sciences c¿rmpus. The Computer Center has opened a simila¡ facilþ, featuring more advancedcapabilities, including professional video editing, as a base for its coming support of network video via ATM.ATM video for the classroom will piggyback on the OC-12 research connection between the two sides of canpus.Also, two inskuctional designers have been added in UIC's Office of Academic Affairs to help supportimplementations of learning technologies.

CYBER CAFE OPENS AT THE UNIVERSITY OF IOWA

The Universþ of Iowa's Infonnation Technology Services and the College of Education a¡e collaborating to openthe first cyber cafe on campus. Modem and data connectivity ports have been installed in the commons a¡ea of theCollege for the use of mobile students, facuþ, and staff using laptop computers. Unlike taditional technologyaccess areas, the Jones Cyber Commons will allow users to talk, eat, and relæi while using campuscomputing resources. If they spill, it will be on thei¡ own laptops! The College of Business and the Union haveexpressed an interest in simila¡ sites.

The CIC/LTI REPORT is a summary of the activities of the CIC Learning Technology Initiative and events relevantto the LTI taking place a¡ound the CIC. Issues of this newsletter are disributed to the Members of the CICand to other CIC advisory committees. Interested individuals can subscribe by sending the email message

SUBSCRIBE LTIRPT-L <Full Namè to [email protected]. For more information, orto submit news items for inclusion in the newsletter, contact the LTI coordinator, Brett Sutton ([email protected]).

Learning Technology InitiativeCommiüee on Institutional Cooperation,302E. John / Suite 1705

Champaign LL,61820-5698 - Phone: Ql7) 333-8475, Fa<: Q17)244-7127http : //www. c ic.net/ cic /

(Paula Watson)

Uoiunotit,¡ Of -h//;r'i¿ øt U,looo - CL^*paign

1996

Librøry Faculty and Staff are invited toa Librøry Reception Honoring:

A.Facul8 & StaffRetirees

Sue SteigerJane PhillipsBetfy Davis

Bill HendersonMartha Landis

B.Staff Service Time Awards(see reverse side for names)

November L2,19969:30 - 11:30 â. rn.

at

Peabody Private Dining Room206 East Peabodv Drive

Presentations and Remarks at 10:00

8007 Libraru 8001 Library Administration

Eileen N. Schroeder 5 yearsMichael A. Cinker l0 yearsDeloris A. Holiman30 vea¡s

1.

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4.

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6.

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8.

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James I, CotterCatherine R. DorseyRene J. E¡landsonEmily A. JedlickNancy Eloise LukerYuriko OonoDiane M.PyeSylvia L. Sauer

Michael R. Soule

Lavonda D. DorseyLisa G. GibbsVincent Louis GoldenBetsy L. KarlbergMarilyn T. LindholmScott Eldon MannElsaM. MillerNancy B. MillerBetty L. SmithGracie L. Warren

Annette K. BrandonKathy S. CallatranDavid W. ChapmaHarry R. HendershDesera Kay JohnsoZonaM. MeierMardell J. O'BrieWilliam E. OggRichard Allen Palmer

Mary E.CapesKaren Ma¡ie DudasVera MithchellWilliam E.NapierDuyen ThiNguyenRitaA. PalmerChristina K. ToJulia K. Watkins

Elizabeth BaniassadiSusan HillKa¡en K. KaiserSue Steiger

Bettv J. Albert

5 years

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Electronic Resources SubcommitteeMinutes of the Meeting

October 17.1996

Present: Turnbull, D. Schmidt, Watson, Youngen, Burgard, Wei, Swann, Stuart

l. Reports/Announcements

A. Turnbull and Watson attended the LITA conference last week. They attended sessionson licensing of electronic resources, on collecting use data for electronic resources, and ongateway and interface design. At the sessions on interfaces, the consensus was that users areconfused by systems that provide too much text and not enough visual cues.

B. Newspaper Abstracts and Dissertation Abstracts will be up on FirstSearch on November1 or December 1.

C. John Adler is producing a CD-ROM index/full-text file for Harpels Weekly from itsinception in the 19th Century. He will be in the Library on October 28 to demonstrate the CivilWar period prototype.

ll. Guidelines for Selector Recommendations

A. D. Schmidt distributed the draft to CDC. lt will now go to divisions for their input. We willrevise further after the responses from the divisions are received. We will request that divisionsrespond by October 30 so we can discuss it at the October 31 meeting.

B. Three inquiries about proposed electronic resources were discussed. Watson willsuggest that these proposals be deferred untilthe Guidelines are finalized.

C. Turnbull proposed that we ask CDC to sponsor a forum to discuss selection and fundingof electronic resources for sometime in November or December. Paula Watson will pursue.

lll. Discussion items

A. Ovid link of bib. file and TOC file in Current Contents: D. Schmidt and Youngen askedtheir councils how important this link is to their users. The response was that no one knows forsure how much this is used; while we could live without it, we'd prefer not to.

B. Lexis/Nexis: There have been persistent rumors that UN is going to pullthe plug on theacademic program (which was closed to new subscribers many years ago). This is not thecase, at least for the time being, although a new access program for academic institutions hasbeen announced for 1997. The pricing structure has not yet been released. Watson distributedan article by Kevin Harwell of Penn State describing their experience with UN.

C. Michigan's strategic plan for digital library initiatives can be viewed athtp://www.lib.umich.edu/libhome/digitalprojects.html. copies of penn State'sstrategic plan for digital library initiatives were distributed.

D. Bill Brockman, Tim Cole, and Paula Watson are discussing mounting the Old EnglishCorpus (on CD-ROM) on the Grainger server. Another option is getting access via ARTFL ifthe search eng¡ne is acceptable.

(Mary Stuart)

*minutes'- Brown Bag on MILO/Paging & the LCS Port Conversion

There was an excellent turnout. Thank you to everyone who came, speakers and audience, too.

Training

Paula Watson spoke about training. Aart Olsen will be giving 2 more e-mail (PINE) classes, one each onNovember l9th and 20th. Windows '95 training is scheduled thru January 9th. First priority is being given tothose people working on OCLC terminals which will be switched to TLP connections in early November.

All units shor¡ld've received a Windows '95 manual, larger units received more than one. If you haven't gottenone and believe you should have, or that you need more, please contact Paula. The training given for Windows '95should carry us through the later switch to Windows NT - they aren't very different, NT allows networking andprovides better security.

The classes that were offered last January will be pickedback up when we'¡e done with Windows training. TheWindows training (along with Word, Excel and the like) cost the Library money, we pay for each slot whethersomeone's there or not, so please let Jodi Bialeschki (44688) know if you won't be able to attend classes you'rescheduled for.

The OCLC conversion to TLP connection was explained a bit - depending on how you're using OCLC it may becheaper to connect to OCLC by TLP than by telneting. In general, cataloguing work is cheaper done by TLP,searching by telnet, so we're switching our cataloguers over.

Paula is very interested in people's opinions and criticism about the classes they've attended, and what they'd likeoffered. Feel free to contact her at 34318 or [email protected] with any comments.

Accessing MILO on your only serial port

Jody Seibold spoke about the above in great handson detail. She has a handout which covers her presentation,including some tips on using MILO.

Some of the suggestions Jody offered were:

If MILO locks up try cúl r to reset it.

If the MILO screen is illegible, check to see that the right terminal type (W100) has been selected, andthat the font size is small enough (8's usually a good choice).

T5'pe esc 3 after you finish a patron's transâctions so that their ID isn't left on screen, both to protect theirprivary, and so that the next patron's material isn't accidentally charged out to them.

Copies of the MILO handout are available from Jody ([email protected], 3-1091) or from Susie Duncan.

LCS Port Conversion

Merri Beth Lavagnino gave an explanation of the port conversion we're currently undergoing. All of our LCSconnections used to be serial connections, which is a bit old-fashioned. In order to use DRA, and keep up with thetimes, we're moving to ethernet connections. In order to do this, fi¡st we need the appropriate wiring and a b-jack,then each building's network administ¡ator must assign an ip number (like 130.126.33.58) to the compute¡ in that

building that we want to switch over. We need ip numbers because the ethernet doesn't work with our old nodenames (like ustxcl), although the Help Desk and the Phone Center still do.

Once we have the ip #, AISS has to reconfigure that port to answer to it as well as the node name. Then the serialconnection is severed and Aaf's people come in and set up some communications software to allow your computerto access the ethernet connecton. Rebecca Graham is coordinating all this.

Under the new system more ports will be available, but we will still be limited by 2 factors:

l. Money. Currently we're paying $2Olmonth to AISS per port, this arrangement will continue until the 3rd yearwe're using DRA - the ILCSO Policy Council will determine how charges will then be assessed.

2. Even the new DRA hardware we'll be connecting to can only handle so many ports, after we hit the limit (about2500 ports throughout tïe state), more or bigger hardware will have to be purchased in order to add more ports.

Scheduling diffrculties with both computer training and installation were brought up. Units are frustrated byreceiving training too early or too late, and by lateweek installations that don't give them time to train weekendworkers. Paula, Merri Beth and Aart are aware of these diffrculties, and have some of tleir own - they can't traineverybody at one go, so they try to get some people trained early so they can help out those who'll be tmined late.Most of the Systems Office student hours are put in late in the week, to correspond with the switchover from serialto ethernet connection (which is generally scheduled on Thursday nights.) The Systems Offrce will do their bestto noti$ us before they come by, it may be just a few minutes before they head over, but it should give people abetter chance to be around when work is done. It was suggested that even a "sometime between I and 3"notification would be a big aid in ensuring that a unit's computer-able staff could be a¡ound to take in what wasbeing done.

NetTerm

Aart Olsen gave an overview of our old LCS connection:

AISS mainframe -> ports -> AISS cont¡oller ----> UIUC controller-> individual ports (e.g. ustxc3)

and the new connection (eventually):

DRA mainframe -> reggie (an ethernet sewer) ----> UIUC ethernet -> individual machine (e.g. L30.I26.33.58)

The timeouts that those who use LCS via reggie are experiencing seem to be happening in reggie. AISS isworking on this. Some people have had success in avoiding timeouts by choosing "8" on the MILO menu, anddoing an "esc 3" when they finish their work to return to the intial entry screen that appearc whenyou first choose"8."

The¡e was discussion aboutvarious paging problems. The Systems Ofüce has gone through several sofürarepackages (Hyperterminal, OnNet) trying to get things to work more smoothly. They're now using NetTerm. BrianKirkham has set up the MILO function keys in it, it works better with printers, and offers better security. They willwork their way through those machines that have been setup with the other software and switch them over, theywill also work on an instruction sheet for it. They haven't been able to creåte instructions for all the softwa¡ethey've already tried out, but a she€t is available for HyperTerminal.

If your paglng situation is a problem, check with the Systems Ofüce ([email protected], [email protected] [email protected]). They may be able to show you a better way of doing things, script (automate) some of theawlarard things you have to do now, or give you better software. Don't sufrer in silence, May's a longtime away!

Susie Duncan [email protected] 3-7146

E _ihyqnr SfqfI' Qfao-in c lñr..rrrmi4foot-ttr-rL u, J l-rJøLL ¡.¡r,r,,r,,i aa,t-6 \-,rrriir¡ii¿¡,úù

ilfinutes lor L0l9l96

Present: Ramert, Ogg, Watkins, Lee, Duncan, Bridgewater, Shonkwiler, Kim Hutcirerson(for Osterbur)Absent: Severns, Lesure, Osterbur

1) Minutes'\¡/ere approved for 9/16196 without corrections, and also for 9125/96 wtthcorrections.

2) The Committee discussed language for an amendment to the Bylaws for the purpose ofappointing replacements to the Committee for members who resþed with 6 months orless left in their term. The language was approved after discussion and a vote. In relatednelrys, the Committee is gearing up for upcoming elections to the LSSC.

3) From Adminístrative Council:o Libray facuþ were advised about a workshop on worþlace violence.o The question of whether or not to barcode unbound periodicals was discussed

after requesting input from other committees. The decision was that each unitcould make its own decision on whether to do so or not.

o I task force has been established to discuss how to handle the duties formerlvhandled by the Special Collections Office.

From Special Collections:o It had been noted in an Administrative Council meeting that all faculty and staff

would receive computers. However, information has since come to light thatonly faculty would be receiving computers.

From Central Public Services:o Book sale money will be used for document delivery.o IRRC is working on some new \¡/ays to retrieve articles and to send them to

users. These include stationing retrievers in some outlying units, assigningAriel workstations to some other units, implementing desktop delivery viaemail, modifying the "rush" method of delivery to include a fee, and workingwith UMI to allow copies of theses to be purchased for temporary use bypatrons - copies would go to the appropriate library when patron finishes.

With Frances O'Brien

l) The decision to remove all the furniture in the first floor ladies room was made by O &M in compliance with the ADA statutes. O'Brien thought that first floor rest rooms wereto be remodeled for enhanced access.

2) The Soaring o'Brien stated that the administrationwould be happy mber. Further discussion was heldregarding the ro

3) Some complaints were voiced about the timing ofthe notices for the Windowsg5training sessions. After concerns were raised about security training, O'Brien stated thatKen Frantz will be repeating the safety/security training ,"rrion, frJm time to time.

4) After concerns regarding having uniform closing signs, O'Brien stated that all libraríes

-can choose to stop offering services at 15 minutes prioi to closing. However, since all

Iibraries have the choice, each library will have to make/order its ówn siens.

5) Further training with Pine and Eudora was requested.

6) In other news:

o O'Brien continues to receive requests to be taken offofthe Library's listserver.However, all communications to staffand facuþ will eventuatly be accomplished bythis means, so it is expected that everyone will be a member ofihe list, knoï how touse it, etc.

o d concern was raised about making system changes late in the weeþ before peopleworking on the weekend or evenings can be notified.o d survey to discover the level of staffing within libraries for reference purposes isbeing conducted.

o Debate still rages about whether or not to show books with WDN status to the public.

Executive Committee

Minutes of the MeetingSeptember 23,1996

Present: Troutman, Wei, Chaplan, Maher, F. O'Brien, Sutton, Stuart, Wedgeworth

I. Approval of minutes of previous meeting

The minutes of the September 9 meeting were approved without revision.

il. University Librarian's Report

A. Last week Barb Allen of CIC and Wedgeworth met in New York with the vicepresident of Elsevier to discuss their plans to offer SGML text. Although they havenothing ready yet, they expect to have 50%o of their 1100 joumals available on a currentbasis by January, arrd95Yo by June. They have been invited to the U. of I. campus todiscuss the possibility of providing SGML scientific joumal files for CIC members ata consortial rate and to explore the possibility of using this campus as a site for SGMLresearch and development.

ilI. Old Business

A. A faculty vacancy status report was distributed, listing ongoing and pendingsearches. Working from this list, 'Wedgeworth and O'Brien will propose new prioritygroupings.

B. There was ñrther discussion of the September 9 decision to have arepresentative from FRC and PTA attend the final search committee interview, ratherthan slot a separate meeting for them. Since the intent of that decision was to provide thesearch committee with greater flexibility, and concems have been raised that the timeallotted for the final interview is insufficient to incorproate the FRC/PTA frrnction,other solutions will be explored. It may be desirable to have two search committeeinterviews with each candidate, rather than one as presently structured. O'Brien willwork with Al Dries to revise the interview schedule template.

IV. New Business

A. Bart Clark's August 21 memo regarding the Policy & Procedure manual wasdiscussed. Troutman and Stuart will review the designated sections and makerecommendations concerning their disposition at the October 14 meeting.

B. The August 30 memo from the Administrative Council regarding the status ofhalf-time facuþ was discussed. Wedgeworth and O'Brien will draftaframework forpolicy regarding half-time status and the evaluation of half-time faculty for future ECdiscussion.

V. Other (Running agenda items)

A. Electronic Communications Policy: O'Brien distributed a model ILLINETpolicy on public access to electronic information. A subcommittee was formed(Troutman, chair, Anderson, M. williams) to draft a policy for this library.

B. Guidelines for evaluation of coordinators: O'Brien will report at a futuremeeting on the evaluation that recently took place.

C. Revised travel policy: This was dropped from the list of rururing agenda itemsin view of the fact that the facuþ's desire to divide up the allotment as they wish wasaccommodated.

