manage student progression manage progression requirement
TRANSCRIPT
Manage Student Progression
Manage Progression Requirement
Manage Progression Requirement
• Description:–This function allows student registrar to view
progression requirement set by Ministry of Education.
• Granted Role: –School Student Registrar
• Menu Path:–Records and Enrollment > Term Processing > End
of Term Processing > Manage Progression Requirement
How to use the system
1. Navigate to the screen via menu path
2. Search for a particular value
3. View progression requirements
Refer to Online Help for more details
http://help.ineis.moe.gov.bn/pr/pr_1.1.php
View Progression Requirement
1. Navigate: Records and Enrollment > Term Processing > End of Term Processing > Manage Progression Requirement 2. Find existing
Academic Plan
View Progression Requirement
3. Student Registrar can only view detail of the progression requirement
Manage Student Progression
Student Progression Update
Student Progression Update
• Description:– This function allows the teacher to progress student where there is
no change in academic program but change in academic plan(year), for e.g. from year 1 to 2, from year 7 to 8, from year 9 to 10, etc.
• Granted Role: – School Student Registrar
• Menu Path: – Records and Enrollment > Term Processing > Manage Student
Progression– Records and Enrollment > Career and Program Information >
Student Program/Plan
Attendance Stats Calculation
• As a prerequisite, user will need to run Attendance Statistics Calculation Process before proceeding to progressing students
• Navigation:
Curriculum Management > Attendance Roster > Process > Attendance Stats Calculation
• Refer to Online Help for more details:
http://help.ineis.moe.gov.bn/at/at_5.1.ph
How to use the system
1. Navigate to the screen via menu path
2. Add a New Run Control ID
3. Run Manage Student Progression Process
4. Verify the students’ progression details
• Refer to Online Help for more details:
http://help.ineis.moe.gov.bn/pr/pr_2.1.php
Verify Student Progression
Details
Flow Chart
Run Manage Student
Progression
Add a New Run Control ID
3. Enter new Run Control ID and click Add button
2. Click on Add a New Value tab
1. Navigate: Records and Enrollment > Term Processing > Manage Student Progression
Select Academic Career
4. Click the Academic Career look-up button to select the career that need to be progress
Select Campus
5. Click the Campus look-up button to select your campus
Select Term
6. Click the Term look-up button and select the end of term as students are only progressed at the end of the term
Select “From” Academic Program
7. Click the Academic Program look-up button in “From” table and select the academic program
Select “From” Academic Plan
8. Click the Academic Plan look-up button in “From” table and select the current academic plan that need to be progress
Select “To” Academic Program
9. Click the Academic Program look-up button in “To” table and select the academic program
Select “To” Academic Plan
10. Click the Academic Plan look-up button in “To” table and select the new academic plan for next term
Start Progression Process
11. Click on “Run” button to run the student progression process
Start Progression Process
12. Ensure the “Student Progression PRCS” is checked and click on “OK” button
Start Progression Process
13. Click on “Process Monitor” link to view the status of student progression process
Check Progression Status
Check for process name MOE_PR_MSP
14. Click “Refresh” button at interval time until the Run Status change to “Success” and Distribution Status change to “Posted”
Check Progression Status
15. Click on “Details” link once the Run Status is “Success” and Distribution Status is “Posted”
Check Progression Result
16. Click on “View Log/Trace” link to view the log file
Check Progression Result
17. Click on .log link to view the progression result
Progression Result
18. This is the progression result page. It also shows the number of student that is successfully progress and unsuccessful number of student with its reason.
Run Manage Student
Progression
Flow Chart
Verify Student Progression
Details
Search Student ID
1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan
2. Search using the Student’s ID
Verify Student Program
3. Ensure that:- Effective Date should be a day before the start of the term- Program Action should be PLNC (Plan Change)- Academic Program should be the same program
Verify Student Plan
4. Ensure that:- Academic Plan should be next year plan
Manage Student Progression
Student Track Allocation
Student Track Allocation
• Description:–This function allows student registrar to upload student
progression file and verify details of progressed year 8 students
• Granted Role: –School Student Registrar
• Menu Path:–Reporting Tools > Query > Query Viewer–Records and Enrollment > Term Processing > Student
Track Allocation–Records and Enrollment > Career and Program Information
> Student Program/Plan
How to use the system
1. Generate the list of Year 8 students
2. Create CSV(Comma delimited) file containing students’ track allocation details
3. Navigate to the screen via menu path
4. Add new Run Control ID value
5. Upload the CSV file
6. Verify the students’ track allocation details
Refer to Online Help for more details
http://help.ineis.moe.gov.bn/pr/pr_2.2.php
Upload Students Track Allocation File
Verify Student Track Allocation
Details
Flow ChartGenerate
List of Year 8 Students
Create CSV File
Generate List of Year 8 Students
1. Navigate: Reporting Tools > Query > Query Viewer
2. Enter:• MOE_PR_SECS for
Secondary schools• MOE_PR_SPRT for
Sport schoolsthen click on Search button
Generate List of Year 8 Students
3. Click on Excel to download the list
Generate List of Year 8 Students
4. Select the Academic Institution and Campus, then click View Results
Generate List of Year 8 Students
5. Select the Open With Microsoft Excel and click on OK
Upload Students Track Allocation File
Verify Student Track Allocation
Details
Flow ChartGenerate
List of Year 8 Students
Create CSV File
Create CSV File
1. Enter the students’ Academic Program and Academic Plan for the following year in the next two column
Create CSV File
2. Delete the Name column
Note: Remove the row of Retained students from the list
Create CSV File
3. Save file as CSV (Comma delimited) type
Upload Students Track Allocation File
Verify Student Track Allocation
Details
Flow ChartGenerate
List of Year 8 Students
Create CSV File
1. Navigate: Records and Enrollment > Term Processing > Student Track Allocation
2. Click on Add a New Value tab
3. Enter a new Run Control ID then click on add
Upload Students Track Allocation File
Upload Students Track Allocation File
4. Select the Academic Career, Campus and End of Term
5. Upload the .CSV file
6. Click the Run button
Upload Students Track Allocation File
7. Ensure the box is checked, then click on OK
Upload Students Track Allocation File
8. Click the Process Monitor to check the status of the upload
Note: Take note of Process Instance number
Upload Students Track Allocation File
10. Click Refresh at interval times
9. You should see that:i. Run Status:
Queued and ii. Distribution
Status: N/A
Upload Students Track Allocation File
12. Click on the Details link
11. Click Refresh at interval times until
i. Run Status: Success and
ii. Distribution Status: Posted
Upload Students Track Allocation File
13. Click on the View Log/Trace link
Upload Students Track Allocation File
14. Click on the .log file to view the summary of the uploads of students
Upload Students Track Allocation File
15. Summary of processed, success and error rows
Upload Students Track Allocation File
Verify Student Track Allocation
Details
Flow ChartGenerate
List of Year 8 Students
Create CSV File
Verify Student Track Allocation Details
1. Navigate: Records and Enrollment > Career and Program Information > Student Program/Plan
2. Search using the Student’s ID
3. Select any one of the student’s Secondary Academic Career
Verify Student Track Allocation Details
Verify Student Track Allocation Details
4.Ensure that:• Effective Date
should be a day before the start of the term
• Program Action should be PRGC (Program Change)
• Academic Program should be the new program
• Admit Term should be the new term of the year
5. Ensure that: • Academic
Plan should be Year 9 plan
Verify Student Track Allocation Details
End of Presentation
Thank You