managing time and stress effectively october to november 2008

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Managing Time and Stress Effectively October to November 2008

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Managing Time and Stress Effectively October to November 2008. Welcome & Introduction. Our Days Agenda. Topic Agenda. Topic 1 - Time Management. Why improve your time management?. Do you always meet deadlines? Do you have enough time to do the things that are important? - PowerPoint PPT Presentation

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Page 1: Managing Time and Stress Effectively October to November 2008

Managing Time and Stress Effectively

October to November 2008

Page 2: Managing Time and Stress Effectively October to November 2008

Welcome

&

Introduction

Page 3: Managing Time and Stress Effectively October to November 2008

Our Days Agenda

08h00 – 08h30 Registration and Tea

08h30 – 08h50 Fasset Overview

08h50 – 10h20 Speaker Time and Stress Management

10h20 – 10h40 Tea Break

10h40 – 12h20 Speaker Time and Stress Management Continued

12h20 – 13h00 Lunch

13h00 – 14h20 Speaker Time and Stress Management Continued

14h20 – 14h40 Tea Break

14h40 – 16h00 Speaker Time and Stress Management Continued

16h00 Close

Page 4: Managing Time and Stress Effectively October to November 2008

Topic Agenda TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 5: Managing Time and Stress Effectively October to November 2008

Topic 1 - Time Management

TOPIC PAGES

Time Management 5 - 9

Your time management

Looking for time

Summary of activities

Managing work

Page 6: Managing Time and Stress Effectively October to November 2008

Why improve your time management?

• Do you always meet deadlines?

• Do you have enough time to do the things that are important?

• Do you spend enough time with your family / friends?

• Do you spend enough time relaxing, taking exercise, enjoying your hobbies?

Page 7: Managing Time and Stress Effectively October to November 2008

Why improve your time management?

• Are you always content with the amount of time that you have available?

• Do you spend enough time thinking about / planning the future?

• Do you spend enough time with the members of your team?

• Do you spend enough time with your customers?

• Do you spend enough time reading and keeping up to date?

Page 8: Managing Time and Stress Effectively October to November 2008

• If we don’t manage ourselves strictly in the following areas, much time will be wasted

Failure to delegate when required Fire fighting and crisis management; Inadequate technical knowledge, or re-inventing

the wheel; Procrastination Over-loading, fatigue and de-motivation Perfectionism

Self Management

Page 9: Managing Time and Stress Effectively October to November 2008

Workshop - Pg 5

• Your time management techniques

&

• Managing your time

Page 10: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 11: Managing Time and Stress Effectively October to November 2008

Why focus on Goal-setting?

• Goal Setting helps us:– Deciding what is important for you to achieve in your

life

– Separating what is important from what is irrelevant

– Motivating yourself to achievement

– Building your self-confidence based on measured achievement of goals

– You should allow yourself to enjoy the achievement of goals and reward yourself appropriately. Draw lessons where appropriate, and feed these back into future performance.

Page 12: Managing Time and Stress Effectively October to November 2008

Goals, Priorities & Planning – Pg 10

• When setting Goals we need to follow the SMART approach. All goals need to be:-– Specific– Measurable– Action Oriented

• Remember to apply the 4 W’s – What + When + Where + Whom

– Realistic– Timely

Page 13: Managing Time and Stress Effectively October to November 2008

3 levels of goal setting - Pg 12

1. Decide what you want to do with your life and what large-scale goals you want to achieve.

2. Break these down into the smaller and smaller targets that you must hit so that you reach your lifetime goals.

3. Once you have your plan, you start working towards achieving it.

Page 14: Managing Time and Stress Effectively October to November 2008

Categories to set goals

• Artistic

• Attitude

• Career

• Education

• Family

• Financial

• Physical

• Pleasure

• Public Service

Page 15: Managing Time and Stress Effectively October to November 2008

Guidelines to setting effective goals - Pg 14

• Express your goals positively

• Be Precise• Set Priorities• Keep operational

goals small• Set Performance

Goals• Set Realistic Goals

• RememberENJOY YOUR

SUCCESSES

Page 16: Managing Time and Stress Effectively October to November 2008

Ho to Achieve your goals

• To be able to achieve your goals you need to : -

• Know your needs• Take one step at a time• You need to set specifications• You must be the one taking action• Be realistic regarding needs and time

