MAYMESTER KICKOFFDecember 4, 2012

Agenda Welcome, congratulations on being accepted, sign in Student perspective Deposit, passport Financial aid/financial planning Health preparations Registration Pre-departure forms, airline tickets, Blackboard MySAO acceptance menu: quick guide Pre-departure orientation schedule Student video Q&A in large group Q&A/discussion in program groups

Congratulations! Now what?

Welcome and congratulations! Sign-in What to do next

Maymester Abroad Checklist

$300 Nonrefundable Deposit

Due by December 14 Pay it on What I Owe If the deposit is not paid on

time, you will be withdrawn from the program and a waitlisted student will be offered your spot

$300 emergency cash loans available on UT Direct

Passports & Visas

Apply for or renew your passport ASAP UT has a Passport Services Office

http://www.utexas.edu/international/passport/ Check the expiration date! Passport must be valid for

at least 6 months after your program ends Some programs require a visa Some countries require a specific number of blank

pages Non-US citizens may have different requirements. Talk

to your advisor ASAP if you are not a US citizen.

Financial Aid Complete the financial aid module on MySAO

ASAP If this module is not complete, your regular Spring

aid and your supplemental MM aid will not be released

FAQs How does financial aid work for Maymesters? When will I get my new aid package? When will my financial aid release? What kind of financial aid will I get? How should I prepare?

Co-signers, budget planning

Financial Planning

Deposit due December 14Balance due February 20 Balance can be

deferred to financial aid

Financial Responsibility Policy

Withdrawal after February 20 will result in financial penalties

3

Study Abroad Office

Financial Responsibility Policy Maymester 2013 Payment Due Dates for Program Fee (Deposit plus Program Balance): Non-Refundable Deposit of $300: December 14, 2012 Program Balance: February 20, 2013 Additional Financial Penalty: February 21, 2013 (see penalty schedule below) 1. The study abroad program fee, which includes a $300 non-refundable deposit, will be posted on the “What I Owe Page” shortly after acceptance. The $300 non-refundable deposit is due by December 14, 2012 and non-payment of the full deposit will result in the student being dropped from the program. 2. After payment of deposit, a student must withdraw from the program by the 12 th class day to avoid additional financial penalty. To withdraw from the program, please go to at https://utdirect.utexas.edu/io/bus/bill/student_withdrawal.WBX to self-withdraw or notify the study abroad program coordinator in writing. Students are also responsible for dropping their course(s) in accordance with the University’s registration procedures. 3. The program balance will be posted on the “What I Owe Page” shortly after the 12 th class day and will be due by February 20th. Unless the program fee has been deferred to financial aid, failure to pay by the due date may result in the student losing their place in the program. Please contact the study program coordinator if the payment deadline cannot be met. 4. A student who withdraws after the 12th class day must notify the study abroad program coordinator in writing. Additionally, the student will owe the following program fee regardless of whether the student has or has not paid. Program budgetary commitments and decisions are made on the basis of student enrollment. Therefore, a student will be liable, barred, and responsible for the payment of the bill posted on the “What I Owe” page. Withdraw Schedule Financial Penalty on the Study Abroad Program Fee February 21 to February 28, 2013 20% of program fee March 1 to March 9, 2013 30% of program fee March 10 to March 19, 2013 50% of program fee March 20 to March 31, 2013 75% of program fee April 1st and after 100% of program fee 5. Students receiving financial aid may defer their program fee payment at https://utdirect.utexas.edu/io/bus/bill/student_deferral.WBX. Students whose financial aid does not completely cover their program fee are responsible for the balance immediately following their disbursement. 6. In addition to the liability of the study abroad program fee, the student is responsible for payment of University tuition and fees in accordance with the policy found in the University’s course schedule. 7. If a student is dismissed from a program, no refund will be given. 8. In the event of non-enrollment in the program due to withdrawal, dismissal, program cancellation, or other reasons, the University of Texas at Austin will not be able to provide refunds for any expenses incurred or having to do with air travel, accommodations, food, books/supplies or miscellaneous costs of living overseas borne by the student and not included in the program fee. Students are advised to investigate the coverage and cost of a Travel Insurance Policy that might cover some of those costs. 9. In the event of non-enrollment in the program due to withdrawal, dismissal, program cancellation, or other reasons, students that receive Federal Title IV financial aid funds will be subject to the Office of Student Financial Services stated withdrawal policies. Students who received Title IV funds must be aware that some of the aid released may be required to be returned. The amounts returned to the specific aid programs will be calculated according to the provisions in the Higher Education Amendments of 1998. Students can review the official procedures and recalculation schedules by consulting this website for specific information: http://finaid.utexas.edu/process/maintain/withdraw.html.

Financial Planning

Sent to financial aid as estimated cost of attendance

Use for personal budgeting Individual spending varies

widely Think about when you’ll

buy each item (before or during your program)

Estimated Study Abroad Budget

Study Abroad Budget

MAYMESTER: DOCUMENTARY PHOTOGRAPHY

Costs listed below are estimated to assist you in your financial planning.

