mdecins sans frontires - mdm sans frontires the codification project 19 november 2014 micropole...
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Mdecins Sans FrontiresThe Codification Project
19 November 2014Micropole FORUM MDM
AgendaMSF OrganisationProject Scope landscape / scope / objectivesProject PhasesData GovernanceLessons learnt
Worldwide Non Governmental Medical Organisation 
5 million private donors35,000 Staff
953 million Eur
67 CountriesMore then 400 projects
9,029,100 Outpatient477,700 Inpatient
Doctors Without Borders/Mdecins SansFrontires (MSF) is a private internationalassociation. The association is made up mainly ofdoctors and health sector workers and is alsoopen to all other professions which might help inachieving its aims. All of its members agree tohonor the following principles:
Mdecins Sans Frontires provides assistanceto populations in distress, to victims of naturalor man-made disasters and to victims of armedconflict. They do so irrespective of race, religion,creed or political convictions.
Mdecins Sans Frontires observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claims full and unhindered freedom in the exercise of its functions.
Members undertake to respect their professional code of ethics and to maintain complete independence from all political, economic, or religious powers.
As volunteers, members understand the risks and dangers of the missions they carry out and make no claim for themselves or their assigns for any form of compensation other than that which the association might be able to afford them.
assistance to populations in
distressneutrality and impartiality
medical ethicsindependencefrom all political, economic, or religious powers.
As volunteers, members make no
claim for themselves
23 "sections / 5 Operational Centres
3 European Supply Centres (Bordeaux, Brussels, Amsterdam)Regional supply centres
Project landscape = one central MDM
MSF Supply APU
OCP OCB OCA OCG OCBA
Supply chain Code update
Once a year
OCP OCB OCA OCG OCBA
6OCP OCB OCA OCG OCBA
Projects (420)Out of scope
ITCArticles Medical Product Quality
Project Objectives on Product Master DataMaintain the positive characteristics of the current codificationEnhance interoperability in the MSF movementEnhance quality of codes lists available in order toolsImprove ITC standard article informationImprove article information exchange between the technicians in MSF Reduce delay between the approval decision and the availability of the codes (Field & Catalogs)Define common classificationImprove information on Kits (products made by MSF)
Phase0match/dedupe/clean LoadInternationalarticles(Standard,and3ESCZcodes) LoadTechnicalSheet/FFF(infoneededfordeduping) match/dedupe/clean
Phase1Articles/Catalog domainarticle,FFF,technicalsheet,linktoChartofAccounts workflows(standardization/articlelifecycle) Datametrics Catalogproduction(paper,CDRom,Tukul) RealtimelinkwithUnifield+ESC ExcelXMLexporttodownstreamsystem
Phase2Scopeexpansion MedicalProductqualificationmasterdataandprocesses,includingManufacturer Kits Regularlocalcodesandlocalcodesrationalization LocalcodesandITCmastersystemaccessforcoordinationstaffforcountrieswithInter
PhaseX=Thesearepotentialcandidatesthathavebeenidentified.Theformaldecisiontoincludethemhasnotbeentaken TheManufacturerentity:ESCsystemsaremanaging theManufacturerandare
thereforemanaging thearticletomanufacturer relationship. ThechartofaccountsasMasterDomainwithfullgovernanceprocesses Suppliers Countryconstraints:information oncountry importation rulesorlimitations for
Planning Phase 1
2014 NovemberJune July August Sept. October 2015
Preparation Unifield Live
MSF SupplyMSF Logistique
APU Assess Build Test
December January February
Unifield ?? Assess Build TestAssess Build Test
Data GovernanceBased on the product Master Data contained in the ITC Catalogs => sent to the fieldClarify and Expand the rolePublication of rulesTraining on rulesChecking rulesData Governance body to arbitrate and make decisions if needed Includes all stakeholders
Lessons learnt so far Foresee a reasonable scope, deliver in a gradual fashionStart with known Master Data that is already aligned (ITC catalogs)There is never enough communication to convince people to move outside their information silosA good (project) data governance is an assetAssortment rationalisation is a by product of the matching / deduping exercise