frames• Believe in yourself• Dream

Page 17: Managing Time and Stress Effectively October to November 2008

Ho to Achieve your goals

• To be able to achieve your goals you need to : -

• Set small reachable targets / goals then long term set bigger and better goals

• Create positive thinking by achieving smaller goals

• Realise the power of positive thinking

• Put a motivational tool in front of you e.g. a model car, the picture of the kitchen you want or a picture of a highly successful business woman

Page 18: Managing Time and Stress Effectively October to November 2008

Ten Steps to

attaining your Goals

1. Have a Dream

2. Look at your Big Picture

3. Plan Thoroughly– Businesses that plan to fail – FAIL

4. Take One Step at a Time

5. Always be Positive

6. Persist until you succeed

7. Don’t dream it! BE IT!

8. Stay active & alert

9. Review Regularly

10.Have fun & Enjoy yourself

Page 19: Managing Time and Stress Effectively October to November 2008

Workshop – How to save time on Crisis management

• Please turn to page 48 of your workbooks. We will now take time to complete the Time Management Improvement Checklist. – Focusing on each of the areas we have covered during the course of the day.

Page 20: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 21: Managing Time and Stress Effectively October to November 2008

The Pareto Principle - Pg 21

• Where it comes from

• What it means

• How the 80/20 rule can help you be more effective.

Page 22: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 23: Managing Time and Stress Effectively October to November 2008

Time management funnel

Page 24: Managing Time and Stress Effectively October to November 2008

Goal and Objective Workshop – Pg 24 - 26

• Managing your time is about being effective (doing the

right things) as well as being efficient (doing things right).

• Lets look at the Goal and Objective Worksheet

Page 25: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 26: Managing Time and Stress Effectively October to November 2008

Key Tips for your To – Do List Pg 28

• When you think it - ink it

• Constant companion - keep it with you

• DAILY review

Page 27: Managing Time and Stress Effectively October to November 2008

To Do Tips on specific topics - Pg 29

• Dealing with Paperwork• Inspiration• Working with the Telephone• Scheduling Yourself• Interruptions

– Takes 6 to 9 minutes– 4 to 5 minute Recovery

Page 28: Managing Time and Stress Effectively October to November 2008

To Do Tips on specific topics - Pg 29

• Work both in and out of your comfort Zone• Delegation

– Delegation is not Dumping• Challenging People• Working with Email

Page 29: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 30: Managing Time and Stress Effectively October to November 2008

The Communication Process

Page 31: Managing Time and Stress Effectively October to November 2008

The Communications Model - Pg 31

Page 32: Managing Time and Stress Effectively October to November 2008

Challenges and processes of effective communication - Pg 32

Page 33: Managing Time and Stress Effectively October to November 2008
Page 34: Managing Time and Stress Effectively October to November 2008
Page 35: Managing Time and Stress Effectively October to November 2008

7 Principals to develop upward flow of communication - Pg 34

1. Effective upward communication programme must be planned

2. Upward communication operates continuously

3. Upward communication uses the routine channels

4. The programme stresses sensitivity and receptivity in entertaining ideas from the lower levels.

Page 36: Managing Time and Stress Effectively October to November 2008

7 Principals to develop upward flow of communication - Pg 34

1. A key element to upward communication is objective listening

2. An effective upward communication programme involves taking action to respond to problems

3. Upward communication uses a variety of media and methods to promote the flow of information

Page 37: Managing Time and Stress Effectively October to November 2008

Horizontal communication

Page 38: Managing Time and Stress Effectively October to November 2008

Cross Channel Communication

Page 39: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 40: Managing Time and Stress Effectively October to November 2008

Tips on Saying no – Pg 36

• Lets look at different ways of saying

NO!!!! – refer to your workbooks Pg 36.