D. Definition of what constitutes a faculty position: This was also dropped fromthe list since the question was originally raised in connection with specific situations,which were reviewed on a case-by-case basis.

Respectfu lly submitted,Ma¡v Stuart

I.

II.

MinutesLIBRARY FACULTY MEETING

Friday, October 18, 1996

Robert Wedgeworth called the meeting to order at 3:00.

Approval of the September 2O meeting minutes.

The minutes for this meeting have not been distributed.

universitv Librarian's Report. wedgeworth reprised his recent reportto the Council of Deans on copyright and intellectual property. Theemergence of new technologies has posed a challenge to the fair usestandard adopted by Congress in the 1978 Copyright Revision Act.Licenses written by information providers governing the use ofsoftware and databases take precedence over copyright law, and manyof the provisions of tb.e licenses prohibit anstomary educational use ófthese materials. Restrictive industry-backed legislation has beenintroduced in Congress, and although it was not passed this year, tJreeffort will be revived in the next Congress. At the same time, theEuropean Union is lobbying for international regulations governingintellectual property that would be more restrictive than current u. S.law. A concerted effort by the higher education and librarycommunities is needed to avert the imposition of unacceptableconstraints on the educational use of electronic media.

Executive Committee Report. Margaret Chaplan reported on theSeptember 23 meeting. At that meeting tb¡ee items were discussed tha¡will be reviewed by EC after a draft or report has been presented: 1)status of ongoing and pending searches; 2) participation of members ofFRC and PTA in interviews with ca¡rdidates for faculty positions; 3)evaluation of permanent half-time faculty members (in response to amemo from Administrative Council). In addition, subcommittees of ECwere appointed to: l)review proposed revisions in the Library Policyand Procedures Manual (Trouunan and Stuart), per memo from B. Clark;2) draft an electronic communications policy, to be presented to th.efaculty for discussion (Troutrnan, Anderson, M. Williams).

Committee Reports

A. Meredith Smith reported on the status of DRA implementation.

ILSCO has formed an indexing task force. Our representative is LeslieTrouo¡an. The recommendations of the task force have been reviewedby our PAC, cataloguing, and transition teams.

The IISCO Operating Committee met and has scheduled various DRAdemonstrations for upcoming meetings. The circulation and ILI clientwill be demonstrated at Governor's State on November 1. Thecataloging client wül be demonstrated here on November 14. The PACclient will be demonstrated on December 3 at DePaul.

III.

1V

DRA will be sending an acquisitions./serials specialist here inNovember or December to consult regarding the acquisitions andserials modules.

Barcode clean up is progressing. All problems invorving monographshave been resolved, and those problems involving serials have -been

resolved for 16 Iibraries. Additional students have been trained and areworking in ARM.

work has begun to increase capacity for ethernet connections. TheUndergraduate Library is now tied into the campus backbone.

The next DRA Stuff session will be Friday, November 22, at 9 a.m. inRoom 66ltbrary.

B. Paula Watson reported for tl:e Election Resources Subcommittee ofthe collection Development committee. The committee has draftedguidelines for selector recoûtmendations for electronic resources. Thedraft was distributed to CDC and coordinators will be presenting it to tlledivisions. comments on the draft should be sent to paula watson byOctober 30. ERS will meet with CDC in November to finalize thedocument, and a CDC forum on electronic resources is being ptanngd.

Newspaper Abstracts and Dissertations Abstracts will come up onFirstSearch on November 1.

Rumors have been circulating that Lexis/Nexis plans to cease itsservice to academic institutions. This is not the case, although it is truetJ:at the educational program, with its more attractive pricingstructure, will be discontinued ra 1997. A new program will take itsplace, but no details have been released yet concerning tlre new pricingstrucftlre. watson has copies of an a¡ticle by someone at penn Stateregarding their experience with Lexis,/Nexis, and will supply ttrem tointerested persons upon request.

C. Beth Sandore reported on digital imaging projects. Two weeks agoshe attended a conference in ottawa sponsored by the National uuraryof canada and the Banque International d'Information sur les EtatsFrancophones, entitled "The Future of Communication Formats."Participants included LIS educators, librarians, and archivists. Thefocus of ttre conference was the issue of standards for bibliographicand emerging multimedia formats, including MARC, SGML, images,vid.eo, and other fonnats in francophone countries.

Sandore also announced the creation of a new web site devoted to t]lelibrary' s imaging proj ects (h:ttp:, / / images.grainger.uiuc.edu. )

D. Nancy O'Brien announced that the Colloquium Committee issponsoring a presentation on Tuesday, October 29 by UniversityScholar violet Harris. Professor Harris will be talking about racialimages in children's literature. The lecture will be held at 4 p.m.on the thtd floor of the Levis FaculW Center.

1V. New Business

A. Wedgeworth noted that he has been pleased with the manner andrate of implementation of hardware and sofnr¡a¡e for DRA and withongoing basic training for factuality and staff. With the networkingaccomplished, the equipment installed, and the faculty and staff of tlelibrary trained, we need to focus on the training of students, teachingfaculty, administrative staff, and users from the community. We willneed to st¿rrt to design and implement training for library users.Although the Campus Task Force on Graduate Education did notspecifically address the library in its report last year, the library is amajor employer of graduate students, and we need to ensure that tJleyreceive general training for working in the l\brary, as well as tl.etraining that they receive in specific units. We must devise a GA6aining module for the faJl L997 semester, modeled on existingprograms in such units as Reference. All graduate assistants employedby the library should receive thi5 gsns¡al 6aini¡1g, in addition totraining in their unit. In response the an inquiry by Watsonconcerning student assistants, Wedgeworth indicated that this traininsmay be extended to student assistants, since may senrice desks arestaffed by undergraduate students.

B. In view of the proliferation of full-text databases, Wedgeworth plansto recommend to library committees that we move to a feebasedprinting option. Users will still have tJ:e options of downloading to disk,emaihng in some systems , and photocopying. This will enable us tooffer higher quality printing and also to meet the demand anticipatedfor the new full-text resources. This recommendation will be discussedin various library committees, as well as the Senate Library Committee.

C. El.len Sutton raised a question about paying for tuition waivers forlibrary GAs under the new policy of home departments assumingresponsibility for tuition waivers. Wedgeworth explained that thisissue is still under discussion at the campus level, but at most thetibrary would be responsible for the difference between in-state andout-of-state tuition for GAs with Illinois residency.

There being no further business, the meeting was adjourned at 3:55 p.m.

I would like to thank Mary Stuart, who graciously agreed to takeminutes of this meeting during my absence.

Rosemary M. Stevenson,Faculty Secretary

Minutes of the Administrative Council Meetìng

October 21.1996

The meeting was convened by the Chair, Professor Frances O'Brien, at 2:00 p.m.

Attendees included R. Surles, N. O'Brien, B. Brockmffi, R. Burger, D. Holiman, J.

Kibbee, P. Watson, M. Williams, J. Wright,T.Chrzastowski, A. Dries, B. Henigmffi, B.Jones, and D. Shonkwiler

The meeting began without announcements. The single item on the agenda was the

recommendations from the Technical Transition Team regarding what to do with LCSentries currently listed as withdrawn. A discussion was led by Barbara Henigman whowas in attendance for that purpose. After discussion the body endorsed therecommendations being offered.

The call for new business generated a general discussion of the future of printing fromelectronic sources in the library system. The discussion was sufFrcient to make it clearthat the problem is complex and will have to be revisited. Frances O'Brien willcoordinate the inquiry.

Submitted bv Rick Surles

I--iT:É,

i"9=Éiii??*å: ¡ii-i71L ?-'4t

No.40, November 18, 1996

Edited by: Jenny King

Dads AssociationAward

The Undergraduate Libraryreceived an award of$2,375.00 from the Dads

Association at its annualbanquet on Friday,November 8th. The award

honors students who have

completed their sophomoreyear (60 hours) with a 5.0

cumulative grade pointaverage. A book ispurchased for the UGL in the

name of each of the top three

students from a singlecollege.(Joyce Wright)

Card Catalog Needed

The Education and Social

Science Library is in need ofa thirty-six drawer card

catalog (or larger). We have

available an oversize three-

drawer tan legal size filing

cabinet (2l"W x 28"D x53"H) and two tables (36"Wx 60"L) to transferelsewhere. If interested inthe tables or filing cabinet, orifyou have a card catalog

available, please contactJoyce Berg at 4-1865.(Nancy O' Brien)

Library Consultant II

Available immediately.Position is responsible forproviding consulting servicesto I 18 member libraries. withemphasis on libraryautomation, internetinformation technologies,and training. Alsoresponsible for managinggrant and special projects.

Requirements: MLS fromAlA-accredited libraryschool or an equivalentprofessional degree; previousvaried library, informationtechnology, and/or trainingexperience. Submit letter of

application, resume, and

names of three references toLincoln Trail LibrariesSystem, 1704 W. InterstateDrive, Champaign,IL61821. Applicationsaccepted until position filled.(Karen Wilkinson)

Please add to yourDirectory

[email protected] -KarenKaiser in Automated Sevicesroom220; the phone numberis: 3-6607.

Microfilming queriesfor Connie JasperPearson

During AM hours, ConnieJasper Pearson can be

reached at 3-8255; duringPM hours. Connie will be at

3-3569 in 44 Main Library.(Jane Hannon)

= i':ì-rL- ¡L "" ;;;',";:;:o';;;;"i;'

to;å'-;';;,'";;'i:#:;iä"i'": ,n'",:

send items to

FAX: 217-244-4358


"Independence Day Celebrations of Panama, Ecquador,and Columbia; All Souls Day, All Saints Day; and Mexican Revolution, I 9 l0- I 9 I 7"



"William Morris"


Latin American ReadingRoom, 3rd Floor

Main Conidor


East Foyer


Library Staff Steering Co¡r¡tittee - I0/23/ 96 minutes

Present: K. Bridgewater, S. Duncan, P. Lee, B. LeSure' K. Norman,B. Ogg, P, Ramert, V. Severns, D. Shonkwiler' J. lVatkins

Absent: D. Osterbur

1. The mj-nutes from the previous meeting were approved withouÈ correction.

Z. A draft text of the ballots for the January elections and the proposed bylawschange was passed out for review.

3. Administrative CounciÌ: There was dj-scussion of charging patrons for printing,including consideraEion of l-ess advantaged patrons, cost of supplies' equipment, andstaff time.

LCS records whose only copy is withdrawn won't make the conversion to DRÀ. Insteadthey wilJ- be dumped inÈo an Àccess database that may eventually be linked to DRA foreither staff or everYbodY to view.

4. Special Collections: !{edgeworÈh visited the Rare Book Room, he's repeating histours ãf tne libraries. O & M is stiLl trying to locaÈe buildings that couldprovide the Library with remote stôrage. The Rare Book Room is temporariJ-y housi-ngiome !{orld Heritage Museum items, to provide then wi-th cLimaEe control, while a new

museum is built.

5. Tech Services: the ILCSO Technical Services forum wiIÌ be held on 14 Novemberat the Levis Center.

6. Central Public Services: Susan Bekiares is leaving the Documents Library tobecome assistant to the head of the Chemistry Depaltment.

There was discussion about the printing issue, general feeling was that iÈ wouldbenefit the library if patrons couLd print cj.tations and holdings for free. Anotherdiffj-culty rnight be that the paÈron could often receive the same articl-e freethrough ILL that they nr-ight have to pay to print from online.

The CDC has a list of suggested deletions from the University Press Blanket Order.These are presses from which we received less than 30 books each l-ast year. It waspointed out that the smaller presses often have smaller runs, maki-ng its difficul-t toobtain some i-tems withouE a blanket order.

Tammy Kuhn from the lllinois Newspapers Project spoke at tength abouÈ their work inthe Ñewspaper Lj,brary. Their rn-ission is to find, catalog, and preserve aII lllinolsnewspapers. They are primarily interested in general news newspapers. They areusing successive entry cataloguing ru1es, and are classifying using DDC:

Class number - is 071 for general U.S. nel^tsPapers- geographic extensj-on from table 2 for state and county

Cut,ter number - cutter by town of publicationflorkmark - workmark from titleExÈension (if needed) - additional numeral to keep newspaper families togetherfiling successively

They are also relabeling film boxes to aid the barcoding project.

7. Area Studies: The Collection Development Librarian and Principal CaÈaloguervacancies were discussed.

e. The late (13 Sept.) notificaEion of supervisors about the 30 August pay raj-seunderstandably caused problems. Libraries are still experiencing more studentpayroll problerns t,han usual, however.

9. Concern over the vacant Col-lection Development and Principal Cataloguerpositions was voÍced. Specifically, thats the det.errnination of what a Iibrary willpurchase, and consistent catal-oguing of those pieces so that they can be located,are fundamental to the functioning of a library. Although more and more items areavailab.Le electronically, most of our material is stil-l- received in paper formaE,and will continue Èo be for the foreseeable future.

The next meeting willbe held on 13 November.

t-----------t------

LCS port conversion &MILO

non-brown b^g

The first workshop, a lunchtime brown bag, was so successful that I've been asked tomove to pnme-tlme.

This second workshop will be devoted to some of the same topics; Rebecca Graham willgo over the conversion with us - who has what and why, what some of the drawbacks a¡rd

advantages ¿ue to what you have. Connie Dillard and Jody Seibold will talk about MILO. Connie

supervises and trains the Stacks' staffto barcode on-the-fly both at the point of charging and

discharging. Jody still has a serial connection and uses MILO in what is probably a more typical

deparünental library fashion. An4 finally, Brian Kirkham will speak on NetTerm.

We should have live MILO connections to demonstrate with - if you have any MILOquestions this might be your best chance to get them answered!

who's invited: Library staff (Library faculty, staffand student employees)

when: this \üednesday, November 20 from I0:30-NOON

where: 329 Grainger

Sruie Du¡rcan

3-7t46sbú[email protected]

-----t------------

COLLECTIOI{ DEVELOPMENT FORUMON ELECTRONIC RESOURCES

NOVEMBER 21, 19961:30 - 2230

106 Lincoln Hall

Bob WedgeworthCollection D evelopment C ommitteeElectronic Res o urces S ubcommittee

I)iscussion Topics:

o Draft of CDC Electronic Resources SubcommitteeGuidelines for Recommendations

o Priorities and Planning for ElectronicResource Collection DeveloPment

: 1ii_rr.. ¿._l


No. 4lr November 25, 1996Edited by: Jenny King

The deadline for submitting items þr publication is ll'ednesday at 5:00 p.m. Send items toL.O.N., 230 Library, MC-s22, E-mail: [email protected] or

FAX. 2 t 7-244-43 58

Information Mall of theUndergraduateLibrary

Plans are underway totransform the upper level ofthe Undergraduate Libraryinto an electronic resourcecenter which will includeaccess to informationresources of all kinds in avariety of formats.

The first step in the process

has been to offer books in the

compact shelving area of the

Undergraduate Library toselectors throughout thelibrary system. Selectorsfrom 20 librariesrepresenting 25 differentsubject areas looked at these

books; and selected some tobe transferred to theirlibraries.

In addition, UndergraduateLibrary staff has carefullyreviewed the boundperiodical collection, andonce the books are movedfrom UGL Storage CompactShelving on the lower levelto their new homes, asubstantial portion of thebound periodical collectionwill be moved to the compactshelving area. There a¡e

about 35 titles which get

heavy use and whose fullruns will remain on the upper

level of UGX. Another 135

titles get substantial use forrecent years, and/or are listed

on the IBIS databases.

For these titles, the boundvolumes from 1983 to the

present will remain on the

upper level.

Those volumes prior to 1983

will be moved to the compact

shelving area. Finally,numerous titles have ceased

publication, subscriptionshave been canceled, or theyget very limited use. For thisgroup of periodicals, all willbe moved to the lower level.

The periodicals which go tothe compact shelving area

will be arranged inalphabetical order by title,just as the collection on the

upper level is arranged. The

compact shelving area willbe kept unlocked for ease ofaccess to the periodicals tobe housed there.

