Mary Ellen MackIllinois Department of Transportation

Local Agency Construction Supervisor

1. The People in Charge• BC 775s and BC 776s

2. Current Construction Issues• Design – ADA, Proprietary Items, ROW• Construction – IEPA, Buy America, PFP

3. Construction Procedures• Authorizations, Documentation, Close-Out

4. Material Procedures• Inspection, Testing, Methods of Acceptance

IDOT Local Agency Construction Staff

Mary Ellen Mack Supervisor (847)705-4465

Jim Kukla North Cook (847)705-4253Baba Owolabi S. Cook & E. Will (847)705-4752Jeff Mysliwiec Kane and DuPage(847)705-4278Scott Soderstrom Will (847)705-4429Chris Brazas Lake and McHenry (847)705-4341

Responsible in Charge - Local Employee Resident in the Field – Consultant or Local Responsible for Administering Federal

Money◦ Documentation, Inspection, Material Testing◦ Traffic Control, Electrical, Geotechnical◦ Accounting, Public Relations, Engineering

BC 775 and BC 776◦ Need Approval during Agreements phase◦ Need Current Documentation Certification

ADAProprietary Items

Right of Way

2a. Attention to Design

The Legislation (broad intent)◦ 1973 Rehabilitation Act◦ Americans with Disabilities Act (ADA) 1990

The Regulation (specific requirements)◦ Section 504 (49 CFR Park 27)◦ ADA Tile II (28 CFR Park 35)

The Standards◦ Public Rights-of-Way Accessibility Guidelines (PROWAG)

The Enforcement◦ Illinois Attorney General

• The Ramp should have no more than 8.33% running slope and no more than 2% cross slope.

• A Level Landing/turning space is required at the top of a perpendicular ramp.

• Truncated Dome detectable warnings are required at the transition to the street.

• Where possible, the curb ramp should be aligned with the direction of travel.

ADA Requirements

Pedestrian Push Button Devices

What’s wrong with this picture?

Pedestrian Push Buttons need to be within 10” of the walkway. One required for each direction.

Proprietary Items MUST be waived in the Design Phase.

Examples include Lighting and Traffic Signals If you want the systems to work together,

make it known to the FHWA/IDOT in Phase 2.

The Right of Way must be acquired before putting the work on the contract.

Adding the work during the contract is not germane.

ROW

IEPABuy AmericaPFP and QCP

2b. Construction Concerns

ILR10 expires in 2013 ILR40 expires in 2014 Negotiations – “Hope for the Best.”

PESAs New specs based on preliminary testing Testing for pH CCDD vs Landfill

Products manufactured predominately of steel or iron. Miscellaneous steel or iron components are not subject to buy America (tie wire, screws, rebar chairs). Waivers needed from FHWA and IDOT.

FHWA Federal Register IDOT Steel Procurement Act

Buy America applies to utility work.

PFP or QCP for HMA projects FHWA recommendation that Local Agency

projects have PFP or QCP◦ 50% by 2014◦ 100% by 2015

Advantages◦ Financial responsibility◦ Contractor takes action◦ Uses Cores, not Nukes to get more exact density

Testing in Labs

AuthorizationsDocumentation

Close-outs

3. Construction Procedures

Forms◦ BC 2256, BC 22, BC 24, BC 635 Extra Worko Force Account or AUP or Line Item 100% Local Funded AUPso Provide letter stating approval of work and price

Signature of Responsible in Charge Correct Form with current IDOT staff

Documentation Auditors

Velma Calloway (847)705-4274Mary Lohrbach (847)705-4272

Maryann Doukas (847)705-4768Mike Brady (847)705-4306

1.      Daily Diary and/or Daily Quantities not printed at least weekly.2. Diary Entries must be made on Saturday and Sunday.3.      Pay item quantities not adequately documented.4.      Approved Traffic Control Authorization form not in project

records.5.      Required depths checks not performed or documented.6.      Project records missing “Measured by, Calculated by“ initials

and applicable dates.(During Progress Review)7.      Approved Progress Schedule not available in project records.8.      Pay items not consistently measured to the required 0.1 unit

of measure according to the Documentation Book.9.      Weight tickets were not initialed as required. No explanatory

documentation in projects records.10.      Bituminous Paving Daily Record and/or HMA Paving Summary

not in projects records.

11.     Dept. of Agriculture scale information not documented in ICORS.(at Final Review need to print)

12.     Required daytime and nighttime traffic control inspection reports not in projects records.

13.     ICORS not backed up or back-up log not adequately completed.

14.     Pay estimate not submitted at least monthly when applicable. Need Village Resident Engineer to sign pay estimate and a copy kept on file.

15.     Erosion control inspection reports not signed and dated by the inspector and contractor.

16.     Diary drive through was not recorded twice per day with time reference.

17.     Crew names and initial and signature were not recorded in diary. (Hardbound or ICORS)

18.     Quantity Book was missing Final Source of Documentation and all pay items were tag no. (ICORS projects)

Procedure to Final Contract◦ Balance Quantities◦ Schedule Final Documentation Audit◦ Submit Final Papers◦ Submit Material Inspection

Contract must be finaled within 1 year of 100% Completion.

Contracts not finaled after 1 year jeopardize federal funding.

Talk with IDOT – We can help.

Go to http://www.dot.il.gov/dobuisns.html to find:

•Construction Guides•Manuals and Memorandums•Contractor Services•Material Information•Forms•Letting and Bidding Information

Acting Bureau Chief Abdul Dahhan(847)705-4363

Mixture Control Engineer George Houston (847)705-4339

Physical Tests Engineer Sherman Tung (847)705-4369

Geotechnical Engineer Jim Stewart (847)705-4003

Aggregates Fred Williams (847)705-4453

Miscellaneous Materials Kamil Rizko (847)705-4688

Precast Concrete Jeff Deady (847)221-3187

Prestress Ray Johnson (847)741-5301

QA Manager/Matl. Cert. Kathy Hutton (847)705-4362

Read the Soil Report and the Soil Borings Make sure the contractor is calling work

into Materials Callboard 847-705-4337 Need an RE Visual for everything other than

HMA, Concrete, Aggregates, and LA-15’s Ensure Timely Submittals No pay without Material Inspection Review and have handy the Project

Procedures Guide and the Manual of Test Procedures for Materials

Jobsite testing and reporting:QC by Contractor

QA by Consultant or subconsultant QA responsible for comparison

All jobsite testing should be either cores or correlated gauges to be accepted by IDOT

Plant inspection by IDOT Materials if callboard is notified of pour Jobsite testing :

QC - follow Schedule B QA - follow Schedule D

QC submit all original reports to RE QA Manager responsible for comparing QC & QA results and

documenting remarks on MI 654 & MI 655 All Concrete reports submitted no later than one week after

break of record

Manufacturer’s CertificationApproved ListsQC/QA or Method SpecCertified SourcesSource or jobsite testingVisual Acceptance

Go To: www.dot.il.gov Click on Tab: “Doing Business” Under Materials find:

Approved lists Mystic Codes Project Procedures Guide

04/21/23

1. The People in Charge• BC 775s and BC 776s

2. Current Construction Issues• Design – ADA, Proprietary Items, ROW• Construction – IEPA, Buy America, PFP

3. Construction Procedures• Authorizations, Documentation, Close-Out

4. Material Procedures• Inspection, Testing, Methods of Acceptance