Remember :……

• Start the sentence with the word NO

• Shake your head and use nonverbal assertiveness to underline your NO. Your voice should be clear and direct. Keep eye contact.

Page 41: Managing Time and Stress Effectively October to November 2008

How to save time by delegating

• Delegating tasks to others allows you to use your own time more effectively

• While you can delegate the responsibility, you still retain accountability

Page 42: Managing Time and Stress Effectively October to November 2008

How to save time by delegating

• When delegating, be clear about the required outcomes and the time-frames

• Let the person who is going to do the work decide how to actually do it

• Delegate the whole task to one person, rather than to multiple persons “jointly”

• This gives the person the sole responsibility and increases motivation

Page 43: Managing Time and Stress Effectively October to November 2008

How to save time by delegating

• Get on-going, feedback about progress on the project

• Maintain open lines of communication, and be available to provide support

Page 44: Managing Time and Stress Effectively October to November 2008

Seven Habits of Highly Effective People

Let’s Review

the 7 Habits

• From : - Restoring the Character Ethic, by Stephen R. Covey, Simon and Schuster, 1989.

Page 45: Managing Time and Stress Effectively October to November 2008

Seven Habits of Highly Effective People

1. Be Proactive

2. Begin With The End In Mind

3. Put First Things First

4. Think Win/Win

5. Seek First To Be Understanding, Then To Be Understood

6. Synergize

7. Sharpen The Saw

Page 46: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Fire fighting and crisis management

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 47: Managing Time and Stress Effectively October to November 2008

Fire Fighting & Crisis Management

Page 48: Managing Time and Stress Effectively October to November 2008

Fire Fighting & Crisis Management

• Understand the situation and all the underlying issues

• List the desired outcome

• Identify the available and required resources

• Identify and evaluate alternative solutions

Page 49: Managing Time and Stress Effectively October to November 2008

Fire Fighting & Crisis Management

• Select a solution

• Design a Plan

• Implement the Plan

• Review progress, and update the approach as required

Page 50: Managing Time and Stress Effectively October to November 2008

Fire Fighting & Crisis Management

• A starting point to reduce future crises is to review past crises

• Risk management or contingency planning, i.e. you accept that a crisis will happen, but you put measures in place to limit the damage or the seriousness thereof

Page 51: Managing Time and Stress Effectively October to November 2008

What process to follow?

• What is likely to go wrong?• How can I avoid it going wrong?• If it happens, when will I know about it?• What impacts will it have?• What will I do about it?

Page 52: Managing Time and Stress Effectively October to November 2008

Maintaining flexibility is the key to

crisis management

Page 53: Managing Time and Stress Effectively October to November 2008

Inadequate technical

knowledge, or

re-inventing the wheel

Page 54: Managing Time and Stress Effectively October to November 2008

How to save time

• Provide proper training

• Having reference manuals available

• Providing supervisors, or mentors, or both

• Developing policy and procedures

• Simplifying the process

Page 55: Managing Time and Stress Effectively October to November 2008

How to save time

• If you lack the skills or competencies needed to do your job, then ask for extra training

• There are many ways to develop skills, but working with the good managers on difficult projects is one of the most valuable ways to learn

Page 56: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 57: Managing Time and Stress Effectively October to November 2008

Why Stress Management - Pg 38

by those who count.

Stress management can become a competitive advantage in the workplace.

Most people work under stress at least part of the time, and many work under crisis conditions more often than they would prefer.

Page 58: Managing Time and Stress Effectively October to November 2008

Why Stress Management - Pg 38

To be able to consistently deliver more output than your rivals, at a better level of quality than them, under so-called “death or glory” conditions, will definitely get you noticed by those who count.