In the future a section on the

Information Mall will appear

in the newsletter of the

Undergraduate Library.(Pat Turnbull)

Heckman Bindery

Just a reminder that theIIECKMAN BII\TDERYdoes not pick up materialsduririg the week ofThanksgiving and the weekof Christmas. Also due to ashortage of staff during the

Christmas break, we areurging you to send yourmaterials to be bound beforethe holidays. Avoid theChristmas Rush. Only 19

Binding days left untilChristmas!!(Karen Huffrnan)

1996 Library HolidayParty

Plans are underway for the1996 Library Holiday Party.The only item planned, forsure, is the December 19

date. More information willbe published in the nextLON.(Social Committee)


"lndependence Day Celebrations of Panama, Ecquador, Latin American Readingand Columbia; All Souls Day, All Saints Day; and Mexican Revolution, 19l0-1917" Room, 3rd Floor



"William Morris"

Main Corridor


East Foyer



Soaring to Excellence Teleconferences

The University Library will again be a site for the Soaring to Excellence teleconference series.for librarystaff produced by the College of DuPage. We have registered as a downlink site and reserved 426Mumford Hall. Dates and topics for this new series are:

You and the Internet Friday, February 14,1997You and Technical Services Friday, March L4,1997You and Your Job Friday, April 11,1997

Al[ three are scheduled from 11:00 a.m. to 2:00 p.m. each day. More information will be given as theteleconference dates draw closer.(Frances O' Brien)

Stout Psychology Library

On November 6,1996 Norma Day, Clerk II,began working afternoons in the StoutPsychology Library. Norma's phone number is333-3357 and her e mail address [email protected].(Dan Burgard)

A Note from the Editor:

There will NOT be a LON Newsletter mailedout for Monday, December 2,1996. The nextLON that will go out will be on Monday,December 9,1996 (deadline / Wednesday,December 4,1996 - 5:00 p.m.). HappyThanksgiving to all of you and don't forget tocount your blessings.(Jenny King)

University of Illinoisat Urbana-Champaign

UNIVERSITY LIBRARY

Office of theUniversity Librarian

230 Main Library1408 West Gregory DriveUrbana, IL 61801

217 333-0790217 244-4358 fax

To: UIUC Library Faculty and Staff

From: R. Wedgew oih/?/Re: Thanksgiving

Date: November 21, 1996

In many ways Thanksgiving is the best of the holidays we enjoy each year. lt is a timeto be together, or at least remember family and friends. These are among the manyblessings for which we can give thanks.

It is also a time to remember those who are less fortunate than we are in terms ofhealth, employment, family and friends. As Chair of the Campus Charitable Fund Drivefor 1996 | want to thank all of you who contributed.to helping us achieve our goal thisyear. Your generosity will be a great comfort to many needy recipients of the services ofthe Champaign County agencies who receive the funds.

Campus-wide the Charitable Fund Drive is dependent on a small percentage of theemployees of the University. One of my goals this year was to persuade a largernumber of employees to participate. Although many of the employees of the Universitydo not live in the immediate community, we all benefìt from the services to the needy allover the County.

As we think about the Thanksgiving holiday I want to encourage those who have notgiven to the Charitable Fund Drive to give at least a dollar. lt may not be much from anindividual but it is important to demonstrate that we care what goes on around us andthat each individual can make a difference if we do it together.

Best wishes to you and your families for an enjoyable Thanksgiving.

Titlo

Nctwork AnalysÈ

Graingor Enginooringf.ibrary Nrtrork Ànalyst 10-1S-96

Catalogcr, AuxiliaryCataloEing Sretion 10-2{-96

Acad¡nic soarcÌ¡ PosiÈion ltÞdåt¡

goarcl¡ Soarcb Searclr Scarclr fntcr¡iowsø.n.d ExÈendcd Closcd Cancel¡d Scl¡¡dul¡d

10-0 9-96

11-15-96

(À1 Drios)

t**ttt,t*tit t t l,rrt ti t tttt* tttittttt* t* *** i* tt **ttllttttttttti*tt*tt*t* * tttt*t t tti tti t t t* f *t t*** *t

SttPPORtr SlltFF PoSITIONS FII¿LED

Gl.n à. l.lertln, r,ibrar-1' cl¡rk rr, Trlophon' c'nt'r, 11-11-96Ann M. Andlrson, Library clork II, Ch.EistÈf| LllÐrata" 11-11-96cathy L. Àlbort, Librarl cl.ak II, fnÈ¡rlibr¡&a, Boraoring offico' 11-18-96

EI'PPOR! StråFT POSIIIONS OPINED

Libr¿ta' Clrrk II, lOOt, N.rlP P.a LiÞrar1', 99.792 ¡rrr hr'

(Àl Drior)

II.

Executive Committee

Minutes of the MeetingOctober 28.1996

Present: Troutman, Wei, M. Williams, N. Anderson, Sutton, Chaplan, Stuart, Henigman

The meeting was chaired by Margaret Chaplan, Vice-Chair.

Approval of minutes of previous meeting

The minutes of the September 23 meeting were approved without revision.

Old Business

A. FRC-sponsored discussion of mentoring and evaluation. Henigman, chair ofFRC, led a discussion of visiting committee evaluations and mentoring, in connectionwith the recommendations regarding promotion and tenure procedures issued by EC,FRC, PTA, and the University Librarian last summer. (Memorandum to the libraryfaculty dated July 24,1996, "Change in calendar and procedures for promotion and

tenure," item 5: "We recommend that FRC undertake a review of visiting committeeguidelines with regard to mentoring." Also item 6: i'FRC should draw up an outlinefor a faculty-wide discussion of mentoring and evaluation.") Among the issues raised

were: Should a formal mentoring system be established? What should the system consistofl Where should the mentoring take place -- unit? division? other? Regarding visitingcommittee evaluations, FRC is recommending more stringent 3-Y reviews, with morethorough documentation, and more feedback provided to candidates (also for the 5-Yreview). Questions raised in connection with the visiting committee included: Should thevisiting committee evaluate resea¡ch as well as job performance? Should the visitingcommittee perform a dual mentoring/evaluative role, or should these functions be

separated? How should the 3-Y review be strengthened? What revisions should be made

to the p & t calenda¡ and the visiting committee instructions? FRC will draft a discussiondocument addressing these issues for distribution to the faculty. The faculty-widediscussion will be held in lieu of the January faculty meeting. Henigman will submit adraft at the November 25 EC meeting.

B. Deletion of material from Policy & Procedures manual. Troutnansumma¡ized the deletions to the Policy & Procedr¡es manual proposed by B. Clark.Troutman and Stuart reviewed the directives he had proposed deleting, and found that allhad been incorporated in the Library Committee Handbook, except for one sentence

regarding suppression of personnel matters from EC minutes. Troutman will send a

memo to the Bylaws Committee recommending that the clause ("Minutes shall also be

made available *++except that deliberations and advice concerning personnel deicisions

shall be confidential."**+) be incorporated in Article V, Section 5.D. Troutman will also

report to B. Clark concerning the revisions to the Policy and Procedures manual accepted

by EC.

C. Guidelines for half-time faculty. This was postponed to the next meeting.

D. Faculty vacancy priority groupings. This was postponed to the next meeting.

E. Electronic Communications Policy. Troutman (chair), M. Williams, and N.Anderson met and are gathering information. After reviewing this material, they willpresent a first draft for EC review.

F. Nominations for honorary degrees. Chaplan reported that work on this isproceeding, with hopes of meeting the Nov. I submission deadline.

III. New Business

A. Visiting Committee replacements. Chaplan will ask F. O'Brien for a list ofpersons retiring this year or going on sabbatical in Spring '97 so that necessary

appointments can be made to visiting committees.

B. Status of Senate Library Committee's subcommittee on collection issues.

Chaplan will ask Wedgeworth to update EC on the status of this subcommittee.

C. The draft agenda for the November 15 faculty meeting \¡/as approved fordistribution to Libnews-l and LON.

IV. Other

A. Nomination of emeritus professors. Chaplan reported that recommendations

have been solicited for two nominations.

Respectfu lly submitted,

Mary Sû¡art

COLLOQUIUM COMMITTEE

MinutesNovember L4, 1996

428 Library

Present: N. o'Brien, S. Schnuer (chair)r J. Straw' P. YuAbsent: J. Kibbee

Susan Schnuer commented on the excellent turnout for the talkgiven by Violet Harris on October 29, 1996. Both Nancy O'Brienand Susan Schnuer are to be commended on the publicity-- theaudience extended beyond the campus conmunity. The taped speechis available in the Library and Information Science Library.

Jo Kibbee has finalized the arrangements for Bob Jonestpresentation on AITG. The program is scbeduled for December 11,1996, fron 1:30-3 p.m. The place will be at the EnglishBuilding, Room 594, which has the facilities for demonstration.Jones' talk wiII be approximately 40 minutes, allowing tine forq & a. The Committee is consideríng publicizing the event togroups including the Library faculty and staff, Graduate Schoolof Library and Information Sciencer and Lincoln Trails.

Susan Schnuer informed the committee that ALA President-elect t

Barbara Ford, wiII arrive here on Januaty 29r 1997. TheCommittee agreed to co-sPonsor her talk with the GSLIS ALAstudent chapter, After some discussion, the Connittee feltThursday afternoon, January 30, 199?, from 1:30-3 p.m. would be asuitable ti¡ne for the presentation. The place has yet to bedeternined. I{e surmised the theme of her talk would be related toInternational Librarianship and its role in the American LibraryAssociation. The remainder of her stay will be spent with theGSLIS, visits with Bob, Frances, and others. Barbara will receivean honorariun. John Straw agreed to prepare an exhibit from theALA Archives, using the cases along the Main Library corridor.

Susan Schnuer received an e-mail fron Melanie KinbaII ' chair ofthe ALA Student Chapter Lectures Committee, regarding SandyBerman's visit. The visit, of Berman would include a joint Programwith Jim Danke, who collaborated with Berman on the biennialpublication of Alternative Librar¡r Literature. The Comnittee isseriously considering this joint program. John Straw volunteeredto prepare another exhibit with Sandy Berman's papers.

Othen speakers which the ALA Student Chapter has requested areNicolas Negroponte and Clifford StoII. The Student Chapter hasasked for funds to bring Michael Gorman to speak. The ColloquiunCommittee was responsive to co-sPonsoring a talk by Gorman.

Priscilla Yu spoke to Frances O'Brien regarding awriting/research forum for the Spring. Frances was esPecialJ-yinterested in targetind a forum for untenured faculty. The

-2-

Committee felt that a joint program with Research and Publicationwould be appropriate. PrisciIla suggested invit'ing one or tv¡oeditors of a library journal to talkr such as Doneld Biggs fromColleÊe and Research Libraries and/or Barbara Preece from LibrarvAdministration and Management. Another alternative is to haveProfessor Nina Baym of the English Department address thefaculty. ft was suggested that Susan invite Frances to the nextmeeting which will be held on Thursday' December 5r 1996r at10:00 ¿r. ul, in roon 428.

(PriscilIa C. Yu)

The folLowing is a review for student employees andthose staff members responsible for studènt payroll.STUDENT TTME SHEETS

1. Student time sheets start on Friday and end onThursday. There should be a Iine drawn betweenthe two weeks.

2. The time worked must be rounded off to the nearesttenth. The below conversÍon chart is on the backof the Èime sheets.

Conversion chorl for minutes lo lenths of hou¡s,l-2 min.-.O l5-20min.-3 33-38min.-.ó 5l-5ómin-.93-8 min,-.1 2\-2ó min.-.4 39-44 min.-.7 57-ó0 min,-I,9-14 min.-,2 27-32 min.-.5 45-50 min.-.8

3. All- time sheets must be }egible.

4. On the time sheet, please print students FULLNAME, Iast name first, including middle initial,No nicknames, please.

5. supervisor and Student must sign the ti¡ne sheetbefore it is turned in to the Business Office. Nosignatures result in late paychecks.

6. Department number/Iocation code (B0rr/OOr*) mustbe recorded on the time sheet. If you are unsureof these numbers, contact Kim (3-5490).

7. Time sheets must be turned in alphabetically tothe Library Business office by 5:OO p.m. on Friday(every other week), unless notified due toholidays.

STUDENT EMPLOYMENT

1. Nevr Students must take the yellow employment cardL27 Library.

2. New students cannot work until they go to L27Library, then student, services building and backto L27 Library. Students should not be allowed towork unless they have brought an orange card frouLibrary Personnel to the department.

3. New students first paycheck could be ðelayedthree to four lreeks.

4. CoIlege l{orkstudy students must re-apply EVERYsemester.

5. Rate fncreases must be approved by FrancesOtBrien, 23O Library, if other than automaticraises. Please send yellow card to Frances, 23OLibrary and then to L27 Library, it approved.

6. Ye110w termination cards must be turned in to /27Library, the last day of employment.

7. ÀLL YELLOI{ EMPLOYMENT CARDS MUST BE TURNED IN TOTHE PERSONNEL OFFTCE, L27 LIBRARY.

1. craduate students who are us citizens and haveless than a 50% assistantship, can work hourry forthe library on a nonthry payiorr. This means thathours from the 21st to the 2oth of each month witrbe turned in to the r.,ibrary Business office on the21st of each month.

2. students are paid a month rater for their monthryhourly appointnrent. For example, a studentworking from october 2l-November 20, will receivepayment on December 20.

3. Students who are NOT US Citizens and have a 5OtassÍstantship cannot work hourly.4. Students who were on the bi-weekly payroll, and

received an assistantship, need to contact theBusiness Office.

5. crad assistants do not automaticalty have gradhourry appointments. yerlow ernpro¡ment caidE nustbe sent to L27 Library to activate employment asgrad hourly.

6. ÀLL YELLO!Í EUPLOYMENT CÀRDS MUST GO TO ].27IJIBRÀRY.

The following is a review for staff and supervisors.

STAFF TIME SHEETS

1. Work hours within the two-week period must beaccounted for.

2. paid overtÍme ¡rust be highlighted.3. If time without pay is taken, make sure it is

noted and circled under the appropriate benefit-sick or vacation. (An employee wÍIl still earnservíce time Íf the time without pay is sickleave. )

4. If sÍck leave benefits are exhausted and vacationbenefits can be used, a note must be attached tothe time sheet.

If funeral leave is used, the relation of thedeceased must be noted.

Department numberr/location code (80*r/00tr) nustbe recorded on the time sheet. If you are unsureof these numbers, contact Kim (3-5{80)

Tine sheets must be signed in ink by thesupervisor and employee.

original time sheets must be turned in to theBusiness Office by 5300pm F.riday, and no laterthan 10:00am l*londay, unless notified due tohol iday¡¡

New staff employees first paycheck could bedelayed about three to four Ìreeks.

5.

6.

7.

8.

9.

GRANDE GUERRA VETERANS,REUNITED AT U. OF I. LIBRARY

Early November 10, the Latin American Library staff found a book of poems and essays withwar themes. However, in examining the book, they discovered they had only the last half of thebook. With no indications of author or title to go by, the Latin American Library called in the U.of I. Library's "Jessica Fletcher," Nancy Romero (Rare Book and Special Collections Library).Less than an hour later Nancy, after some brilliant detective work, came back with a possibletitle. Using this essential clue, the Latin American Library was able to find a LABO number tolocate the first half on the Mezzanine, in an unmarked plain manila envelope. Interestingly, thebook was originally written by veterans to help orphans of soldiers of the Great Wa¡.

Nancy Romero knew little when she came to work on Veteran's Day that she would help reunitebibliographic "veterans" of the Great War. Attempts by the Latin American Library stafftocelebrate her achievement were met with modest protests: "Actually, it was nothing, things likethis happen all the time and they're one of the most satisffing aspects of my job," she said. Thereunited book, entitled Florilegio brasileiro ao Exercito portuguez: homenagem daintellectualidade brasileira @io: Liga dos Combatentes da Grande Geurr4 1938) is one of manyunique titles held by the Latin American Library Collection here at the U: of I.

(Latin American Library Services)


"'What Humanities Facutty \Mantfrom the Library of the Future: A

Visit with the AdvancedInformation Technologies Group."

a talk by

Robert Alun Jones

Wednesday, December ll, 19961:30 - 3:00 pm

English Building, Room 59,4'

(basement, northwest corner)608 S. Wright St., Urbana

Robert Afun fones is a Professor of Relígíotrs Studies, Hßtory andSociologt He ß aßo the Dírector of the Advanced Informatíon

Technologíes Laboratory ØIfQ, ø new unit ín the University Lìbrary.