The University of Texas at Austin or the Program Provider reserves the right to adjust its fees in the event of significant change in exchange rates or other factors prior to the program start date. The actual cost of the program may vary slightly for students

depending on tuition rate, unique charges and individual spending habits.

Tuition amounts listed typically use the undergraduate in-state Liberal Arts rate. To estimate your own costs, please include the appropriate tuition amount based on your college/school, residency status and classification.

Once admitted to the program, a specific budget will be prepared and transmitted to the UT Office of Student Financial Services (as

applicable and necessary) for each individual student. Program Name: MAYMESTER: DOCUMENTARY PHOTOGRAPHY Sponsor: College of Communication Session: Spring Application Code: 355053 Application Fee: $50 Program Fee: $3750 Books and Materials: $100 Food: $400 Airfare: $1400 Local Transportation: $25 Personal Items: $200 Medical Insurance: $76 Passport: $135 Emergency Funds: $500

Total: $ 6,636 Last updated on 10/11/2012 10:08 AM

Privacy Policy | Accessibility

Financial Planning

Start savin

g NOW!

Ask for donations to study abroad in lieu of holiday presents gofundme.com

Start a savings account for study abroad

Get a part-time job over the winter break and/or during the spring semester

Keep an eye out for scholarship opportunities throughout the semester

Healthy Travel Preparations

Online resources International SOS & CDC UHS Travel Health Course UHS Travel Health Online

Country-specific information Look at info for all of the

countries you’ll visit Vaccinations

Recommended or required for some locations

Healthy Travel Preparations

Medical clearance form Form is on MySAO Due on March 1, but make your

doctor’s appointment soon! Things to discuss at your appointment

Medical conditions or health issues Mental health conditions Prescription and over-the-counter

medications you’ll need abroad Any other health resources you

might need while abroad

Registration

1. Clear all bars and get permission from Dean’s office to go over max hours

2. If you have not already registered for the Maymester course(s), you will register during January add/drop

3. Review your spring schedule in January to verify enrollment in Maymester course

Pre-departure Paperwork

Check MySAO & Blackboar

d regularly!

MySAO modules due March 1. Airline tickets

Wait to purchase tickets until you are given instructions next semester

Additional paperwork on Blackboard

Maymester Checklist and Additional Resources: http://world.utexas.edu/abroad/programs/mm/checklist

MySAO Acceptance Menu14

This is only visible for students who have indicated they intend on using financial aid for their program. If you are planning on using aid and can’t see this, or if you can see it but are not using aid, call the SAO front desk at 471-6490 to have your filed updated.

Having trouble viewing the modules? Make sure you are using Firefox as your browser.

After you click on “Do It Now,” you will be taken to another page, where you will click on the first link to download the form. Your physician should send the form directly to the Study Abroad Office. (Make your appointment ASAP)

No information is required. Simply review the paragraph and click “I Agree.”

MySAO works best in Firefox. Modules must be completed by: March 1 (Maymester), April 1 (summer), or June 15th (fall).

Only visible for students who have indicated they intend on using financial aid for their program. If you are planning on using aid and can’t see this, or if you can see it but are not using aid, call the SAO front desk at 471-6490 to have your filed updated. Maymester Financial aid will not be released without completion of this module by December 15.

Having trouble viewing the two modules? Make sure you are using Firefox as your browser.

After you click on “Do It Now,” you will be taken to another page, where you will click on the first link to download the form. Your physician should fax the form directly to the Study Abroad Office. (Make your appointment ASAP)

Click on the International SOS link to create a trip record. You will need the UT member number to create your record.

No information is required. Simply review the paragraph and click “I Agree.”

This is the UT member number. You will need this when creating your trip record with International SOS.

Get a passport at “Passport and ID Services” (UT International Office).

Orientation SchedulePlease mark your calendars for the Pre-departure

Orientations: General Pre-departure: Attend one of these mandatory sessions

Jan 17 from 4 to 5 pm Feb 7 from 6 to 7 pm

Financial Aid & Scholarships: Attend one of these optional sessions Jan 17 from 5 to 6 pm Feb 7 from 7 to 8 pm

Health & Safety: Attend one of these mandatory sessions April 25 from 4 to 5 pm April 26 from 12 to 1 pm

Program Specific Orientation(s): Dates TBD

Checklist & Additional Info

Please visit the following website for a Maymester To Do Checklist along with additional

information and resources for your upcoming program:

http://world.utexas.edu/abroad/programs/mm/checklist

Student Video

A student's perspectivehttp://www.youtube.com/watch?v=Pf53GkfDjL4

Questions?

Study Abroad Website

and Contact

Info

Please visit the Study Abroad Website for more information and to find answers to your questions:

http://world.utexas.edu/abroad/programs/mm

If you have additional questions that are not answered on the website, please call the study abroad office at (512) 471-6490.