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  • Mdecins Sans FrontiresThe Codification Project

    19 November 2014Micropole FORUM MDM

    Patrick Gobin

  • AgendaMSF OrganisationProject Scope landscape / scope / objectivesProject PhasesData GovernanceLessons learnt

    2

  • Worldwide Non Governmental Medical Organisation [2013]

    3

    5 million private donors35,000 Staff

    953 million Eur

    67 CountriesMore then 400 projects

    9,029,100 Outpatient477,700 Inpatient

  • Doctors Without Borders/Mdecins SansFrontires (MSF) is a private internationalassociation. The association is made up mainly ofdoctors and health sector workers and is alsoopen to all other professions which might help inachieving its aims. All of its members agree tohonor the following principles:

    Mdecins Sans Frontires provides assistanceto populations in distress, to victims of naturalor man-made disasters and to victims of armedconflict. They do so irrespective of race, religion,creed or political convictions.

    Mdecins Sans Frontires observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claims full and unhindered freedom in the exercise of its functions.

    Members undertake to respect their professional code of ethics and to maintain complete independence from all political, economic, or religious powers.

    As volunteers, members understand the risks and dangers of the missions they carry out and make no claim for themselves or their assigns for any form of compensation other than that which the association might be able to afford them.

    assistance to populations in

    distressneutrality and impartiality

    medical ethicsindependencefrom all political, economic, or religious powers.

    As volunteers, members make no

    claim for themselves

    MSF Charter

  • 23 "sections / 5 Operational Centres

    5

    3 European Supply Centres (Bordeaux, Brussels, Amsterdam)Regional supply centres

  • 6

    Project landscape = one central MDM

    4

    3

    2

    ITC

    MSF Logistique

    MSF Supply APU

    Regional

    5

    OCP OCB OCA OCG OCBA

    ScopeScope

    Code Management

    Supply chain Code update

    Unifield

    Master Data

    Once a year

    Continuous

    Supply Center

    Operations

    OCP OCB OCA OCG OCBA

    6OCP OCB OCA OCG OCBA

    Code Update

    HQ (5)

    Coordination (65)

    Projects (420)Out of scope

    4000

    120 ??

    20

    40

    Data Governance

    Online Catalog

    BI

    ITCArticles Medical Product Quality

    UniData

    MSF

    IsyStock

    EasyMed

    Logistix

    TuGeres

    Buphagus

    Tool

  • Project Objectives on Product Master DataMaintain the positive characteristics of the current codificationEnhance interoperability in the MSF movementEnhance quality of codes lists available in order toolsImprove ITC standard article informationImprove article information exchange between the technicians in MSF Reduce delay between the approval decision and the availability of the codes (Field & Catalogs)Define common classificationImprove information on Kits (products made by MSF)

    7

  • UNIDATAPILOTSCOPEWITHMICROPOLEPHASE1MASTERDATA

    Page8

    Article=>ProductTechnicalsheet=>Specificationoftheproduct

    Kits=>ProductsthatMSFassemblesforemergencies=BillOfMaterial

  • UNIDATAPILOTSCOPEWITHMICROPOLEPHASE1

    DocumentrepositoryKnowledgeTransfertoMSF

    Page9

    ValidationProcessesofproductsandspecification

    DataQualityIndicators

  • MSFPROJECTPHASES

    Phase0match/dedupe/clean LoadInternationalarticles(Standard,and3ESCZcodes) LoadTechnicalSheet/FFF(infoneededfordeduping) match/dedupe/clean

    Phase1Articles/Catalog domainarticle,FFF,technicalsheet,linktoChartofAccounts workflows(standardization/articlelifecycle) Datametrics Catalogproduction(paper,CDRom,Tukul) RealtimelinkwithUnifield+ESC ExcelXMLexporttodownstreamsystem

    Phase2Scopeexpansion MedicalProductqualificationmasterdataandprocesses,includingManufacturer Kits Regularlocalcodesandlocalcodesrationalization LocalcodesandITCmastersystemaccessforcoordinationstaffforcountrieswithInter

    sectionprojects

    Page 10

  • MSFPROJECTPHASESCONTINUED

    PhaseX=Thesearepotentialcandidatesthathavebeenidentified.Theformaldecisiontoincludethemhasnotbeentaken TheManufacturerentity:ESCsystemsaremanaging theManufacturerandare

    thereforemanaging thearticletomanufacturer relationship. ThechartofaccountsasMasterDomainwithfullgovernanceprocesses Suppliers Countryconstraints:information oncountry importation rulesorlimitations for

    specificarticles LocalcodesandITCmastersystemaccessforcoordinationstaff

    ThesephasesaredecidedbytheCodificationSteeringCommittee

    Page11

  • Planning Phase 1

    12

    LogFFFwritingbatch1

    2014 NovemberJune July August Sept. October 2015

    HighMSFinvolvement Keymilestones

    Build&unittests

    Pilotrun

    KeyUsertraining

    Catalog OCBforecast

    Phase1Articles&catalog

    Test

    Preparation Unifield Live

    Build

    AssessTest

    Unidata

    Linkage

    ESC

    Build

    MSFmatching/depKeyUsertraining

    MSF SupplyMSF Logistique

    AssessTestBuild

    APU Assess Build Test

    Usertraining

    Design

    Phase0Matching/Deduping

    December January February

    Log7 ??

    Unifield ?? Assess Build TestAssess Build Test

    Test

    UAT

    March

    StockInvCataloginfo

    Field

    Design

    Build

    Wearehere!

  • Data GovernanceBased on the product Master Data contained in the ITC Catalogs => sent to the fieldClarify and Expand the rolePublication of rulesTraining on rulesChecking rulesData Governance body to arbitrate and make decisions if needed Includes all stakeholders

    13

  • Lessons learnt so far Foresee a reasonable scope, deliver in a gradual fashionStart with known Master Data that is already aligned (ITC catalogs)There is never enough communication to convince people to move outside their information silosA good (project) data governance is an assetAssortment rationalisation is a by product of the matching / deduping exercise

    14

  • Thanks Merci!