University of Illinois Library at Urbana-ChampaignFor more information, call 333-0318

or e-mail: [email protected]


No. 42, December 9,1996Edited by: Jenny King

The deadline for submitting items for publication is Wednesday at 5:00 p.m. Send items toL.O.N., 230 Library, MC-522, E-msil: [email protected] or

FAX: 217-244-4358

FirstSearch Handouts

Four new FirstSearchhandouts have been

developed by the ReferenceLibrary Staff. They are nowavailable as GEN forms fromLibrary Graphic Services.They are: GEN 138 (Search

Tips), GEN 135 (WorldCatGuide), GEN 137 (Databases

Available throughFirstSearch at UIUC ll/96),and GEN 136 (Access toFirstSearch from Home orOffice for UIUC students.

staff, and faculty).(Barb Cressman)

Research andPublication Committee

At its November 27 meeting,RPC awarded funding to LoriFoulke to support herresearch on the role of rurallibraries in the indigenousmovement in SouthernMexico. Congratulations toLori!(Mary Stuart)

Library Faculty andStaff

Please note that when theLibrary Systems Office visitsa unit to modi$ or repaircomputer equipment they are

now leaving a bright greenhalf sheet of paper on thatpiece of equipment. At thebottom ofthese sheets theywill have circled their nameso you will know who it wasthat worked on theequipment. The half sheet

also informs you that if wehave marked the box thatsays "We are not finished,etc.", this means that we need

more time to work on theproblem, but if no one fromthe Systems Office has

followed up on the problemwithin two working daysplease call. This procedure isbeing implemented in orderto help keep everyone whouses a piece of equipmentinformed of the status of thework on that equipment, so

please be sure that everyoneusing that piece of equipmentsees the bright green halfsheet before it is discarded.Enclosed in this issue ofL. O. N. is an example ofthe bright green sheet.(Library Systems Office)

Term Paper ResearchCounseling Volunteers

A sincere thanks to all thelibrarians, support staff andgraduate students listedbelow who volunteered forTerm Paper Research

Counseling this semester inthe Undergraduate Library.Their time. effort and

expertise is greatlyappreciated by both thestudents who soughtassistance and the staffoftheUndergraduate Library.Without their help, thecounseling service could nothave been provided.

Mary Ann Aubin, StephanieBaker, Julie Chapman,Patricia Clark, Barbara D'Angelo, Nina Davis, NellyGonzalez, Carla Gregory,David Griffiths, MirtaGuglielmoni, Heidi Holmer,Gwen Hudgins, Yumin Jiang,Marcy Joncich, Tom Kmetz,Wei Mao Christine Martin,Nancy Romero, MarianneStowell, Pat Turnbull, DarcyWalker, David Ward, JoyceWright.(Lisa Romero)

DECEMBER LIBRARY EXHIBITS

"William Morris"

"French-Canadian Literature"

Rare Book andSpecial Collections Library


lst Floor, East Foyer

"Feast of the Immaculate Conception and Christmas" Latin American Reading


Room, 3rd Floor

Main Corridor

"Crisis in Central Africa; News Clippings & Internet Resources" Documents Library'sExhibit Case

"Orange and Blue Roses: 1946 Fighting Illini Football" University Archives LibraryCorridor


Title

Network Analyst

Grainger EnginecringLibrary Networt A¡¡alyst 10-18-96

Academic Seareh Position Update

Search gearch Search Search Interwie¡rsOpened Extended C1osed CanceIed Scheduled

10-09-96 11-06-96 LL-22-96

11-15-96

LL-22-96Cataloger, AuxiJ'iaryCataloging Section

CoordinaÈor ofResearclr Progre.Ds

LO-24-96

12-03-96

(À1 Dries)

************iititt** *****ttttt tt*******t**rrt*t****t*tt*t*tt***i*t*t********t**** ****t* * * *** * * *ET'PPOR:! StrÀTF POSITIONS FTLI,AD

Stcphanie I¿. Randall, Library Clert II, L2-O4-96

ST'PPORT STÀSF POSTTIONS OPENED

gecrêtary fI (Eranscribing), 100t, Business office, *8.7fl2 per trr.

(À1 Dries)

IJNIVE'RSITY OF ILLINOISILLINOIS LIBRARY COMPUTER SYSTEMS OFFICE

S.-,te 205-Johnstowne Centre,502 E John StreetChamoaton. lllinois 61820

(217) 244.7593 FAX (217) 244.7596

UREANA CHAMPAIGN CHtC ^Gr)

To: ILCSO Library DirectorsILCSO Policy CouncilILCSO Operations Committee MembersIllinois Library System Directors

Brad Baker, Chair, ILCSO Policy CouncilK¡istine Hammerstrand, Di¡ector, ILCSO Office

December 2,\996

Changes to ILCSO's DRA implementation plan

From:

Date:

Subject:

At thei¡ November 26,1996 meeting, the ILCSO Policy Cor.¡¡tcil unanimously approved the six

recommendations listed on the following pages regarding changes to the DRA implementationtimetable. These recommendations were forwa¡ded to the Council by the ILCSO lmplementation Task

Force, which had received a draft version of these recommendations from ILCSO and AISS stafl and

had approved them on November25,1996.

A nu-rrber of considerations rvent into these recommendations. Fi¡st, it should be remembered that the

¡¿¡ay 7997 cutover for all ILCSO libraries was a "goal" and not a fixed requirement (per Appendix H of

our DRA contract). This goal was set nearly eighteen months ago, in July 1995, with the

trnderstanding that at eu.1y suruner implementation would allow for a more gradual leaming and

implementaHõn period during the summer mos.ths when academic libraries a¡e least busy. The

concept of conveiting all ILCSO member libra¡ies at once was also our fi¡st choice as a simultaneous

cutovãr would keepãll database maintenance and circulation activities in one system. Even as the

contract was beingiigned, we acknowledged that these cutover plans were ambitious and would be

subject to review and change.

As the Mray 1997 date is now only six months away, we no longer feel that we are able to assure the

ILCSO community that a simultaneous cutover for all member libraries and the statewide online

catalog can be done in a manner of sufficient quality. In other words, while it mightbe possible for us

to cutõver all tibraries in early suÍuner 7997, we do not feel this probability is high enough for us to

keep this plan as our primary goal.

As you all know, the DRA s\.stem that we are implementing is a brand new product and is still u¡derdevelopment. It is our current expectation that ILCSO will be the first DRA cr¡stomer to "go live" on

the neù system. This is a tremendous oppoÉunity for our consortium and DRA is paying particularlyclose attention to our ftrnctional requirements in the system design Process. [n the last few months,

DRA and ILCSO have entered an exciting and cooperative relationship which allows us to see and

react to pre-release versions of softrvare--even before the products are ready for beta testing. A lopyof DRA's Web II product (a lVeb-based public access catalog interface) is now loaded on an AISS test

machine and we è*p..t to receive early versions of the circulation and cataloging clients and database

manager in the near future.

As staff have begun revierving early versions of the product, they have also been monitoring our

project timeline ior full implementation. Many fact including functional and

þ"tior*"tr.e testing, deplóvment planning (e.g., di d updating client software),

ä-rrto^i-."tion of screeni and opbions, individual I staff training, catalog and

2

circulation record cutover strategies, reports and statistics, and publ.ic relations/user instruction. Even

in projects to implement an established- system in a single library, it can be difficult to predict start

"nå có^ptetion åates for some of these talks eighteen months in advance. As we are still unable to

comfortably predict start and con'rpletion dates for poticy profiling and other key tasks, we now feel

that it is time to recommeud an alternative to the "all libraries in May" plan.

Over the past several weeks, ILCSO and AISS staff have reviewed several contingency plans. Early

in the.o,rir" of the project, the Fr,rnctional Specifications Task Force had considered implementation

of DRA's current syitu* "Classic DRA" to bè our best contingency option. Staff recently reviewed this

d that it not be pursued. The reasons behind this recommendation

tion that would be caused by putting ILCSO libraries tfuough two

assic, and then from Classic to DRA's new product) in a short

timeframe.

Another option that was considered was to recommend that the enti¡e conversion be posþoned until

the next bieak in the the advantage of maintaining

bibliographic and sta reciprocal access and simplifies system

adminìstiation. How riod does not offer a very large window

of opportunify for a c libraries at this time would mean that

the iystem loád would see a dramatic rise over a very short timeframe as the second semester usage

Ioad would. be much greater than what would be expected during the summer. T"t-" system

perforrrance monitor-ing and funing concerns make this option, while not to be ruled out, at least not the

"next best" choice.

Thus after reviewing our options, staff recommended a plan to implement a small number of pilot

libraries as close to the original target date as possible. and to cutover the remaining ILCSO libraries

at the next reasonable 6 the Policy Council and a copy is

provided along with th s to this plan. Firs.t, it is possible to

o,uk" "

deplovlent dec re quickly than such a decision can be

made for á aS UUr"ry consortium. Human factors of deployment such as training, profile decision

making, etc., are all reduced in duration by reducing the number of sites that a¡e involved. Also, a

pilot site plan allows system administrators at AISS, trainers at the ILCSO Office, and DRA

themselves to have a sort of "lab environment" in which to view the new system in use. We feel the

whole consortium witl profit from this growth in staff experience. We are still planning to have a- full

size demonstration syståm up for all ILCSO übra¡ies to use for testing and training as soon as possible,

ideally late spring tggZ. Our current recommendations for pilot sites are the University of Illinois at

Urbana-Champaign and the Illinois State Library. The reasons for the recommendation of these sites

are outlined in the attached recommendations.

Funding is not a driving issue in deciding on a conhingency plan. Our funding plan has always included

maintairing the ILLIN"ET Online system for at leasfsix mbnths after all libra¡ies have cutover to the

new system in order to provide data for statistics and backup'

We know that this change is disappointing news to most of you. Nonetheless, we are confident that

you will understand the-need foi ã changè of plans. We haye tried to contact all ILCSO library

ãirectors individuatly to discuss uty speiial côncetns that this change might raise in individual

1¡CSO libraries. As we indicated in those calls, please do not hesitate to share your thoughts or

concems with the Implementation Task Force, Policy Council, or ILCSO staff. We look fonvard to

hearing from you and appreciate your ongoing support.

3

The folloutint six reconmtattdttions were npproued b! the ILCSO Inrylementation Task Force on

Noaentber 25. 1996 and by the ILCSO Policv Council on Not¡ember 26, 1996.

1. Eased on an ongoing review of the project timetable, the Implementation Task Force recommendsthat the current target implementation plan of converting 43 ILCSO libraries' (UIC and SIUM are

separate conversion projects) circulation, catalog maintenance, and OPAC functions from IO toDRA in late May L997be altered. Considering the proximity of the target cutover date, a¡rd the

number of factors relating to deployment of the new system that remain unknowrt, we no longer feelthat it is sound system administration to assure libraries that we can perform a qualify conversionof this scale at that time.

2. We want to reaffirm our current goal of implementing a full database in demonstration/test modeas soon as possible. This system should be made accessible to all ILCSO libraries for testing andtraining purposes as soon as possible. We trnderstand that it makes sense operationally to confirmour indexing specifications on a sample database before loading, and at that time also indexing,the more than 9 million bibliographic records that a full demonstration database would contain.We also recognize that the database server will need to be in production release (i.e., out of beta

test status) before a full database should be built. We therefore would like to recommend a targetdate of April 1, 1997 f.or the implementation of a full test database.

3. ln order to maintain project momenhrm, build experience with the system, and provide a suitableperformance test bed, we are recommending that a small number of "pilot" libra¡ies be identified.If system readiness permits, it would be our intention to cut over all pilot libraries'circulation,catalog maintenance, and OPAC functions from IO to DRA in summer 1997. UruC and the IllinoisState Library have the recommendation of the ITF to serve as pilot libraries. UIUC offers the

advantage of size (useful for system load testing and tuning) and proximity to the AISS andILCSO staff for trouble-shooting and observation. UIUC's distributed department übraries couldform a testbed for remote requesting, and offer a variety of types of records and holdings. The

State Library would offer a remote site for testing reciprocaì borrowing with UIUC and wouldoffer the ILLINET/OCLC staff an opportunity to leam about MARC Holdings, Passport forWindon's issues and other concems early in the process.

If pitot sites are implemented, we also recommend that the ILCSO Organization enlist staff frompilot site libraries in assisting ILCSO, AISS and remaining library staff in planning for cutoversat non-pilot sites. This could include providing assistance with training, profiling, advising onworkflorv issues, and performing workshops. If a pilot site program is adopted, we wouldrecommend that we target the pilot sites' implementation for luly 1997, that is, as far in advanceof the academic year as possible. It is also recommended that a successful pilot implementationshould not be unnecessa¡ily lengthy, and should not, iJ possible, extend beyond one academicsemester in duration. Upon completion of a pilot implementation, all remaining ILCSOinstituhions (with the possible exceptions of UIC and SIUM) will be cutover to the new systemsimultaleously.

4. We also rvant to reaffirm the assumption that the number of database cutovers should be kept to aminimum in order to assure database syncfuonicity and integrity. This means that we do notintend to have several rounds of cutovers, and will strive to bring all non-pilot sites up as soon as

possible after the pilot sites, within the constraints of the academic calendar. One potentialscenario would be to cutover all non-pilot sites during the December 7997 /Ianuary 1998 holidaybreak, assuming that the pilots are brought up in summer 1997.

).

4

We recommend that ILCSO/AISS, DRA, and pilot sites negotiate a "last possible date" by whichthe pilot sites and the database could be readied for a production cutover for the pilot libraries.This "golno go" decision date cartnot be established at this time, but the Implementation TaskForce, Operations Committee, and Policy Council should be advised by ILCSO, AISS, and pilotsite staff on a regular basis as to the status of factors irtfluencing this decision (product readiness,deployment plans, etc.).

Should the decision be made rrot to deploy at pilot sites in suruner 1997, the plans for the mannerof deployment at a later date should be thoroughly reviewed in light of information available atthe time. ln other words, a negative decision on deploying at pilot sites in suÍuner 1997 does noti*Ply or preclude a decision to implement pilot sites at a later date, and the "least number ofconversions" premise (see point 4 above) should be considered in developing alternate strategies.

6.

Minutes of the MeetingExecutive Committee

Monday, November II, 1996

Present: Wedgeworth, Sutton, F. O'Brien, Maher, M. Williams, Chaplan, V/ei, Stuart, Troutman

I. The minutes of the October 28 meeting were approved without addition orcorrection.

il. University Librarian's Report

A. V/edgeworth distributed copies of his memo to Walt Tousey regarding a proposedformula for library funding under budget reform. He is planning a meeting with the BudgetStrategies Committee to discuss the proposal. The model was designed to parallel the allocationprocess for the academic departments, which under budget reform will receive state generalrevenue funds, ICR money, and grants, gifts, and fees directly. Wedgeworth has proposed aweighted formula based on the number of FTE faculty, grad students, and undergraduatestudents. The amount generated by this formula represents the current base budget. In addition,ICR money would increase from3o/oto 4o/o under the proposed model, and a new library feewould be imposed ($50 for undergraduate students, $100 for grad students). The library fee isseen as a means for developing and maintaining advanced technologies, which will not besupported at an adequate level by general revenue funds.

B. Wedgeworth will be out of towri for one week beginning November 28 and also thesecond week of December.

C. Wedgeworth reported on the status of the Digital Library Research Group, which wascreated last summer when the library assumed responsibility for the Digital Library Initiative.The DLRG is currently seeking space in the old Engineering Hall. In addition, a new company isbeing created, called IODyne Digital Library Technologies, to facilitate transfer of technologiesdeveloped under the grant to industrial partners, as required by the terms of DLI funding, andalso to generate revenue for future DLRG research. Participants in the venture include DLRG,the university (as one of the owners of the company), private investors, and, until a CEO andpresident are recruited, 'Wedgeworth

as president pro tem. It is expected that products andservices developed by DLRG (including a server product for building repositories of SGML text,a multiple client interface for searching and displaying material in SGML repositories, and athesaurus/editor/browser for searching multiple repositories) will be marketed within a year ofestablishment of the company. The university will own20%o of the company, and half of theuniversity's proceeds will come directly to DLRG for future research.