Page 59: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 60: Managing Time and Stress Effectively October to November 2008

1. Make a list of all the things that cause you stress.

2. For each of the above, identify all the drivers.

3. For each of the drivers, identify the cause/s.

4. For each cause, formulate a corrective action plan.

Seven Stage Strategy

Page 61: Managing Time and Stress Effectively October to November 2008

6. Combine all the action plans to create a strategy.

7. Build up physical, mental and emotional “stamina”.

8. Practice “emergency action measures”.

Seven Stage Strategy

Page 62: Managing Time and Stress Effectively October to November 2008

Drink plenty of WaterWatch your dietStop SmokingModerate AlcoholRegular ExerciseMassageTake Time out for Yourself

Build your Stamina to Counteract Stress

Page 63: Managing Time and Stress Effectively October to November 2008

Avoid boredomEstablish regular sleep patternsHolidays / Breaks – take themGet Fit and improve your self imageBe PositiveManage your personal lifeSeek Professional Help if necessary

Build your Stamina to Counteract Stress

Page 64: Managing Time and Stress Effectively October to November 2008

Sit Quietly, breatheWith Anger – Walk awayExercise – high intensityFocus on feeling and being lovedFocus on the factsReview the cause of your stressDistance yourself from the situationRegain ControlMeditate

Emergency Action Measures for Stress - Pg 44

Page 65: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 66: Managing Time and Stress Effectively October to November 2008

Review of 10 ways to simplify your life - Pg 44

1. Delegate – especially Social arrangements

2. Reduce Social engagements

3. Downsize your Bag

4. Learn to say NO

5. Hit Delete

Page 67: Managing Time and Stress Effectively October to November 2008

Review of 10 ways to simplify your life - Pg 44

6. Ignore your Email – make specific times

7. Do not waste any free time you might have

8. Designate a drop-off Zone

9. Prepare the night before

10. Use Online banking

Page 68: Managing Time and Stress Effectively October to November 2008

1. Find a place to relax or meditate2. Only work < 10 hours a day3. Take your midday break4. Take 1 out of 7 days to do something pleasant

and out of routine5. Exercise regularly6. Think logically and rationally about your

problems7. Look for professional help when needed

Review of 12 point plan for Stress control - Pg 47

Page 69: Managing Time and Stress Effectively October to November 2008

8. Do not rely on Drugs or Alcohol9. Do not set yourself unrealistic goals10.Do not dwell on the past – focus on a positive

future11.Evaluate you situation objectively and keep

perspective12.Do not use the word “should” (I should have….)

on yourself

Review of 12 point plan for Stress control continues - Pg 47

Page 70: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 71: Managing Time and Stress Effectively October to November 2008

Procrastination & Indecision

Page 72: Managing Time and Stress Effectively October to November 2008

Procrastination & Indecision

• The biggest thief of time is procrastination

• This includes decision avoidance and work avoidance.

• It therefore has an impact on others too

Page 73: Managing Time and Stress Effectively October to November 2008

Reasons why people procrastinate

• We would rather be doing something which is more FUN

• The work is new, and we are not confident or comfortable with this task

• We just don’t know where to begin

• We keep getting interrupted with other things that appear to be more urgent

Page 74: Managing Time and Stress Effectively October to November 2008

Reasons why people procrastinate

• There are many other small issues waiting to be done, so we try to clear all those things out of the way

• There is no real point to hurrying up – more work will just be given

• Once we commit ourselves we won’t be able to change our minds

Page 75: Managing Time and Stress Effectively October to November 2008

Reasons why people procrastinate

• We are just not “in the mood’

• We are afraid of failing, or of making a poor decision, and thus looking stupid

• We resent being given this task, or we resent the person who gave us this task

• We suspect we are being set up to fail

Page 76: Managing Time and Stress Effectively October to November 2008

Step 1: Recognize when you’re doing it

Warning signs include:

• Knowing you have to do the task, but you keep searching for something else to do instead

• Finally sitting down to start a task, and then almost immediately going off to make a cup of coffee or to check your e-mails

