meeting time - where does it all go?

1
MEETING TIME: WHERE DOES IT ALL GO? 1% SCHEDULING 20% PLANNING/PREPARATION 70% MEETING 9% FOLLOW-UP 44% of meengs are considered ineffecve or unproducve 73% of aendees say that having an agenda is “very important” 25% of meengs could be replaced by a phone call or email Why we hold unnecessary meengs Avoid Work Share Gossip Be Liked/Respected Demonstrate Power Keys to More Producve Meengs n Give advance noce n Provide a wrien agenda n Distribute handouts or presentaons prior to the meeng n Invite only necessary parcipants n Limit distracons n Track minutes and acon items n Follow-up on next steps

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Page 1: Meeting Time - Where Does It All Go?

MEETING TIME: WHERE DOES IT ALL GO?

1%

SCHEDULING

20%

PLANNING/PREPARATION

70%

MEETING

9% FOLLOW-UP

44% of meetings are considered ineffective or unproductive

73% of attendees say that having an agenda is “very important”

25% of meetings could be replaced by a phone call or email

Why we hold unnecessary meetings

✔ Avoid Work

✔ Share Gossip

✔ Be Liked/Respected

✔ Demonstrate Power

Keys to More Productive Meetings

n Give advance noticen Provide a written agenda n Distribute handouts or presentations prior to the meetingn Invite only necessary participantsn Limit distractionsn Track minutes and action itemsn Follow-up on next steps