D. 'Wedgeworth noted that the IBHE recommendations for the FY 98 budget are not

expected to include any cost increases for libraries. He has proposed a meeting with RichardWagner, executive director of IBHE, to explore ways of communicating the library's needs toIBHE and thus strengthen our position for future budget recommendations.

III. Old Business

A. Guidelines for half-time faculty: O'Brien distributed a draft policy, reflecting ourdiscussion of the issue on September 23. Wedgeworth proposed that the draft document be

distributed to the faculty for discussion and revision. Chaplan asked it under the proposedpolicy, part-time faculty would need permission from the unit head in order to place their nameon the ballot for elected committees (yes), and if the by-laws would need to be revisedaccordingly (yes).

B. Faculty vacancy priority groupings: O'Brien presented a list of searches underway,seraches to begin now, and vacancies to be filled later. Search committees should be appointedfor the following positions: Biology Librarian, Music Librarian, Assistant Engineering Librarian,Assistant IRRC Librarian, Assistant Commerce Librarian, and Assistant Education and SocialSciences Librarian. A special EC session will be held on Tuesday, November 19, at 9 a.m. tocompile recommendations for these search committees.

C. Electronic Communications Policy: postponed to next meeting

D. Nomination of emeritus professors: O'Brien addressed questions that had been raisedabout the nomination process. The committee unanimously recommended that the two proposednominations be forwa¡ded to Al Dries.

IV. New Business

A. Visiting Committee Appointments: O'Brien distributed a list of current visitingcommittee assignments and new faculty needing committees. EC will compile recommendationsfor new appointments at the November 19 special session.

B. Status of Senate Library Committee's proposed subcommittee on collection issues:Wedgeworth reported that the Senate Library Committee did not have a quorum at the lastmeeting, so the discussion was postponed. Budget reform has taken precedence over other issues

in recent months in the Senate Library Committee, and depending on the outcome of the reform,the proposal for this subcommittee may need to be revised. This will be addressed at the nextmeeting of the Senate Llbrary Committee.

C. Letter from Bob Burger regarding Principal Cataloger and Collection DevelopmentOfficer: Wedgeworth reviewed the reasons the two positions have not been filled. First,financial constraints prevent us from filling all vacant positions at once, and other vacancies havebeen assigned higher priority. Second, we have not decided how we want to define these twopositions, and therefore it would be premature to f,rll them now. The vacancies present us withan opportunity to restructure certain functions. With regard to the Principal Cataloger,Wedgeworth noted that he is ananging for an external consultant to assess the organization ofcataloging and classification in the library. Until we have received the results of that review andhave discussed how the position should be def,rned, we can't begin recruiting for it. In the case ofthe Collection Development officer, Wedgeworth has asked the CDC what needs to be done thatisn't getting done without a CDO, and is awaiting their specific suggestions. V/edgeworth willwrite a direct reply to Burger's letter for distribution to the entire faculty.

D. Agenda for November 15 faculty meeting: Due to a conflict, Wedgeworth will be unableto attend the meeting, but will supply a written report for presentation by O'Brien.

Respectfully submitted,

Marv Stuart

C o ll e ction D ev el opment C o mmitt e eMinutes

November 19,1996

Present: Bali, Block, Chaplan, German, Holiman, Kruger, McDonald, Miller, O'Brien, Pausch,Porta, Rinkel, Sakaguchi, Watson, Wiles, V/iley, Wright.

Announcements:

CDC welcomed Lisa German, Assistant Acquisitions Librarian, to her first meeting. She will besubstituting for Karen Schmidt while she is on sabbatical.

Friedman, Pausch, and Porta will be attending the CCMCC Forum on December 4th. CDC willwelcome their report from the meeting at the December CDC meeting.

There should be no more orders requested on the General Funds. Barbara Jones has stated thatthe deadline for NEH Challenge Grant applications has been extended until November 26th.Decisions on the applications will be made onthe2Tth.

Bali distributed the latest offrcial list of University Press Approval Plan.

Budget

Ebsco invoices have come in, and the Business Office has begun to get them from Acquisitions.Major invoices still will not be paid before December. If Librarians get notices that subscriptionshave been stopped for late payment, they should let Acquisitions know about the notice. Ebscohas paid the publishers so this should not be happening.

National Digital Library

O'Brien reported on a meeting with Ed Fox about the Electronic Thesis and Dissertations Projectbeing developed by Southeastern Universities Research Association, Inc. (SURA). The idea is tocreate a database of dissertations that are available online and by remote access. The projectrequires students to submit their thesis in electronic form and to sign non-exclusive copyrightagreements. The benefit to the students is that their work is more accessible and the benefit tothe institutions is that they have easy online access to the dissertations of all the memberinstitutions.

UIUC will be interested in a joint venture into this project with all the other CIC schools.O'Brien reported that Fox is preparing a proposal for Barb Allen of the CIC.

Matrix

O'Brien stated that the Senate Library Committee has not yet made any progress on the matrix.

Center for Research Libraries (CRL)

CDC discussed an email correspondence about moving large collections of older referencematerials to the Center for Research Libraries. Discussion was tabled until the next meetins.

Gifts

German brought a proposal to the CDC about a change in procedures for Gifts. Currently theprocess for Acquisitions is to search LCS, send items out to libraries, have them returned, andthen process them. The proposed change is to make the procedures more like the approval planprocess. All gifts would be searched on LCS and then put on Gift Shelves for selectors to comeand review. No books would be sent out for selection.

CDC discussed the proposed changes and decided to take the proposal to divisions for approval.

JSTOR

Port¿ brought up the JSTOR project for discussion and thinks that it is an interesting project thatUIUC should explore.

Electronic Resources Subcommittee

ERC proposed a joint meeting with the CDC for the purpose of reviewing the proposed Draft ofGuidelines for Recommendations of Electronic Resources. ERC members present includedBurgard, D. Schmidt, Stuart, Wei, Youngen.

There were two major issues raised: Area Studies believes that the guidelines are too restrictivefor selection, and Life Sciences would like to have assurance that recommendations are multi-disciplinary.

CDC discussed whether centralized funds should be treated differently for electronic resources,and whether recoÍtmendations should be broad based or subject specific.

Miller stated that selectors may not request funds for electronic resources that are not broadlybased, and therefore those needs would never be known by the University Librarian or ERC.

Holiman pointed out that Wedgeworth has repeatedly told faculty to not be constrained bybudgets and funding, and therefore make requests for funds in order for the administration tounderstand the unit's needs.

There was considerable consensus among CDC member that central funds such as ElectronicResources be used primarily to fund major resources serving a broad segment of the usercommunity and that specialized resources be purchased on subject funds.

Publisher Catalogues

Instead of collecting publisher catalogues in Acquisitions, selectors should make use of theACQWEB website, which has links to most publishers'catalogues.(http ://www. library.vanderbilt. edr¡/law/acqs/welcome.html)

Next Meeting

December 17, I:30-3:30 p.m.

John McDonald

ADMINISTRATIVE COUNCIL MEETINGMINUTES

November 18. 1996

42SMainlibrary2-3:30 p.m.

PRESENT: B. Brockmffi, B.Burger, B. Clark, S. Clark, A. Dries, D. Holiman, J. Hood, B.Jones, M.B. Lavagnino, F. O'Brien (Chair), N. O'Brien, D. Shonkwiler, R. Surles, P. 'Watson,

M. Williams, J. Wright, G. Youngen (for T. Chrzastowski)

F. O'Brien opened the meeting by announcing that the Executive Committee had approvedsearches for six positions and would meet soon to approve the composition of the searchcommittees. The positions to be filled are the Biology Librarian, Music Librarian, AssistantEngin.eering Librarian, Assistant IRRC Librarian, Assistant Commerce Librarian, and AssistantEducation and Social Science Librarian.

F. O'Brien reported that B. Kruger asked to have units reminded that Library policy requirespatrons to show their l-Card during circulation transactions. Apparently some units are notrequiring patrons to show l-cards, which causes difficulties when they go to other units such as

central circulation which does require the l-Card. M. Williams pointed out that some patrons areaverse to using the new l-Card. It was reiterated that Library policy, as approved in the July IAdministrative Council meeting, requires use of the I-Card for circulation transactions.

B. Jones reminded those present that the deadline for NEH Challenge grant proposals isNovember 22.

A discussion of budget reform ensued. F. O'Brien distributed a handout which identified fourareas of possible funding for the Library under the new budgeting system: state funds, ICRmonies, Library fees, and Grants & Gifts. The proposed budgeting structure include a 1%increase in ICR funds provided to the Library; the institution of new library fees for all students;and a formula to identify an assessment per each faculty member and student from state funds tokeep the Library operating. P. Watson asked about the ramifications of a Library fee forinstruction on the Library network and the campus network" It was the Council's sense that theLibrary would not be taking on instruction cunently provided by CCSO. B. Burger asked ifconsideration had been given to the impact the Library fee would have on student finances. TheLibrary Administration felt that annual fee would not pose a serious financial burden to students.Further discussion of the proposed model and whether the fees would be targeted to certainactivities such as upgrading equipment followed. Library administration will keep theAdministrative Council apprised of developments in the budgetirLg afea. In other budget-relatedne\trs, F. O'Brien stated that there are no budget increases for Library materials for FY98 at thepresent time. R. Wedgeworth and other library leaders within the state are trying to develop a

new model for library funding from the stale. President Stukel's emphasis on improving salariesremains the top mandate for the university.

S. Clark presented a report on bibliographic control. The document is available athttp://www.grainger.uiuc.edt/techserv/biblio.html. Arlene Taylor, University of Pittsburgh hasbeen invited to serve as a consultant to review the UIUC technical services operations. She willarive in mid-Janua¡y. As part of her consulting preparation, she will receive a copy of the reporton bibliographic control prepared by S. Clark. That report placed great emphasis on the move toDRA, and the implications for automated processes. For example, there currently are twolibrarians who deal with maintenance issues. With DRA, the move wilt be to quality control atthe beginning, so that less personnel time will have to be devoted to maintenance issues. Thereis a need for great flexibility with the new DRA system, which is why the report recommends anew organizational unit.

F. O'Brien asked what materials should be provided to the consultant. Issues that had been raisedin an earlier meeting with the Cataloging Policy Advisory Committee (CPAC) included: thecapabilities of DRA need to be examined in the light of cataloging issues; decentralizedcataloging; role of principal cataloger; training issues; staffing; cataloging maintenance;interactions with CIC in bibliographic control and research; the quality and level of catalogingsupported by UIUC; and, the enforcement of catalogingproeesses.

B" Burger recoÍrmended that earlier reports on cataloging prepared in 1986 and 1990 be given toMs. Taylor. Additionally, interviews with CPAC members should be arranged" Divisions willbe asked to provide a written list of issues to be presented to Ms. Taylor. Divisional commentsare to be submitted to F. O'Brien prior to the December 16 Administrative Council meeting.B. Burger provided a list of questions he had compiled about the report.

N. O'Brien asked about the current status of the Auxiliary Cataloging unit for which a positionwas recently advertised. S. Clark stated that this unit was established on an experimental basisonly and at present had one position. It is similar to the backlog cataloging unit recommended inprevious cataloging reports. Training for staff in this unit may be provided by current catalogingstaff such as Rhoda Engel, Winnie Chan, or Sharon Clark. One additional position for this unitis to be filled later, possibly as early as the spring semester. M. B. Lavagnino reported that a"DRA Stuff' session will be held on Friday, November 22. Anew systems staff member,Darlene Chirolas, has been hired to work on the Gateway project which deals with infrastructurematters. Also, planning for installation and configuration of public workstations will begin inJanuary.

The meeting adjoumed at 3:20 p.m.

(l.trancy O'Brien)

ADMINISTRATION COUNCILMII\ruTES

November 4.1996

PRESENT: Bali (for N. O'Brien), B. Clark, S. Clark, B. Brockman, F. O'Brien, D. Holiman, J. Hood, B.Jones, J. Kibbee, M. Lavagnino, M. Williams, P. Watson, R. Burger, R. Surles, R. Wedgeworth

I. Announcements

A. NEH Challenge Grant Review Committee has been appointed, with Barbara Jones as Chair. Othermembers of the committee are Bill Brockman, Jane Block and Mary Stewart. The committee's purposewill be to review applications for the NEH Challenge Grants.

B. Susan Bekiares is leaving the Documents Library to assume the position of assistant to the head ofthe Chemistry Department. Her last day is November 15. Mary Mallory will be Acting Head of theDocuments Library.

II. Deloris Holiman reviewed with the Council the Assistant Vice President for Business andFinance document on I)epartmental Custodianship of Equipment.

University equipment is titled to the State of Illinois (or to the Federal Government), even when it isacquired with gifts, grants or contracts solicited by University researchers and, therefore, is subject tospecific state statutes.

Reminders to the Library faculty and staff:

A. Inform Library inventory staff (Rob Hildreth or Mike Cinker) when equipment is moved from onelocation to another.

B. Inform Library inventory staff (Rob Hildreth or Mike Cinker) when equipment is no longer in use.

C. DO NOT DISCARD EQUIPMENT, even if it is broken or obsolete, without consulting Libraryinventory staff (Rob Hildreth or Mike Cinker).

D. Do not remove equipment from campus, donate equipment, or transfer equipment to anotheruniversþ before you discuss it with Library inventory staff (Rob Hildreth or Mike Cinker).

Remember that LIBRARY MATERIALS ARE CONSIDERED EQUIPMENT and proper proceduresshould be followed. A question was raised concerning recycling of duplicate periodicals and the Councilagreed that policies need to be reviewed.

III. Mary Beth Lavagnino gave a systems report.

A. There is $50,000 available of non-DRA money which will be used to purchase a 486 PC or betterfor full-time academics, residents, visiting and academic professionals. A survey was sent out. Of thoseÇQ+ who responded, 37 need a ne\¡/ PC; 48 already have a 486, or better; and 5-10 need to provide moreinformation. 35 have not responded as of the time of this meeting. The estimated cost of the 37 new PCswould be $80,000, thus making this a two year project. Suggestions were offered as to how to determineorder of receiving. Merri Beth will meet with Deloris and Bart. Bob W. stated that the decisionshould be up to the committee as long as everyone knows that within a 9 mos. period, everyone will get anew PC that needs one.

B. The last position to be filled in the Systems Office, that of a Network Analyst, closes this week(week of meeting).

, C. The OCLC TLP conversion occurs this month. Merri Beth said that the switching will take allmonth on the dedicated machines.

D. DRA has been officially notified by ILCSO that we intend to bring up the new client-server systemwhen we implement in May. In meetings with DRA, ILCSO and AISS have determined that DRA stillappears to be on time with their development of the system.

Three forums will be/have been held discussing and displaying DRA clients. The Circ client wascovered at Kankakee Community College on Nov. 1. The Technical Services forum will be heldNovember 14 in Levis and the OPAC client will be presented December 3, at DePaul.

Meni Beth passed on information that UCLA was coming online with all modules of DRA inJanuary, 1998.

ILCSO and AISS are finalizing training and are working on policy files plan. They are alsofinalizing data conversion with DRA.

A Brown Bag discussion was held last week (prior to this meeting) on MILO/Paging and LCS PortConversion.

The next DRA Stuff Session will be November 22,from 9:00 to 10:30. Merri Beth recommendedthat all staff and unit heads try to attend. The discussion will be about TLP and Data Conversion"

Meni Beth mentioned Partner units such as Geological Survey and Water Survey concerning listingour operations with them and vice versa.

Bob W. mentioned that DRA was voted by Forbes as one of the four best companies in the UnitedStates.

IV. JSTOR ("Journal Storage" software and database)

This backfile journal digitization project funded by the Andrew W. Mellon Foundation began with apilot project to provide electronic access to the complete runs, to around 1990, of ten major journals ineconomics and history (e.g. the American Historical Review from 1895-1990). Search and retrievalfrom the resulting database has been tested by several research libraries. The ultimate goal of Phase I ofthe project is to provide access to the backfiles of 100 scholarly journals in a variety of fields. Now thatthe lO-journal pilot project has been completed, research libraries not among the pilot institutions arebeing invited to license the journals planned for Phase I ofthe continuing project.

