Managing, Organizing and Finding Files, Information, Shared Folders and Offline Folders powered by dj

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  • Managing, Organizing and Finding Files, Information, Shared Folders and Offline Folderspowered by dj

    powered by dj

  • Chapter Objectives - IManage Files and FoldersNavigate in Windows ExplorerWork with Properties in the Details Pane of Windows ExplorerConfigure Search and IndexingRecover Files and Folders using Recycle BinMaximize Storage Space with NTFS Compression and Compressed (Zipped) FoldersUse Sharing Models in Windows VistaConfigure Network for Sharingpowered by dj

    powered by dj

  • Chapter Objectives - IIShare Files and FoldersManage Shared FoldersManage Offline FilesWork on NTFS Permission and Shared PermissionWork with File Encryptionpowered by dj

    powered by dj

  • RecallIE7 provides some security features such as pop-up blocker and phishing filter Remote Desktop connection allows you to access another users desktop without logging out Windows Calendar enables you to schedule all your appointments and other tasks efficiently Windows Mail moves the unwanted mails in Junk mailWindows Contacts is used for storing contacts in Windows Vistapowered by dj

    powered by dj

  • Navigating in Windows ExplorerThe Explorer is separated into different elements such as:Address barSearch boxFavorite linksViewport area

    Windows Vista allows to navigate Windows Explorer easier because of two conceptions namely, the breadcrumb trail and Favorite Linkspowered by dj

    powered by dj

  • Navigating with the Breadcrumb TrailWindows Vista allow to view the full path or sometime depends on the length of the address path

    Uses small arrows instead of backslash (/) to separate the folders

    Every element in the address bar is an active control

    Provides you to open the document from the address bar

    View the recent visited location by selecting the Recent Pages buttonpowered by dj

    powered by dj

  • Navigating with Favorite LinksFavorite Links are used to quick access the folders

    Windows Explorer provides some default links such as Documents, Pictures and Music

    All Windows Explorer contains same Favorites Links list within a user profile

    Provides a default link Recently Changed powered by dj

    powered by dj

  • Managing Files and FoldersWindows Explorer is a file manager allows to view and Manage files and folders

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    powered by dj

  • Folders and Sub-foldersFolder contains the collection of the files on your computer in an organized way

    Need to create folders to manage your computer

    Windows Vista allows to create a number of folders within the Explorer or folder

    Subfolder is a folder created inside another folderpowered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to create a folder. (3 min)

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    powered by dj

  • Opening Files and Saving FilesA file can be opened by clicking the Open command from the File menu of the appropriate programs

    Files are saved using the Save or Save as command from the File menu

    When you set the Windows Classic theme, the style of the various items in Windows Vista changespowered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to save a file using the Vista style dialog box. (3 min)

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    powered by dj

  • Personalizing Files and FoldersWindows Vista allows to:Manage files and folders within the Windows ExplorerCopy or move the files or foldersRename or delete the files or folders

    Can see how files are organized as well as perform other tasks pertaining to files, folders and drivespowered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to copy files or folders. Demonstrate a procedure to move files or folders. (5 min)

    Practical Activity: Demonstrate a procedure to rename files or folders. Demonstrate a procedure to delete files or folders. Demonstrate a procedure to create a shortcut for folder. (6 min)

    powered by dj

    powered by dj

  • Filtering, Stacking and Grouping Folder ContentsProvides default columns with Name, Date Modified, Type, Size and TagsAllows to add the column for other properties as per your requirementThe entire column provides two options:SortGroupFiltering Folder content Allows to filter the folder content as per your requirementStacking Folder Contents Provides to keep the filtering separately as a batch for available filtering criteria powered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to group folder contents. (3 min)

    powered by dj

    powered by dj

  • Using and Configuring Search and Indexing Provides search feature that is used for fast and indexed searching from everywhere and gives satisfied results

    Allows to search from:Start menuWindows Explorer folder Common dialog boxes Search folderpowered by dj

    powered by dj

  • Searching from the Start MenuInstant search provides the results in a categorized list in the left side of the start menupowered by djStart Menu provides the two search options:

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  • Searching from Windows ExplorerWhile searching from Windows Explorer, list of the searched results is displayed in Windows Explorer

    Result in the explorer will be displayed till the last entered letter has not matched powered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to search from Windows Explorer. Demonstrate a procedure to view the subfolders in the searched results. (5 min)

    powered by dj

    powered by dj

  • Searching from the Search FolderSearch folder provides to search the itemWhen you have no idea about the items locationYou want to view the list of item that are stored in unrelated indexed folders

    It searches for the entire indexed folders by default

    Provides to filter your searched results using filter buttonpowered by dj

    powered by dj

  • Advanced Search Search Results window provides the Advanced Search button at the right side of the filter buttons

    Advances Search pane provides the options:Name Tags Authors LocationDate Size Searchpowered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to search using multiple criteria in advanced search. (5 min)

    powered by dj

    powered by dj

  • Searching for the File Content, Properties and by File ExtensionSearching for File Contents Allows to search and locate the content of the file with their properties such as Name, author and size

    Searching for Properties Other Than Name Allows to search the item using properties

    Searching by File Extension Allows to search the file by its extension powered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to search the contents within the folders that are not indexed. (2 min)

    powered by dj

    powered by dj

  • Recovering Files and Folders using Recycle BinRecycle Bin is a folder containing all the files and folders that have been unintentionally deleted

    If you do not want to delete the file, you can choose to restore it back to its original location

    Restored files will be sent back to their original location

    Recycle Bin also allows you to clear all the deleted files permanently

    powered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to adjust the amount of space used by recycle bin for a drive. (2 min)

    powered by dj

    powered by dj

  • Changing the allocated space of the Recycle BinAbout 7.5 percent of the disks space is allocated to the Recycle Bin for each driveYou can manually allocate the space for each driveWhen the size of all the deleted files exceeds this amount, the older files in the Recycle Bin will be replaced automatically by the new onesTwo state of Recycle Bin:FullEmptyRecycle Bin can be hidden from the desktop powered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to disable the Recycle Bin. (1 min)

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    powered by dj

  • Purging the Recycle BinFiles stored in the Recycle Bin take as much disk space as they took before they were deletedIf you plan to free up some of your disk space, you will have to delete the items from the Recycle BinRecycle Bin allows to manually choose:Files you want to keep Remove the files you want to be deleted The process of removing all the content from Recycle bin is called emptying or purging the Recycle Bin Files deleted from the Recycle Bin are deleted forever powered by dj

    powered by dj

  • Practical Activity: Demonstrate a procedure to clear the Recycle Bin.(2 min)

    powered by dj

    powered by dj

  • Maximizing Storage Space with NTFS Compression File compression allows you to reduce the size of files required to store in the disk

    NTFS compression can be used only on NTFS-formatted disks

    Easy to use

    File compressed in NTFS compression can be opened using your application powered by dj

    powered by dj

  • Maximizing Storage Space using Compressed FoldersCompressed Folders are supported by both NTFS as well as FAT32 formatted disks Widely used because of its flexibility with other devicesTwo ways of compressing files and folders using zipped compression:Create an archive first and add files to itSelect the files first and compress (zip) themGroup of files and folders compressed by manually selecting them first and then, adding them to a new zipped folder powered by dj

    powered by dj

  • Sharing Models in Windows VistaAllows to share files and folders with other users on the same system or over the networkDifferent access