MANUALRECONCILIATION

• YouwouldmanuallyenterallthedatatotheCashManager• Manually tick all of the transaction against your Bank statement for the period you are

reconcilingToSetupManualReconciliationfollowthestepsfrom“SETUPTHERECONCILIATIONMETHOD”andselectthemethod“ManualBankReconciliation”andClickAccept.

ReconcilingtheBankAccount

1. ClickontheReconcileButton

2. InSTEP1• SelecttheBankaccountyouwouldliketoreconcilefromthedropdownbox• “OpeningBalanceonStatementasat”willshowyouthedateyoureconciledthestatement

lastandtheClosingbalanceonthatdate• “Closing balance on bank statement” this is the closing balance on the date youwant to

reconcileupto• “Dateofclosingbalanceonbankstatement”isthedateyouwanttoreconcileupto• ThenSelect“Next”

3. InSTEP2-Tickingoffscreen• TheTickingOffscreen,whichlistsallcurrentlyun-clearedtransactions

• Because this screen holds a lot of information, you may find it easier to maximise thewindowbyclickinginthesmallsquareatthetoprightcorneroftheform,orwideningitbydragging the right edge. You can also re-size individual columnwidths andmove columnsaroundthegridbydraggingthecolumnheadings

• Toperformthereconciliation,workyourwaydowntheactualbankstatementfromtoptobottom,locateeachitemonthescreen,highlightit,andcheckitoffbyclickingonceintheTickcolumnwithyourmouse.Ifyouaccidentallycheckanitemasbeingpresentedwhenitisnotonthebankstatement,youcanun-checkitbyclickingonceintheTickcolumnagain.(youcanusespacebartotickanduntickwhenthelineishighlightedaswell)

• UsetheSort transactionsby tochangethesortorderof theticking-off list inanumberofways:Date,Reference,Amount,asticked,asentered,Details

Don't just lookat theReferenceNumberwhencheckingoff items.Ensure that theamountonthebankstatementisthesameastheamountonthescreen

Throughoutthechecking-offprocess,youshouldcheckthebankstatementdetailspanelonthelower left sideof the form,which shows the runningbank statementbalance. This balance isupdatedaftereverytimeyoucheckanitem,andifyouaretickingoffinthesamesequenceasthebankstatement,thisbalanceshouldbethesameastherunningbalanceonthestatement

• Ifyoucomeacrossanamountonthescreenthathasbeenincorrectlyentered,rightclickonthat transaction. This will pop up a menu, giving you the opportunity of editing thetransactions.Youcanalsoaddnewtransactionsthisway.SeealsoEditingTransactions.

• During ticking-off, you may find it easier to re-sort the transactions on the screen. Thedefault sequence is dateorder, but the list box at the topof the grid lets you re-sort thetransactionsintoalternativesequences

• If you are certain that all transactions have been cleared, right-click and select Tick AllTransactions

• Whenyouhavecompletedtickingoff,clickNext

4. InSTEP3-FinalStepoftheReconciliation

• Thiswillletyouknowifyoureconciliationisinbalanceornot.

• If account is balanced you can finalise your Reconciliation and also view and print thereconciliation report. ( if you have forgotten to print the report but you have alreadyfinalised, Your reconciliation report copy can be found on Reportingmenu under ‘ViewReconciliationReports’)

• IfyourReconciliationisnotbalanceditwillshowyouinred(aspertheimagebelow),anditwillalsoshowyoubyhowmuch.YoucanselectBackbuttontogoandreviewyourdata

Fewthingsthatmaymakeyourreconciliationoutofbalance,

o Youmayhaverecordedandincorrectamountwhenenteringtransactions(differenttowhatyourbankstatementshows.I.e.:Mighthavetypeda9insteadofa6)

o Mighthavetickeda transactionthatwasnotpresented in thestatement (mostofthetimethechequesenteredwillonlyshowuponyourstatementwhentheywillbepresentedby thePayee. Soyouwouldhave themuntickeduntil they showon thestatement)

o Theclosingortheopeningbalanceoftheaccount isnotthesameasperthebankstatement (if the closing balance from last reconciliation was incorrect then theopeningbalanceforthecurrentreconciliationisincorrect.Andiftheclosingbalanceisincorrectforcurrentreconciliationyouwillbeshownthatyourreconciliationisoutofbalanceduetothat)

o YoucanprinttheProformastatement(clickontheProformabutton)andcompareittothebankstatementtocompareandmakeanyadjustmentsneeded.Shouldyouwish toRESETall to the timewhen thedatawas lastbalanced,clickon theResetbutton

5. When you are satisfiedwith the reconciliation and it’s in balance you can click on theFinishbuttontofinalisethereconciliation