JSTOR would be happy to have all CIC members as participants, but is offering no particularfinancial incentives for a consortial license. CIC members may wish to obtain access individually at the25% discounted rate being offered to charter licenses. UIUC must make this decision by April,1997 , to be entitled to the discount. The matter will be discussed by the Electronic ResourcesCommittee.

'ù/orld Wide Web access: wwwjstor.org/demo

Respectfu lly submitted,

Dee Shonkwiler

MinutesElectronic Resources Committee Meeting

r0t3lt96

Present: Watson, Burgard, Cole, Schmidt, Stuart, Swann, Turnbull, Wei, Youngen


a. ILCSO ERC meeting - Watson reported that Diane Rothenberg from ERIC gave a reportindicating that ERIC is planning to make the full text of ERIC Documents from 1993 onwardsavailable over the Internet. There will be a fee for the service and a search system is beingworked on. Watson noted that IBIS statistics indicate a7.4o/o decrease in usage in the past year.Much of the drop occuned in the use of the Wilson databases.

b. Statewide ERC meeting -'Watson noted that Illinois Secretary of State Ryan has created aprogr¿tm called Educate and Automate. The program may make something like $4 million peryear available for state library development. These funds are to be used for building theelectronic infrastructrue statewide (equipment, telecommunications), for support of digitizationof important state resources and for other electronic resources such as databases. Mechanismshave not yet been established to distribute these funds but it seems likely that the statewideElectronic Resources Committee might be able to make recornmendations on the allocation ofaround $1 million per year for databases. Discussions in that Committee continue to center on aconsumer health database, business and telephone directories, newspapers and a generalencyclopedia. Other groups are working on plans to digitize Lincoln materials.

c. Harper's Weekly Demo - A new digital version of Harper's V/eekly was demonstrated oncampus on October 28. Several people attended the demo which highlighted the product'sindexing and search systems.

II. Revisiting IAC Implementation

The Committee discussed re-investigating its initial recoÍtmendation on IAC with the goal of re-emphasizing to the Universþ Librarian how IAC could best be implemented given today'stechnological and economic realities. Various configuration options and limitations werediscussed.

III. Selector Guidelines

Division feedback on the Guidelines for Recommendations document was discussed. The A¡eaStudies division was dissatisfied with the requirement that products under consideration serve abroad segment of users. They felt that this requirement effectively negated the possibility oftheir requests being funded. The Committee decided to leave the requirement in effect andWatson added the wording "as with print materials" to the beginning of the third bullet statementunder Introduction in the Guidelines.

Watson also reworded the final paragraph of the guidelines in order to indicate that theCommittee would work with selectors to explore alternatives for funding expensive, highlyspecialized databases. There was discussion of possibly having a requirement that each Divisionapprove all requests emanating from its members. The committee decided this would just be a"rubber stamp" process and might cause problems with cross-divisional items. It was agreedthat, for informational purposes, Divisions should be notified of requests. The Form forrecommendations was slightly amended to correct typographical errors and to clariff themeaning of certain sections.

IV. Database Survey Results/lrlon-Respondents

Watson passed out the results of an analysis of the database survey undertaken earlier in the year.Based on selector feedback, databases were ranked according to their centrality, or importance toa number of librarians. It was noted the data contain numerous holes, mostly in theform of lack of response by librarians. Watson will work with John McDonald to shore up thedata.

V. FormalAgenda for ER CD Forum -'Watson is setting up a forum to foster a discussion of thedirection the Library should be taking with regard to electronic resources and the role ofcommittee. The forum will probably be in December, with the specific date, dependent on theUniversity Librarian's schedule, to be announced later.

(Daniel Burgard, with additions from Paula Watson)

Electronic Resources SubcommitteeMinutes of the Meeting

November 14.1996


A. Watson reported that the Newspaper Abstracts went up on FirstSearch on Nov. 13. Thisinformation was also announced in the library homepage.

B. MAG Topics:

1. Budget: Watson described Bob Wedgeworth's proposal to the Provost regarding how theLibrary should be funded under the budget reform process. Of particular relevance to the workof the Committee is his proposal for a library fee to be assessed at $50 per student forundergraduates and $100 for graduate students. The approximately $2 million that might berealized in this way will be used for electronic resources such as purchase of broad basedelectronic databases, equipment, and networking; 2Printing: Wedgew.orth reiterated that printingfor library electronic resources is will not be free. The Undergraduate Library proposed to set upa networked printing station site to be used in connection with the IAC database as an experimentto provide useful information regarding the level of use of such a facility. The Library has alsoasked campus Graphic Services to submit a proposal to provide user printing services.

3. User Education/Training: Wedgeworth mentioned three main training areas: management,systems and users. He noted that some management training had taken place, acknowledgedprogress in staff systems training, but stressed that we have a major user training job ahead of uswhen we implement DRA. He also would like to see training in services provision for staff.

C. Survey: Watson reported that John McDonald is working on the database survey update aftermore survey responses rù/ere located. A better version of the survey data will be distributed to thefaculty at the ERS/CDC forum. She noted some flaws in the survey as faculty were interpretingquestions in a different way than was intended.

D. Atkinson Symposium: Watson summarized the Atkinson Symposium which was held oncampus earlier this month. Bill Potter was invited as keynote speaker. The Symposium wasdevoted to addressing the future direction of the state in the area of electronic resources.Discussion at the symposium centered on the vision of a statewide information service availableto all citizens with a set of core of databases, some level of infrastructure support, bibliographicrecords for all state libraries, and possibly state documents.

E. Elsevier: Watson reported on a visit from Elsevier to campus to discuss the potential for a CIClicense for Elsevier SGML journals and the potential for a joint UIUC-Elsevier SGML researchproject. CIC is to go back to Elsevier with a proposal based on discussion at the meeting.

II. Suggested Topics and Format for Forum

The Committee discussed the topics and format for the ERSiCDC forum to be held on Nov. 21.The faculty will receive a copy of the draft of "Guidelines for Recommendations to theElectronic Resources Subcommittee of the Collection Development Committee," and a list ofdiscussion topics prepared by the Subcommittee prior to the meeting. W'atson will lead thediscussion, emphasizing priorities and planning for electronic resource collection development.

III. New Proposals

Brief mention was made of new business items including:

1. Consideration of charter subscription to JSTOR2. Future add-ons to FS versus other means for obtaining desired databases3. CCSO's interest in tranfening responsibility for certain databases currently available on thecampus gopher, e.g. Clarinet News service.

(Karen T. Wei with additions from Paula V/atson)

Collection Development Forum on Electronic Resources

November 2I.1996

Notes on Meeting and Discussion

(Includes one revision submitted to the e-mail version posted earlier to library faculty.)

Purpose of the Meeting

Paula Watson opened with a short description of the pu{pose of the meeting: to discuss broad-ranging policy issues relating to electronic resources.

Guidelines

Vy'atson then reviewed the guidelines for recommendation of electronic resources briefly, andemphasized that they are the first step towards developing a framework for decision makingregarding electronic resources. Development of the guidelines rose to the top of the ERSubcommittee's agenda when a centralized fund for the purchase of electronic resources wasestablished as part of the FY97 budget. In addition, the guidelines arean attempt to clariff the role of the Electronic Resources Subcommittee as reflected in its charge.The guidelines stress that central funds are to be used mainly for majorresources supporting the information needs of broad segments of the user population.

Discussion Questions

Four general discussion topics were distributed prior to the meeting. Watson and Tim Coleexpanded upon them briefly before the meeting was opened for general discussion. In addition,those attending the meeting received a copy of a table showing preliminary results of the May1996 ER Subcommittee Database Survey.*

Group Discussion and Questions

Bob Wedgeworth began the open discussion session by observing that this is a healtþ time tohave this kind of discussion since the U of I library, like other academic libraries, will have tolive for some time in a "hybrid" situation with a combination of print resources and electronicresources available for purchase and coexisting in the library's collections. We need to fashion anew budgetary model for a hybrid system, which we must learn to live with for a long time.While we now have a limited amount of money for electronic resources, this is a temporarysituation. Wedgeworth encouragedstaff not to be constrained in its thinking by the current budget situation, and to consider theissues in a broader policy framework.

He described us as being in a transitional phase. The question is: How do we manage thetransition?. We need to realize that ultimately the delivery of service will change to includemore electronic resources, but along the way, we need to remember that the

provision of good service to our patrons is paramount.

V/edgeworth indicated he has had numerous inquiries from faculty regarding the vacancy in theposition of Collection Development Officer. He said if he had $ I 50,000 for salaries at thismoment, he is not sure he would use those funds for a CDO and a principal cataloger when somany front line positions are still vacant. Until we can determine what direction(s) we want togo regarding collection development he doesn't feel comfortable advertising for a CDO. Ratherwe need to define the nature of the position better before trying to recruit a person for the post.He believes the Principal Cataloger position should be filled before the CDO, since that positionis closely tied to the successful implementation of DRA. A consultant will be coming in mid-January to look at cataloging and automated services department functions with a view towardidentiffing the nature of the Principal Cataloger's responsibilities.

Kluegel: One area of concern is the "kaleidoscope" nature of the electronic resources we haveavailable at a given time because of va¡ious consortial agreements. That is, we may have adatabase one month and not the next because the subscription runs out, and is not renewed.Thinking about "our" collection is diffrcult when we get different resourcesthrough different decision making bodies (e.g. CIC, LCSO, ISL, etc.) The costs of electronicresources are extremely variable depending upon which group decides to purchase them, or if itis done locally. It is difficult to make collection decisions given the variability of cost and thetiming of availability of a given resource. We're sometimes the victim of circumstances beyondour control. At least with print bibliographic sources, we get an invoice and the cost is fairtypredictable from one yearto the next.

Watson: It would probably be a good idea to have the Electronic Resources Subcommitteedevelop a general electronic collection development plan for this library, so that whenopportunities for purchase of electronic resources arise, there would be some framework in placeto inform the decision making process.

Chrzastowski: Are we starting from zero when IBIS goes away following the DRAimplementation? Will the IBIS databases, many of which have a high priority for selectors, stillbe available? What about a database like Library Literature which does not appear as a toppriority on the preliminary table?

Cole: There is a base assumption that ILCSO will continue to provide something comparable toIBIS. The databases now part of IBIS will still be in place when DRA comes up, but they willprobably be coming from a different source. Watson also indicated that FirstSearch is likely tocontinue. Cole suggested that any decision to "take away" a database or group of databasesneeds to be thought out very carefully.

Wedgeworth: There needs to be some assurance that resources won't disappear abruptly.Patrons need to have confidence that the ability to locate information remains somewhatconstant. On the other hand, we can't make the assumption that we have absolute commitmentsto purchase certain databases or electronic resources that have to be maintained. The broadquestion is how do we reallocate funds to provide flexibility and to allow us to make differentdecisions about purchases?

Chrzastowski: Because of economic realities of large price increases in the cost ofjournals, mostlibraries have canceled numerous subscriptions. With the greater availability of bibliographicdatabases which identif articles patrons need, it is frustrating to have to tell them that journal Xor Y is no longer available here. One solution to this lack is to have more full-text databasesavailable. When or by whomwould the decision about purchase of full+ext vs. bibliographic databases be made? Having a

Collection Development Officer to guide that decision making would be helpful to selectors.

Wedgeworth: The decision to acquire fulltext materials more aggressively would be a majorpolicy shift. The ER Subcommittee needs to consider the issues involved.

Hueting: In expansion on a comment made earlier by Cole, there needs to be awareness thatthere are the costs of the resources themselves, but over and above that, we need to be able tokeep them running once we purchase them.

Kluegel: There are two types of infrastructure, the physical (i.e. related to equipment) and theintellectual. A certain amount of intellectual effort and energy goes into instructing patrons howto usç the interfaces and databases available to them. Teachins users one basic interface such as

FirstSearch may be easier and more useful in the longrun than having to teach lots of different ones.

Cole: Regarding va¡ious selectors' looking at a great many different databases for purchase, theElectronic Resources Subcommittee should and could be a real conduit for informationdissemination about the strengths and weaknesses of various databases, the advantages ofdifferent database providers, as well as the intentions of various units with regard to theconsideration ofpurchase ofnew resources. Greater coordination andincreased information flow could help assure maximum benef,rt from increased infrastructurecosts.

Pausch: 'When some other agency such as the Illinois State Library pays for a database and then

decides they will no longer do so, perhaps there should be an "emergency pool" of funds to coverthe continued availability if UIUC faculty deem it an essential resource.

Watson: The State Library intends to develop a cost sharing formula for FirstSearch, but it isunlikely that they would capriciously cancel a resource of such widespread use andinterest.

Wedgeworth: At the recent Atkinson Symposium, there was discussion of the fact that the State

of Illinois has a statewide online catalos. but it does not have a statewide information svstemsuch as Ohiolink.

Troutman: V/ouldn't such a system take away some of the independence of individualinstitutions?

V/edgeworth: Of course. UIUC had to give up some independence to get a statewide onlinecatalog, but the benefits outweighed the disadvantages. Similarly, there will need to bedeveloped acentralized funding and management structure to establish a statewide information

system, which will also result in some reduced local independence. This seems like a positiveway to go, however.

Kluegel: Does this discussed need for a statewide information system give the State Library anyimpetus to take a leadership role in its development?

Wedgeworth: Nothing will happen statewide unless it's widely recognized as a need, and there ispressure from many groups or institutions to move in that direction.

Chrzastowski: $150,000 was reallocated from general funds this year to be used to purchaseelectronic resowces, and some people are unhappy about that.

Wedgeworth: People complaining about not having sufficient funds is a universal state ofaffairs. Those who don't want money to spent on electronic resources, or perhaps want to keepfunds as they have historically been, are in a state of denial.

Chrzastowski: Given the widespread demand for and use of Chemical Abstracts, is it likely thatgeneral funds will be used in part for its purchase? Requiring payment for a high ticket itemsuch as this to come from individual funds is a concern.

Troutman: Why shouldn't that title be bought with chemistry frrnds? Music-related electronicresources should rightfully be bought with music funds; is there a difference here?

Porta: Since people not only in Chemistry use Chem. Abstracts, it would make sense to expectthat some of its cost be borne by other funds whose users need it. In addition, probably somegeneral funds should also be allocated to it.

Wedgeworth: We need to consider how strategically critical any resorrce is to a spectrum ofusers when considering how it is to be paid for.

The meeting ended abruptly at2:30 because a class was scheduled in the same room for thattime. It is expected that this meeting will reconvene soon for a longer session to continue thediscussion of these important issues.**

(These minutes are largely the work of Pat Turnbull with additions from Carol Mussey, GregYoungen and Paula Vy'atson. Sincere apologies to anyone whose remarks may have beenunintentionally misrepresented. 'We wanted to provide a detailedrecord for those unable tocome and, in the interest of getting these notes out as quickly as possible, we did not askindividuals quoted to review their remarks for accuracy. Revisions will be cheerfully acceptedfor the print version which will appear in LON after Thanksgiving )

t Anyone wishing a copy of this preliminary data should contact Paula Watson.

**A meeting has been scheduled for Tuesday, January 14,1997 from 9 to noonto examine these issues in more depth.

(Paula V/atson)

1700 Erghteenin Street, N WV/ashrngtcn D C 20009(rlL) 2a7234-4700(FAX) 2]2l26s-9317

November 13,1996

Dear Colleague:

I am pleased to inform you that the Special Libraries Association's ResearchCommittee is soliciting proposals for research projects in special librarianship andinformation management. Projects will be funded by the Steven I. Goldspiel MemorialResearch Fund. Up to $20,000 will be available in 1997. Please feel free to share thisannouncement with your colleagues.

Proposals should address one of the areas specified in the SLA Research Agenda:

o Futu¡eso User Issueso Measures of Productivity and Valueo Client/User Satisfaction Measureso Staffing

A complete copy of the agenda is available on the SLA web page: www.sla.org.

Proposals will be evaluated according to purpose and objectives, subject, methodology,qualifications of researchers, costs, and timetable. The deadline for submission of proposalsis February 28,L997; proposals must be postmarked by this date to be considered. Theaward will be announced by SLA's Board of Directors in June 1997.