Page 77: Managing Time and Stress Effectively October to November 2008

Step 2: Understand why you are doing it

• Make a list of reasons

• Understand the real reasons why you are procrastinating

Page 78: Managing Time and Stress Effectively October to November 2008

Step 3: Take active steps

• Having identified WHY, address the issue

• Motivate yourself

• Reward yourself

Page 79: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 80: Managing Time and Stress Effectively October to November 2008

Overloading, Fatigue & Demotivation

Page 81: Managing Time and Stress Effectively October to November 2008

Overloading, Fatigue & Demotivation

• You have to love what you do

• The mind works best when it is rested and relaxed

• To rejuvenate yourself, learn to relax adequately and wisely

• Attempting too much too quickly is also counter-productive

Page 82: Managing Time and Stress Effectively October to November 2008

Overloading, Fatigue & Demotivation

• If you continually jump from one thing to another, without finishing anything properly, it actually takes more time

• Working long hours many days in a row reduces efficiency

• While it is important not to overload yourself or your staff, this should not be abused as an excuse to work slowly

Page 83: Managing Time and Stress Effectively October to November 2008

How to save time by managing overload

• LEARN TO SAY “NO”

• If you allow people to dump their work or problems on to your shoulders, they will

• Some of the most stressed people, around simply lack the skill to ‘just say NO’ – usually for fear of upsetting people

Page 84: Managing Time and Stress Effectively October to November 2008

How to save time by managing overload

• Time spent on completing various tasks varies from individual to individual

• On average you need a break after about two hours of work, after which your concentration and efficiency will start to drop off dramatically

Page 85: Managing Time and Stress Effectively October to November 2008

How to save time by managing overload

• When making decisions about what to do when, consider your body’s natural highs and lows.

• Plan to do priority tasks when your energy is high and your concentration is at its best

• Save routine, low-brain tasks for those times when you’re normally tired, such as after lunch or late in the day

Page 86: Managing Time and Stress Effectively October to November 2008

Perfectionism vs. Fine Tuning

Page 87: Managing Time and Stress Effectively October to November 2008

Perfectionism vs. Fine Tuning

• Consider what standard of performance is really required

• Achieving high standards means polishing the product

• Such actions are necessary where high quality is demanded, but may not be necessary for other tasks

Page 88: Managing Time and Stress Effectively October to November 2008

Perfectionism vs. Fine Tuning

• “Doing it properly” means “doing it as well as it needs to be done in order to achieve the objective”

• Do not let your time be wasted by unnecessary details

Page 89: Managing Time and Stress Effectively October to November 2008

Agenda Revisited TOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 90: Managing Time and Stress Effectively October to November 2008

Benefits of making things simple

• Simpler processes = less time

• There are fewer things to go wrong

• It is easier to explain and communicate

• It is easier to do, so can more easily be delegated

• Fewer steps and less time = cheaper

Page 91: Managing Time and Stress Effectively October to November 2008

Workshop – Time Management Improvement checklist

• Please turn to page 48 of your workbooks. We will now take time to complete the Time Management Improvement Checklist. – Focusing on each of the areas we have covered during the course of the day.

Page 92: Managing Time and Stress Effectively October to November 2008

Summary of our dayTOPIC PAGES

Time Management 5 - 9

Goals, Priorities and Planning 10 – 20

The Pareto Principle 21 – 22

Plan your Time 23 – 26

To Do List 27 – 30

Communication Skills 31 – 35

Learning to say NO 35 – 38

Stress Management 41 - 44

Practical Stress Management 44 - 46

In Summary 10 ways to simplify your life 46 - 59

Procrastination and Indecision

Overload Fatigue and Demotivation

Saving Time – Perfectionism vs Fine tuning

Page 93: Managing Time and Stress Effectively October to November 2008

Thank YouFor queries call

Fasset Call Centre

086 101 0001

www.fasset.org.za

Thank YouFor queries call

Fasset Call Centre

086 101 0001

www.fasset.org.za