For application materials, olease contact Liana Sayer, Director, Research, at: SLA,1700 18th Street, NW, Washington, DC 20009, (202)234-4700, ext. 615, or [email protected] can also be downloaded from the SLA web site, www.sla.org.

Liana SayerDirector, Research

:a:..:'jj .: .j. :.jj.: I :: :::.:: :..:: i :: l.:: ljj . "

.fi.,t€ G,Ë$:., .:;' ii::: liE i:ß, Þ.8

ATTENTION ALL USERS OF THE MILO BARCODE CIRCULATION MODULE!!

Casey Sutherland of the ILCSO Office has been working very hard with AISS programming staffover the last few months to fix a couple of bugs in the MILO Barcode Circulation Module. Thesechanges, which becanre effective on November 21, | 996. are described below. While some ofthe changes are "less than perfecf , they are the best we could get given the limited amount ofresources AISS and ILCSO have to devote to modifiing the old system for its last 6 months of lifellf you have questions, please feel free to call Besy Kruger l3-2O791or Connie Dillard 13-293+1.lf you need an answer right away and can't reach one of us, you could call the ILCSO

Office l4-75931.

ESC T¿ IPFIII CANCEL FIXED

The ESC l2 IPF l2) cancel command invoked on the main circulation screen will cancel the currenttransact¡on. This change corrects a bug that prevented the cancel transaction from taking place ifthe patron input field contained alphabetic characters or an incomplete patron lD number.

INVALID BARCODES CAN BE FIXED IN MILO CIRCULATION

Changes to existing barcode records can be made from within MILO barcode circulation. Ratherthan hav¡ng to ex¡t to ltem Barcode Maintenance, if a barcode is found in the barcode file, but thatrecord's link to the appropriate LCS holding line is "broken" {i.e., the "barcode is invalid" poÈupbox appears), the barcode record for the item can be fixed from within MILO barcode circulation.Staff can go through the barcod¡ng on-the-fly rout¡ne to ident¡t/ the proper LCS holding {if theholding already exists in the LCS record, of course) and change the barcode file accordingly.

CHANGES TO ON-THE-FLY BARCODING Iì/ITHOUT OVERRIDES

When an item is barcoded on-thefly at the time of a charge, discharge, etc. and "overrides" is setto "N," MILO will automatically complete whatever circulation transaction was selected from themain circulation screen after you exit ftom ltem Barcode Maintenance. You will no longer have tore€nter the selection of charge, discharge, etc., after you have added the barcode on-the-fly.

CHANGES TO ON-THE-FLY BARCODING t^/lTH OVERRIDES

lf you need to barcode on-thefly and use an override, be sure to set the "Y' in the overrides fieldon the nnin rnenu l-rcfore pressing the PF keys to indicate which circulation transaction is desired.In scenarios where barcoding on-the-fiy is needed and overrides is set to "Y," MILO will notautomat¡cally complete the circulat¡on transact¡on. In this situat¡on, the appropriate PF key must bepressed after barcoding to complete the circulation transaction. For example. here is whathappens when you are barcoding on-the-fly at the tirne of discharge and you are also using anoverride to backdate the return date:

l. From the nnin rnenu, tab to the overrides field and type "y'2. Press ESC+5 {PF5} to discharge. The overrides popup box will appear first.

3. Tab to the return field and enter your backdated return date. (OVERI

4 Press enter. The poÈup box for entering the call number csppears. Type the call number, tabto the field to indic.¡te a deta¡led search or a shelf position search and type the appropriatecode.

5 Press enter. When the LCS record appears, move arrow key to appropriate line number andpress ESC+l I {PFl l).

6. Scan barcode number in the appropriate field in ltem Barcode Maintenance and then pressENTER

7 . The ¡nterface returns you to the main barcode circulation menu screen and your overrides fÌeldis still set to "Y'.

8. Press ESC+5 {PF5) again. Since the overrides fìeld is set to "Y', the overrides popup boxappears again, but the data you entered before ¡s st¡ll reta¡ned in the fields so you don't haveto retype your return date.

9. Press ENTER. The item is discharged using the newly created barcode and the new returndate is reflected in the discharge acknowledgrnent. The next transaction should work thesarrìe way.

CHANGES TO CALL NUMBER CIRCULATION WITH OVERRIDES

When any circulation transaction requires an override and the item is not barcoded (i.e., the callnumber is entered in the popup box rather than scanning the ¡tem barcode number), theoverrides poÈup box will appear before the item popup box appears. ln some circulationtransactions, this change may make the sequence of events seem a bit awkward. This change wasrequired, however, to fix a bug that was causing the program to freeze in cerfain circumstances.

MILOVORKSHOP

Library staffand students are invited to the Grainger Student Commons on December

10, from l:00-3:00, to relax in an atmosphere of fine computing and MILO manipulation.

Connie Dillard and Jody Seibold will barcode on-the-fly before your eves, share tips

and techniques, and answer your queries. If you can locate vour unit's copy of the MILOBarcode Circulation Manual or the Quick Guide you might rvant to bring it with and follolv

along.

MILOTuesday, December 10, 1:00-3:00

Grainger Student Commons

Susie Duncan [email protected] 3-7146

ALA, S[Á., ASIS Student Chaptersand the Library School Alumni Association

at the University of lllinois-Urbana Champaign

CORDIALLY N\NNTE

GSLIS ALUMNI,

EACULTY, STAIIF & STUDENTS

TOAHOLIDAY CELEBRATIOIV

Friday, December 13

Digital Computer Lab, rrrr.. 2240

6pm-?Please join us

(Alumni are encouraged to attend!Spouses and Partners welcome.)

Pizza and other food will be available

The Digital Computer Lab is located on the northwestcorner of Matthews and Springfield in Urbana, across thestreet from the new Grainger Library. Questions? Contact:[email protected]

POSITIONAVAIUTBLE:

UNIVERSITYLIBRARY:

UNIVERSITY OF ILLINOIS LIBRARY (U-C)f.Jrbana, IIIinois

COORDINATOR OF RESEARCH PROGR/TMS(Depu{y Direcror, Digitel Library Research prograrn)

Immediately. A fult time academic professional appointmcnt.Date Posted: 12-03-96.

The Di¿lital Library Researcl¡ Pro¡lraln (DmP) of fhc University of iltinois Libraryat Ultana-Champai¿ln invites applications for ttre position of Coordinator ofßesearch Prcgirams. Tltis position will serve as Dcputy Director of the DLRp. Thesuccessful candidate will manage a major cxpansion of our successfut prcgranrof research activities to desi¿ln and devefop prototypes for new informationsystems that can effectively manipulate information on the Net.

The UIUC Library is a leader in developing the d¡g¡tal library of the future,includin$ one of six prcjects nationalty to receive a multi-year four million dollarNSF/DARPA/NASA $rant in the D¡g¡tat Library Initiative. The Digital LibraryInitiative (DLl) is the fla$ship research effoÉ in the Federal program for theNational Information Infrastructure. The UIUC DLI project is buitding a largescale testbed of journal afiicles from major publishers in scierrce oñoen$ineerin$. Rescarclt is carried out in tlre Grainger Englineering Library andInformation center, and arso in thc community systems I a,boratãry of theNational Center for Supercomputing Apptications (NCSA), including a pioneerrcsearch effort for sernantic retrieval and analysis acnoss subject disciplines.The lllinois DLI is also the national coordinator for the DLt program as a whole.For more information about fhe proiects, please see http:/ /dli.grainger.uiuc.edu

The Diglital Library Research Prn¡lram (DLRP) is a newly created organizationwithin the Univercity Library, with the goal of expanding flrese cor" óU effortsinto a brcad position of national leadership. The Director of the Dig¡tal LibraryResearch Progfram is also the Principal Investigator of the D¡gital Un.uryInitiative proiect and reports directty to the University Librariãn, as well as beinga Research Scientist at the National Center for Supercomputing Applications(NcsA).

The Coordinator of Research Pro¡lrams and Deputy Direbtor of the DLRp willreport to the Dircctor and will coordinate all acfivities within the DLI researchpro¡lrams in the University Library. As lhe DtnP's chief administrator, the Deputywill prcvide leadership and direction in planningf, development, coordination,and operational support.

The position requires an individual with senior administrative experience in atechnolo$ical research and development or$anization. The Deputy shoutd have

ÐUTIES:

OUALIFICATIONS:

TERMS OFAPPOINTMENT:

CAMPUS &COMMUNITY:

APPLY:

skills for teprcsentin¡l the interests of the DIRP and the Univercity Ubrary w¡thincollaborative prc$rams on and off campuE, as well as other external supporta¡lencies and inteninstitutional cooperation. A demonstrated capacity toadminister prc$rammatic and financial planning! activities for an R&Dor$anization is esscntial. The Deputy's specific responsibilities will includeadministerin$ perconncl and operating budgets firm multiple funding souroes,preparin$ ¿frant applications and writin$ prugress reports, hiring DLRP staff,obfainin$ and allocatin$ office and laboratory spaoe and facilities, hostingnational and international visitors, and providing information and publicityabout the DLRP.

Required Oualifications: A graduate dc¡lree in a business or mana¡fement fieldand five or more yearc of increasing responsibility in prcgrammatic andfinancial plannin$ within a rcsearch and development organization. Knowledgeof researrh fundin$ a¡lencies, prc¡lrams, and policies. Experience in mana¡fingand producin¡f major research center reports and funding prcposals.

Salary commensurate with crcdcntials and expericnce. This is a full time, '!Zmonth, llcademic Profcssional appointment as Coordinator of ResearchPrcgrams.

Twenty-fóur worle days vacation per year; r l paid holidays per year; 12 daysannual sick leave (bumulative up to a maximum 24O days) plus an additiona! I i+

days per year if neoessary; health insurance, requirinÉ a small oÈpayment, isprcvided to employees (covera¡le for dependents may be purchased);participation in the State Univensities Retirument system is computsory upot¡appointmcnt (8% of membecs salary is withheld and is refundable upontermination); newly hircd university employees are oovered by the Medicar-epoÉion of Social Security, and arc subject to its deduction.

The UIUC Library is fhe third largcst academic library in thc United States andItas a collection of morc than eight million volumes. The University of lltinois aÉUltana-Champai$n is a comprehensive, major public univercity that is rankedamon¿f the best in the country. lt pruvides undergraduate and gJraduateeducation in more than 15O fields of study and conducts both theorctical andapplied researúh, and provides public seruice to the state and fhe nation.champaign county is home to more than 1z5,ooo people, and prcvides acombination of a peaceful rural setting witt¡ the cuttural benefits of a majorunivensity and an ultanized area.

Send lettcr of application and complete resume with the names, addresses, andphone numberc of five references to: Allen G. Dries, Ubrary Pensonnet Mana¡ler,university of lllinois Library at urtana-champaign, 14og west Grcgory Drive,Urbana, ll- 618O1. Phone (217) 333-5404.

In ordcr to receive full consideration, apptications must be received by January15. 1997. Applicants may be interuiewed beforc the ctosing date. No decisionwill be madc until after the closing! datc.

DEADLINE:


o''What Humanities Facultv Wantfrom the Library of the Future: A

Visit with the AdvancedInformation Technologies Group.tt

a talk bv

Robert Alun Jones

Wednesday, f)ecember 11, 19961:30 - 3:00 pm

English Building, Room 594(basement, northwest corner)

608 S. Wright St., IIrbana

Robert Alun Jones is a Professor of Religious Studies, History andSociology. He is also the Director of the Advanced Information

Technologies Laborøtory (AITG), a new unit in the University Librøry.

University of Illinois Library at Urbana-ChampaignFor more information, call 333-0318

or e-mail: [email protected]

To Our Clients:Something very exciting is happening in the "bacþ evis campus

Gateway project and the new building for the office of and e undetconstruction. When these projects a¡e completed, the block encompassing Levís Center will be atruly beautiful site. Construction of the OAR building (begun this summer) will be completedin November 1997. The Gateway Project should be finished in the spring of '1.998. During theconstruction phase, parking arou¡rd the building may not be quite as convenient as in the pasghowever, there is still abundant parking space available"

to on-st¡eet parkingirectly south of Levisse a parking pass (h

Levis Center) for $3.00, which will allow you to park the entire day, or, yorl may park at one ofthe metered spaces and feed the meter ($.50 per hour, quarters o"ly). To reach lrotD-22,, followthe map printed below. After parking, follow the sidewalk on the east side of the constructionarea, cross the north end of the small lot behind Levis and enter on the north side of thebuilding.

For faculty and staff of the University of lllinois, you may choose to ride the free shuftlebus from campus. This bus makes a stop on lllinois Stseet across from Levis Center and n¡nsevery 15 minutes.

We apologize for any inconvenience you may experience during constn¡ction butbelieve vou will be th¡illed with the ¡esultsl

Levis Center StaffClassic Events Staff

Street closedduring conslruction

ILLINOIS

OREGON ST.

LevisFacultyCenter Walkway

GooDWIN

AVE.

LINcoIþN

AVE.

GRE

Go

S

T.

RY

CALIFORNIA STi


Library Staff SteeringCommittee Electionsand Bylaws Changes

All non-ac library staffshould have received a

"Library Staff SteeringCommittee" (LSSC) ballotthrough Campus Mail. Onthe ballots are twoproposed bylaws changes.

Several divisions will be

electing representatives tothe committee. To retumthe ballot. refold the sheet

to put the address at thefront land hide therepresentative vote), andput the sheet in CampusMail. Or you can put theballot directly in the ballotbox next to my mailbox inAcquisitions.

Votes are due in byDecember 20; shortly afterthat the committee willcount the votes andannounce the results. Ifyou have any questions, or

No. 44, December 16,1996Edited by: Jenny King

The deadline for submitting items for publication is Wednesday at 5:00 p.m. Send items toL.O.N., 230 Library, MC-522, E-mail: [email protected] or

FAX: 217-244-4358

you did not receive yourballot, please contact me oranother member of thecommittee.(Julie Watkins)

Library Directory

You can find the most up-to-date version of the LibraryDirectory on the LibraryHome Page:

http :i/www. library.uiuc.edu/library/phone.htm#w(Jodi Bialeschki)

Approval Plan

There will be no newApproval Plan books put up

for selection on December27,1996. New books will beput on display on January 3,t997.(Patricia Lee)

LON Holiday Schedule

The following dates will be

the only time LON will notbe printed over the holiday:

Friday, December 2Oth.

Friday, December 27th.Friday, January 3rd.Next LON, Jan. 10.

(Jenny King)

French CanadianLiterature

The Modern Languages andLinguistics Library (TomKilton and Pam Lindell) andthe Department of French(Professor Emile Talbot)have mounted an exhibit inthe Mueller case (east foyerof the Library) on FrenchCanadian literature. Theexhibit highlights recentacquisitions of current

Quebecoise fiction purchasedwith a grant received by theModern languages andLinguistics Library from theDelegation du Quebec inChicago. Also included inthe exhibit are severa-

outstanding reference sourcespertinent to the literature ofQuebec, a major componentofcurrent Francophonestudies.(Thomas Kilton)

DECEMBER LIBRARY EXHIBITS

"William Morris"

"French-Canadian Literature"

Rare Book andSpecial Collections Library

Mueller Exhibit Casel st Floor, East Foyer

"Feast of the Immaculate Conception and Christmas" Latin American Reading

"UIUC Librarians: Celebratins a Century"

Room, 3rd Floor

Main Corridor

"Crisis in Central Africa: News Clippings & Internet Resources" Documents Library'sExhibit Case

"Orange and Blue Roses: 1946 Fighting Illini Football" University Archives LibraryCorridor

(Library Oflice of Development and Public Affairs)

Condolences to Cindy Knee

Cindy Knee's father (Raymond Gooodling) passed away on Sunday, December 8. The ModernLanguages and Linguistics Library, the Kolb-Proust Archive for Research, and other members of theUniversity Library community wish to extend their condolences to Cindy and her family at this time.

Telephone Directories

Illinois Bell and Student Staff Directories have anived. Units are allowed one of each type of directoryper telephone. On a supply order form, please order the number of directories needed.Old telephone books are not being recycled this year. You can throw your old phone books away.(Mike Cinker)

Cataloging Policy Advisory Commitree18 November 1996

Members Present: Gail Hueting (rnterim chair), Andy Bendel_ (for RichardBurbank), Ann coperand (for winnie chan). Rhoda Engel, sara Hoag, Jay Lee,Carol- Penka,Lisa Romero, Fung Simpson,Pat Thurston, Jim Williams (Recorder forthe session)Guests: Sharon Clark, Frances O'Brien

Discussion of the Cataloging Report

Sharon Clark and Frances o'Brien attended the meeting to discuss Sharon'scataloging report, "Bibliographic Control: A Report and proposal." Sharonreported that Arlene Taylor, a Professor of Library and rnfòrmation Science atthe University of Pittsburgh, has been invited to come as a consul-tant toeval-uate bibliographic control in the University Library. professor Taylor isexpected to come in mid-January. The report wiII be presented as some of thebackground information with which she wil-I be provided. professor Taylor isexpected to take j-nto consideration many factors, including the size of theuruc Library. the changes that will come with DRA, crc commitment, andnational commitments. Frances o'Brien stated the we need to make preparationsfor Professor Taylor's visit by thinking of the background information withwhich she should be presented, questions to which we would lj-ke answers,issues that need to be addressed, and so on.

Sharon mentioned that the recent report is the second. The first reporr u/asissued around one year ago. The earlier report was based on interviews withunits concerning backlogs, staff, volumes received for original- catalogi_ng.and so on. Winnie Chan, Rhoda Engel, Nina Davis, and Sharon conducted theinterviews. The librarywide study of cataloging came because of theretirements of Arnold Wajenberg and Carol Leong, which left only one fuÌl-timeexperienced cataloger with a permanent appointment; other catalãgingappointments were filled with visitors. A half-time serials cataloger, and anassistant OCLC cataloging librarian have been híred since then. Also, acataloging backlog team was put into place to experiment with the partialrecentralization of original catal-oging. No money was available, so the teamwas created by using an Academic Resident Li-brarian and the two USNPcatalogers, who did not begin to catalog ner¡¡spapers until six months aftertheir arrival.

Sharon discussed the rationale for certain proposed changes. The Office ofPrincipal Cataloger was combined with Automated Services to create a new unit(Bibliographic Control Services) to provide more flexibility and to makebetter use of staff and faculty positions. A lot of maintenance is requiredwith the present online catalog. With the new system, guality control will beat the front end of the operation, an i.ntegrated part of the process. Twolibrarians will not be needed for maintenance.

cPAc would be restructured. In addition to the present membership, thesystems Director and the chair of cDC would become ad hoc members tofacilitate communication. outsourcing is being done for selected areas. Thisis likely to continue for very Iarge gift col-l-ections and areas for whichexpertise is racking, such as certain African languages. crc now has atechnical- services directors' group. There are many opportunities forinvolvement. so far uruc has racked the resources for this part of the crcventures.

There was some dj-scussion of the Principal Cataloger position. This coul_d bea staff position. with the individual having no supervisory responsibilities.He/she could deal with standards and training. or it coul_d be ã lineposition- This is an opportunity to look at the position.

There I^Ias some discussion of the Backlog (or Auxiliary) Cataloging team. Thepilot testi-ng of a backlog cataloging team was begun last summer. Winnie Chanserved as team leader, providing training with assistance from Rhoda Engel andGail Hueting. In the proposal-, the team or section of the new unit would beunder the Principal cataloger. The team was created to provide support forthe one-librarian unj-ts, many of which did not get added staff when catalogingwas decentralized. Sharon reported on the work done when the unit had threemembers. cataloging was done for A-LX, rRX, EGX, cMX, MTX, wsr, AIX, and cpx.The l-ibrarians visited the units for which they were cataloging and talkedwith the librarians. rf questions aïose, the departmental librarians wereconsul-ted about subject headi-ngs and classification. ocl,c vras researched andboth copy and original cataloging were done. The hiring of a permanent entryIevel librarian for this unit was questioned becausethere is no one to train a beginning cataloger.

DRÄ, fssues

Around 17 people have been j-dentified as potential trainers for DRA. More newcomputers should be received by the end of December. These will replacecomputers which cannot handle'DRA/Windor¡rs. More wiII be available fordistribution than was originally expected. More cataloging staff will receivecomputers this year.

DDC 21.

Another carry over form previous policy:378.4-9 (Universities by place) Continue to cutter from the institution andwork mark from the main entry.

Old Cataloging Tools

A report should be made to Sharon Cl-ark of any old cataloging tool-s which areto be discarded. This is reguired because of a change i-n uñi-versity policy.Most tools can be used ersewhere in the unit or in other units.Next meeting: 16 December

No.20 "Excerpts from CIC/LTI Report" November 29.1996

The CIC/LTI REPORT is a summary of the activities of the CIC Learning Technology Initiativeand events relevant to the LTI taking place around the CIC. For more information, contact theLTI coordinator, Brett Sutton (b-sutton@uiuc. edu).

NORTHWESTERN LINIVERSITY AND THE CHICAGO HISTORICAL SOCIETY CREATEA WV/W EXHIBIT COMMEMORATING THE 125th ANNIVERSARY OF THE CHICAGOFIRE

In conjunction with the Chicago Historical Society, NU's Academic Technologies and Professor

Carl Smith (English) have created a World-Wide V/eb-based exhibit commemorating the l25thanniversary of the Chicago fire. The exhibit, "The Great Chicago Fire and the Web of Memory,"offers primary source materials from the Historical Society's collections, including transcribedmanuscript narratives, maps with hand-written annotations on the progress of the fire, andphotographs of artifacts retrieved from the burning city. The exhibit, which opened on October8, can be viewed at http : I I fire. at.nwu. edul fire l .

WEB-BASED INSTRUCTIONAL RESOURCE SUPPORT PROGRAM DEVELOPED ATTHE UNIVERSITY OF MICHIGAN

The University of Michigan Instructional Environment (UMIE) is designed to provide facultyand students with electronic resources to carry out teaching and learning. Provided by aconsortium of the L1brary, Registrar's Offrce,Information Technology Division and the Collegeof Literature, Science and the Arts, the web-based program allows faculty to provide electronicsyllabi that trigger resource provision from the library, class lists, course assignments, and otherinstructional resources. The program will be tied to the PeopleSoft student database

environment.

UPCOMING EVENTS

Dec. 17 Learning Technology Liaison Meeting, Big Ten Conference Center, Chicago.

(Paula Watson)

CIC Center for Library InitiativesUpdate

November 29.1996

CIC PROVOSTS ESTABLISH COPYRIGHT & INTELLECTUAL PROPERTY COMMITTEE

The CIC Provosts have established a new standing committee charged with providing leadershipand coordination for CIC action in all areas associated with copyright and intellectual property.The establishment of the committee grows out of CIC interest and collaborative action in manyareas including research; acquisition of digital information resources; development of distancelearning tools; publication of digital resources; and the need to gain better understandings ofindividual, university, and CIC- wide rights, obligations, and liabilities in these areas. Theestablishment of such a committee was recommended by the participants in the May, 1996 CICcopyright conference hosted by the University of lowa. The committee will meet January 7.

Members of the committee are:

Fred Cate, Professor of Law, IndianaKathleen L. Christoph, Director, Learning Technologies, Wisconsin-MadisonStephana Colbert, Senior Associate Counsel, IowaKenneth Crews, Director, Copyright Mngt. Center, IUPUIDouglas S. Curry, Licensing Associate, PurdueColin Day, Director, University of Michigan Press, MichiganMelvin J. DeGeeter, Associate Vice ChancellorlResearch, UIUCKenneth L. Frazier, Director, General Library System, Wisconsin-MadisonFrances P.Lavnenz. Associate Dean, Cuniculum & Instruction, Minnesota

DISCUSSIONS WITH E.B. PROMISING

Members of the Task Force on Preservation and Digital Technology (chair, Richard Frieder,Northwestern) met November 22withBob McHenry, Editor-in-Chief of EncylopaediaBritannica to discuss the possibility of a collaborative CICÆB project to digitize the eleventhedition of the encyclopaedia.

The discussions were very promising, and more discussion will take place in mid-December,with an eye towards having a proposal ready for consideration by the library directors in early1997. Members of the Task Force intend to structure the project so as to provide a collectiveleaming experience for the CIC -leading to the implementation of other, large-scale digitizationprojects. Participants in the meeting included Richard Frieder, Chair, Northwestern; Bill Studer,OSU; Bob McHenry, E.B.; John Price-Wilkin, Michigan; Nancy John, Illinois at Chicago; RogerClark, CIC; and Barbara Allen, CIC.

CIC LIBRARY AUTOMATION DIRECTORS MEET

The CIC Library Automation Directors met together at the University of Illinois at Urbana-Champaign on November 19, 20, and 21. During the meeting, the participants selected a newchair - Charlene Mason, Minnesota. The group also met with staff from OCLC and the TriangleResearch Library Network (North Carolina) to discuss the possibility of a partnership for thepurpose of developing the peer-to-peer ILL/DR architecture necessary for Phase II of the VirtualElectronic Library. These discussions were very fruitful, and parties from OCLC, CIC, andTRLN will meet together in early January to further define this partnership. The automationdirectors also met with members of the CIC Security Group to discuss the potential for libraryparticipation in a CIC test of DCE security technology. Many other topics were addressed duringthe meeting - contact your local library automation director for more information.

CIC LIBRARIES JOIN ARL IPIG GROUP

The CIC has been invited to participate in the Association for Research Library's NAILDDProject's ILL Protocol Implementers Group (IPIG). This group is working to implement the ISOILL protocol. Eric Ferrin, PSU will represent the CIC libraries.

UPCOMING MEETINGS

CIC Technical Services Directors - 1215-6

CIC Copyright &,Intellectual Property Committee - 1/7

Task Force on the CIC Electronic Collection -- Il23-24CIC Library Automation Directors - Il30-31

(From Barbara McFadden Allen, Director, CIC Center for Library InitiativesInitiatives. Forwarded by Paula Watson)

...

Purpose

Circulation and Bookstacks receives a large amount of unidentified material from other library units eachweek. Knowing WHY this material is arriving in our unit saves us time by eliminating guesswork andunnecessary phone calls and allowing the material to be quickly routed to the appropriate unit or person inour department. While we apologize for revising this streamer twice in two years, this new version hasbeen designed to survive the ravages of time and should be around for awhil+-it is an all-purposestreamer for anything other units need to route to Circulation and Bookstacks.

This lavender colored streamer

Department:GEN.-24 (Circulation Desk Routing Slip)GEN.24 REV.2-95 (Círculation/Bookstacks Transfers/Supercedes streamer)

This new lavender streamer incorporates both the general routing purposes of GEN.-24 and thetransfer/supercedes function of GEN.24 REV.2-95, and it is now the OIVLY streamer that should be usedwhen routing material to Circulation and Bookstacks. The previous two streamers are no longer availablefrom Library Graphic Services.

Usinq this streamer for routinq ourooses

The top four boxes on the streamer should be used for general routing purposes, such as for Bookstacksmaterial found on the shelves of another unit or returned by a patron to another unit. Please mark theDISCHARGE box if the material is still charged.

The second four boxes on the streamer should be used when superceding volumes to the Bookstacks orwhen sending monographic or serial transfers to the Bookstacks. Here are a few important guidelines fortransferring or superceding material to the Bookstacks:

o Serial transfers over one linear foot must be approved in advance due to space limitations in certaincall number ranges. Please fill out a Tnnsfer Requæt Fotm (GEN.85) and send it to John Andrick in

the Bookstacks Office.

o Bulk transfers of monographs must also be approved in advanced using a Tnnsfer Rquest Form(GEN.SS). Generally, bulk transfers of monographs will be accepted but Bookstacks staff must knowin advance that they are coming so that they can plan shifting needs accordingly.

o Serial transfers or bulk transfers of monographs can be transported to Bookstacks by book truck or byboxing and shipping the material to John Andrick through campus mail. lf a book truck is used,please DO NOT leave the truck in the Bookstacks sorting area; it should be wheeled back to theBookstacks Office.

o lndividual superceded issues or individual monograph transfers do not require prior approval, but doneed to be identîfîed by a lavender rcuting strcamerwith the'supercede" or'monograph transfe/box checked.

. For all transfers and supercedes to Bookstacks.+ Make sure the online catalog record has been updated to reflect the new location.

+ Make sure each item has a clearly marked call number.+ Send only items that are in good, circulating condition.+ Make sure each item is barcoded.

o For further instructions, please refer to the Reguest for Transter to Bookstacks (Form GEN.'85)

ntrtrtr

CIRCULATION AND BOOKSTACKSRouting Streamer

(please check appropriate boxes)

DISCHARGE

FOUND ON SHELF

RETURNED VIA SHIPPING

OTHER(please explain)

SUPERCEDED ISSUE

TRANSFER - MONOGRAPH

TRANSFER - SERIAL

tr oNLTNE cATALoc UPDATED

TRANSFER GUIDELINES

1, Online catalog record must beupdated.

2. Each item must have a call number

3. No unbound pieces should be sentto Bookstacks.

4. Each item must be in good,circulating condition.

5, Each item must be barcoded.

6. For further instructions, pleaserefer to 'Request for Transfer

to Bookstacks" (Form GEN,-85).

GEN 24 rev1l/96

FROM _ LTBRARY(3 letter code) i

ri

l

To Ou¡ Clients:Something very exciring is happening in the "baclg¡ard" olthe Levis Center-the campus

Gateway project and the new building for the Office of Admissions and Records are underconstruction. When these projects a¡e completed, the block encompassíng Levis Center will be ahruly beautiful site. Construction of the OAR building @gtrn this summer) will be completedin November 7997. The Gateway Project should be finished in the spring of 7998. Duri:rg theconstruction phase, parking around the buiiding may not be quite as convenient as in the pasbhoweveç there is still abundant parking space available.

ln addition to on-street parking at Cify of U¡bana meters, parking will be available inLotÐ-?Z,located directly south of Levis Cente¡, across California Sheel To park in this lot, youmay either purchase a parking pass (hang-tag) from the Campus Visitors Center (Room 106Levis Center) for $3.00, which will allow you to park the entire day, or, you may park at one ofthe metered spaces and feed the meter (S.50 per hour, quarters only). To reach ï-otD-22, followthe map printed below. After parking, follow the sidewalk on the east side of the constructionarea, cross the no¡th end of the small lot behind Levis and enter on the north side of thebuilding.

For faculty and staff of the University of lllinois, you may choose to ride the free shuttlebus from campus. This bus makes a stop on Illinois Sbeet across f¡om Levis Center and runsevery 15 minutes.

We apologize for any inconvenience you may experience during construction butbelieve vou will be tfuilled with the resultsf

Levis CentetStaffClassíc Events Staff

Street closedduring construction

OREGON ST.

LevisFacultyCenter Walkway

GooDWIN

AVE.

GRE

GoRY

LINcoLN

AVE.S

T.

CALIFORNIA ST:

Two Teleconferences

The University Library will be a downlink site for two separate teleconferences produced bythe College of Dupage.

\ We will again be a site for the Soaring to Excellence teleconference series for library support' staff. We have reserved 426 Mumford Hall for the teleconference schedules as below. As before. we

will also have a tape of the conference for later viewins.

February 14, 1997 I l:00 - 2:00pm, Central Time "You and the Intemet"March 14,1997 1l:00 - 2:00pm, Central Time "You and Technical Seryices"April ll, 1997 11:00 - 2:00pm, Central Time "You and Your Job"

Dupage has recently announced a completely separate videoconference, Dancing WithChange -- Electronic Library Resources: Issues and Opportunities. The program is designed forlibrarians who make decisions about electronic resources. Paula Watson is one of the instructors. Wewill be a downlink site. The room location will be announced later.

February 28, 1997 I 1:00 - l2:30pm, Central Time "A Reality Check: ElectronicResources and Services"

April4, 1997 11:00 - 12:30pm, Central Time "A Suryivor's Guide to UsingElectronic Resources andServices Effectivelv"

More details will be coming in January for both teleconferences.

Frances O'Brien